warwick township minutes of last meeting

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wick Township: Minutes of Last Meeting

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February 17, 2009

MINUTES OF THE BOARD

The meeting was called to order by Chairman Troy Clair, at 7:00 PM

Present Were: Board Members: Troy Clair, Donald Engle, LeeSpangler, Edward Stone and Jeffrey Tennis, Claudia Watt, Carl HawSolicitor William Crosswell, and Consulting Engineer Scott Carl.

GUEST RECOGNITION There were no guests to be recognized.

The MINUTES of the January 20, 2009 meeting were unanimously approved as written oa motion by E. Stone, seconded by J. Tennis.

The TREASURERS REPORT was unanimously approved on a motion by T. Clair,seconded by D. Engle.

PAYMENT OF THE BILLS, in the amount of $56,874.12, for the period from January 202009 through February 17, 2009, was approved on a motion by D. Engle, seconded by JTennis. Passed unanimously.

The WATER OPERATING REQUISITION, in the amount of $25,000.00, for operation ofthe water system through March 17, 2009 and the SEWER OPERATING REQUISITIONin the amount of $46,000.00, for operation of the sewer system through March 17, 2009,

were unanimously approved on a motion by T. Clair, seconded by L. Spangler.

The following REQUISITION from the Water Bond Redemption & Improvement Fund wasunanimously approved on a motion by L. Spangler, seconded by D. Engle:

REQ. PAYEE REASON AMOUNT

WB320 Entech Engineering, Inc. Lititz Run Rd. Water Line Replacement $15,553.

The following REQUISITIONS from the Sewer Bond Redemption & Improvement Fundwere unanimously approved on a motion by L. Spangler, seconded by E. Stone:

REQ. PAYEE REASON AMOUNT

B362 Lititz Sewer Authority WWTP Upgrade $12,038.02

B363 Entech Engineering, Inc. GIS-Lititz Area Sewer $1,370.20

Total $13,408.22

ADMINISTRATORS REPORT

C. Watt gave the following report:

GO

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The on site work for the audit of the 2008 fiscal year took place during the week of

February 2nd. A draft of the audit report and adjusting entries were submitted today. AfteStaff has an opportunity to review the draft, a meeting will be scheduled with the auditorsprior to the issuance of the final report.

Township and Authority Staffs are working together to revise and update the Employee

Handbook. We will meet with the consultant, Nancy Hess, on March 16th.

A draft of the medical benefit plan that was received from Benecon on January 16th hasbeen reviewed and a list of questions and comments has been prepared. Staff will meet

with representatives of Benecon on March 6th to review these comments and Beneconswellness program.

The final draft of the 2008 Comprehensive Sewer Plan was to be presented at thismeeting. However, Staff has not had an opportunity to review the final revisions that wersubmitted last month by Entech.

MAINTENANCE REPORT

C. Haws reported on the following maintenance to the systems:

Packing was installed in a pump at Station 4.

Maintenance personnel continue servicing the small equipment.

Maintenance personnel have also finished painting the wellhouse walls.

Several modems went bad and were replaced at Stations 1 ,3, 4, 7, 8, 11, 13 & 14

Two new hour meters were installed at Station 5.

A fuel leak on the return line on the generator at Station 3 was repaired. Thegenerators water pump was also replaced.

Pumps 1 & 2 at Station 7 were pulled. The pumps had high hours and the impellewas clogged.

Pump packing was installed in the pumps at Station 13.

Maintenance personnel cleaned the wet wells at Stations 4, 10 & 18.

The pressure relief valve at Station 1 was rebuilt.

Maintenance personnel were called out Thursday night due to a water main breakon Green Acre Rd. The line was repaired by 3 AM.

SOLICITORS REPORT

B. Crosswell said that his office responded to the letter sent by Sager, Swisher & Co.regarding the 2008 Audit.

Red-Flag Policy - B. Crosswell said that the date to implement the Red-Flag Policy tost


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prevent identity theft was moved to May 1 but no further clarification of the policy hasbeen issued. We will review the policy in March.

The Solicitors office will be looking into proposed changes to the Rates, Rules andRegulations that were submitted by C. Watt.

ENGINEERS REPORT

S. Carl attended the workshop meeting with WTMA Staff on February 6th.

Comprehensive Sewer Plan - Authority review comments were incorporated into the Planand were forwarded to WTMA for final review.

GIS Mapping / Lititz Area - Final review comments were received and incorporated ontoatlas maps at the end of January. On February 12, three sets of laminated atlas mapbooklets were issued to WTMA. S. Carl stated that the project was completed well underthe approved budget.

Sechan Electronics - Entech has been communicating with Diehm & Sons by telephoneand e-mail. We are awaiting a Final Revised Drawing package.

Shoppes at Kissel Village / Target - We are waiting for a response to our January 14th

comment letter.

Lititz Run Road Water Line Replacement - Entech Staff has been working on permitting,final design, temporary construction easement and permanent waterline easement

agreements. The bid advertisement was issued to the newspaper on February 12th and

the project is out for bid as of February 16th. There will be a mandatory pre-bid meeting

on Friday, February 27that 10 AM. We will receive bids on March 10th.

Lititz Sewer Authority WWTP Upgrade - Since the last Authority meeting, Entech workedwith various people on the temporary construction easement and land purchaseagreements. Notices of Award and Contract Documents were issued to all threeContractors. The final draft of the grant application was reviewed and comments were

forwarded to McCullough Consulting. On January 16th, the grant application was submitteto the Commonwealth Financing Agency. The application is under review and there havebeen some followup conversations with McCullough. Final sets of contract documents "foConstruction" have been completed and issued to the Contractors, WTMA, LSA andWarwick Township. At the request of Lititz, S. Carl contacted Pennvest regardingsubmitting an application for funding. For a variety of reasons, funding through Pennvest not feasible. The official Pre-Construction meeting was held at the Wastewater Treatmen

Plant on February 13th. Signed Contract Documents and Notices to Proceed were issuedto the three Contractors on the same day. S. Carl said that the project is on schedule.

SUBDIVISIONS

Newport Square Revised Lots 152 & 153 - C. Watt said that the Developer has submittethe executed Bill of Sale and Maintenance Guaranty Agreement and a MaintenanceGuaranty Bond. A motion was made by L. Spangler, seconded by D. Engle, to accept theBill of Sale and Maintenance Guaranty for Newport Square Revised Lots 152 & 153.Passed unanimously.


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United Zion Retirement Community("UZRC") - C. Watt said that, today, WTMA received aapplication for 3 EDUs of water and sewer capacity to serve the expansion of United ZioRetirement Community. There is an existing residence at the back of the facility facingNewport Road that will be demolished. Two duplex buildings (four units) will be built andwill be connected through the main lines that service the facility. There are two otherproperties that are owned by UZRC that face Furnace Hills Pike. These properties areconnected to the water and sewer systems and we would like the plan to show how thosunits are connected. This will be addressed in Entechs comment letter. Pioneer

Management, LLC, the Consultant for UZRC, would like to submit a Sewage PlanningModule Exemption. Staff asks that the Board conditionally approve the requested capaciso that the exemption request will not be held up until the next meeting. A motion wasmade by T. Clair, seconded by L. Spangler, to conditionally approve 3 EDUS of water ansewer capacity to serve the UZRC expansion pending approval of the AuthoritysEngineer. Passed unanimously.

As there was no further business to discuss, the meeting ADJOURNED at 7:26 PM on amotion by T. Clair, seconded by L. Spangler.

_______________________________

L. Lee Spangler, Secretary

Content Last Modified on 3/18/2009 1:20:44 PM

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