Web Accessibility Web Accessibility Open ForumOpen Forum

Presented by the Web Accessibility CommitteePresented by the Web Accessibility Committee

June 24, 2010June 24, 2010

OverviewOverview Web Accessibility CommitteeWeb Accessibility Committee

Reason for the Policy and How It AppliesReason for the Policy and How It Applies

DeadlinesDeadlines

Specific Requests for AccessSpecific Requests for Access

ReportingReporting

Standards and ExamplesStandards and Examples

Web Accessibility WebsiteWeb Accessibility Website

• ResourcesResources

• TrainingTraining

Web Accessibility Web Accessibility CommitteeCommittee Established in 2004 to address the need for a Established in 2004 to address the need for a

web accessibility policy.web accessibility policy.

Members are volunteers.Members are volunteers.

The committee:The committee:

• Drafted the policy and submitted it for Drafted the policy and submitted it for approval.approval.

• Published and manages the Web Published and manages the Web Accessibility website.Accessibility website.

• Developed the self-guided training. Developed the self-guided training.

• Is developing instructor-led courses.Is developing instructor-led courses.

Web Accessibility PolicyWeb Accessibility Policy

Effective March 15, 2010Effective March 15, 2010

• http://www.purdue.edu/policies/pages/http://www.purdue.edu/policies/pages/information_technology/v_2_1.shtmlinformation_technology/v_2_1.shtml

Announced in Purdue TodayAnnounced in Purdue Today

• http://www.purdue.edu/newsroom/http://www.purdue.edu/newsroom/purduetoday/faculty_staff_news/purduetoday/faculty_staff_news/2010/100216_PolicyChange.html2010/100216_PolicyChange.html

Web Accessibility PolicyWeb Accessibility Policy Reason for policy:Reason for policy:

• Ensure equal access to information.Ensure equal access to information.

• Ensure compliance with applicable law.Ensure compliance with applicable law.

Applies to: Applies to:

• AllAll official Web pages and associated Web- official Web pages and associated Web-based services developed by or for a based services developed by or for a college, school, department, program or college, school, department, program or unit of Purdue University.unit of Purdue University.

Web Accessibility PolicyWeb Accessibility Policy ExclusionsExclusions

• Individual Web pages published by Individual Web pages published by students, employees, or non-university students, employees, or non-university organizations that are hosted by the organizations that are hosted by the University and do University and do notnot conduct university conduct university related business.related business.

• Archived Web Pages Archived Web Pages unlessunless specifically specifically requested by an individual with a disability.requested by an individual with a disability.

QuestionsQuestions Does the policy apply to internal staff-only Does the policy apply to internal staff-only

administrative web pages as well as administrative web pages as well as publically accessible ones?publically accessible ones?

Does the policy apply to internal staff web Does the policy apply to internal staff web pages that will only be needed for a few pages that will only be needed for a few months (e.g., current status page for short-months (e.g., current status page for short-duration projects such as summer duration projects such as summer instructional lab upgrades)?instructional lab upgrades)?

QuestionsQuestions Does the policy require web accessed video Does the policy require web accessed video

content to be closed captioned?content to be closed captioned?

• We can’t control content from other sites. We can’t control content from other sites. However, Purdue is required to provide However, Purdue is required to provide equal access to students and employees.equal access to students and employees.

How would closed captioning be implemented How would closed captioning be implemented and funded?and funded?

• Closed captioning will be implemented and Closed captioning will be implemented and funded by each school, department or unit.funded by each school, department or unit.

DeadlinesDeadlines All new and Redesigned Web Pages published on All new and Redesigned Web Pages published on

or after March 15, 2010 must be in compliance or after March 15, 2010 must be in compliance with the U.S. Access Board’s Electronic and with the U.S. Access Board’s Electronic and Information Technologies Accessibility Information Technologies Accessibility Standards and must indicate in plain text a Standards and must indicate in plain text a method of contact for users with disabilities method of contact for users with disabilities having trouble accessing content within the site.having trouble accessing content within the site.

By By July 1, 2010July 1, 2010, all Legacy Web Pages must , all Legacy Web Pages must indicate in plain text a method of contact for indicate in plain text a method of contact for users with disabilities having trouble accessing users with disabilities having trouble accessing content within the site.content within the site.

QuestionsQuestions What is the minimum font size that should be used to What is the minimum font size that should be used to

display the contact information in the footer?display the contact information in the footer?

• The best way to deal with font size is to use the The best way to deal with font size is to use the relative measurement known as EM, rather than relative measurement known as EM, rather than points, pixels, inches, etc. The size of an EM is points, pixels, inches, etc. The size of an EM is determined by the browser. 1 EM = default font for determined by the browser. 1 EM = default font for that browser. The advantage of EM over fixed that browser. The advantage of EM over fixed measurements is that the user can adjust the size, as measurements is that the user can adjust the size, as necessary, using the browser's tools. It also makes necessary, using the browser's tools. It also makes better displays on non-computer equipment such as better displays on non-computer equipment such as cell phones, pda's etc. As a practical matter, no text cell phones, pda's etc. As a practical matter, no text should ever be less than .8 to .85em (80 to 85% of the should ever be less than .8 to .85em (80 to 85% of the browser's base font).browser's base font).

