washington chapter chat - amazon s3 washington chapter chat april 2014 procurement in the game by...
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Washington
Chapter Chat
April 2014
Procurement in the Game By Alisha Ghanie, DES
When you hear the word procurement what do you think? Maybe you think of procuring or obtaining some type of material or supply to use for a special means. Wonderful, because that is exactly what the dictionary says procurement means. NIGP hosted its own kind of March Madness in the form of a Summit. Players showed up from far and wide, from all agencies to learn how to improve their procurement ways at the Bellevue City Hall. Brian Willett works for our State’s Auditor’s Office; however, at the NIGP Excellence in Procurement Summit, Brian took on the role of coaching. Brian led a training course that conditioned his players to think and strive outside the box. Brian ran through many key drills, a very notable one was about “Developing and Implementing Better Strategic Plans”. In this exercise, the team was able to identify key problems that arise when starting a plan. To sum it up, you get too many players trying to handle the ball and take it to the rim rather than run a cohesive play.
Involvement is extremely important to having a successful strategic plan; you need your customers, stakeholders and employees to help create the plan. Otherwise, you will have five point guards trying to play a game and who is going to set the pick in that play or get the rebound? Each entity has a role that is necessary to the plan. We must also remember that the plan needs to regularly be reviewed along with performance and action items; with any sport practice is what brings achievement. As long as a business plan has all the players, constant practice and remembers to keep the plays clean with the basic fundamentals, there is nothing procurement cannot do.
Please see inside for more information about this training at the Excellence in Procurement Summit.
WASHINGTON STATE CHAPTER
OFFICERS
President Cheral Jones, CPPO, CPPB [email protected] Vice President Ginny Justiniano, CPPB [email protected] Treasurer Josh Klika, CPPB [email protected] Secretary Tim Shay [email protected] Membership Secretary Larry Oline C.P.M. [email protected] Past President Nelson Park, CPPO, CPPB [email protected]
Inside this Issue
Member Spotlight CPPB/CPPO Certification
Excellence in Procurement Summit 2014 NIGP Forum
and more……
2014 Educat ion Calendar
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Member Spotlight
NAME: Jerry Ferrante, Procurement & Supply Specialist 2
PERSONAL STATS:
Born in Phoenix, AZ and moved to Olympia area when I was 9 ½ years old. Married my high school sweetheart and have one son. Enjoy sports and the outdoors.
EMPLOYED BY: State of WA, Department of Commerce
HOW LONG: 7 + years w/Commerce & 15+ years w/state
NIGP CHAPTER MEMBER SINCE: 2013
WHAT DO LIKE ABOUT YOUR JOB:
The opportunity to help my customers out with purchasing needs.
Great place to work for.
WHAT ADVICE WOULD YOU GIVE SOMEONE NEW TO YOUR PROFESSION?
Be a good listener and don’t be afraid to ask the difficult questions. Be willing to learn and attend as many trainings and seminars that your budget will allow for!
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Snap Shot of 2014 Certification Changes
Initial Certification
CPPB CPPO
Formal Education
Associate’s Degree minimum Bachelor’s Degree minimum
Experience
Min 3 years public procurement Min 5 years public procurement; min 3 years public sector management
Coursework/Training
Option 1 158 contact hours 174 contact hours
Option 2 3 credit hours public procurement coursework at higher ed. level AND 56 contact hours procurement training
3 credit hours public procurement coursework at higher ed. level AND 72 contact hours procurement training
Option 3 6 credit hours procurement-related coursework at higher ed. level AND 56 contact hours procurement training
6 credit hours procurement-related coursework at higher ed. level AND 72 contact hours procurement training
Only experience gained and coursework/training completed within the previous 10 years from the date the
application is submitted will be applicable for consideration for eligibility.
