utmsu board of directors meeting #9 agenda · 2019-02-11 · agenda – page 4 board meeting...

AGENDA – PAGE 1

Board Meeting Package #9 of the University of Toronto at Mississauga Students’ Union Wednesday, January 27th, 2016 • UTMSU, Student Centre, UTM Campus

UTMSU BOARD OF DIRECTORS MEETING

#9 AGENDA

3359 Mississauga Road Mississauga, Ontario L5L 1C6| Tel: (905) 569-4676

AGENDA – PAGE 2


Your Guide to Roberts Rules of Order

Also Please See: http://www.ucalgary.ca/gsa/about/docs/Roberts-Rules-Cheat-Sheet.pdf

http://www.ucalgary.ca/gsa/about/docs/Roberts-Rules-Cheat-Sheet.pdf

AGENDA – PAGE 3


Agenda

Board of Directors Meeting #9 of the University of Toronto at Mississauga Students’ Union Wednesday, January 27th, 2016 • Board Room – Student Centre, UTM

Attendance

Executives Uranranebi Agbeyegbe (Ebi) Francesco Otello-DeLuca Nour Alideeb Naveed Ahmed Russ Adade Zehra Ramsha Amir Hossain Moazzami Division IV Vacant Speaker: Mr. Ashkon Hashemi

Division I Monica Victoria Sarah Girgis Division II Ayesha Anand Faiza Yousuf Nikhil Chhabra Valentina Botero Gutierrez Division V Ahmed Zaki Executive Director: Walied Khogali

Division III Abdulla Omari Emerson Calcada Falhad Mohamoud Farah Noori Hashim Yussuf Maheen Farrukh Sana Chishti UTSU Designate Jasmine Denike

#1. CALL TO ORDER

Meeting called to order at 4:10 pm.

#2. APPROVAL OF THE AGENDA

MOTION Moved: U. Agbeyegbe Seconded:

Be it resolved that the agenda be approved as presented.

VOTE

In Favor: Opposed: Abstentions:

#3. INTRODUCTION AND OPENING REMARKS – Ebi Agbeyegbe

#4. EXECUTIVE REPORTS


Be it resolved that the UTMSU Board of Directors approve the Executive Reports as presented at the January 27th, 2016 U.T.M.S.U. Board of Directors meeting #9.

VOTE


#5. MINUTES PACKAGE ADOPTION

Pg. 13 #1. UTMSU Emergency Board Meeting #2 – December 9th 2015

Pg. 21 #2. Executive Committee Meeting #20 Minutes – January 22nd 2016

AGENDA – PAGE 4


Pg. 25 #3. Ministry of University Affairs and Academics #6

Pg. 27 #4. Ministry of Environment #8

Pg. 31 #5. Ministry of Social Justice and Equity #1

Pg. 35 #6. ASAC Meeting #3

Pg. 38 #7. Elections and Referenda Committee #4

Pg. 41 #8. Clubs Committee #6

Pg. 44 #9. Clubs Committee #8

MOTION Moved: F. Otello-DeLuca Seconded:

Be it resolved that the Minutes Package be adopted as presented.

VOTE


#6. SPEAKER – POSTING

#7. ELECTION AND APPOINTMENT – DIVISION IV DIRECTORS


Whereas according to the UTMSU Constitution & Bylaws, specifically Bylaw X section 3 – Vacancies - Division I, II, III or IV Directors vacancies that occur after November 1 shall be replaced by an interim election at the Board. The vacancy shall be open to any member of the Union who is a member of the constituency that the vacancy occurred in. Whereas on Saturday, October 31st, 2015 the Board of Directors were notified of vacancies for the Division IV directors. Whereas the Executive Committee was delegated the responsibility to recommend up to eight candidates to present at the November 30th Board meeting before the interim election to fill the two vacant Division IV seats available to all UTM part-time students. Be it resolved that U.T.M.S.U Board of Directors conduct an interim election via secret ballot at the current board meeting to fill the two (2) vacancies in Division IV respectively. BIFRT U.T.M.S.U Board of Directors appoints ________________ and _____________ as Division IV members of the U.T.M.S.U Board of Directors for the remainder of the 2015-2016 academic year.

VOTE

#8. RE-STRIKING OF CLOSED COMMITTEES


Be it resolved that the Elections of the Closed Committees be struck via Secret Ballot.

VOTE


a) Executive Review Committee

AGENDA – PAGE 5



Be it resolved that the following Board of Directors be approved to sit on the Executive Review Committee of UTMSU for the Fall and Winter Semesters of the 2015-16 Academic Year: One (1) Director from Division I: __________ One (1) Director from Division II: __________ One (1) Director from Division III: __________ One (1) Director from Division IV: __________ Two (2) additional Directors from Division I, II and/or III: __________ and ________

VOTE


b) Executive Review Committee - Chair


Be it resolved that __________ be appointed by the Board of Directors as Chair of the Executive Review Committee for the Fall and Winter Semesters of the 2015-16 Academic Year.

VOTE


c) Clubs Committee


Be it resolved that the following Board of Directors be approved to sit on the Clubs Committee of UTMSU for the Fall and Winter Semesters of the 2015-16 Academic Year: One (1) Director from Division III: _______

VOTE


d) Elections and Referenda Committee


Be it resolved that the following Board of Directors be approved to sit on the Elections and Referenda Committee of UTMSU for the Fall and Winter Semesters of the 2015-16 Academic Year: One Director from Division II: ________ One Director from Division III: ________

One (1) additional Directors from Division I, II, III and/or IV: _______

AGENDA – PAGE 6


VOTE


e) Budget Committee


Be it resolved that the following Board of Director be approved to sit on the Budget Committee of UTMSU for the Fall and Winter Semesters of the 2015-16 Academic Year: One (1) director from Division IV: ________

VOTE


f) Policy & Procedures Committee


Be it resolved that the following Board of Director be approved to sit on the Policy & Procedures Committee of UTMSU for the Fall and Winter Semesters of the 2015-16 Academic Year: One (1) Director from Division IV: ________

VOTE


g) Organizational Development & Services


Be it resolved that the following Board of Director be approved to sit on the Organizational Development & Services Committee of UTMSU for the Fall and Winter Semesters of the 2015-16 Academic Year: One (1) Director from Division V: ________

