SharePoint Online Overview

Vielka Rojas SharePoint Architect

Conzultek – Proximity

Session Objectives

What is Microsoft Online?What is SharePoint Online?Two Flavors: Standard and DedicatedIs SharePoint Online for me?Taking the DecisionWhere can I go for more information?

IT Challenges

We want the latest features and don’t want to manage the upgrade …

We need to free up our best IT people to work on strategic projects …

We want more predictable IT costs …

We can’t spend enough to ensure security and reliability …

We want to provide dynamic collaboration capabilities to all employees …

Customers tell us…

+Best of both worlds

User control

Deployment options

Extending tools and platform to cloud

Experience across multiple devices

Best-in-class SLAs and IT governance

Microsoft Online Services

Microsoft Online Services

Business Productivity Online Suite

Starting with…

Enterprise class softwareDelivered via subscription servicesHosted by Microsoft and sold with partners

Key Investment AreasBusiness Productivity Online Suite

• Anywhere* access—desktop, mobile, Web • Seamless user experience across

workloads• Team collaboration and conferencing• Real-time communication

Streamlined Communication

Business-Class Security and Reliability

SimplifiedManagement

• Always up-to-date technology• Lower rollout and run rate cost• Improved agility and resource utilization• Active Directory® synchronization

• Data hygiene supported by multi-layered antivirus and spam filtering

• Highly secure data access for users via HTTPS

• Geo-redundant data center architecture with Cyber-trust and SAS70 compliance

$

* Anywhere internet access is available

Highly Secured DatacentersBusiness Class Reliability and Security Delivering highly secure, private, and reliable

computing experiences based on sound business practices

Authentication to Data

Separate Data Networks

Virus Scanning

Application Level Counter-measures

Application Authentication

System Level Security

Intrusion Detection System

Firewalls

Filtering RoutersKey Features• Geo-redundant datacenters• N+1 architecture• 9 layers data security• CyberTrust certified• Secure access via SSL• ITIL/MOF operational practices• 24x7x365 support• Backed by 99.9% uptime SLA

SharePoint Online is SharePointSharePoint is SharePointPowerful business collaboration platform

Hosted and managed by Microsoft

Standard infrastructure for dynamic, rapidly deployed solutions

Focus on the “what,” not the “how”

Broad partner ecosystemDesign and development transferrable to online environment

Deep Office integrationSubscription based (per user, per month)

Service adapts to companies growth patterns

Consider SharePoint Online for…

Accelerating your move to SharePointAffordable alternative to on-premises deploymentComplementing your existing on-premises deployment

Quick, secure project-specific infrastructureCollaboration with partners (extranet)Anonymous access (coming soon)Highly mobile and/or deskless workforce

The Power of Choice!On-Premises and Online Hosting

Self-hosted and managedDirect access to physical machinesCentral admin accessHosted within own data centersEntire environment customizableAll accounts, machines, and data within a single AD ForestAvailable to companies of any size.

Multi-tenant hostingShared HardwareOutsourced IT managementHosted within MS data centersPartial trust code supportSupport for SharePoint Designer based customizationsCertificate authentication (today) or Forms based authentication (2010)Available for companies with 5+ seats

Dedicated HostingDedicated HardwareOutsourced IT managementHosted within MS data centersMost of the environment is customizable (Full and Partial Trust Code Support)Machine and Process accounts in a different AD ForestNTLM AuthenticationAvailable for companies with 5000+ seats

On-Premises Deployments

SharePoint Online

Standard

SharePoint Online

Dedicated

What’s Next for SharePoint Online?

Current Offering is SharePoint 2007You can try the Standard service today:

http://www.microsoft.com/onlineWe regularly release new value:

Partner Access (Extranet)Improved site lifecycle featuresIncreased max file upload sizeAuditing functionality

What’s Next for SharePoint Online?

SharePoint 2010 released last weekWith SharePoint 2010 wave:

Goal is feature parity with on-premisesSharePoint 2010 Enterprise functionalityExtranet and Anonymous access

RSS Content Syndication

Privacy & security Audience

Targeting Site and

document aggregation

Site Manager Mobile Device

Support SharePoint sites

and Documents Roll up web parts

Integration with SharePoint designer

Portal Site Templates

Site Directory Colleagues and

membership web parts

User Profiles import

Multi-lingual user interface

Extranet access

People and groups lists

Calendars Email Integration Task Coordination Surveys Document

Collaboration Issue Tracking Templates Standard Site

templates Social Networking

Web part Real time

presence and communication

Standard Meeting Site Templates

Document Information Panel

Document Action Bar

Retention and Auditing policies

Navigation controls

Content publishing

Page Layouts Slide Libraries Document

Management Site Templates

Standard Enterprise and Publishing Site templates

Policies, auditing and compliance

Integration with Microsoft information rights management (IRM)

