· web viewcompletion date show values less than [insert values ‘mm/dd/yyyy’ for the first day...

Exhibit K

EXHIBIT K - ANOMALY REPORT ROSTER & AD HOC CRITERIA

These reports are meant to assist you in your FPDS and other data validation efforts to identify contract action reports with possible problems or contracting actions requiring reporting in other procurement data systems. The data attributes and filters listed below are meant to serve as guidance only. Components may choose to expand or remove ad hoc reports or data elements based on their own requirements. Reports available as standard reports in FPDS are indicated as such. After reporting and correcting errors in CARs, each Component shall clear the Error section of the FPDS Status of Actions standard report each quarter (completely); and the Draft section (to the extent that the actions have been awarded) of the same report on a quarterly basis and prior to submitting Annual Certification.

1. Reports Displaying Errors:1.1. SAM Exceptions:

1.1.1. Coded Purchase Card Only1.1.2. Coded Purchase Card Only but Purchase Card Not Checked1.1.3. Coded Deployed Military Operations and Place of Performance is USA1.1.4. Coded Foreign Vendor and Place of Performance is USA1.1.5. Coded Classified1.1.6. Micro-purchases Greater than $3,500

1.2. Base and All Options = $0 (DCA, PO, DO, IDC)1.3. Competition Nulls

1.3.1. Extent Competed is Null1.3.2. Fair Opportunity is Null (Delivery Orders)1.3.3. Fair Opportunity is Null (Part 8 BPAs/BPA Calls)1.3.4. Number of Offers is Zero or Null

1.4. Completion Date is less than Date Signed (Excludes Specific Reasons for Modification to Focus on Ambiguous Ones)

1.5. Estimated Ultimate Completion Date is less than Date Signed (Excludes Specific Reasons for Modification to Focus on Ambiguous Ones)

1.6. Orders Placed After IDVs Last Date to Order – FPDS Standard “How” Report1.7. Place of Manufacture is coded “L” (DoD Qualifying Country) but Country of

Origin is not a Qualifying Country1.8. Vendor is Foreign Owned and Located but Marked as U.S. Owned1.9. Type of Contract is Combination, Other, or Null

2. Reports Displaying Potential Errors:2.1. Obligations & Deobligations Greater than $1B2.2. Program/Funding Agency = DFAS (DoD Awarded only, excluding DFAS)2.3. Product/Service Code is Miscellaneous2.4. NAICS is Soybean Farming (111110)2.5. Vendor is a Hospital but CO’s Size Determination is Small Business2.6. Vendor is Education Institution but CO’s Size Determination is Small Business

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Exhibit K

2.7. Vendor is a Government Top 100 Vendor but Contracting Officer’s Size Determination is Small (a.k.a., the ‘Big Guys’) – FPDS Standard “How” Report

2.8. Type of Contract is Null2.9. U.S. State Abbreviation Code Input as Country Abbreviation Code2.10. IDVs Whose Orders are Over the Ceiling Amount – FPDS Standard “How”

Report2.11. Noncompetitive Awards Valued Under the Simplified Acquisition Threshold

($150K) Using FAR Part 6 Justification Instead of Part 13

3. Additional Required Reports to Cross-Compare FPDS Data to Other Data Sets:3.1. List of eligible CARs Requiring a Corresponding Record in FAPIIS – FPDS

Standard “How” Report3.2. List of eligible CARs Requiring a Corresponding Record in FSRS3.3. List of eligible CARs Requiring a Corresponding Record in ESRS3.4. List of eligible awards in FPDS (greater than $30,000) Requiring a

Corresponding Award type of Notice on FedBizOpps3.5. List of eligible Awards Requiring a Corresponding Justification &Approval type

of Notice be posted on FedBizOpps3.6. List of eligible Other Than Fair Opportunity Awards Requiring a Corresponding

Fair Opportunity / Limited Sources Justification type of Notice be posted on FedBizOpps

3.7. List of eligible Awards Requiring a Corresponding Intent to Bundle Requirements type of Notice be posted on FedBizOpps

NOTE – Many of these anomaly reports used to exclude modification actions. However, as these are still made public data, the decision was made to no longer exclude the modifications from the report. When modifications are present on a report, it indicates that the base action requires correction. Although the instructions have been updated to reflect the recent implementation of SAM and discontinued use of CCR, some screenshots provided from FPDS will still continue to display “CCR” until FPDS is updated.