VOTE


h) Green Grants Committee


Be it resolved that the following Board of Director be approved to sit on the Green Grants Committee of UTMSU for the Fall and Winter Semesters of the 2015-16 Academic Year: One (1) director from Division IV: ________

AGENDA – PAGE 7


VOTE


i) Bursary Committee


Be it resolved that the following Board of Director be approved to sit on the Bursary Committee of UTMSU for the Fall and Winter Semesters of the 2015-16 Academic Year: One (1) director from Division IV: ________

VOTE


#9. Board Submitted Motion

MOTION

Moved:

F. Noori

Seconded:

Whereas the MSA (Muslim Students Association) is a club recognized by the UTMSU (University of Toronto Mississauga Students Union), Whereas the MSA held an event on January 8th 2016 for the UTM community, looking to answer any questions or concerns about the Islamic faith, Whereas a UTM Biology Professor and his graduate students attended the event and acted harshly towards the speaker, failing to engage in proper intellectual discussion and making the overall space toxic and uncomfortable for students and other attendees, Whereas the UTMSU practices the act of having safe spaces free from harassment Be it resolved that the UTMSU release a public statement supporting MSA and condemning the actions of the Professor and his graduate students, which ultimately caused the space to become unsafe and discomforting for everyone at the event.

VOTE


#10. Islamophobia Collation Discussion

#10. LEGAL UPDATE – IN CAMERA SESSION

#11. BOARD REPORT BACK

#12. EMPLOYMENT OPPORTUNITIES AT UTMSU ~ www.utmsu.ca

#13. REMINDER: BOARD MEETINGS – FALL SEMESTER – NOVEMBER 2015

BOARD MEETING # 10 – February 2016 – TBA

BOARD MEETING # 11 – March 2016 – TBA

http://www.utmsu.ca/

AGENDA – PAGE 8


BOARD MEETING # 12 – April 2016 – TBA

#14. OTHER BUSINESS & REMINDERS

Meeting with UTSU – Health & Dental Changes - Monday from 2 – 3 pm or 5 – 6 pm.

Mayor's Youth Speaker Series – Monday, Jan. 25 from 7 pm – 9 pm - youthspeakerseries.ca

UTMSU Farmer’s Market – Monday, Jan 25 from 11 am – 4 pm.

Multicultural Week – Tuesday, Jan 26 from 10 am – 5 pm.

Commission Meeting – Thursday, January 28th from 12 pm – 2 pm.

Open House - Community Empowering Enterprises – Friday, January 29th from 2 pm – 7 pm.

#15. ADJOURNMENT

MOTION Moved: Seconded:

Be it resolved that the Meeting be adjourned at 9:00 pm.

VOTE


VALIDATION

Uranranebi Agbeyegbe (Ebi) President

November 23rd, 2015

NAME AND POSITION SIGNATURE DATE

AGENDA – PAGE 9


THE END

BOARD AGENDA #9

January 27th, 2016

AGENDA – PAGE 10


UTMSU BOARD OF DIRECTORS Emergency

MEETING #2 Minutes


AGENDA – PAGE 11


Your Guide to Roberts Rules of Order

Also Please See: http://www.ucalgary.ca/gsa/about/docs/Roberts-Rules-Cheat-Sheet.pdf

http://www.ucalgary.ca/gsa/about/docs/Roberts-Rules-Cheat-Sheet.pdf

AGENDA – PAGE 12


Minutes

Board of Directors Emergency Meeting #2 of the University of Toronto at Mississauga Students’ Union Wednesday, December 9th, 2015 • Green Room – Student Centre, UTM

Attendance

Executives Uranranebi Agbeyegbe (Ebi) Francesco Otello-DeLuca Nour Alideeb Naveed Ahmed Russ Adade Zehra Ramsha Amir Hossain Moazzami Division IV Vacant Speaker: Vacant

Division I Monica Victoria Sara Girgis Division II Ayesha Anand Faiza Yousuf Nikhil Chhabra Valentina Botero - Guitierrez Division V Ahmed Zaki Executive Director: Walied Khogali Monico proxied to Nihkil Sana proxied to Abdulla Farah proxied to Abdulla Naveed proxied to Jasmine

Division III Abdulla Omari Emerson Calcada Falhad Mohamoud Farah Noori Hashim Yussuf Maheen Farrukh Sana Chishti UTSU Designate Jasmine Denike

#1. CALL TO ORDER

Meeting called to order at 5:11 pm.


MOTION Moved: U. Agbeyegbe Seconded: H. Yussuf

Be it resolved that the agenda be approved as presented.

VOTE

ALL IN FAVOUR

MOTION CARRIES


#3. INTRODUCTION AND OPENING REMARKS – Ebi Agbeyegbe

#4. EXECUTIVE REPORTS

MOTION Moved: U. Agbeyegbe Seconded: E. Calcada

Be it resolved that the UTMSU Board of Directors approve the Executive Reports as

AGENDA – PAGE 13


presented at the December 9th, 2015 U.T.M.S.U. Emergency Board of Directors meeting #2.

N. Alideeb: We have the academics society’s training and we have done it differently from the past. We did it workshop style and we had workshop where it was just equity. We had another concerning problem solving and one about financing. We had the Islamophobia town hall and Sandwiches for Syria and we will be depositing the money soon. The family is expected to arrive in January or February.

Z. Ramsha: I just want to say that over the month of November we had Disorientation week. We had various events throughout the weeks and workshops. The Women’s coalition has a lot of aspirations for next semester. We want to focus on indigenous women. Also, the AGM was a success and if you have any further questions you can ask me.

R. Adade: In the month of November we had our Frosh Leader appreciation night. It was very successful. We brought the leaders and the UTMSU execs together. We also had the Raptors vs. New York game which was a success. Next semester we are planning for the welcome back pub, multi-cultural week, and the Montreal trip.

A. Moazzami: Our haunted house in October was a success. We are still looking to obtain our receipts to get reimbursements. The carnival itself did not compare to last year, but the haunted house was better. We are looking to create a collaborative event with the UTM Alumni association to get a connection between alumni and students who are/have recently graduated. We have cancelled all movie nights for the rest of the year because the ministry has decided that the movie nights are not the best way to outreach to students.

N. Ahmed: The past month we have been working on the international students meet and great. This has had a great turnout. Apart from that, there was a CFSA national board meeting held in Ottawa. It was a very constructive meeting. We also hosted a pub night in collaboration with many clubs on campus which was a success. In the month of December, we are planning to focus more on international students. We think it’s best to hold our resources until the Chinese New Year to attract a larger demographic of our campus.

