using the secure data center...using the secure data center ohio association of emis professionals...
TRANSCRIPT
Using the Secure Data CenterOhio Association of EMIS Professionals Spring Conference, May 6, 2019
Letitia Kotila
2
Secure Data Center (SDC)
Provides schools and districts with access to Local Report Card data and other reports
Has access to the full ODE data warehouse
Enables research into ODE’s data, including drilling to individual student-level data
3
Data in the SDC
Your district/school data as submitted to EMIS
Populated by ODEMonday, Wednesday, Friday
SDC may be closed while data is being populatedOther SDC closures, as needed
To resolve issues that need resolution before next scheduled release
4
Main SDC Folders, 1
5
Main SDC Folders, 2Local Report Card folder
“At-a-Glance” reports Some “drillable” reports
Reports for Analysis folderMore detailed than the “At-a-Glance” reportsAbility to “drill” to individual student- or staff-level informationSome folders/reports updated with data from different/multiple reporting collections
6
Local Report Card Folder, 1
7
Local Report Card Folder, 2
8
Local Report Card Folder, 3
Reports should be used by various district personnel
SuperintendentsTreasurersPrincipals DirectorsEMIS Coordinators
9
Drill Down CapabilitySame for most reports Select report to runChoose selectionsClick “Run Report” buttonRight click on school name
Drill Conform Student Identifier
Export or print data as needed
SCHOOL ACHIEVEMENTLocal Report Card Folder
11
School Achievement, 1____
Click on “Analyze” link to drill down further
12
School Achievement, 2
Right clicking on “Elementary School Name” generates a pop-up box that allows additional actions
13
School Achievement, 3
Select “Conform Student Identifier” to drill down to the SSID level. Must have student level access.
Click “Drill” for another pop up box with various drilling options.
14
School Achievement, 4
AA1234567
BB9785454
CC9876543
DD4561234
Partial data obtained by drilling to the SSID level
DISTRICT GAP CLOSINGLocal Report Card Folder
16
District Gap Closing, 1
SubgroupMetrics Took Test #
Perf Index Goal LT Goal LT Gap Took
Test LY #Perf Index LY Improve LT Gap
Close %VA Gain Index Points
All Students 239 77.010 84.2 100.0 23.0 260 80.610 -3.6 -15.6 0.0 0.0Am. Indian or Alaskan Native 2 NC 76.8 87.1 NC 1 NC NC NC NR
Asian or Pacific Islander 0 NC 97.8 98.8 NC 0 NC NC NC NR
Black, Non-Hispanic 133 76.512 61.3 78.5 N/A 154 77.315 N/A N/A 0.0 100.0Hispanic 53 72.271 72.3 84.6 12.3 44 90.001 -17.7 -143.8 0.0 0.0Multiracial 27 92.213 77.7 87.6 N/A 26 82.317 N/A N/A 0.0 100.0White, Non-Hispanic 24 NC 87.6 93.1 NC 35 82.320 NC NC 0.0 NREconomic Disadvantage 239 77.000 71.1 84.0 N/A 260 80.601 N/A N/A 0.0 100.0
English Learner 18 NC 70.1 83.4 NC 6 NC NC NC 0.0 NRStudents with Disabilities 64 79.512 58.2 76.8 N/A 64 84.541 N/A N/A 0.0 100.0
40060066.7
17
District Gap Closing, 2
27 279 8
0 033.333 29.630 3.70451%NO
75.0 75.0 41.667 45.370 3.704
3.704 41.667 8.889% 88.9
18
District Gap Closing, 3
66.769.5
100
88.9
81.3
B
19
District Gap Closing, 4
20
District Gap Closing, 5
600 93.6
21
District Gap Closing, 6
B Yes 71.3 C
22
Reports for Analysis Folders
23
Reports for Analysis, 1Current Data vs. Customizable
Reports marked as “Current” are based on the current/last report card dataReports marked as “Custom” allow year selection
Teachers and Staff Reports Mostly from Initial Staff/Course (L) Collection Not all reports Accountability related
24
Reports for Analysis, 2Reports and data may be useful to a wider range of district personnel
SuperintendentsPrincipalsGuidance CounselorsProgram DirectorsEMIS CoordinatorsTesting CoordinatorsEtc.
DISTRICT TEST RESULTS –CURRENT DATA
Reports for Analysis Folder
26
District Test Results – Current Data, 1
District Name
27
District Test Results – Current Data, 2
AA1234567
AB2345678
AC3456789
AD4567890
AE5678901
DISTRICT TEST PROFICIENCY LEVELS – CURRENT DATA
Reports for Analysis Folder
29
District Test Proficiency Levels – Current Data, 1
30
District Test Proficiency Levels – Current Data, 2
31
District Test Proficiency Levels – Current Data, 3
The assessment results drill provides a variety of useful information on the assessment submission.
32
District Test Proficiency Levels – Current Data, 4
33
District Test Proficiency Levels – Current Data, 5
34
District Test Proficiency Levels – Current Data, 6
35
District Test Proficiency Levels – Current Data, 7
DISTRICT ABSENTEEISM OVERVIEW
Reports for Analysis Folder
37
District Absenteeism Overview, 1
District NameDistrict IRN
38
District Absenteeism Overview, 2
District Name
DISTRICT ABSENTEEISM BY STUDENT
Reports for Analysis Folder
40
District Absenteeism by Student
SSIDs will appear in this field
DISTRICT STUDENTS WITH CHRONIC ABSENTEEISM
Reports for Analysis Folder
42
District Students with Chronic Absenteeism, 1
AA1234567AB1234567AC1234567AD1234567AE1234567AF1234567
AG1234567
43
District Students with Chronic Absenteeism, 2
44
District Students with Chronic Absenteeism, 3
AA1234567
AB1234567
AC1234567AD1234567AE1234567AF1234567
AG1234567
45
Documentation & ResourcesProvides links to
SDC User’s GuideSDC Quick Reference Guide
Not updated in a while, but 80% of the information in these documents is still relevant Helpful as you learn how to use the SDC
46
Status of Reports http://education.ohio.gov/Topics/Data/EMIS/EMIS-Documentation/Secure-Data-Center-
Status-of-Reports
47
Using the SDC
Not as intimidating as it seems at firstMay take trial and errorDon’t worry, you can’t “break it”Play around in it to increase your comfort
level
48
Questions?
50
Social Media
@OHEducation
ohio-department-of-education
Ohio Families and EducationOhio Teachers’ Homeroom
OhioEdDept
storify.com/ohioEdDept
@EMISOhio