Position: Deputy Chief U.S. Probation Officer (Type II)

Vacancy Announcement Number: 2019-19 Classification and Salary Range: JSP 15 $132,178 to $166,500 JSP 16 $155,020 to $176, 900

Level is based upon qualifications and experience. Promotional potential without further competition.

Posting Date: October 11, 2019 Closing Date: November 11, 2019, at 5:00 p.m. Central Standard Time Vacancies: Full-Time (One) Location: Minneapolis, MN Area of Consideration: Only open to current judiciary employees

THE DISTRICT

U.S. Probation and Pretrial Services in the District of Minnesota has its headquarters in the U.S. Courthouse located at 300 South Fourth Street, Suite 406, Minneapolis, Minnesota. There are four field offices located in Bemidji, Duluth, Fergus Falls, and Saint Paul. The Probation and Pretrial Services Office serves the Judicial District of Minnesota, which includes 87 counties. This position is slated to be filled mid to late fiscal year 2020.

INTRODUCTION This position is located in the U.S. Probation and Pretrial Services Office in Minneapolis, MN. The Deputy Chief U.S. Probation Officer (Deputy Chief) assists the Chief U.S. Probation Officer in all administrative areas within the District of Minnesota. The Deputy Chief reports directly to the Chief U.S. Probation Officer. This position will be expected to perform a full range of high-level supervisory work. Specifically, the Deputy Chief is responsible for providing leadership to formulate, supervise, and implement initiatives to achieve goals and objectives of the office, to include Court Services and Community Supervision. The Deputy Chief will assist the Chief U.S. Probation Officer in the continued creation of an outcome-based learning organization that taps human potential through communication, accountability, innovative ideas, and personal and professional growth. This position is considered hazardous duty, which may require irregular work hours, to include nights, weekends, and holidays.

REPRESENTATIVE DUTIES

• Assist in providing executive leadership, management and supervision for overall operations of the office.

• Participates in systematic analysis of performance for all subordinates. Ensure the accountability and development of the management team and staff; encourage, mentor, and ensure continuous professional development and learning in the performance of their duties. May supervise staff as needed.

• Monitors or oversees performance reviews for quality control purposes of all units.

• Assist in the selection of professional and support staff appointments.

• Conduct special investigations and prepare reports.

• Assist in formulating, implementing, monitoring, and modifying organizational policy involving collaboration with

judges and other court personnel.

• Assist in participating and collaborating in the establishment and development of judiciary-wide policies.

• Assist in developing and executing strategic plans.

• Assist the Chief U.S. Probation Officer in managing the district’s budget, to include travel expenditures and purchasing of services, equipment, and supplies. Participate in budget preparation, planning, justification and execution.

• Facilitate, mediate, and negotiate complex and sensitive matters with judges, supervisors, Chief U.S. Probation Officer,

and staff.

• Supervise and oversee space and facilities, COOP, as well as property management.

• Assist in setting measurable standards and expectations to ensure consistent implementation of the policies and procedures among divisional offices.

• In concert with the Chief U.S. Probation Officer and management team, develop office policies pertaining to personnel

management, planning, efficiency, and quality control.

• Establish and maintain community partnerships (i.e., community outreach) for development of programs and services. Communicate clearly and effectively, both orally and in writing. Explain complex information, concepts, rules, and regulations to individuals and groups with varying experience and backgrounds, including counsel, law enforcement, and collateral agency personnel at different government levels, community service providers, and offenders/defendants.

• Assist in establishing and maintaining cooperative relationships with all components of the criminal justice system to

include Federal, state, and local law enforcement, correctional, and social service agencies.

• Ensure proper statistical reporting to the AO.

• Supervise and oversee the implementation of new program initiatives, special projects and internal audits.

• Comply with the Code of Conduct for Judicial Employees and court confidentiality requirements. Demonstrate sound ethics and good judgment at all times. Handle confidential information in a careful and deliberate manner.

• Monitors community issues and events with special focus on alleviating hazardous office and field incidents.

• May perform any or all duties of a U.S. Probation Officer, including investigating and supervising offenders and

defendants.

MINIMUM QUALIFICATIONS To qualify for the position of Deputy Chief U.S. Probation Officer (Type II), the selected candidate must possess at least three years of progressively responsible administrative, technical, professional, supervisory, or managerial experience that provided an opportunity to gain (a) skill in developing the interpersonal work relationships needed to lead a team of employees, (b) the ability to exercise mature judgment, and (c) knowledge of the basic concepts, principles, and theories of management and the ability to understand the managerial policies applicable to the Probation and Pretrial Services Office.

• For placement at JSP 15, the selected candidate must have at least one year of experience at or equivalent to the next level below (i.e., CL 30).