VOTE

ALL IN FAVOUR

MOTION CARRIES


#5. MINUTES PACKAGE ADOPTION

Pg. xx #1. Executive Committee Meeting #18 Minutes – November 19th 2015

Pg. xx #2. Executive Committee Meeting #19 Minutes –

Pg. xx #3. Green Grants Committee Meeting #1

Pg. xx #4. Ministry of Environment Meeting #6

Pg. xx #5. Ministry of Environment Meeting #7

Pg. xx #6. Ministry of University Affairs and Academics #4

Pg. xx #7. Policy and Procedures Committee #3

Pg. xx #8. Clubs Committee #7

Pg. xx #9. Bursary Committee Meeting #3

Pg. xx #10. WUSC #5

MOTION Moved: F. Otello-DeLuca Seconded: A. Anand

AGENDA – PAGE 14


Be it resolved that the Minutes Package be adopted as presented.

A. Omari: I would like to externalize item #11 of the Executive committee meeting #19. U. Agbeyegbe: Item #11 has been externalized. At this point would anyone like to externalize any other motions?

VOTE

ALL IN FAVOUR

MOTION CARRIES


#6. RE-STRIKING OF CLOSED COMMITTEES

MOTION Moved: F. Otello-DeLuca Seconded:N. Alideeb.

Be it resolved that the Elections of the Closed Committees be struck via Secret Ballot.

U. Agbeyegbe: This motion is to re-strike the one committee that has not been re-struck. Any discussion concerning this topic? A. Omari: The policies procedure committee and the minutes we have just passed has fixed the executive review committee so it is now an operational committee. W. Khogali: Can I just recommend one thing. Abdullah raised the point that in eight days we will be closed and we will come back in January. If the Division IV representation is appointed at the January board meeting, that person will be excluded from being a chair in this committee. A. Omari: As far of the Roberts Rule of Orders are confirmed, we must have a chair. I do not recommend operating the committee without a chair. F. Otello: We can just amend 6. B which concerns the chair. We need to know what to have at this point in time. W. Khogali: Just for clarity, people should know that the community continues to exist until it is obstructed by the board. Currently Abdulla is the acting chair. Even if you do strike during this meeting, it will continue to exist. A. Omari: On a procedural matter once we vote on item #6, it may not be possible. A. Moazzami: If we were to even vote down item #6, it presents an issue. However, if you motion to table there will be no issue. U. Agbeyegbe: Amir has put forward a motion to table and has been seconded by Naveed. A. Moazzami: If we table it until January, we must be more inclusive to our part-time representatives. This will help us go through amending this for a certain time or we will have to redo it again in the future. I think we should aim to re-strike once, rather than twice. A. Omari: As far as the standing procedure goes, the committee will not suffer a second re-striking. All that will occur is that a second chairperson will be re-elected.

AGENDA – PAGE 15


F. Otello: There is a reserved spot on the committee. There is no open spot so this process will take place regardless. U. Agbeyegbe: We will hold a vote concerning the motion to table VOTE SEVEN OPPOSED MOTION FAILS U. Agbeyegbe: We are going to move back to the motion of re-striking the committees.

VOTE

ALL IN FAVOUR

MOTION CARRIES

In Favor: Opposed: Abstentions: A. Moazzami, F. Yousuf

a) Executive Review Committee

MOTION Moved: F. Otello-DeLuca Seconded: N. Alideeb

U. Agbeyegbe: The way I am going to go about this is, is that we are going to call for nominations for each division. If folks want to be nominated for that division, please put up your hand. You can also be nominated by others. If you do not accept, you can state that.

U. Agbeyegbe: We have all the directors for the executive review.

Be it resolved that the following Board of Directors be approved to sit on the Executive Review Committee of UTMSU for the Fall and Winter Semesters of the 2015-16 Academic Year: One (1) Director from Division I: Sarah Girgis One (1) Director from Division II: Valentina Botera One (1) Director from Division III: Farrah Noori One (1) Director from Division IV: __________ Two (2) additional Directors from Division I, II and/or III: Faiza Yousuf and Abdulla Omari

VOTE

ALL IN FAVOUR

Motion Carries

In Favor: Opposed: Abstentions: N. Ahmed, F. Otello, A. Moazzami, N. Alideeb, R. Adade,

Z. Ramsha

b) Executive Review Committee - Chair

MOTION Moved: U. Agbeyegbe Seconded: A. Omari

Be it resolved that __________ be appointed by the Board of Directors as Chair of the Executive Review Committee for the Fall and Winter Semesters of the 2015-16 Academic Year.

AGENDA – PAGE 16


A. Omari: Motion to amend that the motion read as such: “Be it resolved ____ be appointed by the Board of Directors as Chair of the Executive Review Committee for the duration of this appointment until the January scheduled board meeting. Be it further resolved that the chair executive review committee be elected at the schedule January board meeting.” U. Agbeyegbe: Can I get a seconder? This has been seconded by Nikhil. We will now vote on the amendment VOTE ALL IN FAVOUR MOTION CARRIES U. Agbeyegbe: We are now moving on the appointment of the Chair. A. Omari: I would like to nominate myself as the chair of the executive review committee. A. Moazzami: I would like to nominate Valentina. V. Botera: I accept my nomination. U. Agbeyegbe: We are going to have to go for a vote for the chair. We will entertain speeches to those who have accepted their nominations. A. Omari: As acting chair I have a very active understanding of Roberts Rule of Orders. I have changed the review committee from one line to a page. I am working on further amendments. The large investigation I have lead this year is the largest that has been run in all three years between any of the three campus. I wish to run a more active committee as well. U. Agbeyegbe: From this point forward, we will move to a secret ballot to elect one of the nominees as Chair. Just to note, this is a temporary chair until our next meeting scheduled for January. The results have decided that Abdulla will be acting chair until our next scheduling meeting.

