Wairarapa College

Uniform, Policies and Procedures

Handbook 2

2017

RespectforSelf• Schooluniformwillbewornfully,neatlyandcorrectlyatalltimes.• Nostudentwillsmokeatschool,onanyschoolactivity,oranywherewhilstinschooluniform.

Theserestrictionsalsoapplytothepossessionofsmokingmaterials.• Nostudentwillconsumealcoholordrugsinschool,onanyschoolactivity,oranywhere

whilstinschooluniform;itisaseriousbreachoftheschoolcodeforanysuchsubstancestobepossessedbyanystudent.

• Studentswillattendallclassesandbeontime.Latestudentsmustobtainapassfromthedeanorteacherthathasdetainedthem.

• StudentsmustgainpermissionfromtheirDeaniftheyneedtoleavetheschoolduringschooltime.

• Astudentmustbringaletterfromtheirguardianorhomestayparentwhenthestudentisabsentforadayortwo,andamedicalcertificateforthreedays’absence.

RespectforOthers

• Bullyingofanykindwillnotbetolerated.• Foullanguage,name-callingandanyotherformsofverbalabusearebanned.• Dangerousgoodsandmaterials,egknives,fireworks,arenotpermittedatschool.

RespectforProperty

• Nostudentwillstealordamageanyotherperson’sproperty.• Vandalismandgraffitiareconsideredtobeanti-socialactsandareinbreachoftheschool

code.Schoolbooksandbagsaretobegraffitifree.• Therewillbenomisuseofschoolproperty,forexampleoftheinternetand/orschool

computers.• Studentsmustobservethebasiccodeatalltimesasaconditionofcontinuedattendanceat

WairarapaCollege.GeneralGuidelinesthatshouldbenoted

• Accidental(orother)damagemustbepromptlyreportedtoateacher.Costofdamagewillbeassessedandstudentswillbeexpectedtopayfordamagecaused.

• PrefectshaveauthoritytoenforceourBehaviourCodeandhavethefullbackingoftheschoolintheperformanceoftheirmanyduties.

• Moneyorvaluablesthathavetobebroughttoschool,mustbeleftintheschoolofficeforsafekeeping.TheCollegecanacceptnoresponsibilityformoneyorvaluablesbroughttoschool.

• ForbreachesoftheCollegeCode,studentsmaybeplacedondetentioninwhichcasetheyremainatschoolunderteachersupervisiontill4.30pm.

• Studentsareunderthecontroloftheschoolfromthetimetheyleavehomeuntiltheyreturn.• InternationalstudentsarenotpermittedtodriveamotorvehiclewhilstattendingtheCollege

withoutthewrittenpermissionoftheirparentsandanauthorityfromtheCollege.WairarapaCollegeUniformWairarapaCollegeSchoolUniformisavailableexclusivelyfromNewZealandUniformsMasterton.Yourhostfamilywilltakeyoutotheshoptobuythis.Youcanpaybycreditcard.Youmaychoosetobringsomeitemsofclothingfromhome,likeshoesorjackets,butcheckfirstwiththedetailsbelowtomakesureyouhavethecorrectitems.

NewZealandUniformsPriceList(includingGST)WaiColJuniorGirlsSummerStripeBlouse$55.00 WaiColJuniorGirlsWinterBlueBlouse$60.00WaiColSeniorGirlsSummerWhiteBlouse$55.00WaiColSeniorGirlsWinterWhiteBlouse$60.00WaiColJuniorBoysSummerGreyShirt$55.00WaiColJuniorBoysWinterGreyShirt$60.00WaiColSeniorBoysSummerWhiteShirt$55.00WaiColSeniorBoysWinterWhiteShirt$60.00WaiColGirlsV-NeckJuniorBlueJersey$100.00WaiColBoysV-NeckGreyJersey$100.00WaiColGirlsSummerPleatSkirt$70.00WaiColGirlsWinterTartanPleatSkirt$85.00

WaiColBoysSummerShort$45.00WaiCiolBoysWinterTrouser$65.00WaiColTie$30.00WaiColBoysSchoolSock$15.00WaiColPEPolo$48.00WaiColPE/SportsShort$45.00WaiColPE/RugbyShort$35.00WaiColSportTrackJacket$90.00WaiColSportTrackPant$65.00WaiColSportSock$18.00WaiColJacket$90-$110WaiColScarf$30.00

ThefollowingistheofficialschooluniformapprovedbytheBoardofTrusteesofWairarapaCollege.Allstudentsareexpectedtowearthecorrectseasonaluniform.Allarticlesofclothingmustbenamedwitheithernametagsorembroiderednames.Grooming

• Studentsareexpectedtohaveclean,well-presseduniforms.• Ifhairisdyed,itmustbeofanaturalhaircolour.• Nojewellery(exceptonesmallpairofgold,silverorpearlstudslessthan5mm)is• tobewornwiththeschooluniform.Nofacialjewellery,tonguestudsorvisible• tattoosarepermitted.• ColourednailpolishisnottobewornwiththeschooluniformonfingernailsOR

toenails.• Minimalmake-upispermitted;namelyfoundationandmascara.Itmustbenatural• looking.• Boysarerequiredtobecleanshaven

JuniorGirls’UniformJuniorStudentsareinYears9and10.

