Voluntary Scheme for Biodiversity and Ecosystem Services in Territories of European

Overseas

April, 8 - 2014; EU Commission

AGENDA Welcome and Introduction Presentation of the SC TORs - discussion Presentation of the Work plan - discussion Presentation of the Inception report - discussion Any Other Business Next meeting date

Team

SC

Platform Fundraising

Ecosystem-Profiles

BEST III activities in a nutshell

BEST III activities in a nutshell Lot 1 of the project aims at Setting up a BEST working team encompassing a BEST central team and regional hubs. Setting up and organising the BEST III steering Committee meetings. Setting-up a BEST platform, where information on the BEST initiative and funding opportunities, the ecosystem profiles, the BEST strategies, new projects and more in general, on biodiversity and ecosystem services in EU Overseas entities is regularly exchanged between different biodiversity stakeholders.

Fund raising activities and information sharing on funding opportunities will be organised with the objective to leverage long-term and sustainable funding to ensure a future for BEST. Developing BEST strategies or investment strategies. The profiles will be science-based, developed with a participative and inclusive approach and will have the objective to inform and underpin the BEST regional strategies

BEST III activities in a nutshell

Lot 2 of the contract has the objective To improve the knowledge on EU Overseas ecosystems by developing regional and sub-regional ecosystem profiles.

BEST III activities in a nutshell

BEST III Steering Committee

The Mission of the BEST III Steering Committee is to support the BEST III project in meeting its objectives; in particularly, by acting as a bridge between the BEST central team and the institutions, services and organization represented at the Steering Committee. The SC will: - engage internally the BEST central team, and externally with the EC - help guide the work of the BEST III project and ensure that its activities reflects the priorities of the BEST Initiative. - monitor the effective implementation of the BEST III project

Mission and Objectives

Mission and Objectives

The Steering Committee will have a particular role in the following activities: - Assist the interface with the EC Services, Members states, OCTS and ORs as well as other relevant EU funded projects; - Assist liaison and collaboration with relevant EU programmes; - Provide input into the project work plan and activities; - Support the BEST central team with advices; - Assist in identifying funding opportunities as well as developing solutions for channeling funds to the BEST initiative; - Identify key dissemination activities for BEST projects promotion and BEST III results; - Assist in identifying new members;

Membership

BEST III Steering Committee members

• Representatives of the BEST working team, • Representatives of Commission services, • Representatives of EU Member States active in ORs and OCTs including through

relevant financial institutions, • Designated representatives (up to 3, on a rotational basis to ensure geographical

representativeness) through OCTA and the OR Conference • The co-ordinator of the BEST facilitating project • The co-ordinator of the NETBIOME CSA project • + Invited representatives from other associated organizations

Frequency and Conduct of Meetings

The Steering Committee will meet at least twice a year in Brussels The Secretariat will be ensured by the BEST central team who will give notice of meetings 15 days prior to its taking place. The Secretariat will provide meeting documentation at least one week prior to meeting. Communication will be maintained between meetings as necessary, via audio conference and a dedicated mailing list, (logistics provided by the BEST central team).

BEST III Consortium Work plan

Presentation of the Work plan - Year 1, 2014

Presentation of the Work plan - Year 1, 2014

Timeline for main deliverables/ milestones

2014: Year 1

Quick off meeting January

Meeting with Commission and 1st SC meeting April

Detailed contact list

Regional Hubs established February

Design proposal for website March

Meeting with Commission and 2d SG meeting October

Overview (desk study) on existing ecosystem profiles+ OCTs’ Environmental profiles September

Communication Strategy BEST Strategy June

Operational website December >> ready in July !!

------------------Regional information and out-reach events --------------------

--Regional Workshops for consultation----

on of the regional ecosystem profiles outcomes

July

BEST Donors RT CBD COP BEST workshop Guadeloupe Conference October

-----------------------------------Meetings with Donors ---------------------------------

BEST III Consortium Dashboard

BEST III Dashboard YEAR 1 Progress

Activity Person/

Organisation in charge

Location Duration (dates)

Intermediate deadlines/

milestones (if applicable)

Final deadline

Activity status (done, on track,

overdue, red flag) Comments on progress

Lot 1 - Setting up and facilitating the interactive platform Design proposal for website

De Visu January 2014 - March 2014

Approval of the proposed initial layout received by the Commission + layouts of the different pages to be developed

March 2014

Done, end of March

Prototype of the website

AUSY January 2014 - May 2014

May 2014

In developement since the 1st April >> official launched the 22 of May at the EC for the Biodiversity day

Detailed contact list

Regional hubs coordinators, BEST project

manager

February 2014 - June 2014

June 2014

Template sent to all Regional Hub

Operational website

AUSY May 2014 - July 2014

Layout and prototype proposals approved

July 2014

BEST III Web site Architecture

Funding announcements Dynamic billboard of grants and other funding announcements) Partners funders, sponsors , consortium members

Projects

Best Practices short article

Regions

Contacts

News and Events

About

Projects in need of funding:

Regions: top of page=scrolling images of the regions. Click on image to go to id card or EP

Ecosystem profiles (in 2016): 1 page with summaries with links to download full doc.