VOTE

ALL IN FAVOUR

MOTION CARRIES


#7. Solidarity Motion

MOTION Moved: H. Yussuf Seconded: Z. Ramsha

Whereas, on December 1st, the Ryerson Students’ Union (RSU) fired the Executive Director of Communications and Outreach (ED), Gilary Massa, and the person who was covering her while she was on maternity leave, Dina Skvirsky; and

Whereas, Gilary Massa was the only Black muslim woman employed by the RSU, and she was on maternity leave with her three month old, and has been doing productive work at the RSU for 7 years; and

AGENDA – PAGE 17


Whereas, before the termination, the RSU created a new non-unionized position called a General Manager (GM) and transferred the duties of the ED to the GM, which was in clear violation of the collective bargaining agreement between the RSU and CUPE 1281 (the union that represents full time workers at RSU), this was also most certainly illegal; and

Whereas, a student’s union is supposed to be there for marginalized and oppressed peoples, and to support worker’s rights and be there in solidarity with them. They are not supposed to be the one inflicting unjust actions on marginalized and oppressed folks; and

Whereas, within our bylaws the UTMSU is supposed to work towards creating an environment free of societal oppression; therefore,

Be it resolved that the UTMSU release the attached statement standing in solidarity with the two fired workers, and condemning the oppressive actions of the RSU executive.

Be it further resolved that the UTMSU boycott the RSU and does not cooperate with the RSU in any form until they release an apology and offer remedies to the terminated workers. U. Agbeyegbe: I would like to put forward an amendment to the motion on the first be resolved clause to state that: “Be it resolved that the UTMSU released a statement in solidarity with two field workers condemning the oppressive actions from the RSU pending review of the statement by the executive committee.

VOTE

ALL IN FAVOUR

MOTION CARRIES

#8. BOARD REPORT BACK

U. Agbeyegbe: I will go through this by divisions, and if you have any report backs please state them. H. Yussuf: I just want to let people know that the UofT has agreed to not collect on racial data and identities of students to make up the campus demographic. A. Moazzami: We are working on a film festival. If you want to help set up and plan the film festival, let me know and I can definitely get you in on it.

#9. EMPLOYMENT OPPORTUNITIES AT UTMSU ~ www.utmsu.ca

F. Otello: We are still accepting some auditors.

#10. REMINDER: BOARD MEETINGS – FALL SEMESTER – NOVEMBER 2015

BOARD MEETING # 9 – January 2016 – TBA

BOARD MEETING # 10 – February 2016 – TBA

BOARD MEETING # 11 – March 2016 – TBA

BOARD MEETING # 12 – April 2016 – TBA

#11. OTHER BUSINESS & REMINDERS

Student Centre is Closed – Friday, December 18th 2015.

University is Closed – December 23rd 2015.

http://www.utmsu.ca/

AGENDA – PAGE 18


University is Open – January 4th 2016.

#12. ADJOURNMENT

MOTION Moved: Z. Ramsha Seconded: F. Yousuf

Be it resolved that the Meeting be adjourned at 6:09 pm.

VOTE

ALL IN FAVOUR

MOTION CARRIES


VALIDATION

Uranranebi Agbeyegbe (Ebi) President

December 6th, 2015


AGENDA – PAGE 19


UTMSU Executive Committee Minutes


AGENDA – PAGE 20


Executive Meeting #20 – Minutes

Executive Meeting #20 of the University of Toronto at Mississauga Students’ Union Friday, January 22nd 2015 • UTMSU Office, Student Centre, UTM Campus

Attendance: Uranranebi Agbeyegbe (Ebi) – President Francesco Otello-DeLuca - Vice President Internal & Services Zehra Ramsha – Vice President Equity Amir Moazzami – Vice President Part-time Affairs Walied Khogali – Executive Director (non-voting)

#1. CALL TO ORDER

Meeting called to order at 5:21PM


MOTION Moved: U. Agbeyegbe Seconded: Z. Ramsha

BIRT the Agenda for the January 22nd, 2016 U.T.M.S.U. Executive Committee meeting #20 be approved as presented.

VOTE

ALL IN FAVOUR

MOTION CARRIES

#3. BLIND DUCK EXPENSES – Condensing Unit – APPENDIX A

MOTION Moved: F. Otello De-Luca Seconded: A. Moazzami

This motion is to pass money to replace one of the condensing units for blind duck fridges. Be it resolved that UTMSU expend up to $ 3,034.05 from Budget Line Item: Repairs and Maintenance – Blind Duck 2015-16 for the installation of a new water cooled condensing unit.

VOTE

ALL IN FAVOUR

MOTION CARRIES

#4. STUDENT CENTRE EXPENSE – APPENDIX B - PROJECTOR

MOTION Moved: F. Otello De-Luca Seconded: U. Agbeyegbe

The projector in the presentation room burnt out, so this money is to purchase and install a new one to last long term. Be it resolved that up to $2,511.97 be allocated from budget line item 2.40 – Upgrade & Renovations Student Centre - UTMSU Budget 2015-16 towards the installation of a new projector in the Student Centre.

VOTE

ALL IN FAVOUR

AGENDA – PAGE 21


MOTION CARRIES

#5. EXECUTIVE COMMITTEE APPOINTMENTS – STANDING COMMITTEE’S

MOTION Moved: U. Agbeyegbe Seconded: F. Otello-DeLuca

Be it resolved that UTMSU Executive committee appoint: Francesco Otello-DeLuca to serve on the Policy & Procedures Committee. Amir Moazzami to serve on the Organizational, Development and Services Committee. Naveed Ahmed to serve on the Elections & referenda Committee.

VOTE

ALL IN FAVOUR

MOTION CARRIES

#6. UTMSU MINISTRY EXPENSE – Volunteer Charity Day – January 30th

2016

MOTION Moved: Z. Ramsha Seconded: A. Moazzami

Be it resolved that UTMSU expend up to $ 500.00 from Budget Line Item: 8.30 – Ministry of Equity - UTMSU Budget 2015-16 for expenses related to the Volunteer Charity Day.

VOTE

ALL IN FAVOUR

MOTION CARRIES

#7. UTMSU MINISTRY EXPENSE – UTM Film Festival – February 25th

, 2016 –

APPENDIX C

MOTION Moved: A. Moazzami Seconded: F. Otello-DeLuca

Be it resolved that UTMSU expend up to $ 1,500.00 from Budget Line Item: 8.50 – Ministry of part-Time Affairs - UTMSU Budget 2015-16 for expenses related to the UTM Film Festival as outlined in Appendix C.

