web to print user guide ordering print online (printerface)

Web to Print User Guide

Ordering Print Online

(PrinterFace)

Macquarie Lighthouse Press (MLP)

Phone 02 9850 7385

Email [email protected]

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MLP PrinterFace User Guide

CONTENTS PAGE

About PrinterFace 3

Log in Screen 3

Main Menu Options 4

General Print Workflow

STEP 1 General Order Options 6

STEP 2 Upload Documents 7

STEP 3 Customise Print Options 8

- Binding 9

- Printing Specs 9

- Finish & Fold 11

- Covers 11

- Choose File 12

- Stapling 14

- Hole Punching 14

- Account Details 14

- Delivery 15

- Job Details 15

- Job Collation 16

Course Notes Workflow

STEP 1 Course Note Details 17

STEP 2 Select File Source 18

STEP 3 Job Details 18

STEP 4 Proofing 21

Brochures and Flyers Workflow


STEP 2 Product Details 23

STEP 3 Proofing 24

Poster / Wide Format Workflow

STEP 1 Accounting & Delivery Details 26


STEP 3 Proofing 28

My To-do List 29

My Orders 29

My History 30

My Favourites 30

My Details 31

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ABOUT PrinterFace

PrinterFace is MLP’s print ordering and print management system. The software is designed

to connect students, staff and external customers to the print room, allowing for a print on

demand (POD) capability.

The web-based system allows users to easily create a print job via a highly visible user

interface. Printing can be in black and white or colour with folding and binding options.

Students can select orders from a catalogue based on their studies or place single print

orders

Users can submit print requests by either uploading files or supplying a hardcopy document.

The hardcopy document can be delivered to the print room or we offer an on campus

collection service.

The system is designed to store print ready files for future reprints. You can request changes

to the original file when requesting reprints by uploading a complete new file, or just advise

of amendments.

Log In Screen URL: printerydigital.mq.edu.au

Complete your

Username and

Password details,

using the

University One ID

or the supplied

details for

external

customers

This will log you

and capture the

following details:

- Username

- First Name

- Last Name

- Email Address

These details will

also appear in the

MY DETAILS

icon.

http://printerydigital.mq.edu.au/

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Main Menu Options

This section allows the user to submit a print request

and customise the print requirements through three

detailed stages.

This is a stream lined workflow for the faculties’ staff to

order the printing of course notes by completing the

appropriate specifications.

This section relates to the printing of brochures and

flyers, these items can be printed in various sizes,

stocks and folds.

This section is stream lined for poster or wide format

printing.

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This section outlines print jobs that require action from

the user before proceeding to the final production stage,

eg accepting a proof.

This page allows the user to see the production status of

any print jobs that have been submitted to the print

room. You can also view past orders.

The user can view print jobs that have been submitted in

the past. Reorders can be ordered from here.

This section provides a list of jobs that are ordered

regularly by the user with minimal alterations.

The users contact details and delivery instructions are

stored in this section. Users can edit these details at any

time.

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GENERAL PRINT WORKFLOW

STEP 1: General Order Options

Contact details will populated from the One ID from the log in. Changes to these

details can be made by selecting from the University database. Non University

members cannot be named as all jobs are to be registered against University

members for job tracking and re-ordering etc.

Select relevant options from the dropdown menus and select the appropriate charge

codes or payment method. Multiple charge codes can be used to split the charge

Split deliveries can be accommodated

Complete the form fields, ensuring all ‘orange’ highlighted boxes are filled in.

Select ‘Next: Upload Documents’ to proceed to next step.

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STEP 2: Choose the documents to upload for the print job

If uploading a soft copy -

By uploading multiple files into the one ‘Item’, these files will be printed and compiled

into the one document. Print quantities for each document must be the same.

Each ‘Item’ uploaded will be printed as separate documents and you will be required

to customise the print options for each ‘Item’.

Select ‘Next: Customise’ to proceed to the next step.

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If providing a hard copy -

You will need to provide the title of the document and the number of pages.

Select ‘Next: Customise’ to proceed to the next step.

STEP 3: Customise your print and finishing options

Multiple print ‘Items’ will be listed in the panel on the left hand side of the screen.

Select each ‘Item’ to customise the print file.

Each of the icons on the above screen will provide you with different print and

finishing options for your document/s.

See details below for an explanation of the different options available.

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THE TOP ROW ALLOWS FOR CUSTOMISATION PER ’ITEM”

1. BINDING

Select an option from the following:

Bind your document

Print as a booklet

Shrink wrap into bundles – select number of copies per bundle per item.