• For placement at JSP 16, the selected candidate must have at least one year of experience at or equivalent to the next level below (i.e., CL 31).

SPECIALIZED EXPERIENCE

Specialized experience is progressively responsible experience, gained after completion of a bachelor’s degree, in such fields as probation, pretrial services, parole, corrections, criminal investigations, or work in substance or addiction treatment. Experience as a police, custodial, or security officer, other than any criminal investigative experience, is not creditable.

PREFERRED QUALIFICATIONS (COURT PREFERRED SKILLS)

The candidate should have excellent writing skills and computer knowledge. Preference may be given to those who have more than three years specialized experience in any specialty area such as drug and alcohol treatment, location monitoring, sentencing guidelines, workforce development, or other evidence-based practices programming. The ideal candidate may also possess the following preferred skills: • Be skilled and knowledgeable about national initiatives impacting each discipline within probation (i.e.,

presentence, post-conviction, and pretrial services). • Have contributed to our system via national workgroups or committees sponsored either by the Federal Judicial

Center or the Office of Probation and Pretrial Services within the last seven years. • Illustrated their understanding of DSS and be able to demonstrate how he or she has used DSS reports to

problem solve, access trends, and rely upon evidence-based practices (EBP) principles within their discipline. • Have extensive knowledge of EBP (to include re-entry programming) and skilled in their application. A good

understanding of programs and service policies and procedures is essential to support decisions and exercise good judgment. Must be a perennial learner with the desire to be an expert in our changing field.

• Completion of the Federal Judicial Center’s Foundations of Management and Leadership Development Programs.

• Be skilled in communicating effectively, both orally and in writing, with individuals and groups to provide information, facilitate meetings, and influence decision-makers and strive for high level achievement.

• Demonstrated leadership by showing initiative to engaging in project management and establishing programs which helps achieve an organization’s mission and vision.

• Demonstrated how he or she has used technology to improve a process. Demonstrated the ability to organize, oversee, and complete multiple projects simultaneously with limited supervision.

CONDITIONS OF EMPLOYMENT

The selected candidate must be U.S. citizens or permanent residents seeking U.S. citizenship. Noncitizens must execute an affidavit indicating their intent to apply for citizenship when they become eligible to do so. Judiciary employees serve under excepted appointments and are considered “at-will” and may be terminated with or without cause or notice by the Court.

The United States District Court requires employees to adhere to a Code of Conduct Policy. This position is also subject to mandatory Electronic Fund Transfer (EFT) for payroll deposit.

The candidate selected for this position will be subject to random drug screening and updated background investigations every five years.

APPLICATION INFORMATION AND PROCESS

Qualified candidates should submit via email the following:

• A cover letter (not to exceed five pages), which includes a concise description of the following:o Your leadership style;o Your familiarity and ongoing experience in evidence-based practices, to include research;

and how you have applied evidence-based practices competencies to your work;o Your personal management philosophy; ando A summary of your overall experience and preparation related to the knowledge, skills,

and experience necessary to perform the duties of Deputy Chief U.S. Probation Officer(Type II), with respect to the following management areas: Specific expertise in the areas of investigative work, report writing, and

supervision of offenders/defendants Budget and Facilities management Human Resources and Development management IT Systems and programs specific to the U.S. Probation & Pretrial Services Office

(i.e., specifically new initiatives to streamline operations) Procurement Operations (i.e., Contracting Services)

• A resume, which includes dates of employment, duties and responsibilities, and keyaccomplishments;

• Copies of the last two performance appraisals;• Submission of your written assignment (see link below);• Names and contact information of three professional references. If you are selected for an

interview, references may be contacted prior to the interview. The U.S. Probation and PretrialServices Office reserves the right to contact additional references other than those provided by theapplicant.

Only the most qualified applicants will be invited for interviews. Applicants selected for an interview will be required to prepare a written assignment and make a presentation, not to exceed 10 minutes. Information concerning this requirement may be found at: https://www.mnp.uscourts.gov/sites/mnp/files/2019-19-Application-Project.pdf. Those interviewed will receive a response. Applicants must travel at their own expense.

APPLICATION INFORMATION AND PROCESS (CONTINUED) All documents should be combined and emailed as one PDF attachment to: hr-usdc@mnd.uscourts.gov. Please enter “Deputy Chief U.S. Probation Officer (Type II)” in the email subject line. All application materials received will be reviewed to identify the best qualified candidates. Only applicants selected to proceed to the next phase of the selection process will be notified. All application materials must be attached to the email as directed. The U.S. District Court reserves the right to modify the conditions of this job announcement, to withdraw the announcement, or to fill the position sooner than the closing date, any of which action may occur without prior written notice.

An Equal Opportunity Employer