VOTE

ALL IN FAVOUR

MOTION CARRIES

#8. UTMSU MINISTRY EXPENSE – UTM FOODIE

MOTION Moved: A. Moazzami Seconded: U. Agbeyegbe

Be it resolved that UTMSU expend up to $ 500.00 from Budget Line Item: 8.50 – Ministry of Part-Time Affairs - UTMSU Budget 2015-16 for expenses related to the UTM Foodie Event. BIFR that UTMSU expend an additional $400.00 from Budget Line Item: 8.40 – Ministry of International Student Issues - UTMSU Budget 2015-16 for expenses related to the UTM Foodie Event.

AGENDA – PAGE 22


VOTE

ALL IN FAVOUR

MOTION CARRIES

#9. UTMSU Collaboration – Have a Heart


Be it resolved that UTMSU expend up to $ 600.00 from Budget Line Item: 10.10 – long term and short term funding - UTMSU Budget 2015-16 for expenses related to the Gala Event.

VOTE

ALL IN FAVOUR

MOTION CARRIES

#10. ELECTION AND APPOINTMENT – DIVISION IV DIRECTORS

MOTION Moved: U. Agbeyegbe Seconded: A. Moazzami

Whereas according to the UTMSU Constitution & Bylaws, specifically Bylaw X section 3 – Vacancies - Division I, II, III or IV Directors vacancies that occur after November 1 shall be replaced by an interim election at the Board. The vacancy shall be open to any member of the Union who is a member of the constituency that the vacancy occurred in. Whereas on Saturday, October 31st, 2015 the Board of Directors were notified of vacancies for the Division IV directors. Whereas the Executive Committee was delegated the responsibility to recommend up to eight candidates to present at the January 2016 Board meeting before the interim election to fill the two vacant Division IV seats available to all UTM part-time students. Be it resolved that U.T.M.S.U executive recommend Hina Tariq, Nauman Mughal, Michael Ansah and Richard Pyne for consideration to fill the two (2) vacancies in Division IV respectively on January 27th 2016. .

VOTE

ALL IN FAVOUR

MOTION CARRIES

#11. Handbook 2016-17 - Update

#12. UPCOMING MEETINGS

Meeting with UTSU – Health & Dental Changes - Monday from 2 – 3 pm or 5 – 6 pm.

Mayor's Youth Speaker Series – Monday, Jan. 25 from 7 pm – 9 pm - youthspeakerseries.ca

UTMSU Farmer’s Market – Monday, Jan 25 from 11 am – 4 pm.

Meeting with DLAPIPER – Tuesday, Jan 26 from 11 am – 12 pm.

Multicultural Week – Tuesday, Jan 26 from 10 am – 5 pm.

Meeting with Deep – Tuesday, Jan 26 from 4 pm – 5 pm.

Board Meeting - Meeting #9 – Wednesday, January 27th 2016 from 4 pm – 6 pm.

AGENDA – PAGE 23


Commission Meeting – Thursday, January 28th from 12 pm – 2 pm.

Open House - Community Empowering Enterprises – Friday, January 29th from 2 pm – 7 pm.

#13. OTHER BUSINESS

Outreach for Commission Meeting

#14. ADJOURNMENT


Be it resolved that the meeting be adjourned at 6:01 pm

VOTE

VALIDATION

Uranranebi Agbeyegbe (Ebi)

President

January 21st , 2016


AGENDA – PAGE 24


UTMSU Ministry Meeting Minutes


AGENDA – PAGE 25


Ministry of University Affairs Meeting #6

Thursday, January14th, 2016 • Green Room Student Centre, University of Toronto Mississauga

Attendance: Sadaf Saljooki, Academic Advocacy Coordinator Mehak Kawatra, Academic Societies Coordinator Salma Fakhry, Associate to Vice President University Affairs and Academics

#1. CALL TO ORDER

Meeting called to order at 12:12PM


MOTION Moved: S. Fakhry Seconded: S. Saljooki

Be it resolved that the agenda for the Ministry of University Affairs Meeting #6 be approved as presented.

VOTE

ALL IN FAVOUR

MOTION CARRIES

#3. INTRODUCTIONS

#4. SOCIETY PRESIDENTS MEETING- FOOD

MOTION Moved: S. Fakery Seconded: Valentina Be it resolved that up to $50 be allocated for the purchase of food for Academic societies’ presidents’ meeting Line Item: 8.70 – Ministry of University Affairs – UTMSU Budget 2015-2016.

VOTE

ALL IN FAVOUR

MOTION CARRIES

#5. EDUCATION IS A RIGHT

Commissions Meeting on the 28th – Talking about Education as a Right and gauging people’s reactions as well as their input.

Poster was put up in the Davis Building asking students what accessible education looks like.

Background information of what’s going on, how tuition is increasing every year etc. Show what is happening at the provincial level and show that is is happening on campus.

Class talks

#6. UTMSU WEBSITE AND APP

Concerns about website formatting however this goes to Internal.

Having a suggestions area on the website so questions go directly from the website to ministry of UAA.

More informative materials on the website.

Suggestions area might not work at this time, as there is no filter area for all the data to go through. With emails, it is easy to filter. But it is a good idea.

Navigation links to UTM website

AGENDA – PAGE 26


Paraphrase type 1 type 2 programs as we all as other terms.

Definitions are vague on Office of Registrar section of the UTM website.

A lot of students don’t access Facebook and since many UTMSU events are posted on Facebook maybe integrate it more into the UTMSU website.

A lot of people are using the app to sell textbooks, which is great. We will try to categorize them in departments or courses etc.

Having a calendar that shows all events in the month on social media platforms and the app. Even having a physical calendar up in the Davis Building.

#7. OTHER BUSINESS

#8. ADJOURNMENT

MOTION Moved: S. Fakhry Seconded: S. Saljooki

Be it resolved that the meeting be adjourned at 12:44 PM

VOTE

ALL IN FAVOUR

MOTION CARRIES

VALIDATION

Nour Alideeb Vice-President University Affairs and Academics

January 14th, 2016


AGENDA – PAGE 27


Ministry of Environment Meeting #8

Monday, January 11, 2016 • Green Room Student Centre, University of Toronto Mississauga

Attendance: Nour Alideeb, Vice President University Affairs and Academics Eashan Karnik, Sustainability Coordinator Salma Fakhry, Associate to Vice President University Affairs and Academics Hashim Yussuf, Associate to Vice President University Affairs and Academics

#1. CALL TO ORDER

Meeting called to order at 12:09 PM


MOTION Moved: N. Alideeb Seconded: A. Seragiia

Be it resolved that the agenda for the Ministry of Environment Meeting #7 be approved as presented.