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Exhibit K

1.1.1 Coded Purchase Card Only

The FAR allows an exception for the procurement to be subject to SAM requirements when the purchase card is both the purchasing and payment mechanism. By definition, this only applies to purchases below the micro-purchase threshold. The micro-purchase threshold is normally $3,500 unless otherwise specifically raised where emergency procedures are authorized. This report shows actions coded with this exception, but with an obligation greater than or equal to $3,500.

Recommended MetricsAward-IDV Information

Dollar ValuesAction Obligation

Contract ActionsActions

Recommended AttributesAward-IDV Information

Department and Agency InformationContracting Agency IDContracting Agency NameMajor Command CodeContracting Office IDContracting Office Name

Contract InformationReferenced IDV PIIDPIIDModification Number

Contract DatesDate Signed

Transaction InformationPrepared By

Vendor InformationSAM Exception

Recommended FiltersContracting Department ID show only 9700SAM Exception show only 1Actions only show values equal to 1Action obligation only show values greater than or equal to 3500Contingency/Humanitarian show only X

Components can filter on their Contracting Agency ID or Contracting Office ID instead of Contracting Department ID to narrow the results further for just those organizations.

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Exhibit K

1.1.2 Coded Purchase Card Only but Purchase Card Not Checked

The FAR allows an exception for the procurement to be subject to SAM requirements when the purchase card is both the purchasing and payment mechanism. This report shows where the exception was used but the Purchase Card used as a payment method has an answer of No.

Recommended MetricsAward-IDV InformationDollar Values

Action ObligationContract Actions

Actions

Recommended AttributesAward-IDV InformationDepartment and Agency Information

Contracting Agency IDContracting Agency NameMajor Command CodeContracting Office ID

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Exhibit K

Contracting Office NameContract Identification

Referenced IDV PIIDPIIDModification Number




Contract InformationPurchase Card as a Payment Method Code

Recommended FiltersContracting Department ID show only 9700SAM Exception show only 1Purchase Card as a Payment Method Code show only NActions only show values equal to 1


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Exhibit K

1.1.3 Coded Deployed Military Operations and Place of Performance is USA

The FAR allows an exception for the procurement to be subject to SAM requirements when it is awarded by deployed contracting officers in the course of military operations. This report shows actions coded with this exception, but with place of performance in the U.S.





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Exhibit K

Department & Agency InformationContracting Agency IDContracting Agency NameMajor Command CodeContracting Office IDContracting Office Name

Contract IdentificationReferenced IDV PIIDPIIDModification Number


Principal Place of PerformancePrincipal Place of Performance Contract Name

Vendor InformationSAM ExceptionVendor Name


Recommended FiltersContracting Department ID show only 9700SAM Exception show only 3Principal Place of Performance Country Name show only United States


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Exhibit K

1.1.4 Coded Foreign Vendor and Place of Performance is USA

The FAR allows an exception for the procurement to be subject to SAM requirements when it is awarded to a foreign vendor for work performed outside the U.S. This report shows actions coded with this exception, but with place of performance in the U.S.






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Exhibit K




Principal Place of PerformancePrincipal Place of Performance State CodePrincipal Place of Performance City NamePrincipal Place of Performance Country Code

Vendor InformationSAM ExceptionVendor CountryVendor NameVendor State

Recommended FiltersContracting Department ID show only 9700SAM Exception show only 6Principal Place of Performance Country Code show only values similar to USA


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Exhibit K

1.1.5 Coded Classified

DoD does not provide contract action reports to FPDS for classified actions. Use this report to identify any potentially reported actions for deletion.





Department and Agency InformationContracting Agency IDContracting Agency NameMajor Command CodeContracting Office ID

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Exhibit K

Contracting Office Name Contract Identification

Referenced IDV PIIDPIIDModification Number




Recommended FiltersContracting Department ID show only 9700SAM Exception show only 2


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Exhibit K

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Exhibit K

1.1.6 Micro-purchases Greater than $3,500

The FAR allows an exception for the procurement to be subject to SAM requirements when the value of the action is under the micro-purchase threshold and electronic funds transfer is not used for payments. The micro-purchase threshold is normally $3,500 unless otherwise specifically raised where emergency procedures are authorized. This report shows actions coded with this exception, but with an obligation greater than or equal to $3,500.









Vendor InformationSAM ExceptionVendor Name

Recommended FiltersContracting Department ID show only 9700SAM Exception show only 7Actions only show values equal to 1Action obligation only show values greater than or equal to 3500


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Exhibit K

1.2 Base and All Options = $0 (DCA, PO, DO, IDC)

This report identifies all base award actions (other than BPAs and BOAs) where the Base and All Options data element is $0. In some cases, such as letter contracts, the Base and All Options amount might not be known when the action is awarded, but this is very rare.


