VINOD CHANDRAN

(C) +974-30256509 | vinod.chandran1987@gmail.com

https://www.linkedin.com/in/vinod-chandran-93a20264?trk=hp-identity-name

Professional summarySelf-starter with experience in Engineering Consultancy and other field of business. Flexible and adaptable to changing organizational needs and willing to be assigned anywhere. Highly motivated office administrative professional with exceptional organizational skill and has very methodical approach to responsibilities, with exemplary abilities in managing multiple demands simultaneously. Computer literate in MS Office, MS Excel, Internet E-Mail, Outlook; Operates Fax, Scanning and Copying Machines. Had experience working with different nationalities of Engineers and Managers.

Skills Data management Documentation expertise Clerical support Clear oral/written communication Team building Excellent multi-tasking ability Friendly nature High accuracy Organizational skills

ReferencesREFERENCES AVAILABLE ON REQUEST

Work history

DOCUMENT CONTROLLER  Dec 2014 - CurrentWaseef Facility Management Doha, QatarWaseef Asset Facility Management Company Barwa Village Doha Qatar PO Box 28888.QR 6.5 billion-Barwa Commercial Avenue Project, Doha, Qatar

Responsible for the tracking of all documents (and that may well include inspection requests, drawings, etc.) on various disciplines: Structural, Infrastructure, Architectural, Mechanical, Electrical, and Plumbing.

Processes vital records in all media forms, including scanning of records. Maintains these records/files according to specification for easy retrieval of document information

(electronic & hard copies). Generates electronic/hardcopy reports as needed by the project or management. Receives incoming documents on time and distributing to appropriate personnel as well as

encodes/registers documents in MS Excel format, expedites review, signature approval, and release of project documents.

Maintains a standard system of project filing (both manual and computerized), enabling easy reference of all project letters/documents instantly.

Adhering to and enforcing company policies and procedures related to document control. Reviewing and proofreading documents for consistency in document formats and system concerns. Maintains a library of reference documents.

Circulating received documents to the various concerned individuals in a timely manner Sending copies of all relevant documents to the main office copying the various parties as requested by the OD or other members of the top management Prepare email drafts, reply, follow-up to emails as per advice.

Senior Associate-Administration July 22nd 2013 to July 23rd 2014Revenuemed India Pvt Ltd

Facility round up after reaching office on a daily basis Instruct the housekeeping staff to keep the office premises clean Booking conference room as per the schedule of the client visit Preparing reports on MIS and all other activities on daily basis to check the invoices received form the different travels and verifying it with the exact tripsheet.

Sending the verified tripsheet to the accounts department after tallying it with the cost per km sheet. To purchase the office essentials as per the stock requirement to send the updated shift list along with

the Route No\'s. To resolve the queries raised by employees via Revhelp Ticketing System. To update the task assigned by the Manager on monthly basis through Revtrack System to check for the

food and travel arrangement for clients as and when required. To check physically the pantry stocks and send the updated report to the Facility manager on daily basis. To send the Facility Check Report to the Manager within 1 hour of shift login. To send the day end report to the Facility Manager of the overall activities performed. Arrange Route Planning And Scheduling(for 850 Employees in all 3 Shifts) Saturday And Sunday

transportation shift list Scheduling Final transportation shift list scheduling Managing three transport vendors Carry out inspection of vehicles Document Verification of Driver\'s Distance Verification of trip sheets bimonthly Transportation data uploading in Revtrack bimonthly Stationary Register Management Goods inventory Register management Routine check of all three Facilities Maintain UPS service Report Medicine Box Updation Collecting locker keys from Resigned/Long leave Completing the exit clearance for employees Arranging 12 hr transportation for employees Collecting feedback from last dropped lady employees both in the 12hr transportation as well as Evening drop Follow up with Vendor for any material purchase as per ticket raised Monthly updation of Wall mounted fans check report Providing with stationaries to the employees as per ticket raised Getting sign in NDA document for each new joinee joined in Security/Housekeeping Checking all the register\'s placed in Security Desk Checking for any fault with the assets in facility and rectifying the same by informing the vendor Arranging food to US visitor\'s when required.