VOTE

ALL IN FAVOUR

MOTION CARRIES

#3. INTRODUCTIONS

#4. GOALS FOR THE SEMESTER

Reflecting on what happened last semester

More involvement with students who are involved with environmental studies on campus.

Create an outreach schedule so more people would come to meetings

Continue to have more successful events

Increase attendance and awareness to those events

Is there anything the administration can do? o They agreed to relabelling recycling bins however composting cannot be done due to

various reasons that have been made aware of before this meeting. More eco-friendly materials such as not using styrofoam containers at the pub.

Water bottle awareness initiatives. o Last semester an idea was proposed to have a Christmas tree created entirely out of

plastic water bottles. However, the administration did not approve of the idea and it fell through.

o Handing out free reusable water-bottles. One idea from a previous meeting was to have messages in reusable water bottles raising awareness about plastic water bottles.

o Instead of using paper bags for exam de-stressor goodies, use water bottles as a container.

Work more with the Green Team o Green Team has around three members, and with their intense schedules it is hard for

them to initiate their ideas on a larger scale.

#5. SUSTAINABILITY TALKS

A TEDTalks type of event as a case study competition but more open. Students from environmental, management, and other programs would come up with ideas, audition those

AGENDA – PAGE 28


ideas with Ministry of Environment members who will give these students permission to showcase these ideas to a large audience. Basically, a large talk were everyone can talk about ideas and sustainability issues anywhere in the world. The winner(s) would get some sort of funding from UTMSU to go forward with the idea. Recently had a meeting with the ICCIT council about IDEX. IDEX has different themes and this year’s theme is sustainability. This is very similar to “Show me the Green” but more open. The ICCIT council asked for collaboration. If Sustainability Talks were held a month or a few weeks prior to IDEX, a prize for the winner(s) from the Sustainability Talks could be a free ticket into IDEX instead of applying through ICCIT and paying the fee. Needs follow-up meeting. Concerns:

Sustainability Talks were supposed to be held in February however February is Black History Month. Believe that it is better to not hold too many events then so it would not take away from Black History Month events.

Timing is short due to the fact that the end of January is near, Culture Fest, Black History Month, Reading Week, IDEX and then elections would take place. There is not much time for folks to send in their applications on their ideas and planning before IDEX. Not sure of when elections would end.

Solutions

Believe that one month is necessary for all the logistics as applicants do not need to have research proposals or anything to heavy to apply. Emphasizing the fact this is more of a conversation about things and ideas that are passionate to the people participating in the Sustainability Talks.

Already found various people who would like to audition. All that is needed is a room full of people.

Need to begin advertising and speak to professors in the environmental department and have them pass this along to their students. Advertise towards environmental students.

Alternatively have these talks as an open forum holding them upstairs in the Student Centre or the Presentation Room and just invite people talk and sit in on the conversations. Having discussions or a Q&A session at the end. Having guest speakers attend.

Have applications done by the 31st of January, not sure when event would be held, possible after reading week (not definitive).

Alternative is to have MOE pick winners before the actual talks while sponsoring IDEX. Need follow up meeting with ICCIT council.

#6. INTIATIVES

Ministry of Environment Outreach Materials o Would like the Academic Advocacy flyers except with the Ministry of Environment logo.

No meeting times would be put on the flyers as they change from term to term. The goal is to use this flyer long-term. Would have information on recycling and bottle-free campus.

o Update on budget: Last semester spent $1000

SHOW ME THE GREEN – next agenda item

Recycling Labels o Talked to the sustainability coordinator for the administration who was more than happy

to have recycling labels placed above bins. Working with the Green Team to find some creative graphics for the recycling labels.

Mississauga Humane Society fundraising event with WWF

AGENDA – PAGE 29


o Waiting to hear back from them. Event would hopefully be held in the beginning of

February. Event with WWF having animals from the Mississauga Humane Society come in to the school to raise awareness and funds for the society.

o Hopefully adding in a petting zoo (that is not really a petting zoo) with stuffed animals. Raising awareness for the World Wildlife Fund.

o Would be held February 4th.

#7. SHOW ME THE GREEN

Every year the Undergraduate Commerce Society holds a large case competition event. Often the event revolves around environmental issues and how students in commerce, economics, and business work towards solving these issues. Last year they asked for sponsorship money from the Green Grants Committee as well as the Ministry of Environment. This year they are asking for the same allocations. The costs go up every year because of the costs of living. This event usually costs around $22,000 dollars. Green Grants already allocated money for this event. Eastman: Since we are contributing a large amount of money for the event. I would love to have some sort of presence at the event. Not to take benefits for the money that we spent but it is always good to advocate for the Ministry of the Environment. I contacted Austin who is the co-chair for “Show me the Green” and a meeting will take place on Thursday to discuss if there is any way we can have a platform to talk about the Ministry of Environment by having a five minute presentation to say that these ideas do not stop at Show Me the Green and can be progressed with the Ministry of Environment. Also having the chance to say thank you to all those attending as we are happy to be sponsoring it as well as handing out outreach goodies (maybe reusable water bottles). Question: What would sponsorship give to the Ministry of Environment?

Name on a banner and will be on their list of sponsors.

MOTION Moved: N. Alideeb Seconded: Richie. Y

Be it resolved that up to $1000 be allocated for the sponsorship donation towards the Undergraduate Commerce Society’s annual event, SHOW ME THE GREEN Line Item: 8.70 – Ministry of Environment – UTMSU Budget 2015-2016.

VOTE

ALL IN FAVOUR

MOTION CARRIES

#8. FARMERS’ MARKET FOR JANUARY

Most of the money will go towards parking and basic set up for the vendors. There will be seven vendors, some from last time as well as some additional vendors. Will be taking place in the presentation room. Nour: This is the Cultural Fest Farmer’s Market , is there anything extra you would like to do?

Are there any indigenous groups that would sell things on campus? o Eashan: It would be really cool. I looked into this but there is a certification board for

having indigenous items sold and to get approval to sell them at a place like this would be a little tough but we can compensate by having items that isn’t official. Although, I don't

AGENDA – PAGE 30


know if anyone is up for that as there are people that sell indigenous items unofficially but they won’t be real and they wouldn’t be made by indigenous people.