Dollar ValuesBase and Exercised Options ValueAction ObligationBase and All Options



Contract IdentificationReferenced IDV PIID

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Exhibit K

PIIDModification NumberTransaction Number


Transaction InformationAward or IDV TypePrepared By

Contract InformationLetter Contract (Undefinitized Action) Description

Recommended FiltersContracting Department ID show only 9700Modification Number show only 0Award or IDV Type exclude BOAAward or IDV Type exclude BPABase and All Options Value only show values equal to 0


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Exhibit K

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Exhibit K

1.3.1 Extent Competed is Null.

This report shows actions where the Extent Competed is null.


Dollar ValuesAction ObligationBase and All Options Value




Contract IdentificationReferenced IDV PIIDPIIDModification NumberTransaction Number


Competition InformationExtent Competed


Recommended FiltersContracting Department ID show only 9700Extent Competed only show values that are NullAward or IDV Type exclude BOAAward or IDV Type exclude BPA


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Exhibit K

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Exhibit K

1.3.2 Fair Opportunity is Null (Delivery Orders).

This report shows delivery orders under a multiple award indefinite delivery vehicle where the Fair Opportunity / Limited Sources value is null.

Recommended MetricsDollar Values

Base and Exercised Options ValueAction Obligation






Competition InformationExtent CompetedFair Opportunity / Limited Sources

Transaction InformationAward or IDV TypeLast Modified ByLast Modified DatePrepared By

Referenced IDV InformationIDV Multiple or Single Award IDV

Recommended FiltersContracting Department ID show only 9700Fair Opportunity / Limited Sources only show values that are NullUse advanced filters for next three itemsIDV Multiple or Single Award IDV show only M andIDV Type exclude BOA

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Exhibit K

and Award or IDV Type show only Delivery Order Components can filter on their Contracting Agency ID or Contracting Office ID instead of Contracting Department ID to narrow the results further for just those organizations.

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Exhibit K

1.3.3 Fair Opportunity is Null (Part 8 BPAs and BPA Calls).

This report shows delivery orders under a multiple award indefinite delivery vehicle where the Fair Opportunity / Limited Sources value is null. As a reminder, BPAs and BPA Calls issued under FAR Part 8 procedures (i.e, under a federal supply schedule) are required to address Fair Opportunity.





Department and Agency InformationContracting Agency IDContracting Agency NameMajor Command CodeContracting Office ID

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Exhibit K

Contracting Office NameContract Identification

Referenced IDV PIIDPIIDModification NumberTransaction Number


Competition InformationExtent CompetedFair Opportunity / Limited Sources

Transaction InformationAward or IDV TypeLast Modified ByLast Modified DatePrepared By


Recommended FiltersContracting Department ID show only 9700Fair Opportunity / Limited Sources only show values that are NullIDV Type show only FSSAward or IDV Type show only BPA, BPA Call


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Exhibit K

1.3.4 Number of Offers is Zero or Null

This report shows actions where the Number of Offers is zero or null.






Contract IdentificationReferenced IDV PIIDPIID

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Exhibit K

Modification NumberTransaction Number


Competition InformationNumber of Offers Received



Recommended FiltersContracting Department ID show only 9700Use advanced filters for next two attributes:(Number of Offers Received only show values that are Null orNumber of Offers Received show only 0)Award or IDV Type exclude BOAAward or IDV Type exclude BPA


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Exhibit K

1.4 Completion Date is less than Date Signed (Excludes Close-out Actions)

This report shows where the completion date is before the date signed. While there are times when the completion date may be less then the date signed (for example, issuing a close-out modification), this report will assist in identifying those situations when your user has forgotten to update their completion date.





Department and Agency InformationContracting Agency IDContracting Agency NameMajor Command Code

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Exhibit K

Contracting Office IDContracting Office Name


Contract DatesDate Signed Completion DateEffective DateEstimated Ultimate Completion Date

Transaction InformationPrepared ByReason for Modification Description

Recommended FiltersContracting Department ID show only 9700Completion Date show values less than [insert values ‘MM/DD/YYYY’ for the first day of the current FY in which your organization is performing data verification]Reason for Modification Description exclude CLOSEOUT Reason for Modification Description exclude LEGAL CONTRACT CANCELLATIONReason for Modification Description exclude NOVATION AGREEMENT Reason for Modification Description exclude REREPRESENTATIONReason for Modification Description exclude REREPRESENTATION OF NON-NOVATED MERGER/ACQUISITIONReason for Modification Description exclude TERMINATE FOR CAUSEReason for Modification Description exclude TERMINATE FOR DEFAULTReason for Modification Description exclude TERMINATE FOR CONVENIENCEReason for Modification Description exclude TRANSFER ACTIONReason for Modification Description exclude VENDOR ADDRESS CHANGEReason for Modification Description exclude VENDOR DUNS CHANGE

When you execute the report you will be prompted for a date range for the date signed element– make sure you enter a date range greater than the completion date you entered.