Site variations

Cross site-collection search

Enterprise content sources

Admin & Management

Indexing Controls People search Business Data

Search (via Federated Query)

Authoritative Pages

Relevance Features

Did you mean? Query

Recommendation

Business Data Search (via Indexing)

Hosted FAST Configure crawled

file type

Forms libraries Custom

workflows Centralized forms

management and control

Design once development model

Form import wizard

Integrated deployment model for no-code forms

Compatibility Checker

Standard, Enterprise, Deskless USL

Partner Access License

Performance Point Services

Single Sign-On Claims

Authentication

Project Online Custom Managed

Paths Qualified

Platform/Validated Apps

Application Marketplace

New UX Cross Browser

Support (Safari, IE, FF)

Office 2010 Client integration

Improved Wikis and Blogs

Tagging Rating Note Board Tag Cloud Activity Feed SharePoint

WorkSpace Improved My

Sites

Improved Content authoring

Improved Records Repository

Metadata and Taxonomy

Content Organizer

Metadata driven Navigation

Document IDs Document Sets Legal Holds Office Web Apps

Phonetic Search

Improved Forms Technology

Improved Workflows

Business Document Workflow Support

Partial trusted workflow actions

Browser based forms

Improved BDC (Read/Write)

External Lists Improved

SharePoint Designer

Sandboxed Solutions

Integrated business intelligence dashboards

Key performance indicators

Filter web parts Integrated

flexible spreadsheet publishing

Share manage and control spreadsheets

Web-based business intelligence using excel services

Data connection libraries

Business data web parts

Business data actions

Report center Web Analytics

Sites

Other

Visio Integration Improved Usage

Analytics Access Services

Communities

Content Search InsightsComposite

sService Specific

Sept 2010Online Today April 2010

Tenant Admin Console

Shorter RPO/RTO Automated

Custom Code Validation

Customization Deployment Framework

April 2011

Geo-distributed design

SharePoint Online Dedicated Summary

On-Premises OnlyOnline Today New in 2010

RSS Content Syndication

Privacy & security Audience

Targeting Site and

document aggregation

Site Manager Mobile Device

Support SharePoint sites

and Documents Roll up web parts

Integration with SharePoint designer (except site backup and restore) Portal Site Templates

Site Directory Colleagues and

membership web parts

User Profiles import

Extranet Access Anonymous

Access Large Scale

Internet Sites Multi-lingual user

interface New UX Cross Browser

Support (Safari, IE, FF)

Office 2010 Client integration

Sites

People and groups lists

Calendars Email Integration Task Coordination Surveys Document

Collaboration Issue Tracking Templates

Standard Site templates

Improved Wikis and Blogs

Social Networking Web part

Real time presence and communication

Tagging Rating Note Board Tag Cloud Activity Feed Standard Meeting

Site Templates SharePoint

WorkSpace Improved My

Sites

Communities

Document Information Panel

Document Action Bar

Retention and Auditing policies

Navigation controls

Content publishing

Page Layouts

Integration with Microsoft information rights management (IRM)

Site variations Content staging

and deployment Configure

Information Management

Improved Content authoring

Slide Libraries Document

Management Site Templates

Standard Enterprise and Publishing Site templates

Policies, auditing and compliance

Improved Records Repository

Legal Holds Metadata and

taxonomy Content

Organizer Metadata driven

Navigation Document IDs Document Sets Office Web Apps

Content

Search in a single site collection

Business Data Search (via Indexing)

FAST Defining new

custom content sources

Crawling BDC Data

Relevance Features

Did you mean? Query

Recommendation Configure crawled

file type Authoritative

pages

Enterprise content sources

Cross site-collection search

Admin & Management

Indexing Controls Business Date

Search (via Federated Query)

Phonetic Search People search

Search

Performance Point Services

Integrated business intelligence dashboards

Key performance indicators (KPIs)

Filter web parts Integrated

flexible spreadsheet publishing

Share manage and control spreadsheets

Web-based business intelligence using excel services

Data connection libraries

Business data web parts

Business data actions

Report center Visio Integration Web Analytics Improved usage

analytics

Insights

Forms libraries Custom non-code

workflows Centralized forms

management and control

Design once development model

Form import wizard

Integrated deployment model for no-code forms

Compatibility Checker

Custom Installed InfoPath form templates

Improved Forms Technology

Improved Workflows

Business Document Workflow Support

Partial trusted workflow actions

Browser based forms

Improved BDC (Read/Write)

