Using Safe Harbors to Generate Funder ReportsSafe Harbors Sponsoring Partners:

Dannette R. Smith, Director, Human Services DepartmentJackie MacLean, Director, King County Department of Community and Human ServicesDavid Okimoto, United way of King County, Senior Vice President, Community Services

Safe Harbors Executive Committee:

Sara Levin, Deputy Director, Human Services Department Mary Shaw, Director of Planning, United WayLinda Peterson, Division Director, Community Services Department

Agenda

• USING SAFE HARBORS for REPORTING • TESTING PHASE• DEMONSTRATION• QUESTIONS

PLANNING FOR THE FUTURE

Be able to use Safe Harbors

as the primary data source for your Performance Reports

starting in January 2012

PURPOSE

• Our community measures system-wide performance (HEARTH).

• Agencies able to meet Commerce and HUD funding and reporting requirements.

• Long term goal: Reporting requirements consolidated to reduce reporting burden.

Testing Phase

• June: train agency staff and contract monitors to pull data from Safe Harbors

• July – Dec. 2011: Compare data in Safe Harbors to data on agency reports as submitted; resolve issues

• Fall 2011: Reconvene as necessary for feedback and further discussion.

• January 2012: Implement reimbursement tied to program data in Safe Harbors

Comparing data in SH to funder reports

• Contract monitors pull ad hoc reports from Safe Harbors at reporting time.

• Agency staff have the ability to pull the same ad hoc reports and review them at any time.

• Ad-hoc reports will show:• Total # active individuals and household served during

the reporting period• # new ind. and HH served during the reporting period• # ind. and HH exited during reporting period

Number of Persons Served During Reporting Period

DISTINCT REGION ORGNAME PROGRAM

King County Count: 1291

CCOCascade Womens Program Count: 35

CCOCesar Chavez Count: 5

CCOFamily Support Program Count: 37

CCOFASC Count: 342

CCOFirst Church Count: 163

CCOHammond House Count: 77

CCOMagnolia Count: 4

CCOMary Witt Count: 5

CCOMiracle Manor Count: 6

CCOPioneer Square Mens Program Count: 110

CCORenton Veterans Center Count: 70

CCORosa Parks Count: 5

CCORoy Street Shelter Count: 390

CCOShoreline Veterans Program Count: 29

CCOVVLP-Bennett House Count: 7

CCOVVLP-Burien House Count: 6

Number of New Persons /Households Served

during Reporting Period

Count: 4

Sum: 4

Average: 1

Count: 4

Sum: 4

Average: 1

Count: 6

Sum: 6

Average: 1

Count: 6

Sum: 6

Average: 1

Count: 20

Sum: 20

King County

KC RAHP for HomeStep-Scattered Sites (Bryant, Cedar, Evanston and Phinney)CCGBryant House

CCGCedar HouseTH

CCGEvanston House

CCGPhinney House

Number of People Exited and Destination

Feedback / Resolution of Issues

• Contract Monitors will communicate with agency and Safe Harbors staff regarding data (in)consistency.

• Safe Harbors staff will work with agencies to resolve data and/or system issues.

Where to go for support

Training, support, troubleshooting: Safe Harbors Help Desk- 206.386.0030 or

safeharborshmishelp@seattle.gov

Reporting requirements, expectations, policies:Your Contract Monitors at the City of Seattle, the County

or United Way.

Questions?