Components can filter on their Contracting Agency ID or Contracting Office ID instead of Contracting Department ID to narrow the results further for just those organizations. Components can adjust the Completion Date filter to and Date Signed parameters to review different time periods.

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Exhibit K

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Exhibit K

1.5 Estimated Ultimate Completion Date is less than Date Signed (Excludes Close-out Actions)

This report shows where the estimated ultimate completion date is before the date signed. While there are times when the estimated ultimate completion date may be less then the date signed (for example, issuing a close-out modification), this report will assist in identifying those situations when your user has forgotten to update their estimated ultimate completion date.







Contract DatesDate SignedEffective DateCompletion DateEstimated Ultimate Completion Date


Recommended FiltersContracting Department ID show only 9700Estimated Ultimate Completion Date show values less than [insert values ‘MM/DD/YYYY’ for the first day of the current FY in which your organization is performing data verification]Reason for Modification Description exclude CLOSEOUT Reason for Modification Description exclude LEGAL CONTRACT CANCELLATIONReason for Modification Description exclude NOVATION AGREEMENT

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Exhibit K

Reason for Modification Description exclude REREPRESENTATIONReason for Modification Description exclude REREPRESENTATION OF NON-NOVATED MERGER/ACQUISITIONReason for Modification Description exclude TERMINATE FOR CAUSEReason for Modification Description exclude TERMINATE FOR DEFAULTReason for Modification Description exclude TERMINATE FOR CONVENIENCEReason for Modification Description exclude TRANSFER ACTIONReason for Modification Description exclude VENDOR ADDRESS CHANGEReason for Modification Description exclude VENDOR DUNS CHANGE

When you execute the report you will be prompted for a date range for the date signed element– make sure you enter a date range greater than the completion date you entered.

Components can filter on their Contracting Agency ID or Contracting Office ID instead of Contracting Department ID to narrow the results further for just those organizations. Components can adjust the Estimated Ultimate Completion Date filter to and Date Signed parameters to review different time periods.

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Exhibit K

1.6 IDC Last Date to Order is less than Date Signed (Excludes Close-out Actions)

This report shows where the last date to order on an IDC is before the date signed. While there are times when the last date to order may be less then the date signed (for example, issuing a close-out modification), this report will assist in identifying those situations when your user has forgotten to update their last date to order. This report is available as an FPDS Standard Report, under “How”.

1.7 Place of Manufacture is coded “L” but Country of Origin is not a Qualifying Country

This report displays each CAR where the Country of Origin indicated is not one of the DoD Qualifying countries (to include the United States). A DoD Qualifying country means a country with a reciprocal defense procurement memorandum of understanding or international agreement with the United States in which both countries agree to remove barriers to purchases of supplies produced in the other country or services performed by sources of the other country, and the memorandum or agreement complies, where applicable, with the requirements of section 36 of the Arms Export Control Act (22 U.S.C. 2776) and with 10 U.S.C. 2457. The Country of Origin must be one that is identified in the list provided at DFARS 225.003 (10), if ‘DoD Qualifying Country’ is indicated in the Place of Manufacture field.






Contract IdentificationReferenced IDV PIIDPIID

Product OriginPlace of Manufacture Place of Manufacture DescriptionCountry of Product or Service Origin Code

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http://www.acq.osd.mil/dpap/dars/dfars/html/current/225_0.htm

Exhibit K

Recommended FiltersContracting Department ID show only 9700Place of Manufacture only show values equal to LCountry of Product or Service Origin Code exclude 'AUS', 'AUT', 'BEL', 'CAN', 'CHE', 'CZE', 'DEU', 'DNK', 'EGY', 'ESP', 'FIN', 'FRA', 'GBR', 'GRC', 'ISR', 'ITA', 'LUX', 'NLD', 'NOR', 'POL', 'PRT', 'SWE', 'TUR', 'USA', 'EST', 'JPN', 'LVA', 'SVN'

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Exhibit K

1.8 Vendor is Foreign Owned and Located but Marked as U.S. Owned.

This report displays each CAR vendor was marked as U.S. Owned, but their SAM registration indicates they are foreign owned and located. Either the CAR is data element for Domestic or Foreign Entity Description is incorrect or the vendor incorrectly registered in SAM. If the former, the CAR must be corrected. If the latter, the vendor must update their registration and then the CAR be corrected. Note: a version of this report is also available in the Procurement Business Intelligence (BI) tool. Please see section 3.0 of the Plan for instructions on gaining access.