SummerSkirt:Blueregulation,tobewornontheknee.Blouse:Blueandwhitestriped,short-sleeved,regulation.Jersey:BlueV-neckedwithmonogram.Socks:Whiteanklesocks(nostripesorslouchsocks)ifwornwithblack,polishableshoes.Footwear:SeeseparatefootwearsectionfornewregulationsWinterSkirt:'BlueWatch'tartan,lengthbelowtheknee,to15cmbelowtheknee.Blouse:Long-sleeved,skyblueTie:WaiColTraditionalTieJersey:BlueV-neckedwithmonogram.Hose:Black50denierpantyhose,overkneesortights.Footwear:SeeseparatefootwearsectionfornewregulationsPhysicalEducationShirt:WaiColPEPoloShirtShorts:Monogramed“WaiCol”navyshortsorKoogashortsSwimwear:OnepieceRainwear1.Schooljacketwithmonogram,availableonlyfromtheNewZealandUniformShop.2.Plainblackornavybluejacket(nobrandnameonjacket)3.SchoolSportsteamjacket.Ifstudentsareina1stteam,theyareabletoweartheirsportsjackettoschool.OptionalExtrasCollegescarvesandblazersarealsoavailablefromtheNewZealandUniformShop.

JuniorBoys’UniformJuniorStudentsareinYears9and10.SummerShorts:Navyregulationwithyellowbraidonbackpocket.Shirt:Grey,shortsleevedwithcrestJersey:SchoolV-neckedgreywithmonogram.Socks:Regulationblackwithblueandgoldstripedtop.Footwear:SeeseparatefootwearsectionfornewregulationsWinterTrousers:LongblackwithyellowbraidingonthebackpocketShirt:Grey,longsleevedwithcrestTie:WaiColTraditionalTieBelt:Black-OptionalJersey:SchoolV-neckedgreywithmonogram.Socks:Regulationblackwithblueandgoldstripedtop.Footwear:SeeseparatefootwearsectionfornewregulationsPhysicalEducationShirt:WaiColPEPoloShirtShorts:Monogramed“WaiCol”navyshortsorKoogashortsSwimwear:ShortsofreasonablelengthRainwear1.Schooljacketwithmonogram,availableonlyfromtheNewZealandUniformShop.2.Plainblackornavybluejacket(nobrandnameonjacket)3.SchoolSportsteamjacket.Ifstudentsareina1stteam,theyareabletoweartheirsportsjackettoschool.OptionalExtrasCollegescarvesandblazersarealsoavailablefromtheNewZealandUniformShop.

SeniorGirls’UniformSeniorStudentsareinYears11,12and13.SummerSkirt:Blueregulation,tobewornontheknee.Blouse:Whitewithbluetrim,short-sleeved,regulation.Jersey:BlueV-neckedwithmonogram.Socks:Whiteanklesocks(nostripesorslouchsocks)ifwornwithblack,polishableshoes.Footwear:SeeseparatefootwearsectionfornewregulationsWinterSkirt:'BlueWatch'tartan,lengthbelowtheknee,to15cmbelowtheknee.Blouse:Whitelong-sleevedregulation.Tie:WaiColTraditionalTieJersey:BlueV-neckedwithmonogram.Hose:Black50denierpantyhose,overkneesortights.Footwear:SeeseparatefootwearsectionfornewregulationsPhysicalEducationShirt:WaiColPEPoloShirtShorts:Monogramed“WaiCol”navyshortsorKoogashortsSwimwear:OnepieceRainwear1.Schooljacketwithmonogram,availableonlyfromtheNewZealandUniformShop.2.Plainblackornavybluejacket(nobrandnameonjacket)3.SchoolSportsteamjacket.Ifstudentsareina1stteam,theyareabletoweartheirsportsjackettoschool.OptionalExtrasCollegescarvesandblazersarealsoavailablefromtheNewZealandUniformShop.

