vpcp-126...•learn how electronic payments can transform your back office •learn the numerous...

| V1.7.2019 CONFIDENTIAL1

VPCP-126Eliminate Paper Checks and Reduce Costs Through Payment Automation

Byron Biggins, Nvoicepay


Byron BigginsVP Business Development

Industry Thought Leader


Agenda

OBJECTIVES

• Learn how electronic payments can

transform your back office

• Learn the numerous ways automation

positively impacts your processes

• Learn how payment automation reduces

costs, increases rebates, and mitigates

risks.

AGENDA

• Current AP Challenges

• About Nvoicepay

• Benefits of Payment

Automation

• How to build a business case

for payment automation


Critical Challenges in AP

Control & visibility

Exception handling

Growth management

Vendor data management

Risk, fraud & compliance

Decentralized APInefficiency: workflows &

process

International payment

requirements

Supplier demands


Sign Checks Mail Checks

Prepare

NACHA File

Send File

to Bank

Create File Send File

to Bank

Typical AP Payment Process

THE TYPICAL AP PROCESS

Reconcile Card

Payments

Reconcile ACH

Payments

Select Invoices for Payment in ERP

ReconcilePayments by Type

Manage & Reconcile Payment Exceptions

Reconcile

Individual Checks

Prep & Email

Remittance

Prep & Email

Remittance

Separate Payments by

Payment Type

Approve Card

Payments

Approve ACH

Payments

Print Checks

Field Vendor Questions


The Payment Process with Nvoicepay

Nvoicepay streamlines the accounts payable process to increase payment efficiencies, eliminate paper-check payments, and reduce AP costs.

PAYMENT PROCESS WITH

Select Invoices& Send to Nvoicepay

Reconcile Payment Batches

Approve Payments Electronically


Nvoicepay: Enterprise Payment Automation

99%+Customer

Retention Rate

500,000+Supplier Network

2009First Payment

81%Annual Growth

2018

100%Supplier Payments

Automated

82%Payments by Virtual

Card or ACH Part of FleetcorFortune 1000 Payment Company

Largest Commercial Mastercard Issuer


Supplier Enablement Management

We match suppliers to our network, existing suppliers are immediately payable.

We enable suppliers not already in our network.

o Initial implementation

o Each time you add a new one

We use multiple channels to drive the best response:

o Phone

o Email

o Mail

o Electronic Form from AP

o Insert with each “Print Check”Received & Complete: Payable in 72 hours

Received & Complete: If from customer, payable in 24 hours


Supplier Enablement Management

We match suppliers to our network, existing suppliers are immediately payable.

We enable suppliers not already in our network.

o Initial implementation o Each time you add a new one

We use multiple channels to drive the best response:

o Phoneo Emailo Mail

o Electronic Form from APo Insert with each “Print Check”

Received & Complete: Payable in 72 hours

Received & Complete: If from customer, payable in 24 hours


How Nvoicepay Works

Funds Pulled fromCustomer’s Bank

Select Invoices forPayment in ERP

Send Single PaymentFile to Nvoicepay

Payments AreOptimized

View Payments(Stop, Hold, and Approve)

Suppliers ReceivePayments

Nvoicepay Follows Up on Any Payment Issues


Benefits

Simplified AP Payment Process:

• Single workflow for all AP Payments.

• Increased efficiency with reduced errors.

Financial Results:

• Significant cost savings by moving from check to electronic payments.

• Cash rebates on credit card transactions far exceed the cost of the solution.

Reduced Risk:

• Customer does not have to store the suppliers’ banking data.

• Nvoicepay assumes liability for the payment.

Better Supplier Relationships:

• Suppliers get a range of payment options with detailed remittances.

• Supplier portal for increased visibility and a supplier facing support team.


Key Differentiators

Handles Complexity with Ease - Single workflow for domestic and international AP payments. Multiple Permission Levels, bank accounts, locations, and ERP’s.

Payment Services - Suppliers are automatically enrolled with each pay run and Nvoicepay follows up on payments to ensure successful execution.

User Experience - Software provides added control, visibility, and traceability through the entire payment lifecycle.

Reduced Risk - Nvoicepay securely collects and maintains vendor data. We also assume liability for the payment.

Cloud-Based Software + Comprehensive Services for Better Results


Banks make customers do all the work

Your bank will not help you

• Streamline your payment process

• Optimize the payment method to minimize cost

• Manage and securely store vendor payment data

• Follow up on each payment to reduce labor

• Increase control and visibility

• Assume liability for payment to mitigate risk

Massive Gaps in Current Bank Process


Intuitive Cloud-Based Software

SimplicityIntuitive user interface

ControlsConfigurable approval workflows and auditable reports

Clear Payment VisibilityConsolidated view of all payments

Eliminate RiskNvoicepay securely manages and maintains all sensitive payment information


Services Deliver a Quantum Leap in Efficiency

Included Services✓ Onboarding suppliers is included, along with the ongoing maintenance of their information

✓ Configuring approval workflows to meet your process needs

✓ Training and re-training AP personnel as needed

✓ Payment follow-up on outstanding VCNs

✓ Payment support and answering questions for customers and suppliers

✓ New product updates and enhancements are included (e.g. including new payment methods as they become available)

High touch services means the best results with the least amount of work for the customer


Payment Analysis Report

• In-depth Executive Report

• Communicates ROI


Sample Payment Analysis Report - Payment Transformation Summary


Sample Payment Analysis Report - Benefits Summary


Summary

Efficiency Gains - Nvoicepay complements existing AP processes and enables customers to streamline and optimize their payments process.

1

Financial Uplift - The continuous supplier enablement for electronic payments provides the greatest cost savings and rebates.2

Enterprise Grade - Comprehensive payment solution that includes both cloud-based software and services.

3


Byron BigginsVP Business [email protected]

Let’s Build A Business Case For You

Next Step:Learn more with a complimentary payment analysis report.

Visit booth: #17b


Appendix

Additional Slidesfor Support


Supplier Portal

Nvoicepay provides a Supplier Portal for payment monitoring and reconciliation, where suppliers can easily search by payment, customer, or paymentreference

Payment Status

Easily check if payments have

been made and processed

Payment Remittance Information

Can view and sort information by

Invoice ID or Reference Number

Payment History

View past invoices and

customer information

Reports

Ability to report remittance

information and export data


Nvoicepay Support Team

Outstanding dedicated Support and Enablement teams with 98% Satisfaction rating

- Customer Tech Support

- Supplier (Vendor) Support

- Payment Modification & Refund Support

- Supplier (Vendor) Enablement

Our large customers have a single point of contact for support

• Participates in onboarding

• Monitors supplier enablement

• Looks for AP Concierge opportunities

• Issue follow-up contact


Invoices loadedand payments approved by

5:00PSTCu

sto

mer

Ven

do

rN

vo

icep

ay

Funds Debited

Customer FBOAccount

Funds Credited

Customer FBOAccount

Funds Debited

• ACH Sent• VCN (Card) Sent• PC Mailed 1st Class USPS

Vendor receivesremittance

Vendor receivesACH

Day 1 (Tuesday) Day 2 (Wednesday) Day 3 (Thursday)

Review file for errors and submit

to banking network

Domestic Payment Timing and Funds Flow


Supplier Enablement

AP Gateway Training

Conduct Live Pay Run

Payment File Validation, Account Configuration

Overview of Implementation Process

Data Gathering

vpcp-126...•learn how electronic payments can transform your back office •learn the numerous...

Documents