QuestionsQuestions Added a footer that reads “Purdue University is an Added a footer that reads “Purdue University is an

equal access/equal opportunity university. If you have equal access/equal opportunity university. If you have trouble accessing this page because of a disability, trouble accessing this page because of a disability, please email onephelp@purdue.edu| Feedback & please email onephelp@purdue.edu| Feedback & Support”. (Where onephelp@purdue.edu and Support”. (Where onephelp@purdue.edu and “Feedback & Support” are mailto: links.) This doesn’t “Feedback & Support” are mailto: links.) This doesn’t appear on some pop-up windows. Is that allowable?appear on some pop-up windows. Is that allowable?

• The pop-up wouldn’t necessarily require the footer The pop-up wouldn’t necessarily require the footer information since the information is available on the information since the information is available on the underlying page. It is important to test the pop-up underlying page. It is important to test the pop-up in multiple browsers or provide an alternate in multiple browsers or provide an alternate delivery.delivery.

QuestionsQuestions The 508 compliance standards essentially The 508 compliance standards essentially

dictate that we revert to information sites dictate that we revert to information sites with little design. How much flexibility is with little design. How much flexibility is there on this?there on this?

How flexible, in general, are these new How flexible, in general, are these new guidelines?guidelines?

QuestionsQuestions Is the following design in contrast to the web accessibility Is the following design in contrast to the web accessibility

rules, in terms of coloring? We use it due to aesthetics rules, in terms of coloring? We use it due to aesthetics goals and Purdue traditions. These include white font on goals and Purdue traditions. These include white font on a golden background, as well as red font.a golden background, as well as red font.

• There are several online resources available for There are several online resources available for testing the contrast of foreground and background testing the contrast of foreground and background color combinations. We recommend color combinations. We recommend http://www.checkmycolours.com/http://www.checkmycolours.com/ (listed on our (listed on our websites resources page).websites resources page).

Is the retrofitting of legacy content mandated?Is the retrofitting of legacy content mandated?

DeadlinesDeadlines All Legacy Web Pages must be revised to be in All Legacy Web Pages must be revised to be in

compliance by following the implementation compliance by following the implementation priorities below:priorities below:

• The top 25% of Legacy Web Pages that are The top 25% of Legacy Web Pages that are used most frequently must be in compliance by used most frequently must be in compliance by March 15, 2011March 15, 2011..

• Pages required for participation, funding, Pages required for participation, funding, disability-related services, and other key pages disability-related services, and other key pages needed by individuals with disabilities not needed by individuals with disabilities not already in the top 25% must also be in already in the top 25% must also be in compliance by compliance by March 15, 2011March 15, 2011..

DeadlinesDeadlines

Remaining Legacy Web Pages must be in Remaining Legacy Web Pages must be in compliance according to the following compliance according to the following schedule:schedule:

• Next 25% by March 15, 2012Next 25% by March 15, 2012

• Next 25% by March 15, 2013Next 25% by March 15, 2013

• Next 25% by March 15, 2014Next 25% by March 15, 2014

Specific Requests for Specific Requests for AccessAccess Upon specific request for access by an individual Upon specific request for access by an individual

with a disability, with a disability, Legacy Web PagesLegacy Web Pages, must be made , must be made accessible, accessible, or an equally effective alternative or an equally effective alternative providedprovided, within 10 business days of receiving the , within 10 business days of receiving the request.request.

Equally effective means that the alternative Equally effective means that the alternative communicates the same information in as timely a communicates the same information in as timely a fashion as does the original Web page. For fashion as does the original Web page. For interactive or service pages, equally effective interactive or service pages, equally effective means that the means that the end result end result (e.g., registration) (e.g., registration) is is accomplishedaccomplished in a comparable time and with in a comparable time and with comparable effort on the part of the requestor.comparable effort on the part of the requestor.

Specific Requests for Specific Requests for AccessAccess Upon specific request for access by an individual Upon specific request for access by an individual

with a disability, with a disability, Archive Web Sites and Pages Archive Web Sites and Pages containing core administrative or academic containing core administrative or academic information, official records, or similar information, official records, or similar informationinformation must be updated to be in compliance must be updated to be in compliance or the content of the Web page(s) must be made or the content of the Web page(s) must be made available by another means that is accessible to the available by another means that is accessible to the individual. individual.

If the context of the information or service the page If the context of the information or service the page provides cannot be made accessible within 10 provides cannot be made accessible within 10 business days, this timeframe may be extended.business days, this timeframe may be extended.

QuestionsQuestions

When is an extension to the “10 business When is an extension to the “10 business day” rule acceptable?day” rule acceptable?

How would the “10 business day” rule be How would the “10 business day” rule be implemented?implemented?

QuestionsQuestions

Who is responsible for the status reporting?Who is responsible for the status reporting?

Who does status get reported to?Who does status get reported to?