Vendor InformationDUNS NumberVendor NameVendor CityVendor StateVendor CountryGlobal DUNS NumberGlobal Vendor Name

Product or Service InformationDomestic or Foreign Entity Description

Vendor Socio-economic DataVendor – Foreign Owned and LocatedVendor – Foreign Government

Recommended FiltersContracting Department ID show only 9700

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Exhibit K

(Vendor – Foreign Owned and Located is YesOrVendor – Foreign Government is Yes)Domestic or Foreign Entity Descriptions is ‘U.S. Owned Business, Other U.S. Entity’

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Exhibit K

1.9 Type of Contract is Combination, Other, or Null

This report displays actions where the type of contract is coded as Combination, Other, or Null. All records identified must be corrected at the base record (mod 0) to reflect the predominant contract type based on dollar amount.





Contract InformationType of Contract

Department and Agency InformationContracting Agency NameMajor Command CodeContracting Office IDContracting Office Name




Recommended FiltersContracting Department ID show only 9700Use advanced filters on the next items:Type of Contract only show values equal to Combination (Applies to Awards where two or more of the above apply)Type of Contract only show values equal to Other (Applies to Awards where none of the above apply)Type of Contract only show values that are Null

Note: Be sure to select Advanced on the right hand side of Reports Filters. Place an open parenthesis in front of Type of Contract only show values equal to Combination

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Exhibit K

(Applies to Awards where two or more of the above apply), a close parenthesis after Type of Contract only show values that are Null, and change the and to or between the three total filters.

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Exhibit K

2.1 Obligations / Deobligations Greater Than $1B

This is to help identify potential ‘fat-finger’ errors where a very high dollar amount is shown as obligated. Note: a version of this report is also available in the Procurement Business Intelligence (BI) Tool. Please see section 3.0 of the Plan for instructions on gaining access.


Dollar ValuesBase and Exercised OptionsAction ObligationBase and All Options






Vendor InformationDUNS NumberVendor Name

Recommended FiltersContracting Department ID show only 9700Use advanced filter for the next two itemsAction Obligation show values greater than or equal to 1000000000Action Obligation show values less than or equal to -1000000000

Note: Be sure to select Advanced on the right hand side of Reports Filters. Place an open parenthesis in front of Action Obligation shows values greater than or equal to

of 67

Exhibit K

1000000000, a close parenthesis after Action Obligation show values less than or equal to -1000000000, and change the and to or between the Action Obligation filters.

Components can adjust the dollar threshold to look for potential errors at lower levels as well. Components can filter on their Contracting Agency ID or Contracting Office ID instead of Contracting Department ID to narrow the results further for just those organizations.

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Exhibit K

2.2 Program/Funding Agency = DFAS (DoD Awarded only, excluding DFAS)

This report identifies all where DFAS is identified as the program/funding agency and a DFAS DoDAAC is used for the funding office ID. The program/funding agency represents the customer agency for the contract action, not the organization that will process the actual payment. DFAS should only be identified as the funding agency when it sends funds to another contracting office to make a purchase on its behalf. This report identifies the procurements that are most likely miscoded as DFAS instead of the true customer agency and office (DoDAAC). Note: a version of this report is also available in the Procurement Business Intelligence (BI) Tool. Please see section 3.0 of the Plan for instructions on gaining access.







Funding SourceFunding Agency IDFunding Agency NameFunding Office ID


Recommended FiltersFunding Agency ID show only 97BZUse advanced filters for next two itemsContracting Department ID show only 9700

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Exhibit K

Contracting Agency ID exclude 97BZ

Note: Be sure to select Advanced on the right hand side of Reports Filters. Place an open parenthesis in front of Contracting Department ID and a close parenthesis after Contracting Agency ID exclude 97BZ. If you are checking for actions issued only by your agency, you do not need to use the Advanced feature – in this case the recommended filters would only include ‘Funding Agency ID show only 97BZ’ and ‘Contracting Agency ID show only your agency’s code’.


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Exhibit K

2.3 Product/Service Code is Miscellaneous

This report shows where the user left the product\service code data element is miscellaneous. Although there may be times this code is appropriate, the report is designed to allow you to see if the code is being mis-used.