2. PRINTING SPECS

This section allows you to customise your print job and view the final layout of the document.

The system will automatically determine the number of pages contained in the file. The user

has the capability to view each individual page by double clicking on the page number.

The final printed document size will default to black and white A4 however the user can

select from the following sizes –

If the ‘Custom’ option is selected you will need to provide the width and height.

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Note that the default is to black and white print

The user is able to select every page in the entire document by clicking ‘ALL’

or customise each individual page by clicking ‘NONE’.

The entire document or each individual page can be enhanced by selecting options from the

following icons:

Select black &

white or colour

print

Select single

sided or double

sided print

Select

tinted

sheets

(for black

& white

jobs)

Select to

remove

insert

sheets

Select to insert slip

sheets. By clicking

on the insert you

can move the

position by

dragging the insert

to the desired

position within the

document.

Select the ‘Paper Type’,

‘Page Finish’ and

‘Paper Weight’ from the

dropdown menus.

dropdown menu options.

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3. FINISH & FOLD

Select an option from the following:

Fold your document? (not available when more than 1 sheet)

Laminate Pages? (Choose either Gloss or Matt from dropdown menu)

Protect your document with a ring binder?

Fold and insert mail merged jobs into envelopes and mail? (only available when mail merging)

4. COVERS

Select an option from the following and complete the fields in dropdown menus:

Add a clear plastic front?

Include front cover?

Add a clear plastic back?

Include back cover?

Use first page of

document

Use first 2 pages of

document

Blank

Uploaded file

Hardcopy insert

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5. CHOOSE FILE

This page lists the files that you have uploaded already and will also allow you to add

any additional soft copy files, or delete a file by clicking on the ‘x’.

If you select ‘hardcopy originals’ you will be asked to provide the name of the

hardcopy original and the number of pages in the document.

Use last page of

document

Use last 2 pages of

document

Uploaded file

Hardcopy insert

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If you select ‘Copy on file at printery’ you will be asked to provide the title of the

course material, the number of pages, when it was last printed and document any

required text changes.

Tick this box if you need to merge data from an Excel or CSV file into your document.

This will request that you browse and upload your data spreadsheet.

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6. STAPLING

Staple your document? Select stapling position.

7. HOLE PUNCHING

Hole punch your document? Select from drop-down menu.

THE SECOND ROW OF ICONS IS JOB/ORDER SPECIFIC (IE FOR THE TOTAL JOB)

1. ACCOUNT DETAILS

The mandatory fields on this page should automatically populate with your contact

number, email address and controlled entity. Ensure that all of your account details

are correct and select a payment method before proceeding.

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2. DELIVERY

Select number of delivery recipients (from 1 -4) in dropdown box.

Select your delivery method from dropdown box – campus delivery, courier,

pickup from print room or other. If you select ‘other’ you will need to include

additional delivery instructions.

Enter date print job required.

3. JOB DETAILS

The first two fields will automatically populate with the number of print ‘Copies’ and

the ‘Job Title’ that you first entered at the beginning of this process.

You can select to receive a ‘hard copy proof’ to check before the job is printed.

This section also allows you to select to receive a print ‘quote’ before proceeding

with your order

Type in additional ‘special instructions’ or any further details that the print room

should be aware of.

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4. JOB COLLATION

If you select ‘Collate multiple documents’ this means that you will receive the items

you have ordered in sets. If you are ordering 3 items, then you will receive bundles

of 3—one of each book. If you don’t select ‘Collate multiple documents’ then you

will receive each item as a separate pile, as if you had ordered them individually.

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COURSE NOTE WORKFLOW is stream lined to suite 99% of printing course material submitted by the faculties.

STEP 1: Course Notes Details

Select relevant options from the dropdown menus and select the appropriate charge

code /payment method.


Select ‘Next: Files’ to proceed to next step.

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STEP 2: Select File Source

Select print option: Upload a file, supply hardcopy or photocopy a file at the printery.

Add a file: Browse and Upload document

Hardcopy originals: Type in ‘Name’ to identify the original document and the ‘number of

pages’ in the original.

Copy on file at printer: You will be asked to provide the ‘title’ of the course material, the

‘number of pages’, when it was ‘last printed’ and document any required ‘text changes’.

Select ‘Next: Job Details’ to proceed to next step.

STEP 3: Job Details

This section allows you to customise your print job and view the final layout of the document.