Recertification
Unit of measurement changed from POINTS to CONTACT HOURS
Membership category eliminated – recertification credit can no longer be earned for holding a
membership
45 contact hours required for CPPO, CPPB and Dual Recertification
55 contact hours required for lapsed certification, up to 12 months following certificate expiration
All activities must to be tied to a topic from the UPPCC Body of Knowledge
Social events, business meetings, trade shows, etc. are not eligible for contact hours
Contact hours may be earned in 3 sections:
1. Continuing Education - Accredited
2. Continuing Education - Non-Accredited
3. Professional Contributions - Max 20 contact hours
Lifetime Status replaced with Retired Status
Clarification/Tips for Chapters:
Previously 10 points for CPPB and 15 points for CPPO/Dual were required for recertification. When
converted to contact hours, the previous requirements were equivalent to 80/120 contact hours
respectively. The 2014 Recertification Requirements, although restricted primarily to continuing education
activities, represent an overall reduction in the total number of contact hours required.
Attendees to Chapter hosted events should be supplied with a certificate of attendance/transcript for
tracking of contact hours and documentation purposes
Chapters cannot offer CEU’s unless their education is IACET approved and accredited
Officer of Chapter = 3; Chapter Board Member = 2; Chapter Committee Member = 1 (values are contact
hours earned per year)
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2014-2015 Exam Schedule
All UPPCC certification examinations are administered via computer at a Prometic testing center. Examinations will be delivered daily, Monday thru Saturday at a time and location selected by the candidate. Fall examinations are administered during the last two full weeks in October. Spring examinations are administered during the first two full weeks in May. Please see exam schedule and associated deadlines below.
2014 Spring Examinations Fall Examinations
Application Submission Deadline February 3, 2014 July 14, 2014
Application Submission Late Deadline February 18, 2014 July 28, 2014
Exam Registration Deadline March 31, 2014 September 8, 2014
Testing Dates May 5-17, 2014 October 20 – November 1, 2014
2015 Spring Examinations Fall Examinations
Application Submission Deadline February 2, 2015 July 13, 2015
Application Submission Late Deadline February 17, 2015 July 27, 2015
Exam Registration Deadline March 30 2015 August 31, 2015
Testing Dates May 4-16, 2015 October 19-31, 2015
NIGP's Certification Prep Products help you meet your certification goals, NIGP has an exceptional suite of products to assist you in preparing for the CPPB and CPPO exams. Through Cert Prep Central, you can chart your certification preparation and purchase a range of products and services including Prep texts and classes as well as an Online Assessment Tool and Procurement Flashcards. These products have been specifically mapped to the Body of Knowledge contained in the UPPCC computer-based tests. You may also access the Resource Center for information on Public Procurement Principles and Practices. Forming or joining a study group may be beneficial as well. NIGP Guidelines for Study Groups offers tactics, tips and techniques to assists in facilitating and participating in such a group. The NIGP Resource Center offers The website Quizlet offers free study tools for pretty much any subject (i.e. languages, professional careers, standardized tests, etc.). It offers sample study sets created by people like you, such as flashcards, sample tests, learning games. Check it out; it currently includes 18 sets of CPPB terms that may help you with your studies.
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Exam Candidate Tips — Strategies for Success…...
RELAX! Have confidence in yourself and your abilities.
Remember... you have met the eligibility requirements, now demonstrate your knowledge.
Maintain a positive attitude.
Get a good night's sleep prior to the exam and have a nourishing protein-filled breakfast on the day of the exam. (your brain needs rest and nutrients to perform optimally).
Arrive early at the test site.
Immediately identify any inappropriate conditions to the test center administrator.
Read all exam questions carefully.
Identify and answer all easier questions first.
Do not spend too much time on any one specific difficult question.
Skip questions that you are unsure of and return to them later.
Eliminate any incorrect answer choices from the potential options.
Translate words and substitute terms to simplify the questions.
Apply practical reasoning to determine the correct answers.
Divide the question into manageable and understandable parts.
Keep the intent of the question and basic subject matter in mind.