SeniorBoys’UniformSeniorStudentsareinYears11,12and13SummerShorts:Navyregulationwithyellowbraidonbackpocket.Shirt:White,shortsleevedwithcrestJersey:SchoolV-neckedgreywithmonogram.Socks:Regulationblackwithblueandgoldstripedtop.Footwear:SeeseparatefootwearsectionfornewregulationsWinterTrousers:LongblackwithyellowbraidingonthebackpocketShirt:White,longsleevedwithcrest.Tie:WaiColTraditionalTieBelt:Black-OptionalJersey:SchoolV-neckedgreywithmonogram.Socks:Regulationblackwithblueandgoldstripedtop.Footwear:SeeseparatefootwearsectionfornewregulationsPhysicalEducationShirt:WaiColPEPoloShirtShorts:Monogramed“WaiCol”navyshortsorKoogashortsSwimwear:ShortsofreasonablelengthRainwear1.Schooljacketwithmonogram,availableonlyfromtheNewZealandUniformShop.2.Plainblackornavybluejacket(nobrandnameonjacket).SchoolSportsteamjacket.Ifstudentsareina1stteam,theyareabletoweartheirsportsjackettoschool.OptionalExtrasCollegescarvesandblazersarealsoavailablefromtheNewZealandUniformShop.

HOMESTAYPOLICYRationaleAllinternationalstudentswhostudyatWairarapaCollegemustresideinanapprovedandregisteredWairarapaCollegehomestay,orCollegeHouse,theWairarapaCollegeboardinghostel.TheCollegehasthisasarequirementbecause:

• Itisinthebestinterestsofthestudents.• Academicprogressisenhancedwhenstudentsarecontinuallyexposedtotheuseof

theEnglishlanguageandgreaterstudytimeisavailablewithinahomestayenvironment.

• Internationalstudentsareatschoolonastudypermit,whichisonlyissuediftheyareinguaranteedappropriateaccommodation.

• TheCollege,andcontractedhomestaycoordinators,selectandmonitorhomestaycarersforinternationalstudents.Onlyfamilieswhowillprovideasafephysicalandemotionalenvironmentwillbecontracted.

Purpose:1 Toprovideasuitableenvironmentconducivetostudy.2 Toinvolveafamilyinthewelfareofastudentawayfromthestudent’sfamily.3 Toensurethataccommodationisprovidedwheremealsareprepared,laundrydone

andthestudent’sneedsaremetsoeverydaypressuresoflifedonotaffectthestudent’sstudy.

4 TogivethestudentanexperienceoftheNewZealandwayoflife.5 Toallowtheoverseasparentspeaceofmindknowingthatthestudentiswelland

happyinthiscountry.6 Tokeepthestudentsafebymonitoringout-of-schoolactivities.Guidelines:1. StudentsmuststayinthehomestayorganisedthroughWairarapaCollegeoran

WairarapaCollegeapprovedhomestaycompany,andunderWairarapaCollege’sorthatcompany’ssupervision,orinanapprovedhomestaydesignatedbythestudent’sparents.Thehomestaycoordinators/Deanwillmakeanassessmentofthehomestaycarer’ssuitabilitytoprovidesuitableaccommodationandappropriatephysicalandemotionalsupportandguidance.

2 IfparentshavedesignatedahomestayoutsidetheCollege’shomestayprogramme,

theparentsmustsigntheafterschoolcaredisclaimerform.3 AllhomestayfamiliesintheCollege’shomestayprogrammeshallmeettheMinistry

ofEducation’smandatoryCodeofPractice,andallhomestaycarersover18yearsofagewillbevetted.

4 TheCollegeprovidesguidelinesandsupportstructureforhomestayproviders

throughthehomestaycoordinators5 Thehomestaycoordinators/Deanwillcarryoutongoingmonitoringofthehomestay

families.Thisinvolvesaphysicalvisittoeachstudent’shomeatleastonceaterm.Contactwiththestudentmustbemaintainedatleastonceafortnight.

6 Theannualhomestaypaymentmustbemadeinadvanceatthebeginningofeach

yearandinfulltoWairarapaCollegewhowilladministerthepaymentstothehomestayfamiliesthroughthehomestayco-ordinators.

7 Studentsarenotpermittedtoownorrentaflat/room/house/apartmentorliveon

theirown.

8 StudentsarenotpermittedtoownordriveacarwithoutthewrittenpermissionoftheirparentsandtheCollege.

9 Ifthereareproblemsinaparticularhomestay,thestudentmust,firstofall,discuss

themwiththeHomestayManager/Dean.10 Shouldtheproblemspersist,thehomestaycoordinatorshouldarrangeforachange

ofhomestay.WairarapaCollegemustbenotifiedbythestudentandhomestaymanager.

