using data to sustain improvement resource packet.june

AAQEP Using Data to Sustain Improvement, June 2021

Using Data to Sustain Improvement

Resource Packet

Contents

Day 1: Finding the Right Data 2 Breakout Activity: What’s Happening in Your Program? 2 Breakout Activity: Measures for What Purpose? 3 Breakout Activity: Sharing Your Data 4 Breakout Activity: Taking Action 5

Day 2: Planning for Improvement 6 Rate Your Community 6 Breakout Activity: Applying Improvement Science 8 Plan, Do, Study, Act Map 9 Breakout Activity: Protocols in Action 12 Breakout Activity: Levers for Change 12 Breakout Activity: Tools in Action 13 Breakout activity: Planning your Improvement Path 13


Day 1: Finding the Right Data

Breakout Activity: What’s Happening in Your Program? Using your program’s assessment system to help evaluate your program

What is useful to the program – what questions are you trying to answer?

How are your results...

Collected in your assessment system?

Analyzed in your assessment system?

Used in your assessment system?

Shared in your assessment system


Breakout Activity: Measures for What Purpose? Review your measures and categorize sources by the key purpose they serve: Research, Accountability, Continuous Improvement

Measure Research Accountability Continuous Improvement

State Licensure Exams

Dispositions Rubric

Student Teaching Work Sample

Student Teaching Evaluation

Embedded Course Assessment

Completer Surveys

Focus Group

Other:

Other:

Answer the following questions: a. What do you have and how are you using what you currently have?b. If a measure is not currently being used toward continuous improvement, should it be? How would you do so?c. Are there any measures that are used only for research/accountability that would not be used for continuous improvement?d. Do you have the right data in the right places? What do you still need?


Breakout Activity: Sharing Your Data Determine 3 types of evidence from different standards and aspects in your Evidence Inventory Tool or potential evidence portfolio. Considering the following questions, decide when to use which visual to exhibit your data and build understanding.

1. Who is your audience?2. What is the purpose?3. Who needs to know and understand the evidence?


Breakout Activity: Taking Action 1. How will you work with stakeholders to build understanding and ensure implementation

of your data collection?2. What tools or strategies will best demonstrate your context?3. What do you need to tell your story?


Day 2: Planning for Improvement

Rate Your Community

A. Shared Goals, norms, theories, and practices

● Members have a clear, common understanding of their objectives and sharedhypotheses about how to achieve them.

● Members have a collective commitment to their work and a sense of sharedresponsibility (as opposed to individual responsibility).

Weak Moderate Strong

1 2 3 4 5 6 7

1. How would you rate your organization on this feature?2. What evidence leads you to that rating?

B. Disciplined Inquiry

● Members use systematic methods of inquiry to test their theory about whatstrategies will be most effective at achieving their goals.


1 2 3 4 5 6 7



C. Strategic Knowledge Management

● Certain members harvest and manage the learning of others in this organizationand make this learning visible.

● Certain members facilitate the spread of the most promising ideas that emergefrom the collective learning of the organization.


1 2 3 4 5 6 7


A few questions for reflection:

Thinking about these three features of scientific professional learning communities…

1. What are your organization’s relative strengths?

2. In what areas could your organization improve?

3. What action steps might you take to improve these aspects of your organization?


Breakout Activity: Applying Improvement Science Think about your own organization.

1. How does it approach problem solving, collective learning, and making change?2. What framework is being used?3. In what ways does it look like a scientific professional learning community?


Plan, Do, Study, Act Map


Plan, Do, Study, Act Planning Template – Part 1 Improvement#1 Improvement#2PracticeQuestion

PlanWhatisthequestionwearetryingtoanswer?

Howdoweexpandanddiversifyourstakeholderengagement?

Evidence?

Stakeholders?

Potentialissues?

DoWhatchangesarewemaking?

Plannedchange?

Implementation/Process?

Training/Guidanceneeded?


Plan, Do, Study, Act Planning Template – Part 2 Improvement#1 Improvement#2

PracticeQuestionHowdoweexpandanddiversifyourstakeholderengagement?

StudyWhataretheresultstellingus?

Timelineforanalysis?

Evidence/Analysis?

Evidence/Analysis?

Evidence/Analysis?

ActBasedonresults,whatshouldournextstepsbe?

Adopt?

Adapt?

Abandon?

(Explainasnecessary)


Breakout Activity: Levers for Change One common leverage area is coordinating the time for improvement.

In your breakout room or as the Round Robin activity discuss: 1. What steps need to be enacted for this to be implemented?2. How will you find the time?

Breakout Activity: Protocols in Action Using a problem identified in your action plan or one from your list of improvement or innovations to address, how might these protocols be used to help you improve understanding? What other protocols have you used?


Breakout Activity: Improvement Tools in Action Using a problem identified in your action plan or one from your list of improvements or innovations to address.

1. How might these tools be useful implementing your improvement process?2. What other tools have you used for your improvement process?

Breakout activity: Planning your Improvement Path With your team: Discuss one insight from this new information about improvement processes or protocols, or processes that you will use.

using data to sustain improvement resource packet.june

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