v 03.02.01slide 1v 03.02.01slide 1 v 1.0slide 1 awarded 48 days of paid sick leave upon completion...

V 03.02.01 Slide 1V 03.02.01 Slide 1V 1.0 Slide 1

Awarded 48 days of paid sick leave upon

completion of each succeeding year, starting

from the second year of teaching service

Awarded 28 days of paid sick leave for the first

year of teaching service

Create an absence / leave record – Regulations

Create absence/leave records


Maximum accumulation of 168 days of paid sick

leave


A teacher with a break of service of more than

45 days will forfeit his/her sick leave balance

Create absence/leave records

V 03.02.01 Slide 3V 03.02.01 Slide 3V 1.0 Slide 3Create absence/leave records

For non-government schools

A staff takes 16-45 days no-pay leave

continuously, the incremental date will be

deferred one month.

A staff takes 46-75 days no-pay leave

continuously, the incremental date will be

deferred two months, and so on.



Prerequisites for substitution plan

Only for staff with teaching duties

Public holidays/ school holidays should be

entered in the school management module

Timetable must be prepared and imported


Prerequisites for substitution plan

For internal substitution, the lists of free teachers

and locations must be set up.

For external substitution, a list of supply

teachers, who are available for a certain period,

together with the teaching duty indicator

marked, must be set up.


Create staff leave/absence recordClick “Staff

Leave/Absence”


Specify the fields of the staff leave/absence record

V 03.02.01 Slide 8V 03.02.01 Slide 8V 1.0 Slide 8Sub Plan

Click “Sub Plan” tag


Check to select the period for substitution


Select the Substitution Type

V 03.02.01 Slide 11V 03.02.01 Slide 11V 1.0 Slide 11Sub Plan – Free Location

Click on “Free Location” button

Check to select the period for relocation

V 03.02.01 Slide 12V 03.02.01 Slide 12V 1.0 Slide 12Sub Plan – Free Location

Reassign

Check to select the new location

V 03.02.01 Slide 13V 03.02.01 Slide 13V 1.0 Slide 13Sub Plan – Free Teacher

Click on “Free Tchr” button

Check to select the period for reassign another free teacher


Reassign

Check to select a free teacher


Note:

The free teacher list is generated according

to the settings of the Setup profile

We may change the settings a little bit so as to

view the various generated results


The sequence


Reassign

Check to select the teacher for relocation


Reassign

Select another substitution teacher by viewing the full teacher list

Check to select a period for reassignment of another teacher

V 03.02.01 Slide 22V 03.02.01 Slide 22V 1.0 Slide 22Sub Plan – Full Teacher

Reassign

Check the teachers to replace (contains free teachers and

not available teachers)


After finalize the substitution plan, click “save” to complete the substitution plan


Click “Completed Substitution Plan” hyperlink to see the completed plans

Outstanding substitution plan contains no record


Completed plan can be deleted here

Check to delete a substitution record


Equation E = A + B – C + D

where - A : substitution balance C/F

B : substitution for others

C : substitution by others

D : total adjustment

E : overall substitution balance

Calculation on substitution balance


Total Days Abs is correct to integer, except “paid

sick leave” are correct to 0.5 and “absence due to

official commitment” is correct to 0.1

If the sick leave exceeds the eligible sick leave

balance, the system will prompt users to

separately enter 2 leave records i.e. one for “paid

sick leave” and the other one for “unpaid sick

leave”.

Notes for different leave types



Users can enter the lump sum of maternity leave

by selecting maternity leave as the leave type and

create one record for the whole period of

maternity leave



If the user changes the leave period, the system

will check if the staff has been arranged to

substitute other teachers during this updated

leave period. If so, the system will prompt the

user to adjust the substitution plan.

No adjustment of substitution records is needed if

amendment is done on a past leave record.


The system will prompt the user, if

maternity leave exceeds 28 days

total maternity leave (paid) and post-natal

leave (paid) exceeds 70 days

maternity leave (paid) exceeds 70 days

leave period does not fall within employment

period

leave period is overlapped for a staff



Period of paid maternity leave is confined to 70

calendar days. The user will be reminded to

create maternity leave (post-natal) if maternity

leave (ante-natal) is created earlier on.


Press

ESCAPE

to return

v 03.02.01slide 1v 03.02.01slide 1 v 1.0slide 1 awarded 48 days of paid sick leave upon completion...

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