11 Studentsmustnotmaketheirownprivatehomestayarrangementswithoutthe

approvaloftheHomestayManager/Dean.12 Studentsarerequiredtoexhibitappropriatebehaviouratalltimes.Wherea

student’sbehaviourordemandsaresuchthathomestayhostscannotreasonablybeexpectedtohavethestudentcontinueintheircare,homestayservicemaybediscontinued.

13 HomestaysarearrangedforthestudentbyWairarapaCollegeorthehomestay

coordinatorscontractedtotheCollege.StudentsmustfilloutanapplicationforhomestayformpriortotheirarrivalinNewZealandtoassistthehomestaycoordinatorsinfindingasuitablefamily.

14 Studentswhogoonholidayduringschoolholidaysinterms1-3whichmeansthey

leavetheirhomestaymustapplyforpermissionfromtheCollegeandwillbechargedtheusualhomestayfees.Interm4,whenstudentsreturntotheirhomecountry,theypayaretainingfeeof$NZ7O/weekuntiltheyreturntotheirhomestayandresumenormalresidency.

15 Acharge($150NZ)maybeleviedonanysubsequentchangeofhomestayafter

initialplacement.16 Wherethehomestaystudentwishestowithdrawfromthehomestayprogrammefor

thefollowingreasons,atleasttwoweeks’noticemustbegiveninwritingtotheDirectorofInternationalStudents:a)Thestudentwilllivewiththeparentwhohasobtainedaguardianshipvisa,and/or,b)ThestudentleavesWairarapaCollege.

APPROPRIATEMINIMUMCONTENTFORINSURANCEPOLICIESAllinternationalstudentsmusthaveappropriateandcurrentmedicalandtravelinsuranceforthedurationoftheirplannedperiodofstayatWairarapaCollege.WairarapaCollegecanarrangeinsurancecoverprovidedbyUnicareNZStudentInsurancePlan.It is recommended that if a student returns to the home country over the holiday period, cover should be held for this time also. GeneralInsurancecompanymusthaveexcellentcreditrating-nolowerthanAfromStandardandPoor,orB+fromAMBest.Insurerisabletoprovideemergency24-hour,7days/weekcover.Ifinsurerisanoverseascompany,policydetailsinEnglishmustbeprovidedinadvancetoCollegetoensurepolicymeetsrequirements.PeriodofCoverCommencewhenstudentleaveshomefortheairportonwaytoNewZealand.Applywhileintransit.ApplywhilestudentisinNewZealand.Coverthestudentforanytripstoothercountriesduringtheperiodofstudy.Coverthestudentforanyholidaysbacktotheirhomecountryduringperiodofstudy.TravelLossofbaggageandotherpersonaleffectsAccidentandinjuryDisruptiontotravelplansCostofmedicalcareinany‘stopover’countriesSumsInsuredSumsinsuredmustbeveryhightocovereachandeveryclaimMedicalBenefits-noexcessGeneralpractitionervisitsPrescriptionsHospitalisationOpticalEmergencydentalEmergencyevacuation/repatriation-unlimitedcoverIfthestudentbecomesseriouslyill/injured,needstobeaccompaniedhome(eitheraliveordeceased)withmedicalprofessionals.Ifmembersofthestudent’simmediatefamilylivingoverseasbecomecriticallyillordie,itshouldenablethestudentcoveredtoreturnhomeandthenbacktoNewZealandtocompletestudies.

Ifthestudentbecomesseriouslyillordies,policyshouldpayforparentsreturnflightsto/fromNewZealandonthefirstavailableflight,thedaytodayaccommodation/livingcostsinNewZealand.PersonalEffects-realisticandflexibleAllofstudent’spersonaleffects,includingexpensiveitemsPersonalliabilityStudentshouldbecoveredforaccidentaldamagetopropertyataneducationinstitutionorhomestay.

DESIRABLEADDITIONALPOLICYCOMPONENTS

• Lossoffeesduetoemergencies• Mentalillness• Continuationofpolicyifstudentneedstoreturntotheirhomecountrybecauseof

illnessorinjuryduringthepolicyperiod–thestudentisabletousethepolicyforon-goingtreatmentuntilthepolicyhasexpired.

