BOARD EDUCATION AND BUSINESS COMMITTEE MEETING

Tuesday, October 24, 2017

Held at 4:00 pm in the Yuxwule' Eagle Room (Boardroom) 2557 Beverly Street, Duncan, B.C.

AGENDA

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1. Call to OrderWe respectfully acknowledge that we are meeting on the traditional and ancestral lands of the Coast Salish people where we live, learn and play.

2. Adoption of Agendaa. Motion to Adopt Agenda

"That the Board Education and Business Committee adopts the agenda of the October 24, 2017 Board Education and Business Committee meeting."

3. Minutesa. Minutes of the September 26, 2017 Board Education and Business Committee

Meeting "That the Board Education and Business Committee adopts the minutes of the September 26, 2017 Board Education and Business Committee Meeting."

4. Action Lista. Action List

5. Petitions and Delegationsa. Demographic Report - Bob Yates

6. Education

7. Business and Operationsa. Bill 28 Staffing Update

8. Policy

9. Adjournment

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Board Education and Business Committee Meeting October 24, 2017

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9. Adjournmenta. Motion to Adjourn

"That there being no further business, the meeting be adjourned."

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Board Education and Business Committee September 26, 2017

MINUTES OF THE BOARD EDUCATION AND BUSINESS COMMITTEE MEETING OF SCHOOL DISTRICT NO. 79 (COWICHAN VALLEY)

HELD ON TUESDAY, SEPTEMBER 26, 2017 AT 4:00 PM IN THE BOARDROOM

PRESENT: Trustee Rob Hutchins, Chair

Trustees Elizabeth Croft, Barb de Groot, Randy Doman, Cathy Schmidt, Candace Spilsbury, Joe Thorne Rod Allen, Superintendent Jason Sandquist, Secretary-Treasurer Sheryl Koers, Assistant Superintendent Karen Blow, Assistant Secretary-Treasurer Katie McLaughlin, Communications Specialist Gina Kueber, Recording Secretary

APOLOGIES: Debbie Mah, Assistant Superintendent Monroe Grobe, Director of Operations

IN ATTENDANCE: Deron Freer, Collins Barrow Victoria Ltd. Todd Troyer, Collins Barrow Victoria Ltd.

1. Call to Order

Trustee Hutchins called the meeting to order at 4:05 pm and acknowledge that the meeting was taking place on the traditional and ancestral lands of the Coast Salish people.

2. Adoption of Agenda

a. Motion to Adopt Agenda Moved by Trustee Doman seconded by Trustee de Groot "That the Board Education and

Business Committee adopts the agenda of the September 26, 2017 Board Education and Business Committee meeting." CARRIED

3. Minutes

a. Minutes of the May 23, 2017 Board Education and Business Committee Meeting Moved by Trustee Schmidt seconded by Trustee de Groot "That the Board Education and

Business Committee adopts the minutes of the May 23, 2017 Board Education and Business Committee Meeting." CARRIED

4. Action List

a. Action List The Action List was reviewed. The Superintendent advised that the Board communications goals review is in process and that Policy 3730 - Student Reporting - Communicating Student Progress has been approved.

Minutes of the September 26, 2017 Board E...

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Board Education and Business Committee September 26, 2017

5. Petitions and Delegations 6. Education 7. Business and Operations

a. Presentation of Audited Financial Statements 2016-2017 The Secretary-Treasurer introduced auditors Deron Freer and Todd Troyer of Collins Barrow Victoria Ltd. and invited them to present the 2016-2017 Audited Financial Statements, which are a consolidation of the Operating Fund, Special Purpose Funds and Capital Funds. The Auditors advised that at the close of the 2016-2017 year, an unrestricted surplus of $1,254,101 was realized and that the financial reports were close to budget. The surplus was realized in part due to increases in enrolment and special education funds, receipt of a Transportation Grant and return of the Administrative Savings funds from the Provincial Government, a $50 per student Student Learning Grant and an increase of offshore tuition revenue. The Auditors thanked District Staff and Management for their cooperation and professional approach over the past year. The Secretary-Treasurer thanked the Auditors for their report.

Moved by Trustee Schmidt seconded by Trustee Doman "That the Board Education and Business Committee recommends that the Board of Education of School District 79 (Cowichan Valley) adopt the 2016-2017 Audited Financial Statements as presented." CARRIED

8. Policy 9. Adjournment

a. Motion to Adjourn Moved by Trustee de Groot seconded by Trustee Spilsbury "That there being no further

business, the meeting be adjourned." CARRIED The meeting adjourned at 4:25 pm.

Minutes of the September 26, 2017 Board E...

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October 24, 2017 Page 1

ACTION LIST FOR BEBC MEETINGS

Description Assigned To Action Disposition / Completion

October 27, 2015

Board Communication Goals Rod Allen When the Strategic Planning process is ongoing that the Board communication goals be reviewed.

Done

Actio

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SCHOOL DISTRICT NO. 79 (COWICHAN VALLEY)RECONCILIATION OF CLASSROOM ENHANCEMENT FUND AS AT SEPTEMBER 30, 2017

Staffing Using Staffing Using School 2016/17 Language LOU17 Language Difference

Alex Aitken 10.77 11.85 1.080 Alexander 11.85 15.10 3.250 Bench 17.23 19.35 2.120 Chemainus 14.00 18.25 4.250 Crofton 8.62 10.80 2.180 Discovery 16.16 21.40 5.240 Drinkwater 17.23 21.65 4.420 Ecole Cobble Hill 16.16 17.25 1.090 Ecole Mount Prevost 18.31 20.50 2.190 George Bonner 17.23 22.50 5.270 Khowhemun 11.85 15.00 3.150 Lake Cowichan 5.39 7.50 2.110 Maple Bay 14.15 16.15 2.000 Palsson 6.46 7.55 1.090 Tansor 11.85 15.10 3.250 Thetis 1.00 1.00 - Sub Total Elementary 198.26 240.95 42.690

Chemainus Secondary 10.93 13.24 2.307 Cowichan Secondary 53.05 62.19 9.141 Frances Kelsey Secondary 32.59 41.81 9.218 Lake Cowichan Secondary 6.85 7.95 1.105 CV Open Learning 12.26 12.73 0.473

Sub Total Secondary 115.68 137.92 22.244

Total Classroom Staffing 313.94 378.87 64.934

Non-Enrolling Ratios

Teacher Librarians 9.99 13.96 3.963 Counselling 10.22 11.26 1.039 Learning Assistance 15.30 15.48 0.179 English as Second Language 4.80 5.19 0.389 Special Education Resource Teachers 38.10 22.81 -

Total Non Enrolling Staffing 78.41 68.69 5.570

Bill 28 Staffing Update

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