Voter Education for D 82Toastmasters

Nina John DTMApril 2014

The Toastmaster hierarchy

4 Clubs - Area

3- 4 Areas - Division

9-10 Divisions - District

Districts – 14 Regions

Toastmasters International

20 members-Club

MEMBER

Organizational hierarchy

• Members• Club Executive Committee • Area Council• Area Governor• Division Council• Division Governor• District Officer• District TRIO –LGM, LGET, Governor

Eligibility – Club Executive Committee• Member of good standing in the club• Voted in by members• Elections take place twice a year for clubs meting

weekly, once for those meeting fortnightly.

1 Member1 vote

Club Executive Committee

Eligibility – Area officers• Area Governor – currently, in D82, by selection (incoming Division Governor)• Area Council – Presidents, VPE’s & VPM’s of clubs

in the Area • + others appointed by Area Governor (Asst. AG. E& T, Asst. AG Mktg.)

Area Governor is appointed for a one-year term by the District Governor.

Eligibility – Division officers

Division Governor• Should have served six consecutive months as a

District Council member • Is elected once a year for a one-year term• Is elected by the District Council

District Executive Committee -1 vote each District Council -1 vote

each

Division Governor

Eligibility – District officers

• District PRO, Secretary, Treasurer• Appointed once a year for a one-year term• District Webmaster and Editor may also

be appointed

All are appointed by the incoming District Governor

Eligibility –District officers - LGM• Should have served six consecutive months as club

president Plus 12 consecutive months as one of the following: • Lieutenant governor education and training

Division governor• Lieutenant governor marketing • Area governor• Combination of lieutenant and division governor positions

District Executive Committee -1 vote each

District Council -1 vote each

Lt. Gov. Marketing

Eligibility –District officers - LGET• Should have served six consecutive months as club

president Plus 12 consecutive months as one of the following: • Lieutenant governor education and training (LGET)

Division governor• Lieutenant governor marketing (LGM)• Area governor• Combination of lieutenant and division governor

positionsDistrict Executive

Committee -1vote each District Council -1 vote

each

Lt. Governor Education &

Training

Eligibility –District officers- District Governor

• Should have served six consecutive months as club president

Plus 12 consecutive months as one of the following: • Lieutenant governor education and training (LGET)

Division governor• Lieutenant governor marketing (LGM)• Area governor• Combination of lieutenant and division governor positions

District Executive Committee -1vote each District Council -1 vote

each

District Governor

International Officers• International directors are members of the Toastmasters International Board of Directors,

each representing one of the fourteen Toastmasters regions. • International directors are elected to two-year terms.

Are elected by the clubs across the world, or their proxies carried by the TRIO, at the annual convention.

Each club -2 votesProxies carried by

TRIO

International Director

Proxies -clubs• Club elections – no proxies are allowed.• All members in good standing are allowed to

vote. • A majority of the members (51%) must be

present to form a quorum. • Voting is by simple majority

1 Member -1 voteNo proxies

Proxies –District elections (Cont’d.)

• Each member of the district council is allowed one vote. • A club proxy for the club president or

VPE allows one vote each.

1 District officer- 1 vote 1 club -2 votes Proxies – maximum of three

Regional Advisor (One for each Region)

• A Toastmaster of good standing• 12 consecutive months serving as a DG,

LGET,LGM or a combination thereof• RA’s report to the International President

through World Headquarters and serve a 16-month term

Is selected after application to TMI

Additional notes

• Only the roles given below are counted towards TMI leadership credit:

• Club Executive member (SAA to President)• Area Governor• Division Governor• District TRIO –Governor, LGET, LGM• Asst. posts are not counted for leadership, but

are eligible for contests!

Proxies –District elections

• Each member of the district council, the club President or VPE in attendance at the District Council meeting can vote.

• Any club member other than the President or VPE may carry the vote as a proxy for those unable to attend.

• Proxy templates are available online and must be submitted to the Credentials Desk for verification before the elections are held.

• Members carrying the proxy must be of good standing and the club must also be in good standing.

Proxies –District elections (Cont’d.)

• Any active member who carries the proxies of both the club president and the VPE is allowed two votes.

• A Toastmaster belonging to two or more clubs may cast one vote for each of two clubs, but is limited to a maximum of two votes.

• All other Toastmasters (except members of the district executive committee) are limited to a maximum of two votes, regardless of the number of clubs to which they belong.

Proxies –District elections (Cont’d.)

• Any Toastmaster who is also a member of the district executive committee and is carrying proxies, or representing two clubs, is allowed three votes.

• The maximum number of votes that any Toastmaster may cast is three, regardless of the number of clubs to which that Toastmaster belongs.

Quorum

• One-third of the club presidents and vice presidents of the district, or their proxies, must be present to constitute a quorum.

• If any business is transacted at a meeting where a quorum is not present, the action taken is deemed valid, provided it is later expressly approved in writing by the affirmative vote of a majority of district clubs on the basis of two votes per club.

Member resources –TMI website

• Officer Nomination Form TemplateOfficer QualificationsCredentials Desk

• District Election Voting• Floor Candidates• District Election Procedures• Proxy Form template

TMI resources

• www.toastmasters.org• proxyinfo@toastmasters.org –for

clarifications on District or International processes/proxies

• districts@toastmasters.org

You are the most important part of Toastmasters.As a member, cast your votefor the best leadership –At Club levelAt the Division LevelAt the District LevelAt the international level