PERFORMANCEAGREEMENT:RULESFORINTERNATIONALSTUDENTSThestaffatWairarapaCollegeendeavourtogivespecialcareandattentiontoallourinternationalstudentsandtoencouragethemtoreachtheirfullpotential.Weneedtohaveanassuranceofsupportbythestudent’sparentsorcaregiversandthepromiseofthestudent’swillingnesstocomplywiththerulesandstandardsoftheCollegeandthecommunitytoensurethewell-beingofallconcerned.AttendanceStudentsaretoattendallclassespromptlyatalltimes.Aminimum90%attendanceisrequired.Ifastudentcannotattendbecauseofillhealth,theCollegemustbeadvisedbeforeclassesbegin.Adoctor’scertificateisrequiredforanyabsenceofthreeormoredays.AbsenceforanyotherreasonmustbeapprovedbeforehandbytheDeanofInternationalStudents.HomeworkThismustbecompletedeverydayorasrequiredbytheteacher.Thestudentmustcompleteallsettaskswhenasked.CooperationThestudentsmustalwaysobeytheteacher’sinstructions,participatefullyinclassroomactivitiesandmaintainafriendly,cooperativeattitude.Thestudentmustshowconsiderationandrespecttoallstaffmembers,toallotherstudentsandtothemselves.

HomestayAnyruleslaiddownbythehomestayfamiliesaretoberespectedandobeyed.Thestudentisexpectedtobereasonable,courteousandhelpfulinthehouse,keepinghis/herbedroomtidy,clearingthetable,etc.Thestudentwillbeontimeforallmealsandwillnotbeawayfromhomeunlesspriorpermissionhasbeengiven.CurfewsTheNewZealandlawstatesthatyoungstudentsaretobeundersupervisionatalltimes.Anychangetothecurfewrulesbelowmustbenegotiatedbeforehandwithhomestayparents.Thestudentsmusttellthehomestayparentswheretheyareatalltimesandmustcontactthemiftheyaregoingtobelaterthanexpected.Thestudentsmustgivetheirhostparentsthetelephonenumberwheretheycanbecontactedanytimetheyareawayfromtheirhomestays.Age Sunday-Thursday Friday SaturdayUnder15years 6.00pm Undersupervision Undersupervision15-16years 6.00pm 10.00pm 11.00pm16-18years 6.00pm 12.00midnight 12.00midnightOver18years 6.00pm Negotiable NegotiableSmokingandalcoholTheWairarapaCollegeBoardofTrusteeswilltakeaverystrongstandifanystudentisfoundtobeusingorinpossessionofcigarettesoralcohol.IllegaldrugsThesewillnotbetolerated.Studentsfoundtobeusingdrugswillbepermanentlysuspendedandsenthome.Ifitisappropriate,theauthoritieswillbenotified.DrivingWairarapaCollegestronglyadvisesinternationalstudentsnottoownordriveacarwhileattheCollege.Forthosestudentswhodonottakethisadvice,theymusthavetheparentalapprovalformsignedbytheirparentsandthePrincipalofWairarapaCollegeandreturnedtotheDeanofInternationalStudents.MarriageIntheeventofastudentgettingmarried(withorwithoutparentalpermission)thestudentisrequiredtoleavetheCollege.Non-complianceIfitisfoundthatthestudentisunableorunwillingtocooperatewiththeaboverules,thefollowingactionwillbetaken:1 Thestudentwillbeverballywarned,andreceiveoneormoreafterschooltime-out periods[ASTO].2Wedevelopindividualgoalsetting/learningplansrelatedtothestudent’sneeds,providingadditionalsupportasrequired.3 Ifhis/herbehaviourdoesnotsignificantlyimproveduringthisperiod,thestudent

willreceivethefirstwrittenwarningthathe/sheisfacingsuspension.Copiesofthiswillbesenttotheirparentsandtheircaregivers.Thestudentwillalsobeputondailyreportfortwoorthreeweeks.4 Ifbehaviourstilldoesnotimproveafterthiswarning,thestudentwillreceiveasecondandfinalwarningthatstatesthatunlessbehavioursignificantlyimproves,thestudentwillbesuspendedfromschool.ExpulsionIfthebehaviourofthestudentdoesnotimproveasrequested,thestudentwillbeexpelledandtheappropriateauthoritiesnotified.Thestudent’svisawillinvariablyberevokedunderthesecircumstances.FeesrefundNofeeswillberefundedtoastudentexpelledduetounacceptable,non-compliantbehaviour.

REFUNDSPOLICYThispolicyisbasedonSection48/7]oftheEducationAmendment[No4]Act19914B[7]Whereatanytimeaforeignstudentwithdrawsfromasubject,course,orprogrammeatastateschool,theBoardmayrefundtothepersonwhopaid(inrespectofthestudent’senrolmentinthesubject,course,orprogramme)theamountoffeesreferredinsubsection(1)ofthissection(orsumofanyinstalmentspaidinrespectofthosefees)anyamountitthinksappropriatenotexceedingtheextent(ifany)bywhichtheamountpaidexceedsthesumofthefollowingamounts. a] TheBoard’sbestestimateofthecosttotheBoard(includingthe

appropriateproportionoftheBoard’sadministrativeandothergeneralcostsandtheappropriateproportionofanyinitialorstart-upcostsofthesubject,course,orprogrammeforonestudentuptothattime;

b] AnamountthatisintheBoard’sopinionanappropriatereflectionoftheusemadebyonestudentreceivingtuitioninthesubject,course,orprogrammeoftheBoard’scapitalfacilities;

c] Theappropriateproportionoftheamount(ifany)prescribedundersection4DofthisActforastudentreceivingtuitionatastateschoolinthesubject,course,orprogramme;

d] Allotherfees(ifany)prescribedbytheBoard”.