MOTION Moved: N. Alideeb Seconded: E. Karnik

Be it resolved that up to $300 be allocated for any items required for the logistics of the Farmers’ Market on January 25th and 26th. Line Item: 8.70 – Ministry of Environment – UTMSU Budget 2015-2016.

VOTE

ALL IN FAVOUR

MOTION CARRIES

#9. OTHER BUSINESS

#10. ADJOURNMENT

MOTION Moved: N. Alideeb Seconded: S. Fakhry

Be it resolved that the meeting be adjourned at 12:52 PM.

VOTE

ALL IN FAVOUR

MOTION CARRIES

VALIDATION


January 11, 2016


AGENDA – PAGE 31


AGENDA – PAGE 32


AGENDA – PAGE 33


AGENDA – PAGE 34


ASAC Minutes


AGENDA – PAGE 35


Academic Society Advisory Committee Meeting #3 2015-2016 Thursday, January 21st 2016 • Students’ Centre, University of Toronto Mississauga Attendance: Gueorgui Kambourov: Professor of Economics Lynn Snowden: Assistant Dean Tanya Kirsch: Acting Director, Undergraduate Mehak Kawatra: Academic Societies Coordinator Hashim Yussuf: Associate to the Vice-President of University Affairs and Academics Salma Fakhry: Associate to the Vice-President of University Affairs and Academics

#1. CALL TO

ORDER

Meeting called to order at: 11:08


MOTION Moved: M. Kawatra Seconded: S. Fakhry

Be it resolved that the agenda for the 21 January 2016 Academic Society Advisory Committee be approved as presented.

VOTE

ALL IN FAVOUR

MOTION CARRIES

#3. UPDATES: TRAINING; REMAINING STF FUNDS

Kawatra summarises the the trainings that were held in November, they covered problem solving, equity, audits and many other things. Kawatra explains how Walied Khogali is currently in the process of ensuring the remaining the actual funds in STF

#4 FOLLOW UP: DVSSS; HSS

Kawatra summarises the problems had with previous executive teams of HSS and DVSS, however the current teams are doing quite well.

#4. FALL AUDIT UPDATE (UCS, HSS, ECPS, EBS,

LSAS) Kawatra summarises the saudit process, and how they all went well. However there were some issues, UCS spent $937.63 on alcohol but they say that the department sponsored it and allowed it. It is unclear whether some of this money came from ASAC funding allocations. Discussion continues into whether societies should be hosting “open bar” events. Kawatra states that for clubs there is a zero tolerance policy for alcohol. Fakhry states that it should be limited to “cash bar” only Kawatra states how previous executive of HSS spent excessive amounts on food for themselves however funding should be continued because the new executive is sincere and promising.

AGENDA – PAGE 36


Kawatra states that EBS used large amounts of student money on personal clothing items. Kawatra recommends to reconsider funding, however Snowden recommends to continue funding Kawatra states that LSAS did not submit their audit, and reccomends to withhold funding until the audit is received. All agree.

#5. APPROVAL OF SECOND SEMESTER FUNDING

MOTION Moved: M. Kawatra Seconded: H. Yussuf

VOTE

ALL IN FAVOUR

MOTION CARRIES

#6. OTHER BUSINESS

#11 ADJOURNMENT

MOTION Moved: M. Kawatra Seconded: L. Snowden

VOTE

ALL IN FAVOUR

MOTION CARRIES

VALIDATION


Jan 21st, 2016

NAME AND POSITION

SIGNATURE

DATE

AGENDA – PAGE 37


UTMSU Committee Meeting Minutes


AGENDA – PAGE 38


AGENDA – PAGE 39


AGENDA – PAGE 40


Clubs Committee Meeting #6 – Minutes

Clubs Committee Meeting #6 of the University of Toronto at Mississauga Students’ Union Friday, November 6, 2015 • UTMSU Office, Student Centre, UTM Campus

Attendance: Russ Adade – Chair Francesco Otello-Deluca Uranranebi Agbeyegbe Abdulla Omari Faiza Yousuf Nikhil Chhabra Sarah Girgis Jason Selvanayagam

#1. CALL TO ORDER

Meeting called to order at 2:15 pm


MOTION Moved: Russ Adade Seconded: Otello-DeLuca

Be it resolved that the Agenda for the November 6, 2015 UTMSU Clubs Committee Meeting #6 be approved as presented. Motion to amend typographical errors. Caries

VOTE

ALL IN FAVOUR

MOTION caries

#3. Clubs Committee Appeal: Student For Life

U.Agbeyagbe explains the process of the day, looking towards

A. Omari motions to allow members of Students for Life into the closed committee. Seconded by Nikhil Caries

Members of the committee introduce themselves Camron, Executive for Students for Life Diane, President for Students for life R.Adade discusses the nature of the forum, and that Students for life has 30 min to present their appeal W.Khogali notes that this committee was re-struck and there are several new members among the Committee Diane presents Students for Life letter of contestation regarding their club recognition and subsequently present constitutional amendments. The letter describes the timeline as interpreted by Students for Life, regarding the processes and their changes over 6 months as this took time. Cameron reminds the UTMSU of its own Bylaws and Policies and how they believe they conflict thus far A.Omari asks for a copy of their statement for the minutes

AGENDA – PAGE 41


J. Selvanayagam discusses the necessary changes that must be made in the constitution of the Student for Life Constitution Cameron asks why we are doing this W.Khogali explains why this must happen, and follow due process A.Omari explains the board process that is following this meeting in due process Cameron expresses his dissatisfaction of the communication with the UTMSU Office. Further he states that constitution on record for Students for Life may have been incorrect and thus was confusing. Students for Life explains the process they undertook to make amendments to their constitution. They state it was done through an executive committee vote of their club (let it be noted that their executive committee does not meet the requirements of the UTMSU Clubs Handbook). W.Khogali explains how ongoing communication can be improved moving forward, and how we can work towards that. He further explains how the changes must be made to their constitution as per the expectations set out by the Clubs Handbook and the UTMSU Operational Policy as approved by the Board of Directors. W.Khogali notes that the Clubs Committee will hear appeals, but the club must first qualify for an appeal by amending their Constitution to be in compliance with The UTMSU Clubs Handbook by resolving the issues brought forward by the Clubs Coordinator. A.Omari explains the policies that encompass this matter and how they are procedurally difficult to navigate quickly due to the amount of bodies that must be consulted. Cameron notes that they were not informed of this procedures U.Agbeyagbe explains that he is sorry they feel the process has been encumbering and reinforces that they will have support from UTMSU through this process to fix the issues that have been identified. W.Khogali explains the appropriate method as outlined in the clubs handbook to recognize and create/amend a new constitution and how to go about that (seeking a general meeting of the membership). He further notes some existing constitutional situation and how the next steps follow this system. Diana notes that the minute record for the original meeting that made this choice are not published and asks what would be grounds for a denial W.Khogali discusses how the minutes are being approved and will then be posited,. He further notes the past process and how important the general meeting of the membership is. R.Adade further notes his apologies for his communication throughout this process.

