using google sheets + google sites tocreate a … powerpoint...using google sheets + google sites...
TRANSCRIPT
![Page 1: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/1.jpg)
USING GOOGLE SHEETS + GOOGLE SITES
TO CREATE A LIBRARY DATA DASHBOARD
LLAMA Webinar
Emily Guhde
Assessment Librarian
Georgetown University Library
September 7, 2016
![Page 2: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/2.jpg)
NICE TO MEET YOU.
� Spring 2015 – Kick-off Library Assessment Program at Georgetown University Library
�Data everywhere, but could be cleaner
�Goal – Figure out what we are measuring, gathering, and reporting, and get it all organized
![Page 3: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/3.jpg)
GEORGETOWN UNIVERSITY LIBRARY DATA DASHBOARD
![Page 4: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/4.jpg)
IN TODAY’S WEBINAR . . .
�How Google Sheets + Sites works
�Overview of steps to build a data dash with Google Sheets + Google Sites
�Library examples (with live updates!)
�Step-by-step Google Sites creation
�Step-by-Step Google Sites access sharing
�Questions
![Page 5: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/5.jpg)
HOW IT WORKS
![Page 6: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/6.jpg)
BACK END � FRONT ENDGOOGLE SHEETS GOOGLE SITES
![Page 7: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/7.jpg)
GOOGLE SHEETS: SPREADSHEETS THAT LIVE IN THE CLOUD
![Page 8: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/8.jpg)
GOOGLE SHEETS: SPREADSHEETS THAT LIVE IN THE CLOUD
![Page 9: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/9.jpg)
GOOGLE SHEETS: SPREADSHEETS THAT LIVE IN THE CLOUD
![Page 10: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/10.jpg)
GOOGLE SHEETS: SPREADSHEETS THAT LIVE IN THE CLOUD
![Page 11: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/11.jpg)
GOOGLE SHEETS: SPREADSHEETS WITH SYNCHRONOUS EDITING
![Page 12: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/12.jpg)
GOOGLE SHEETS: SPREADSHEETS WITH SYNCHRONOUS EDITING
libdata.09022016 libdata.09022016.2
![Page 13: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/13.jpg)
GOOGLE SHEETS: SPREADSHEETS WITH SYNCHRONOUS EDITING
libdata.09022016 libdata.09022016.2
Library_data_final Library_data_FINAL
![Page 14: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/14.jpg)
GOOGLE SHEETS: SPREADSHEETS WITH SYNCHRONOUS EDITING
libdata.09022016 libdata.09022016.2
Library_data_final Library_data_FINAL
Library_data_blank Library_data_Law
![Page 15: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/15.jpg)
GOOGLE SHEETS: SPREADSHEETS WITH SYNCHRONOUS EDITING
libdata.09022016 libdata.09022016.2
Library_data_final Library_data_FINAL
Library_data_blank Library_data_LawLibrary_data_Med
![Page 16: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/16.jpg)
GOOGLE SHEETS: SPREADSHEETS WITH SYNCHRONOUS EDITING
libdata.09022016 libdata.09022016.2
Library_data_final Library_data_FINAL
Library_data_blank Library_data_LawLibrary_data_Med
Library_data_Bioethics
![Page 17: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/17.jpg)
GOOGLE SHEETS: SPREADSHEETS WITH SYNCHRONOUS EDITING
libdata.09022016 libdata.09022016.2
Library_data_final Library_data_FINAL
Library_data_blank Library_data_LawLibrary_data_Med
Library_data_BioethicsLibrary_data_Law_revised
![Page 18: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/18.jpg)
GOOGLE SHEETS: SPREADSHEETS WITH SYNCHRONOUS EDITING
libdata.09022016 libdata.09022016.2
Library_data_final Library_data_FINAL
Library_data_blank Library_data_LawLibrary_data_Med
Library_data_BioethicsLibrary_data_Law_revisedLibrary_data.gsheet
![Page 19: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/19.jpg)
GOOGLE SHEETS: SPREADSHEETS WITH AN EXIT STRATEGY
![Page 20: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/20.jpg)
GOOGLE SHEETS: SPREADSHEETS WITH AN EXIT STRATEGY
![Page 21: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/21.jpg)
BACK END � FRONT ENDGOOGLE SHEETS GOOGLE SITES
![Page 22: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/22.jpg)
GOOGLE SITES: BASIC WEBSITE TO SHOW OFF YOUR DATA
![Page 23: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/23.jpg)
GOOGLE SITES: BASIC WEBSITE WITH ACCESS CONTROLS
![Page 24: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/24.jpg)
GOOGLE SITES: BASIC WEBSITE WITH CUSTOM BRANDING
![Page 25: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/25.jpg)
BACK END � FRONT ENDGOOGLE SHEETS GOOGLE SITES
![Page 26: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/26.jpg)
FREE ~ BUILD OVER TIME ~ DATA VIZ + DATA ORG
![Page 27: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/27.jpg)
FREE ~ BUILD OVER TIME ~ DATA VIZ + DATA ORG
![Page 28: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/28.jpg)
FREE ~ BUILD OVER TIME ~ DATA VIZ + DATA ORG
![Page 29: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/29.jpg)
LET’S GET REAL
![Page 30: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/30.jpg)
NO BIG DATA AUTO-FEEDS ~ NO WOW-WORTHY FORMATTING ~ NO INTERACTIVITY
![Page 31: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/31.jpg)
NO BIG DATA AUTO-FEEDS ~ NO WOW-WORTHY FORMATTING ~ NO INTERACTIVITY
![Page 32: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/32.jpg)
NO BIG DATA AUTO-FEEDS ~ NO WOW-WORTHY FORMATTING ~ NO INTERACTIVITY
![Page 33: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/33.jpg)
THE STEPS
![Page 34: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/34.jpg)
STEP 1: BUILD YOUR GOOGLE SHEET
�Add data to Google Sheets
�Structure data set
�Create data visualizations
�Document sources
�Hide/show tabs
![Page 35: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/35.jpg)
STEP 2: DESIGN YOUR GOOGLE SITE
�Pick a theme in Google Sites
�Work with your web developer
�Consider your audience
�Add pages (usually one page = one spreadsheet*)
*One spreadsheet can have multiple tabs
![Page 36: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/36.jpg)
STEP 3: CONNECT SHEET TO SITE
�Insert a spreadsheet
�Adjust the frame size
�Modify display options (titles, sheet names, etc.)
�Add more data (if you want)
![Page 37: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/37.jpg)
STEP 4: SHARE AND LIMIT ACCESS
�Share the underlying Sheet, and the Site
�Add individuals, Google Groups, or share publicly
�Let others edit, or just view
![Page 38: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/38.jpg)
BUT WAIT, THERE’S MORE . . .
![Page 39: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/39.jpg)
EXAMPLES
![Page 40: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/40.jpg)
EXAMPLES
�Summer Reading Club - data gathering and aggregating across libraries or branches
�Library Departments - departmental data reporting and documentation
�Annual Data Reports - sharing peer library comparisons
![Page 41: USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A … PowerPoint...USING GOOGLE SHEETS + GOOGLE SITES TOCREATE A LIBRARY DATA DASHBOARD LLAMA Webinar Emily Guhde Assessment Librarian Georgetown](https://reader031.vdocuments.site/reader031/viewer/2022021703/5e5cd2fc0cf114282a0ba241/html5/thumbnails/41.jpg)
LET’S TAKE IT FOR A SPIN . . .