+ search button

Home

Current projects: top of page = slide show of fact sheet cover page – click on image to go to project fact sheet

Each BEST project pdf fact sheet

(18 pages)

In need of fund in Amazonia In need of fund in Caribbean In need of fund – Global

In need of fund in Indian Ocean In need of fund in Macaronesia In need of fund in Pacific

In need of fund in Polar, sub- In need of fund in South Atlantic

Short pitch + pdf file of full project description proposal

Amazonia id card Indian Ocean id Macaronesia id Pacific id Polar,sub-polar id South Atlantic

Amazonia EP Caribbean EP Indian Ocean EP Macaronesia EP Pacific EP Polar,sub-polar EP South Atlantic EP

Submit project Roll-out of the two options

Shortcuts: map, subscribe, get involved

Footersusual stuff

Caribbean id

BEST III Web site Home page

BEST III Dashboard YEAR 1 Progress

Activity Person/Organisation in charge Location Duration (dates)

Intermediate deadlines/

milestones (if applicable)

Final deadline Activity status

(done, on track, overdue, red flag)

Comments on progress

Lot 1 - Setting up and facilitating the interactive platform Information on funding possibilities and other info on BEST on website

CEPF Fund-raising expert, CI EU Overseas expert, BEST team coordinator, BEST project manager, Communication officer

May 2014 -December 2014

Throughout the period May 2014 -December 2017

Waiting for the website to be operational

Minimum of 8 Bi-Lateral/Multi-Lateral donor meetings

CEPF Fund-raising expert, CI EU Overseas expert, BEST team coordinator

March 2014 -December 2014

Throughout the period March -December 2014

In progress preparation of the Strategy. “ meetings with CEPF

Minimum attendance of 4 external events related to BEST per year (incl. 2 speaking opportunities)

BEST team coordinator, Best project manager

March 2014-December 2014

Throughout the period March 2014 -December 2017

In progress: already two outreach activities: BEST Seminar EP, 27 January Hope conference, EC, 4 March

BEST projects Brochure

BEST III Dashboard YEAR 1 Progress

Activity Person/

Organisation in charge

Location Duration (dates)

Intermediate deadlines/milestones (if

applicable)

Final deadline

Activity status (done, on track,

overdue, red flag)

Comments on progress

Lot 2 - Developing regional ecosystem profiles Overview (desk study) on existing ecosystem profiles

Regional hubs coordinators, CEPF Expert

February 2014 - September 2014

Organization of a kick off meeting for the regional ecosystem profiles; Preparation of a contact list and other data management tools (bibliography, data source tracker, synergies tracker)

September 2014

In progress Regional information and out-reach events

Regional hubs coordinators

ORs, OCTs,Regions, EU Member States

February - December 2014

Organization of a kick off meeting for the regional ecosystem profiles

Throughout the period February - December 2014 In progress

Regional Workshops for consultation and validation of the regional ecosystem profiles outcomes

Regional hubs coordinators, CEPF Expert

Regions, EU MS

July - Decmber 2014

Initial message sent by the regional hubs coordinators; Organization of a kick off meeting for the regional ecosystem profiles

Throughout the period July - December 2014

Kick off meeting

BEST III Dashboard YEAR 1 Progress

Activity Person/

Organisation in charge

Location Duration (dates)

Intermediate deadlines/

milestones (if applicable)

Final deadline

Activity status (done, on track,

overdue, red flag) Comments on progress

Lot 1 and 2 - Setting up and facilitating the interactive platform and developing regional ecosystem profiles

Organisation of Quick-off meeting

BEST team coordinator

Brussels 1 day January 2014

Done and held on the 31st of January in Brussels

Regional hubs established

Regional hubs coordinators, BEST team coordinator

Regions Feb-14

Done

Regional Hubs coordinators messages of introduction and communication

Regional hubs coordinators

Regions Feb- 14

Flyer sent to all Regional hub in February by the BEST CT

Inception report for the two lots including Quality Plan

BEST team coordinator, BEST project manager Regional hubs coordinators+ all the partners

Brussels Mar-14

Done

BEST III Dashboard YEAR 1 Progress

Activity Person

Organisation in charge

Location Duration (dates)

Intermediate deadlines

milestones (if applicable)

Final deadline

Activity status (done, on track,

overdue, red flag)

Comments on progress

Lot 1 and 2 - Setting up and facilitating the interactive platform and developing regional ecosystem profiles

Expressions of interest for 1st round of internships

Regional hubs coordinators,

Regions February 2014 In progress

Meeting with the Commission and 1st SC meeting

BEST team coordinator, BEST project manager

Brussels 1 or 2 days Apr-14 1st SC, 8 April

First round of internships begins

Regional hubs coordinators,

Regions Apr-14 The first round will start in June

Expressions of interest for 2nd round of internships

Regional hubs coordinators, EP coordinator

Regions Jul-14

Second round of internships begins

Regional hubs coordinators,

Regions Sep-14

Meeting with Commission and II Steering Committee meeting

BEST team coordinator, BEST project manager

Brussels 1 or 2 days September 2014

Intern’s dates of recruitment June 2014 September 2014

We thank you for your attention

BEST III – First SC meetingAGENDA � �Welcome and Introduction ��Presentation of the SC TORs - discussion ��Presentation of the Work plan - discussion ��Presentation of the Inception report - discussion ��Any Other Business ��Next meeting date BEST III activities in a nutshell Slide Number 4Slide Number 5Slide Number 6Slide Number 7Slide Number 8Slide Number 9Slide Number 10Slide Number 11Slide Number 12Slide Number 13Slide Number 14Slide Number 15Slide Number 16Slide Number 17Slide Number 18Slide Number 19Slide Number 20BEST projects BrochureSlide Number 22Kick off meetingSlide Number 24Slide Number 25Slide Number 26We thank you for your attention