Product or Service InformationNAICS CodeNAICS DescriptionProduct or Service CodeProduct or Service Description



Recommended FiltersContracting Department ID show only 9700Product or Service Code is 9999


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Exhibit K

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Exhibit K

2.4 NAICS is Soybean Farming (111110)

This report shows where the user has identified the procurement with a NAICS code for soybean farming. The report is designed to allow you to see if the code is being mis-used.








Product or Service InformationNAICS CodeNAICS DescriptionProduct or Service CodeProduct or Service Description


Recommended FiltersContracting Department ID show only 9700NAICS Code show only 111110


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Exhibit K

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Exhibit K

2.5 Vendor is a Hospital but Contracting Officer’s Size Determination is Small Business

This report shows base contract actions where the CO size determination is small, but the vendor has identified itself in SAM as a hospital. While a hospital can be considered a small business for some procurements, it is rare. This report may indicate actions where the CO Size Determination has been miscoded.




Department and Agency InformationContracting Agency IDContracting Agency NameMajor Command Code Contracting Office IDContracting Office Name





Vendor Socio Economic DataIs Vendor Hospital

Business Size SelectionCO Business Size Selection

Recommended FiltersContracting Department ID show only 9700CO Business Size Selection show only Small BusinessIs Vendor Hospital show only Yes

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Exhibit K


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Exhibit K

2.6 Vendor is Education Institution but Contracting Officer’s Size Determination is Small Business

This report shows base contract actions where the CO size determination is small, but the vendor has identified itself in SAM as an educational institution. While an educational institution can be considered a small business for some procurements, it is rare. This report may indicate actions where the CO Size Determination has been miscoded.




Department and Agency InformationContracting Agency IDContracting Agency NameContracting Office IDContracting Office Name Major Command Name



Transaction InformationAward or IDV Type Prepared By


Vendor Socio Economic DataIs Vendor Educational InstitutionIs Vendor Hispanic Servicing InstitutionIs Vendor Historically Black College or UniversityIs Vendor Minority Institution

Business Size SelectionCO Business Size Selection

Recommended FiltersContracting Department ID show only 9700CO Business Size Selection show only Small Business

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Exhibit K

Is Vendor Educational Institution show only Yes


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Exhibit K

2.7 Vendor is a Government Top 20 Vendor but Contracting Officer’s Size Determination is Small (a.k.a., the ‘Big Guys’)

This report shows base contract actions where the CO size determination is small, but the vendor is one that shows up on the federal government’s Top 20 list from the year before. This report may indicate where the CO Size Determination has been miscoded. This report is available as an FPDS Standard Report, under “How”.

2.8 Type of Contract is Null.

This report shows actions where the Type of Contract is null. Although the contract action report for DoD-issued modifications do not currently require the user to complete the Type of Contract field, it should always be completed. Version 1.4 of FPDS will automatically populate this field with the value from the base; but until then, the value must be completed on modifications by the user.



Action Obligation

Recommended Attributes




Contract InformationType of Contract


Recommended Filters

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Exhibit K

Contracting Department ID show only 9700Type of Contract only show values that are Null


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Exhibit K

2.9 U.S. State Abbreviation Code Input as Country Abbreviation Code.

This report shows actions where the State abbreviation code has likely been reported as the Country abbreviation code. After creating and running the report, several manual reviews should be performed to determine legitimate errors in reporting. First, reviewers should compare the Principal Place of Performance Country Code that is listed to the Principal Place of Performance City listed; looking for similar instances where work is being performed in Bethesda, Moldova. Second, reviewers should compare the Vendor’s Country to the Place of Performance Country, looking for grave inconsistencies. Lastly, by the knowing the location of the issuing office of the award, compare that location to either the Principal Place of Performance Country Code or Vendor Country. To narrow results of the report, exclude any known foreign issuing offices and the Miscellaneous Foreign Vendor DUNS number (as shown in the screen shots below). Note: as corrections were made to FPDS in a previous system release to transition to a three-character country code; this particular error should be drastically reduced to only occurring on modifications to older contracts. Recommended MetricsAward-IDV Information



Recommended AttributesDepartment and Agency Information

Contracting Agency IDContracting Agency NameMajor Command CodeContracting Office IDContracting Office Name



Product or Service InformationDescription of Requirement

Principal Place of PerformancePrincipal Place of Performance City NamePrincipal Place of Performance State CodePrincipal Place of Performance Country CodePrincipal Place of Performance Country Name