What form (e.g., web page, PDF document, What form (e.g., web page, PDF document, Word template file) will the status report Word template file) will the status report take? take?

ReportingReporting Status reports must be submitted Status reports must be submitted annually no later annually no later

than April 1than April 1 by each college, school, department, by each college, school, department, program, or unit of Purdue University to the Office program, or unit of Purdue University to the Office of Institutional Equity (OIE) of Institutional Equity (OIE) beginning April 2011beginning April 2011..

Requirements for the reports are described in the Requirements for the reports are described in the policy.policy.

The format of the report has not yet been The format of the report has not yet been determined.determined.

The Status Report Form will be made available at The Status Report Form will be made available at the OIE and Web Accessibility websites. the OIE and Web Accessibility websites.

QuestionsQuestions Our school web site is on the engineering web Our school web site is on the engineering web

cluster and many of the upgrades are being cluster and many of the upgrades are being made on the main css files which our site made on the main css files which our site inherits and to tools we use to update our site. inherits and to tools we use to update our site. So, would our school report include the So, would our school report include the changes and tools that we inherited as well as changes and tools that we inherited as well as individual pages we updated?individual pages we updated?

Who will be enforcing this policy and how Who will be enforcing this policy and how will it be enforced?will it be enforced?

QuestionsQuestions

When is the use of a text-only page required? When is the use of a text-only page required? Provide more explanation.Provide more explanation.

Standards and ExamplesStandards and Examples A text-only page, with equivalent information A text-only page, with equivalent information

or functionality, shall be provided to make a or functionality, shall be provided to make a web site comply with the provisions of this web site comply with the provisions of this part, when compliance cannot be part, when compliance cannot be accomplished in any other way. The content accomplished in any other way. The content of the text-only page shall be updated of the text-only page shall be updated whenever the primary page changes.whenever the primary page changes.

QuestionsQuestions What is meant by “A method shall be What is meant by “A method shall be

provided that permits users to skip repetitive provided that permits users to skip repetitive navigation links” under the standards and navigation links” under the standards and examples in Appendix A of the policy? examples in Appendix A of the policy? Provide more explanation.Provide more explanation.

Repetitive Navigation Repetitive Navigation LinksLinks Some assistive technologies need to present the content Some assistive technologies need to present the content

of the web page in a linear fashion.  This makes it of the web page in a linear fashion.  This makes it difficult or impossible for the end user of these difficult or impossible for the end user of these technologies to skip around the page.  If the navigation technologies to skip around the page.  If the navigation links are at the top or left of all of the pages in a site the links are at the top or left of all of the pages in a site the user of these assistive technologies would need to read, user of these assistive technologies would need to read, or listen to, all of the navigation links each time a new or listen to, all of the navigation links each time a new page is loaded.  Experienced users of the assistive page is loaded.  Experienced users of the assistive technology find reading through all of these repeated technology find reading through all of these repeated links aggravating.  Users who are newer to the assistive links aggravating.  Users who are newer to the assistive technology frequently become confused about whether technology frequently become confused about whether the contents of the page are even changing when a link the contents of the page are even changing when a link is selected.  is selected. 

QuestionsQuestions What is/will be available with regards to What is/will be available with regards to

training, format, and content?training, format, and content?

What types of training or information will be What types of training or information will be available for dealing with the creation of available for dealing with the creation of accessible PDFs from word-processing and accessible PDFs from word-processing and desktop publishing applications, making desktop publishing applications, making existing non-accessible PDFs accessible, and existing non-accessible PDFs accessible, and dealing with accessibility issues of scanned dealing with accessibility issues of scanned image PDFs?image PDFs?

QuestionsQuestions Is there any person or group at Purdue that Is there any person or group at Purdue that

could review my accessibility changes and could review my accessibility changes and advise me on their implementation?advise me on their implementation?

• Although there is no formal group for Although there is no formal group for assisting with the review and advice of assisting with the review and advice of whole websites, hopefully the various web whole websites, hopefully the various web user groups around campus will be able to user groups around campus will be able to help with that as more developers take the help with that as more developers take the training and become more familiar with training and become more familiar with making websites accessible. making websites accessible.

QuestionsQuestions The incredible volume of work required to retrofit The incredible volume of work required to retrofit

legacy content is simply staggering, what assistance will legacy content is simply staggering, what assistance will be provided to help larger colleges perform this task?be provided to help larger colleges perform this task?

• There are many resources for learning how to make There are many resources for learning how to make a site accessible on the Web Accessibility website.a site accessible on the Web Accessibility website.

• The Status Report has a section for requesting The Status Report has a section for requesting extensions. Extensions aren’t automatically granted extensions. Extensions aren’t automatically granted as there has to be good reason for the extension, as there has to be good reason for the extension, particularly if other entities are completing a similar particularly if other entities are completing a similar amount of retrofitting on schedule, but it is a way to amount of retrofitting on schedule, but it is a way to help areas which are understaffed for the number of help areas which are understaffed for the number of pages needed to be updated.pages needed to be updated.

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