InordertobeeligibleforanyrefundtheparentmustapplyinwritingtotheBoardofTrustees,settingoutthespecialcircumstancesoftheclaim.InarrivingattheirdecisiontheBoardofTrusteeswilltakeintoconsiderationthespecialcircumstancesofthewithdrawingstudentand:

a) costsalreadyincurredbytheBoard b) thesalariesoftheteachersandassociatestaffandanyothercomponents

ofthefeealreadycommittedforthedurationofthecourse c)anamountwhichcoverstheuseofthefacilitiesandresourcestodateof

withdrawal d) anyrefundoftheforeignstudent’sfee,fromthegovernment.Exceptinexceptionalcircumstances,norefundispayablewhereastudentwithdrawsinthesecondhalfofthecourse.Inthecaseafullyearstudent,thesecondhalfofthecoursecommencesonthefirstdayofthetermaftertwotermshavebeencompleted. ExplanationWhereaParentwithdrawsfromthecontractbeforethestudentarrivesinNewZealand,feespaidarerefundedatthediscretionofWairarapaCollege.InthesecasesunderNewZealandlaw,theCollegemustretainamountstocovercostsalreadyincurred.Thebalancemaybereturned.ParentswhosestudentsareinsuredwithUNICAREmayhavethebalanceoftheirfeesreimbursedbythatCompany.NOrefundswillbemadetoParentswherestudents: 1 areaskedtoleavetheCollegebecauseofmisbehaviour,poor

attendanceorviolationoftherulesregardingmotorvehicles;2 wishtotransfertoanotherschoolforwhateverreason;3 acquirePermanentResidenceafterhavingenrolledatWairarapaCollege(or

parentsacquireawork/businessvisa)REFUNDSCONDITIONSTobeeligibleforarefundanapplicationmustbemadeinwritingtotheBoardofTrusteesbytheparentorlegalguardianstatingclearlythereasonforwithdrawalofthestudent.Reasonforrefund Documentationrequired Timing Refundpayable

Visanotgranted

OfficialletterfromNZISindicatingrejectionofvisaapplication

Atanytime

Totalfeepaid

Extensionofvisadenied

OfficialletterfromNZISindicatingrejectionofvisaapplication

Atanytime Totalfeepaid

Transferringtoanotherinstitution

>Letterfromparentsapprovaltransfer>Evidenceofunconditionalofferofplaceatotherinstitution>Receiptforfeespaid

Beforecoursestarts

75%oftuitionfeespaid+homestayandotherfees

Aftercoursestarts Norefund

WairarapaCollegeunabletoproceedwithcourse

Refundisautomatic Atanytime

Totalfeepaid—ifstudenttransferstoanotherinstitution,refundwillbesenttothatinstitution.

Permanentresidencygrantedorparentsgrantedbusinessvisa

Passportandvisa Atanytime Norefund

NolongerwishtostudyatWairarapaCollege

Letterwrittenbyparentsofstudenttosaytheywishtheirchildtowithdraw

Beforecoursestarts

75%oftuitionfeespaid+homestayandotherfees

Aftercoursestarts Norefund

Compassionatereason(seriousillness,etc)

Documentationsupportingapplicationforrefund

Atanytime

AtdiscretionofWairarapaCollege.

Indetermininganyrefund,theBoardofTrusteeswilltakeintoconsiderationthespecialcircumstancesofthewithdrawingstudentand:

• thecoststotheschoolinprovidingtuition

• costsincurredinemployingstaffandprovidingfacilities

• paymentsmadetotheNewZealandGovernmentNorefundwillbemadetoanystudentwhoisaskedtoleavebecauseofmisbehaviour,poorattendanceorviolationofthecontractwiththeschool.SUMMARYCODEOFPRACTICEFORPASTORALCARE(2016)IntroductionWhenstudentsfromothercountriescometostudyinNewZealanditisimportantthatthosestudentsarewellinformed,safeandproperlycaredfor.NewZealandeducationalprovidershaveanimportantresponsibilityforinternationalstudents’welfare.Thissectionprovidesanoverviewofthe“CodeofPracticeforthePastoralCareofInternationalStudents”(theCode)andprovidesaprocedurethatstudentscanfollowiftheyhaveconcernsabouttheirtreatmentbyaNewZealandeducationalprovideroragentofaprovider.