The system will automatically determine the number of pages contained in the file. The user

has the capability to view each individual page by double clicking on the page number.

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The user is able to select every page in the entire document by clicking ‘ALL’

or customise each individual page by clicking ‘NONE’.

The entire document or each individual page can be enhanced by selecting options from the

following icons:

Add headers, footers, table of contents, or page numbering

Select black &

white or colour

print

Select single

sided or double

sided print

Select tint

colour (for

black &

white

jobs)

Select to

remove

insert

sheets

Select to insert slip

sheets. By clicking

on the insert you

can move the

position by

dragging the insert

to the desired

position within the

document.

Type in Header and

Footer content

Browse and Upload

table of contents page

(in Microsoft Word

format)

Tick box if you would

like to add page

numbers to your

document.

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Bind your document?

Print as booklet (Max. 120 pages)

Hole punch your document? Choose from 1 – 5 holes in dropdown box.

Select ‘Next: Product Details’ to proceed to next step.

Select what type of

binding is required.

Select which edge you

want to bind (long edge

or short edge).

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STEP 4: Proofing

You will need to review the entire document before you can submit the file for printing.

Click on the PDF link to view and approve the document.

Once you have checked the document thoroughly, you can either approve the file or

advise if there is a problem. If this is the case, you will need to provide a detailed

description explaining the issue/s.

You can select to be emailed a final proof before production or select to receive a

hard copy in the mail. You will need to complete the appropriate delivery details if this

option is selected.

Select ‘Finish: Send to Print Room’ to complete your request.

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BROCHURE AND FLYERS WORKFLOW is a steam lined workflow to suite most brochures and flyers jobs

STEP 1: Job Details

NOTE If more than one page is submitted this workflow automatically will default to double

side print, if single sided print is required use the General Job workflow – there is no single

side option available.

Select relevant options from the dropdown menus and select the appropriate payment

method.



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STEP 2: Product Details

Content to print /photocopy -

You can either browse and ‘add’ a file or select ‘hardcopy’. You will need to provide

the name of the original document and the number of pages.

Page Count – enter ‘number of pages’ in file.

You will need to select from the following options to customise your print job.

Type of printing

Brochure of Flyer Size

Type of Brochure

Paper

NOTE: Celloglazing is not available in all sizes; it may be disabled if the size is too small.

Select the ‘Paper Type’,

‘Page Finish’ and ‘Paper

Weight’ from the

dropdown menus.


If ‘Custom’ is

selected you

will need to

provide width

and height.

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If you are requesting flyers to be printed, we can fold your flyer for handing out or for

inserting into envelopes. You can select from the following fold options –


STEP 3: Proofing



Once you have checked the document thoroughly, you can either approve the file or

advise if there is a problem. If this is the case, you will need to provide a detailed

description explaining the issue/s.



option is selected.


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POSTER /WIDE FORMAT WORKFLOW

STEP 1: Accounting & Delivery Details

Select relevant options from the dropdown menus and select the appropriate payment

method.


Select ‘Next’ to proceed.

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STEP 2: Job Details

Content to print -

Browse to ‘add’ a file.

Select ‘Next: Product Details’ to proceed to the final step.

Select the ‘Poster Type’,

from the dropdown menu:

- Plain, Gloss

- Plain, Matt

- Polyprop, Gloss

- Polyprop, Matt

- Fabric

- Fabric, self-adhesive

(use Photo Tex)

- Outdoor


Select the ‘Poster Size’ from the

dropdown menu:

- A0

- A1

- A2

- A3

- Custom (supply width / height)


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STEP 3: Proofing





option is selected.


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CUSTOMER, JOB OWNER RELATED ICONS

My To-do List

My Orders

The ‘My To-do List’ outlines any jobs that require action before the print job can

proceed. For example, we may require approval of a quote or proof, or require

additional information on the requirements before we can commence printing.

The ‘My Orders’ section allows users to view the status of print jobs that have

been submitted to the print room, ie the production progress per job can assess

from this icon.

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My History

My Favourites

In the ‘My History’ section users can view a list of jobs that have been submitted

in the past. Historical jobs can be re-ordered from here.

‘My Favourites’ provides a list of jobs that the user regularly re-orders and with

minimal alterations. The user can save these documents into this list to easily

access when ordering future print jobs and reordering

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My Details

In the ‘My Details’ screen the user can input information relating to their contact

details and delivery instructions that haven’t already been automatically populated

by the system.