using google sheets add ons to streamline cataloging
TRANSCRIPT
Using Google Sheets Add Ons to Streamline Cataloging
Monday, June 24, 2019
Presenters
Michelle SuranofskySenior AnalystLehigh University Libraries
Lisa McCollCataloging/Metadata Librarian
Lehigh University Libraries
Challenges 1. Volume of books vs. available staff time
2. Accessibility of the collection
Linderman Library to LUAG Storage Facility
Other OCLC batch search tools considered
● Backlog Lookup by Yukari Sugiyama and Debbie Falvey, Yale University Libraryhttps://github.com/ysugiyama3/backlog_lookup
● LS-Tools, Cornell Universityhttps://confluence.cornell.edu/pages/viewpage.action?pageId=337117449
Inspiration from existing solutions
Google Apps Scripts - a recent discovery
Google Apps Scripts - ability to share
Waiting for the add-on to be indexed by google. This will either be a screen-shot of searching for the
add-on or a url directly to it...if Google doesn’t have it indexed by Monday morning.
https://tinyurl.com/matchmarc
https://tinyurl.com/matchmarc-source
Google Apps Scripts - ability to share
Google Apps Scripts - ability to share
Google Apps Scripts - ability to share
https://tinyurl.com/matchmarc
https://tinyurl.com/matchmarc-source
https://tinyurl.com/matchmarc-instructions
Iterative development
Collaboration - feedback loop
What operations does the add-on perform?
What operations does the add-on perform?
What operations does the add-on perform?
Possible future uses of add-ons & challenges
Campus Firewall
Google apps scripts on Google’s servers
Two (Huge) Positives of MATCH MARC
1. Accurate
2. Convenient
Accuracy: Tiers of Logic
Are held by Lehigh,
If none, then are DLC records,
If none, then are pcc records,
If none, then the one with the most holdings.
Accuracy
VS.
Test
Convenience of the
1. Familiar2. Portable3. Flexible: a Google Sheet can become a
a. MARC fileb. TEXT filec. Label sheetd. Check list
Environment
Future
Improvements Projects
Thank you!
Please feel free to contact either of us with questions.
Michelle [email protected]
Lisa McColl [email protected]
Appendix:Sample Workflow
1. Enter ISBN or LCCN numbers for books.
2. Enter local notes in
another column as needed
Appendix:Sample Workflow
1. Run MATCH MARC tool.
2. Use MARCEdit to obtain OCLC MARC
file based on OCLC numbers found.
3. Scan in a barcode for each book into the
Google Sheet.
4. Use MARCEdit to create a MARC file
from the Google Sheet, with local
information (call number, barcode, local
notes.)
5. Merge OCLC MARC file with Local
MARC file.
6. Import resulting file into ILS.
7. Create a spine label sheet using the Call
Number Column created by MATCH
MARC.
Appendix:Sample Workflow
Apply barcodes and spine labels to books, using the Google Sheet for reference and checks.