Vendor Information

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Exhibit K

DUNS NumberVendor NameVendor CityVendor StateVendor Country

Transaction InformationPrepared ByPrepared Date

Recommended FiltersContracting Department ID show only 9700Principal Place of Performance Country Name show only Albania; Argentina; Australia; Central African Republic; Columbia; Gambia, The; Holy See (Vatican City); India; Indonesia; Laos; Madagascar; Malawi; Malta; Mauritius; Moldova; Monaco; Morocco; Namibia; Principal Place of Performance Country Name show only Paraguay; Saint Kitts and Nevis; Serbia; South Korea; Tonga; Turkmenistan; United Arab Emirates; Vanuatu; Western Sahara [Undetermined]):Principal Place of Performance Country Name show only Aruba [Netherlands]; British Virgin Islands [United Kingdom]; Montserrat [United Kingdom], New Caledonia [France]; Niue [New Zealand]; Principal Place of Performance Country Name show only CanadaContracting Office ID exclude any foreign based Contracting Office (by DoDAAC)DUNS Number exclude 123456787

Use advanced filters for the next X itemsVendor Country only show values not similar to CanadaVendor Country only show values not similar to South KoreaVendor Country only show values not similar to ColumbiaVendor Country only show values not similar to IndiaVendor Country only show values not similar to AustraliaVendor Country only show values not similar to LaosVendor Country only show values not similar to IndonesiaVendor Country only show values not similar to VanuatuVendor Country only show values not similar to United ArabVendor Country only show values not similar to MauritiusVendor Country only show values not similar to TongaVendor Country only show values not similar to GeorgiaVendor Country only show values not similar to MoldovaVendor Country only show values not similar to ArgentinaVendor Country only show values not similar to AlbaniaVendor Country only show values not similar to Malta

Note: Be sure to select Advanced on the right hand side of Reports Filters. Place an open parenthesis in front of Vendor Country only show values not similar to Canada, a

of 67

Exhibit K

close parenthesis after Vendor Country only show values not similar to (the last one in your list) and change the ‘and’s’ to ‘or’s’ between each of the filters on the list.


Continued below:

of 67

Exhibit K

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Exhibit K

2.10 IDVs Whose Orders are Over the Ceiling Amount – FPDS Standard “How” Report.

This report displays dollars obligated on the Orders that are over the referenced IDV's ultimate contract value. Additional information can be found at FPDS.gov by clicking the link to “Get information on the specifics of each search criteria field” for this report.

2.11 Noncompetitive Awards Valued Under the Simplified Acquisition Threshold ($150K) Using FAR Part 6 Justification Instead of Part 13 (Contracts and Purchase Orders)

This report displays actions where justifications from FAR Part 6 are being used to support less than full and open competition on new awards valued less than the simplified acquisition threshold, instead of using the FAR Part 13 SAP Noncompetition justification. The standard for competition below the SAT is different, as is the documentation required. When a FAR Part 6 justification is used, a coinciding Justification & Approval letter is required. (Note that this report excludes the justifications “Authorized for Resale” and “Authorized by Statute”. This is due to FPDS which requires these be used in order to identify socio-economic set-asides and exclude items from the standard competition report.)


Dollar ValuesBase and All Options



Contract IdentificationPIID


Competition InformationExtent CompetedOther Than Full and Open Competition

Recommended FiltersContracting Department ID show only 9700Modification Number show only ‘0’

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Exhibit K

Other than Full and Open Competition exclude ‘Authorized for Resale, Authorized by Statute, SAP Non-competition’Other than Full and Open Competition only show values that are not null Award or IDV Type show only ‘Definitive Contract, IDC, Purchase Order’

Recommended Metric FiltersBase and All Options Value only show values less than or equal to $150,000

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Exhibit K

3.1 List of eligible CARs Requiring a Corresponding Record in FAPIIS.

This report identifies all modifications reported to FPDS indicating termination for default or termination for cause on a given vendor’s contract or order, therefore requiring that a corresponding record be completed in the Federal Awardee Performance and Integrity Information System (FAPIIS). Reviewers shall ensure all modifications indicated as such are reported to FAPIIS and vice versa, that all responsibility determinations already reported in FAPIIS are reported to FPDS. This report is available as an FPDS Standard Report, under “How”.

3.2 List of eligible CARs Requiring a Corresponding Record in FSRS.

This report identifies (at a minimum) all actions with obligations greater than or equal to $30,000 and those that require a subcontracting plan; therefore it is anticipated and required of the contracting officer to ensure a corresponding subaward report has been completed by the vendor in FSRS. All actions valued at or above $30,000 require the Treasury Account Symbol (TAS) fields be completed in FPDS so that data pre-population can occur between FPDS and FSRS via a system-to-system data feed.