Secretary to CEO  Mar 2013 - Jun 2013MauzanCo.LLC Al Ain 

Responsible for providing secretarial and administrative support to the Operational Manager/ Perform confidential/ private secretarial functions, composing reports, scheduling and organizing meetings, travel, handling confidential information, and working ongoing projects, need to handle client’s files and follow ups.

To work closely with senior management, and will also liaising with different offices, suppliers, v.i.p customers; therefore, excellent English communication skills are mandatory.

Arrange all travel related issues for Managers with the co-ordination of Admin Manager. Maintain all business card and contact information. Take care of all expenses reimbursements for Manager Organize all tasks for the Manager on the daily

basis and remind Managers tasks Professional filing for all the files related to work as needed, attend meetings with the management and record Minutes of Meetings accordingly.

Communicate with external contact through phone calls and E-mails to properly handle direction of business relations.

Follow through meeting arrangements as needed. Screen and answer calls and E-mails. Welcome visitors and inform the managers accordingly Maintain a pleasant appearance CMC Limited, A

Tata Enterprise KSCARD Building Kochi-20 Admin Execuitve (Jan 16th 2012 to Jan15th 2013) Project Name

Admin Executive Feb 6th 2011 – Nov 23rd 2011Revenuemed India Pvt Ltd

Facility round up after reaching office on a daily basis Instruct the housekeeping staff to keep the office premises clean Booking conference room as per the schedule of the client visit Preparing reports on MIS and all other activities on daily basis To check the invoices received form the different travels and verifying it with the exact trip sheet. Sending the verified tripsheet to the accounts department after tallying it with the cost per km sheet. To purchase the office essentials as per the stock requirement To resolve the queries raised by employees via Ticketing System.

Admin and HR Executive Feb 2009 - Jun 2010Oracle India Pvt Ltd Madhapur 

Honoring and replying the queries raised by employees on facilities function Supervising Housekeeping and general maintenance of premises Preparing reports on MIS and all other activities on daily basis Overall monitoring Courier and Internal Mail Management.

Checking invoices and sending them for further processing. Looking after building maintenance, electrical, electronic and telecommunication equipment\'s. Maintain guest house accommodation for Oracle users and attend their queries. Generating reports on Consumption of food, pantry stocks, stationery and EPABX compiling and

forwarding to the concerned department. Responsible for Front desk management

Education

Bachelor of Science: Physics 2008Kerala University 

Class XII,Science Group 2005Govt Model School,A & N Islands,CBSE

Class X,CBSE 2003Govt Model School,A & N Islands,CBSE

Post Graduate Diploma In Human Resource Management 2010Pune University 

Interests

Energy - Passion for Excellence, Enthusiasm, Stretch, Energizing Others - Open to Ideas, Diversity, Edge - Focused, Positive Result - Oriented, Aggressive Goals, Self Confidence to Empower Execution - Accountability & Commitment to Complete Specific Projects successfully and the motivation to achieve results and accomplish goals. Know the value of sharing knowledge and have always enjoyed a Constructive and effective relationship. Work well as a self-managed individual and as a Team Member Extra Curricular Actively took part in Community Services, Health Checkup Camps, Tsunami Relief Operations and afforestation Drives. Raising Funds for the Under Privileged Children of the Society for Education & Health

Additional information

Attributes Energy - Passion for Excellence, Enthusiasm, Stretch, Energizing Others - Open to Ideas, Diversity, Edge - Focused, Positive Result - Oriented, Aggressive Goals, Self Confidence to Empower

Execution - Accountability & Commitment to Complete Specific Projects successfully and the motivation to achieve results and accomplish goals. Know the value of sharing knowledge and have always enjoyed a Constructive and effective relationship. Work well as a self-managed individual and as a Team Member Extra Curricular Actively took part in Community Services, Health Checkup Camps, Tsunami Relief Operations and afforestation Drives. Raising Funds for the Under Privileged Children of the Society for Education & Health