External Lists Access Services Improved

SharePoint Designer

Sandbox Solutions

Composites

Multiple Site Collections per customer

Manage Site Collection Features and quota

Off-boarding of customer data

Project Online Access Services

Configure blocked file type

Self service site creation

Custom Managed Paths

Roll up usage Analytics

Vanity domains for non-SSL sites only

Tenant admin across site collections

Better control of FQDNs

Managed path site collections

Standard and Enterprise USL

Service Specific

Other

SharePoint Online Standard Summary

Business Productivity Online SuiteLaunching April 2009 in 19 countries (including Costa Rica !!!)Business Productivity

Online Standard SuitesIndividual SKUs Add-On SKUs

*The Business Productivity Online Suite includes Live Meeting Standard

*

Exchange Online Extra Storage

Office SharePoint Online Extra Storage

Standard Suite

Deskless Worker Suite

Business Productivity Online Suites Business Productivity Online Suites

April 2009 OfferingsStandard Suite

The Business Productivity Online Standard Suite is a group of enterprise products

delivered as a subscription service, hosted by Microsoft, sold with partners, and

designed for customers with managed IT needs.

-Rich client Microsoft Office Outlook® connectivity with Web access

-Full Exchange Online, SharePoint Online capabilities-Larger storage

-ActiveSync® technology device support

Products included in the Suite:•Exchange Online Standard•SharePoint Online Standard•Live Meeting Online Standard•Office Communications Online Standard

Deskless Worker SuiteThe Business Productivity Online Deskless

Worker Suite is intended for users who spend 5 to 10 percent or less of their time on a PC and generally share a terminal. Examples:

manufacturing line workers, retail stock clerks, and mail couriers.

-Web access only-Limited Exchange Server, SharePoint capabilities

-Smaller mailbox size-Lower cost

Products included in the Suite:•Exchange Online Deskless Worker•SharePoint Online Deskless Worker

For more information about these products, please see Microsoft.com/Online.

Pricing shown in USDAdditional Price Level Pricing Based on Volume

$5.00

$5.25

$4.50

$2.00

$10.00

Sum of Components: $16.75

40% Offer

Exchange Online

Standard

SharePoint Online Standard

Office Live

Meeting Standard

Business Productivity

Online Standard

Suite

Office Comm Online

Standard

$2.00

$2.00

$3.00

Sum of Components: $4.00

25% Offer

Exchange Online

Deskless Worker

SharePoint Online

Deskless Worker

Bus. Productivity Online Deskless

Worker Suite

Business Productivity Online Standard Suite

Business Productivity Online Deskless Worker

Suite

Pricing for BPOS, Through MOSP

Subscription

Subscription

Subscription

Subscription

Uso

Uso

Uso

Uso

Uso

Product Differences

Detailed documentation is provided

IPD Microsoft® Sharepoint® online

What is IPD ?

Guidance that aims to clarify and streamline the planning and design process for Microsoft® infrastructure technologies

IPD:

Defines decision flow

Describes decisions to be made

Relates decisions and options

Frames additional questions

Page 28 |

IPD Microsoft® Sharepoint® online

PurposeProvides a technical decision maker with information about topics to consider when making the decision whether to use an on-premises collaboration service or the Microsoft SharePoint Online Standard or Dedicated offering.

StructureSoftware-plus-ServicesOverview of Steps – Categories/TopicsSample Topic for Rating/ScoringSample Tally SheetEvaluate ResultsConclusion

Page 29 |

Evaluation Workflow

Using the Guide

1. Read the introduction to the step.2. Read the description for each topic.3. Determine the importance of each topic by reading the

Importance Rating section, and record the score in the rating table provided.

4. Read the comparisons of on-premises, Standard, and Dedicated offerings in the Solutions Rating section, and rate each solution. Record the answers in rating table provided.

5. Repeat for Steps 2-9.6. Use the tally sheet in the appendix to tally all scores.7. Evaluate and make decision.

Steps and Topics (1/2)

Steps and Topics (2/2)

Example

OpportunityNew business, more customers, faster

Increase Velocity

GrowRevenue

Expand Reach

New Customers: 70% of sales expected to be to new customersNew Segments: Expand to SMB, retail, manufacturing, or public sectorNew Scenarios: Deskless users, branch office, mobility

Increase capacity: Increase sales and deployment capacityScale to multiple customers remotely. Up to 40% savingsIncrease margins by increasing managed services attach rates

Advisor Fees: Sell and get Partner FeesNew Services: SharePoint consulting, online migration, and integrationAnnuity Revenues: 50% revenues to be recurring

For More Information…Microsoft On Line: http://www.microsoft.com/Online IPD: http://technet.microsoft.com/en-us/solutionaccelerators/ee382254.aspx

© 2009 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.

The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after

the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.