WhatistheCode?TheCodeisadocumentwhichprovidesaframeworkforservicedeliverybyeducationalprovidersandtheiragentstointernationalstudents.TheCodesetsouttheminimumstandardsofadviceandcarethatareexpectedofeducationalproviderswithrespecttointernationalstudents.TheCodeappliestopastoralcareandprovisionofinformationonly,andnottoacademicstandards.WhodoestheCodeapplyto?TheCodeappliestoalleducationprovidersinNewZealandwithStudentsenrolledoninternationalstudypermits.TheCodeismandatorytotheseprovidersandmustbesignedbythem.Whatisan“InternationalStudent”?An“InternationalStudent”isaforeignstudentstudyinginNewZealandonastudentpermitfromtheNewZealandImmigrationService.HowcanIgetacopyoftheCode?YoucanrequestacopyoftheCodefromyourNewZealandeducationalprovider.TheCodeisalsoavailableon-linefromhttp://www.nzqa.govt.nz/providers-partners/caring-for-international-students/HowdoIknowifaneducationalproviderhassignedtheCode?TheNewZealandMinistryofEducationwillmaintainaregisterofallsignatoriestotheCode.Thislistwillbeavailablefromhttp://www.nzqa.govt.nz/providers-partners/caring-for-international-students/.IftheeducationalproviderthatyouareseekingtoenrolwithisnotasignatorytotheCode,youwillnotbegrantedapermitfromtheNewZealandImmigrationServiceandyouwillnotbeabletostudyatthatinstitution.WhatdoIdoifsomethinggoeswrong?Seeprocessbelow

COMPLAINTS/GRIEVANCESPROCEDURESComplaintproceduresWhattodoifyouthinktheschoolhasfailedtofollowtheCode.InternalproceduresStep1ContactMrsOgilvie,DeanofInternationalStudents.ForfinancialmatterspleasereferittotheExecutiveOfficerMrsStanley.Step2IfyouarenotsatisfiedwiththeoutcomeyoumayaskthePrincipalorBoardofTrusteestoconsiderthematter.

GrievanceProceduresIntheeventofadisputebetweenanindividualstudentandWairarapaCollege,proceduresareinplacetofacilitatetheresolutionofthedispute.Asummaryoftheseproceduresfollows:1 CodeofConduct,AttendanceandDisciplineStudentsareexpectedtoabidebythetermsandconditionsofenrolmentandthepublishedrulesandcodeofWairarapaCollege.Disciplinaryprocedureswillbeappliedintheeventofabreachoftheserules.AllstaffareexpectedtoapplyWairarapaCollege’spolicyandrulesfairlyandwithoutfavour,butifastudentconsidersthatthishasnotoccurred,thestudentmayreferthemattertoaseniorstaffmember.Ifthestudentisdissatisfiedwiththedecision,he/shemayultimatelyreferthemattertothePrincipalfordetermination.Independentexternalmediationmayalsobesoughtifthemattercannotberesolvedwithintheschool.2 ServiceandAcademicProgrammesIntheeventofastudentcomplaintconcerningthequalityoftheserviceorteachingprovidedbytheschool,thestudentwillreportthemattertoapersoninapositionofauthoritywithintheschool.ThecomplaintmayeitherbedealtwithbythepersonorreferredtotheDeanofInternationalStudentsforresolution.TheDeanofInternationalStudentswillconferwiththepartiesindispute,andthedecisionoftheDirectorofInternationalStudentsisfinal.Thisdecisionwillbeconveyedinwritingtotheparties.Ifthestudentremainsdissatisfiedwiththeoutcome,theymayseekindependentexternalmediation.If you have a complaint about Wairarapa College breaching the Education (Pastoral Care of International Students) Code of Practice 2016, follow Wairarapa College’s formal complaint process first. If this does not resolve your complaint, you can contact the New Zealand Qualifications Authority (NZQA) by phone on 0800 697 296 or email qadrisk@nzqa.govt.nz. Or, if it is a financial or contractual dispute, you can contact iStudent Complaints by phone on 0800 00 66 75. More information is available on the iStudent Complaints website: http://www.istudent.org.nz/istudent-complaints. NZQA has produced a brochure for international students about the complaints process (PDF, 147KB) (PDF, 147KB). See the flow chart on the next page of the appropriate to speak to if a problem arises.

s If you have a complaint about Wairarapa College breaching the Education (Pastoral Care of International Students) Code of Practice 2016, follow our formal complaint process first (see below).

