User Group Meeting

5th March 2008

Presentation by Gary Armstrong & Vicki Hook

• Introduction• WasteDataFlow progress to date• New WasteDataFlow Factsheet• 2006 / 2007 Development Review• Development Plan 2007/2008• Open Floor

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Jul-05 Aug-05 Sep-05 Oct-05 Nov-05 Dec-05 Jan-06 Feb-06 Mar-06 Apr-06 May-06 Jun-06 Jul-06 Aug-06

Q1 05/06

Q2 05/06

Q3 05/06

Q4 05/06

Q1 & Q2 deadline Q3 deadline Q4 deadline

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Jul-06 Aug-06 Sep-06 Oct-06 Nov-06 Dec-06 Jan-07 Feb-07 Mar-07 Apr-07 May-07 Jun-07 Jul-07 Aug-07

Q1 06/07

Q2 06/07

Q3 06/07

Q4 06/07

Q2 deadline Q3 deadline Q4 deadlineQ1 deadline

Comparison of timeliness of returns

Factsheet: Validation Process

• Why required?• Overview• Feedback?

2006/7 Development review

• Large list of items for development• Built up into specifications• Specifications prioritised by

– England user group– WDF Operational group

• Developed and delivered through the year

2006/7 Development review

• Question navigation and status page• New reporting system

– giving Excel output– Unlimited benchmarking

• Advanced reporting to support data authorisation– Mass Balance Report– On-line status reports

• Email on quarterly Roll Up and Authorisation• Queued processing of data roll-ups• Block Negative numbers on data-entry• Ability to give questions a start and end date• Review of Questions• System maintenance

Development Screen Shots

Development Screen Shots

2007/8 Development PlanFirst Phase

• More Excel based benchmarking reports - complete

• Pre authorisation validation checks page – in finalisation

• Auto upload of data– For fixed questions end of January 2008– For variable length (destination/district) questions

to come in March• Selection list update process to go quarterly –

working on cleaner data file from EA.

2008 Development PlanSecond Phase

• CSV Generation• Destination Lists• Help System• Interface Improvements• New Report• Question Review• Reports Generation• Roll-up Process• XML upload

CSV Generation

• Make the CSV generation process same as reports process with associated options.

• Give CSV format options, eg. include blanks, include comments.

Destination List

• Make destination lists associated with a question filter to only show destinations of the appropriate type.

• Give user search access to all fields held on a destination facility when picking destination to report on.to go on list, eg licence number.

Help System

• Make sure ? Help is up to date

• Ongoing task – New help menu

Interface Improvements

• "Authorisation screen:– Allow list of actions to be ordered by the columns (period, authority, level)– Keep position in list/options when going to and from the screen.– Set default order to have most recent at top"

• Make the user and authority management screens easier to use• Make system request user to log-on and then show you the menus you

can use• Remove the 'unused' periods from the roll-up screen• Create a screen where the calculated c-vars for an authority can be

seen and a comment field that would appear on reports• Enable reject from level 50 after 'x' months• Add back the asterix to the questions drop down to show complete• Ongoing task - to set up a screen at rollup that shows c-var values prior

to actual approval

New Report

• Have the Mass Balance as a report in the reports screen

• Have a set of reports based on a Waste Destination.

• Make a report that outputs in the XML upload format

• Ongoing task - to create a set of c-vars for use in Scottish reports

Question Review

• When data is loaded from previous period the previous period notes are appended to any already in the current period

• Make sure load comments/data is correct on each question

• Add a comment field to each row of a question• Where questions use/request population/household

etc figures, show those figures on the question page.• Ongoing task - to standardise wording on destination

questions• Ongoing task - to change to allow qu16 and part of

qu23 to accept data by CA site rather than WCA/total

Question Review (cont)

• Give option for more than one disposal destinations for waste type.

• Change qu19/35 to allow a destination to be selected under a material rather than having all materials showing

• Add total/subtotals to qu19/35 by material• "Add more materials to the existing list of 32 materials, eg tyres,

foodwaste.(note this will not affect LATS biodegradability)"• Make it compulsory to enter a destination to any reject tonnage

entered in qu19/35• When data is loaded from previous period the previous period

notes are appended to any already in the current period

Reports Generation

• Predefined groupings of authorities based on the authority eg family, partnerships

• Sort options on the excel output• Tidy up the reports screen to give options

panels ability to be open/closed• Add more authority data to reports, eg region,

type.• Give user search access to all fields held on

a destination facility when picking destination to report on, eg licence number.

Reports Generation (cont)

• Make sure report headings are correct• Bring the basic (question layout) reports into the

excel system. (we have the possible layout with the xml generator)

• Be able to limit the data in a report by the level of the data rather than the level of the user.

• Configure reporting system to include automatic subtotals by some chosen element of the report, eg material, destination, authority grouping.

• Add more information about a c-var to the c-var tab• Ongoing task – to ensure the current destination

reports for EA are okay.

Roll-up Process

• Make roll up process a little quicker and conserve space

• Change the textual labels of the c-vars• Create a monthly dataset based on the

entered months that can be used with all reports

• Create an annual dataset based on the four quarters that can be used with all reports

• Ongoing task – to ensure c-vars/m-vars are reliably calculated at rollup

XML Upload

• Ongoing task - to add developer page

• Ongoing task - to add destination type questions

• Any questions on the presentation?

Open Floor