There are no trick questions. If two choices seem correct, choose the BEST answer. Remember, good test questions include options that are plausible, but not completely correct. Many options for test questions include common mistakes that individuals make when they don't completely understand the material being tested.
Don't second-guess yourself—your first instinct is usually correct.
Don't read too much into questions and over-anticipate the answers.
Answer what is asked for and not what you feel should be asked.
Estimate time required to answer remaining questions.
Return to previously marked difficult questions to select an option.
Plan time effectively. If you comment on a question, get to the point quickly. You have 3.5 total hours to complete this exam, this includes time you take to answer questions as well as any breaks you may take.
If you are not sure of the answer, make an educated guess. Unanswered questions count as incorrect, so it is in your best interest choose something rather than leaving a question blank.
Monitor the on-screen counter which continuously counts down your remaining testing time from the start of the examination.
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NIGP Webinars
Looking to become certified or strengthen your professional skills? Take advantage of NIGP’s webinar
offerings.
NIGP Webinars are 90-minute topical online classes that provide time-challenged professionals the opportunity
to earn contact hours without ever having to leave the office. All you need is a computer. Offered throughout
the year, Webinars are a great way for you and the entire procurement team to stay abreast of the best
practices and current issues in the profession.
Offered at various times during the day, a Webinar includes 60-70 minutes of information followed by a Q&A
session. Effective July 1, 2013: All registrants receive a certificate of completion and one contact hour
for attending.
Train without the travel. Register today!
Complimentary – Members
$185 - Non-Members (Includes a one-year complimentary NIGP membership for eligible individuals)
Please contact us directly at [email protected] for more information.
Please note: To receive credit one must register and attend the webinar.
Upcoming Webinars
May 14, 2014
“Top 5 Misconceptions About the Procurement of Energy Commodities”
May 21, 2014
“Construction Manager at Risk: A Viable Alternative in Tough Economic Times”
June 18, 2014
“Protest Happen: Most Common Reasons for Procurement Protests and What You Can Do”
WA Chapter Educational Opportunities
Please visit WA-NIGP Education Plan for an up to date schedule of Chapter offered classes.
The Washington State Chapter established a Scholarship Program to assist members in
furthering their professional skill set. For more information visit
https://www.wanigp.org/chapters/nigp-wanigp/scholarship_program.cfm
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Washington State Chapter of NIGP
Procurement Summit – March 20, 2014
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Brian Willett, State Auditor’s Office presentation on
The Developing & Writing Strategic Plans
Bogus words
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During the strategic plan portion of our workshop at the Excellence in Procurement Summit, the attendees were split into groups and challenged to create a strategic statement using bogus words. Each workgroup in the audience seemed to really enjoy both creating the statements and sharing them with the other groups. We at the Chapter Chat thought we would share the submissions below in case you want to refer to these examples on what not to put in a strategic plan
Response team will leverage appropriate low-hanging fruit with the objective of
obtaining enhanced synergies.
In efforts to support our plan we will have a discussion and review in order to achieve
balanced proper & effective strategic initiative and comprehensive studies.
In an effort to encourage a balanced strategic review plan that properly appropriates
results so that we may obtain a comprehensive review to effectively monitory and
support or identify the organization’s strategic goal.
Plan to explore help to encourage balanced facilitation for future appropriate strategic
discussion.
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The Washington Chapter Chat will be published bi-monthly: February, April, June, August, October and December.
Do you have something to share with your purchasing peers? Want to be a newsletter contributor? Benefits: Receive re-certification points for articles published
Get published in an upcoming newsletter You may submit articles to Heidi Bohl at [email protected] for publication in April’s Edition by March 30th June’s Edition by May 30st August’s Edition by July 30th October’s Edition by September 30th December’s Edition by November 30th February’s Edition by January 30th
Forum is coming!
The Annual NIGP Forum is the largest North American educational conference exclusively for individuals in public procurement. This year’s 69th event will be held in Pennsylvania which is nicknamed the “Keystone State”.