Contract DatesDate SignedCompletion DateEstimated Ultimate Completion Date

Contract InformationTreasury Account Symbol Treasury Account Symbol Agency IdentifierTreasury Account Symbol Main Account CodeTreasury Account Symbol Subaccount Code

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Exhibit K

Subcontract PlanTransaction Information

Prepared ByAward or IDV Type


Recommended FiltersContracting Department ID show only 9700Modification Number show only 0Award or IDV Type show only BPA Call, Definitive Contract, Delivery Order, Purchase OrderSubcontract Plan show only C, D, EBase and All Options Amount show only values greater than 30000 (be sure to mark the checkbox to Apply the filter to granular data)


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Exhibit K

3.3 List of eligible CARs Requiring a Corresponding Record in ESRS.

This report identifies all actions that require a subcontracting plan as reported in FPDS; therefore it is anticipated and required of the contracting officer to ensure a corresponding SSR or ISR has been completed in ESRS.






Contract DatesDate SignedCompletion DateEstimated Ultimate Completion Date

Contract InformationSubcontract Plan

Transaction InformationPrepared ByAward or IDV Type


Recommended FiltersContracting Department ID show only 9700Modification Number show only 0Award or IDV Type show only BPA Call, Definitive Contract, Delivery Order, Purchase OrderSubcontract Plan show only C, D, E

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Exhibit K

of 67

Exhibit K

3.4 List of eligible awards in FPDS Requiring a Corresponding Award type of Notice on FedBizOpps

This report displays all new IDC, PO, or DCA awards with base and all options value greater than $30,000 which require a corresponding award notice be posted to FedBizOpps subject to the exceptions listed in the FAR.








Transaction InformationPrepared ByPrepared By DateAward or IDV Type

Recommended Attribute FiltersContracting Department ID show only 9700Modification Number show only 0Award or IDV Type show only Definitive Contract, IDC, Purchase Order

Recommended Metric FiltersBase and All Options Value only show values greater than or equal to 30000 (be sure to mark the checkbox to Apply the filter to granular data)


of 67

Exhibit K

of 67

Exhibit K

3.5 List of eligible Awards requiring a Corresponding Justification & Approval type of Notice be posted to FedBizOpps

This report displays all new IDC, PO, or DCA awards with a reported value for the FPDS element “Other Than Full Full and Open Competition”, other than the value, SAP Non-Competition (FAR 13). Each award identified shall have a corresponding Justification & Approval posted to FedBizOpps.








CompetitionOther Than Full and Open Competition


Recommended Attribute FiltersContracting Department ID show only 9700Modification Number show only 0Award or IDV Type show only Definitive Contract, IDC, Purchase OrderOther Than Full and Open Competition only show values that are not NullOther Than Full and Open Competition only show values not equal to SAP Non-Competition

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Exhibit K


of 67

Exhibit K

3.6 List of eligible Other than Fair Opportunity Awards requiring a Corresponding Fair Opportunity / Limited Sources Justification type of Notice be posted to FedBizOpps

This report displays all orders (DO and Part 8 BPA Calls) against Multiple award IDVs where Fair Opportunity was not given, therefore the contracting officer is required to post a corresponding Fair Opportunity / Limited Sources type of notice to FedBizOpps.









Referenced IDV InformationIDV Multiple or Single Award IDVIDV Part 8 or Part 13

CompetitionFair Opportunity / Limited Sources

Recommended Attribute FiltersContracting Department ID show only 9700Modification Number show only 0Award or IDV Type show only BPA Call, Delivery OrderIDV Multiple or Single Award IDV show only MFair Opportunity / Limited Sources only show values not equal to Fair Opportunity Given

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Exhibit K


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Exhibit K

3.7 List of eligible Awards Requiring a Corresponding Intent to Bundle Requirements type of Notice be posted on FedBizOpps








Product or Service InformationBundled Requirements


Recommended Attribute FiltersContracting Department ID show only 9700Modification Number show only 0Award or IDV Type show only Definitive Contract, IDC, Purchase OrderIDV Multiple or Single Award IDV show only MBundled Requirements only show values not equal to D Components can filter on their Contracting Agency ID or Contracting Office ID instead of Contracting Department ID to narrow the results further for just those organizations.

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Exhibit K

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· web viewcompletion date show values less than [insert values ‘mm/dd/yyyy’ for the first day...

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