If you have a problem with subjects or teachers, discuss it with any of these people:

If you still have a problem, make an appointment with If you have a problem with other students, discuss it with any of these people: Mrs Ogilvie If you have a problem with your homestay, your parents might like to send a letter and/or you can discuss it with: If you have a financial or contractual issue, you should discuss this with: When you speak with any of these people you have the right to have:

• An advocate who knows the school system to help you present your problem. • A support person, like a friend or homestay family member.

Your group teacher Mrs Ogilvie

Your teacher

Your Year Level Dean

The Principal, Ms Power

The Senior Manager in charge of your Year level

Mr Adamson the Guidance

Counsellor Group teacher Class teacher Mrs Ogilvie

Ms Power, the Principal Mrs Ogilvie

Mrs Ogilvie Mrs Stanley The Board of Trustees

TERMSANDCONDITIONSOFINTERNATIONALTUITIONSERVICES1. InconsiderationforthepaymentbytheParentoftuitionfees,theCollegeagreesto

enterintoanagreementtosupplytuitionservicesfortheparentsandtothestudent(s)

2. NOTincludedinthesetuitionfeesare:generalstationery,materialsforpractical

workandthe‘take-home’component,musiclessons,studentworkbooks,expensesforclasstrips,schooluniform.However,thetuitionfeesdoincludetheuseoftextbooksforthedurationofthecourse.

3. Schooluniform,dresscode-WairarapaCollegeuniformwillbewornfullyand

correctly.4. AllpersonswhobenefitfromthetuitionservicesinNewZealand(referredto

hereafteras“Students”)musthavepersonalmedicalandtravelinsurance(referpage5).Thisshouldbearrangedbeforeleavingthehomecountry,andmaybearrangedthroughWairarapaCollegeonrequest.

5. TheParentsshouldprovidetheCollegewithcontactdetailsofafriend/relativethe

Collegecancontactincaseofemergency.TheCollegemustbenotifiedassoonaspossibleaboutanychangeofaddressorguardian/contactpersonincaseofemergencyThisinformationisrequiredbeforeanysuchchangetakesplace.

6. AllinternationalstudentsattendingWairarapaCollegemustbeunderWairarapa

College-approvedhomestaycoordination.(RefertoHomestayPolicy).7. Studentsarerequiredtoattendschooleachday,unlessillorotherwiseunavoidably

detained.Anoteofexplanationfromtheguardianorhomestayisrequireduponreturn.Amedicalcertificateisrequiredforabsencesofmorethanthreedays.

8. Internationalstudentsmaynotownordriveacarwhileenrolledasastudentat

WairarapaCollegewithoutthewrittenpermissionoftheirparentsandtheCollege.9. Allinternationalstudentsmusthaveappropriateandcurrentmedicalandtravel

insuranceforthedurationoftheirplannedperiodofstayatWairarapaCollege.Terminationprocedure-WairarapaCollegereservestherighttoterminatetuitioninthefollowingcircumstances:

• Intheeventofcontinuedandunexplainedabsenteeism(minimum85percentattendancerequired).

• WairarapaCollegeisadrug-freeandsmoke-freeenvironment.Nodrugs,tobaccoproducts,oralcoholarepermittedatanyschoolfunction,ortravellingtoorfromschool,orwhileschooluniformisworn.Anyinfringementofthisprovisioncouldresultinthestudentbeingrepatriatedatthestudentfamily’sexpense.

• Studentsarerequiredtoobeyallschoolrules,andthelawsofthecountryoutsideschoolhour.

• StudentsarerequiredtocomplywiththeWairarapaCollegeCodeofBehaviour.TheCollegereservestherighttostanddownorexcludeanystudentwhobreachesthisCode,andnorefundoffeeswillbemade.

• TheexclusionorexpulsionofthestudentinaccordancewiththeEducation(Stand-down,Suspension,exclusionandExpulsion)Rules1999.

• Provisionoffalseormisleadinginformationbythestudentonenrolment.• Inadequateprogressbythestudent.• Failurebythestudenttopayfees.• WhereWairarapaCollegeisunabletoguaranteeaccommodationduetothe

student’sbehaviour.• Intheeventofcriminalbehaviourbythestudent(includingsuchbehaviouroutside

WairarapaCollege’spremises).• Aninabilitytoattenddueforreasonssuchasillnessorfamilyobligations,wherethe

studentcannotmakeupthemissedcoursetimeandneedstore-enroliftheywishtocompletethecourse.

Intheeventofastudentgettingmarried(withorwithoutparentalpermission).NZISwillbenotifiedregardingterminationoftuitionforstudent.Astudenthastherightofappeal.Signedby:Up-datedOe2017