To view the 2014 Forum registration fees please visit 2014 NIGP Forum Registration
For more information about the Forum, Networking opportunities, Workshops, Golf Tournament and Expo visit the NIGP Forum “Connecting Procurement Communities” site at 2014 NIGP Forum Fees
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Public Servants Doing Public Service Opportunity Continues
In an effort to continue our Chapter’s public service Chapter members participated in another repackaging event for Northwest Harvest on Saturday, April 26th, at the Northwest Harvest warehouse in Kent: Kent Warehouse 22220 West Valley Hwy. (68th Ave. S.) Kent, WA 98032
If you are interest in being part of future WA Chapter of NIGP charitable events by giving back to the community, please contact Craig Bush at [email protected].
It is a great opportunity to get to know your peers outside of the workplace.
The mission of Northwest Harvest is to provide nutritious food to hungry people statewide in a manner that respects their dignity, while fighting to eliminate hunger. Their vision is ample nutritious food is available to everyone in Washington State.
Northwest Harvest is the only non-profit food bank distributor operating statewide in Washington with a network of more than 350 food banks, meal programs and high-need schools. They provide over 1.7 million meals every month to this network.
If you or some you know would like to be part of the Charitable Events Committee or have
suggestions for future charitable events please contact Craig Bush
At the April 26th event in
Kent, Chapter members
and members of their
family helped package
29,160 bottles of Talking
Rain water bottles into
1,620 boxes, each
holding 18 bottles.
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Boilerplate N L E H G G B E W O C U A D C
Cartage T O N V N N G F T M J W G E N
Damages A B I D A A I G H A O E N M S
Demurrage R E J T T L V P M V T L I U E
Ethics I P L R A J U G P A W Q T R G
Evaluation F E A Q C C O A L I A B S R A
Forecasting F C T U O O I P T D H Q A A M
Goodwill R G B H D Y R F Q I C S C G A
Indemnification R T H W I E X F I T O V E E D
Quantity B Y I I L C C P G N R N R K P
Shipping S L K I G K S Q X I M R O Q M
Surplus L Y O Y T I T N A U Q E F G W
Tariff G B S U R P L U S P L W D U V
Warehousing W A R E H O U S I N G P F N O
E T G Y Q V H F R G J P T G I
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WA State Chapter of NIGP Committees
Have you thought about becoming more involved with the chapter, but just haven’t felt ready to commit? There are a number of opportunities you may explore. May it be running for a board
position in the fall or joining one of the Chapter committees. It will benefit the member committees by bringing fresh ideas, different perspectives, experiences, etc. and will strengthen our chapter. You will gain knowledge, networking skills, meet other purchasing peers and much, much more…………….
Committee Chair Contact Info
Scholarship Committee Ginny Justiniano CPPB
206.903.7631 [email protected]
Finance Committee Josh Klika CPPB
360.570.6714 [email protected]
Membership Committee Larry Oline C.P.M.
360.902.2001 [email protected]
Public Relations And Marketing Committee Sue Ownby CPPO, CPPB
509.576.6695 [email protected]
Education And Research Committee Theresa Teschlog CPPB
425.438.6139 [email protected]
Charity Special Committee Craig Bush CPPB
206.934.4139 [email protected]
Diversity Special Committee Servando Patlan 360.407.9390 [email protected]
Policy Advisory Special Committee Linda Hodgson CPPB
360.407.8154 [email protected]
Nomination & Election Special Committee Sue Ownby CPPO. CPPB
Maria Mayhue CPPO, CPPB
509.576.6695 [email protected]
509-575-6094 [email protected]
Newsletter Special Committee Heidi Bohl CPPB
360.407.9421 [email protected]
Honors & Awards Special Committee Ginny Justiniano CPPB
206.903.7631 [email protected]
Chapter of The Year Special Committee Cheral Jones CPPO, CPPB
Dave Davis CPPO
360.407.9402 [email protected]
360.570.6710 [email protected]