#4. ADJOURNMENT

MOTION Moved: Russ Adade Seconded:Omari

Be it resolved the meeting be adjourned at 3:14 pm

VOTE

ALL IN FAVOUR

AGENDA – PAGE 42


MOTION caries

VALIDATION

Russ Adade VP Campus Life

November 6th, 2015


AGENDA – PAGE 43


Clubs Committee Meeting #8 – Minutes

Clubs Committee Meeting #8 of the University of Toronto at Mississauga Students’ Union Friday, January 22, 2016 • UTMSU Office, Student Centre, UTM Campus

Attendance: Russ Adade – Chair Francesco Otello-Deluca Uranranebi Agbeyegbe Sarah Girgis Faiza Yousuf Nikhil Chhabra Jason Selvanayagam

#1. CALL TO ORDER

Meeting called to order at 3:32pm


MOTION Moved: Russ Adade Seconded: Faiza Yousuf

Ebi proposes an amendment to add a seventh item to the agenda for Black History Month discussion. Be it resolved that the Agenda for the January 22, 2016 UTMSU Clubs Committee Meeting #8 be approved as presented.

VOTE

ALL IN FAVOUR

MOTION PASSES

#3. NEW CLUB RECOGNITION

MOTION Moved: Russ Adade Seconded: Ebi AGbeyegbe

Russ says UTM Photography Club is the only club up for recognition because they had to fix a few things in their constitution. After reviewing everything with Jason, he said everything is up to date. Be it resolved that all the New Clubs listed in Appendix A be recognized by UTMSU from January 1st, 2016 to April 30th, 2016.

VOTE

ALL IN FAVOUR

MOTION PASSES

#4. Clubs / Societies Executive Social Night

MOTION Moved: Russ Adade Seconded: Nikhil

Russ says this is to pass money for a social that he wants to hold for clubs, societies and executives. One was held last semester (they went bowling) and a lot of the club executives expressed gratitude for UTMSU being able to do something for them so this semester he would like to take them to sky zone.

AGENDA – PAGE 44


He also says that UTMSU has a partnership with sky zone so this would be a good way to use that partnership. Be it resolved that UTMSU expend up to $1600 for programming related to Clubs and Societies Social Night 2016.

VOTE

ALL IN FAVOUR

MOTION PASSES

#5. Emergency Funding – In Camera

MOTION Moved: Russ Adade Seconded: Faiza Yousuf

Francesco motions to move into in camera session at 3:40pm. Seconded by Nikhil. Ebi motions to exit in camera session at 4:20pm. Seconded by Francesco. Be it resolved that the PDF receive $500 in Emergency Funding. Be it resolved that the ASA receive $0 in Emergency Funding. Because they have to provide more information in regards to their package. Be it Resolved that the Mesa receives $875 in Emergency Funding.

VOTE

ALL IN FAVOUR

MOTION CARRIES

#6. Audit Approval

MOTION Moved: Russ Adade Seconded: Sarah Girgis

Ebi motions to enter into in camera session at 4:24pm. Seconded by Fran. All in favour - Motion Passes Ebi motions to exit in camera session at 4:48pm. Seconded by Sarah. All in favour - Motion Passes Be it resolved in the audits presented in appendix A be approved as presented. Be further resolved that the clubs listed in appendix A that passed their audits, received their remaining 30% of funding allocations.

VOTE

ALL IN FAVOUR

MOTION PASSES

#7. BHM Discussion

MOTION Moved: Ebi Agbeyegbe Seconded: Russ Adade

AGENDA – PAGE 45


Ebi motivates his motion by saying that Black History Month (BHM) is a collaboration between ECASA, Caribbean Connections, Somali Student Association, and UTMSU. Usually clubs and UTMSU put in some of their own funds for the event but this year they are doing a tri-campus conference with the Scarborough and downtown UofT campuses because they are looking to merge all the black students from each campus and have a big conference where they can discuss issues that black students face on . Money will have to be allocated for transportation, food and a South African guest speaker coming to the conference as well as the other eight events happening during BHM. Ebi talks about how much money was budgeted/allocated for everything: Opening ceremony at the pub (labour): $250 Open Mic Night at the pub (materials): $250 Discussion forum on anti-blackness (4 speakers with honorarium attached): $500 Conference: $1000 Movie day: $100 Social night (food from various backgrounds): $700 Total Budget: $3200 Ebi says $1500 are currently passed through the ministry of equity and social justice so they are looking for $2000 from the clubs committee. Fran asks if the allocations that Ebi gave in regards to the conference were just UTMSU's portion or if that were the total costs. Ebi says it's only UTMSU's portion because the South African speaker alone is $3000 plus his costs for the flight and we also have to think about booking the halls and food that we're getting. Russ asks if there is already a UTMSU budget line item specifically for BHM. Fran says there is not. Russ asks if the $2000 is only covering the conference. Ebi says it covers the conference as well as everything else we have going on in the month. Be is resolved that clubs committee expends up to $2000 up to programs related to BHM in 2016.

VOTE

ALL IN FAVOUR

MOTION PASSES

#8. ADJOURNMENT

MOTION Moved: Russ Adade Seconded: Francesco Otello-DeLuca

Be it resolved the meeting be adjourned at 4:57pm

VOTE

ALL IN FAVOUR

MOTION PASSES

AGENDA – PAGE 46


VALIDATION

Russ Adade VP Campus Life

January 22nd, 2016


AGENDA – PAGE 47


THE END

BOARD PACKAGE #9

January 27th, 2016


utmsu board of directors meeting #9 agenda · 2019-02-11 · agenda – page 4 board meeting...

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