u.s. department of state grant federal assistance award...

U.S. Department Of State

Federal Assistance Award Coversheet

1. Assistance Type

2. Award Number

3. Amendment Number 4. Amendment Type

5. Recipient Name, Address and Contact Information 6. Project Period

From: Through: 7. Funding Period

From: Through: 8. Program CFDA Number

9. Recipient Federal Tax I.D./DUNS NumberDUNS:EIN:

10. Type of Recipient

11. Award Title

12. Purpose

13. Issued By 14. Funds Certified By

15. Statutory Authority - Authorization 16. Agreement:The recipient agrees to execute the work in accordance with the Notice of Award,the approved application incorporated herein by reference or as attached, and theapplicable rules checked below and any subsequent revisions.

17. Statutory Authority - Appropriation

18. Funding DistributionTotal Prior Costs Total New Costs Amended Total Costs

U.S. Share of Costs Recipient Share of Costs

Total Costs

19. Recipient Name, Title and Signature

_________________________________________________ Name

_________________________________________________ Signature

________________________________ _______________ Title Date

20. Grants Officer Name, Title and Signature

_________________________________________________________________Name

_________________________________________________________________Signature

____________________________________________________ ___________Title Date

21. Accounting and Appropriation Data 22. Send Requests for Reimbursement to:

23. By signing this agreement, the recipient assures that it will comply with the terms and conditions of this award. Recipient is required to sign and return thisdocument within 10 business days of the signature of the Grants Officer to the Grants Office listed in Section 13.

Terms and Conditions attached: Yes No

DS-1909

09/30/2016

$548,483.20

Mine/Explosive Remnants of War Risk Eduction in Northern Iraq

S-PMWRA-15-GR-1075

BORGERGADE 10, 3.

DENMARK

UNITED STATES

$548,483.20

Ph. +4533735110

Weapons Removal & Abatement

Mr. Kodiak, Thomas S

PMWRA

10/01/2015

10/01/2015

Nonproliferation, Anti-terrorism, Demining, and Related Programs

$548,483.20$0.00

19114510750016,2014,2015,1039,4121,2104,,,014200,,2015FDSTRPM9237,10395W4157

Danish Refugee Council

$548,483.20$0.00

19.800

Electronically Signed

Washington, DC 2052009/25/2015

2121 Virginia Avenue

308149251

Base year and one option year. Only the base year is funded at this time. Awarding $548,483.20 in FY14/15 Iraq bilateral funds. The purpose of this awardis to support MRE activities in Northern Iraq.

Foreign NGO/PVO

Contact: Mr. Rasmus Stuhr Jakobsen

09/30/2016

$0.00

Ms. Karen Lewis

09/27/2015

FAA (Foreign Assistance Act)

2 CFR 2002 CFR 600

Amount

Budget Analyst

$0.00

Grant

1900216330A2

KØBENHAVN K, 1300

$0.00 $548,483.20

1. Terms and Conditions

AWARD ATTACHMENTS

Danish Refugee Council S-PMWRA-15-GR-1075

Danish Demining Group (DDG) S-PMWRA-15-GR-1075

Mandatory Award Provisions: 1) Purpose/Scope of Award: a. Purpose: Danish Demining Group (DDG), a foreign NGO, (hereinafter referred to as the "Recipient") is hereby awarded a Grant to support “2015 Mine/Explosive Remnants of War Risk Education in Northern Iraq.” Please refer to Statement of Objectives included as attachment C. b. The Recipient shall carry out the Agreement in accordance with its proposal dated June 5, 2015, and any revisions to which both parties agree to in writing. The above-mentioned proposal is hereby incorporated by reference and made an integral part of the Agreement. c. The main goal/objectives of this project are to: Goal: To increase civilian security by protecting lives and property through education to the public about the risk of mines and other ERW in Northern Iraq (including the Kurdish Region of Iraq). Objective 1: Staff recruitment and training. DDG Mine/ERW RE trainers are trained by the DDG/Mine ERW RE consultant and able to undertake Mine/ERW RE activities according to IMAS and National MRE standards. Certified operational staff (RE trainers) will subsequently proceed onto engaging in direct Mine/ERW RE sessions and RE Training-of-Trainers (ToT) with targeted beneficiaries. Objective 2: ERW RE in local community institutions and IDPs/Refugee Camps. Targeted Iraqi IDPs and Syrian refugees are aware of the risks relating to mines and ERW and understand the nature of risk-taking behaviors. Once identified and trained, the Mine/ERW RE teams will start conducting RE through local community institutions. Furthermore, the teams will when deemed sufficiently capable be trained to conduct ToT for Mine/ERW RE focal points in the camps.

Award Specifics

U.S. Department of State

U.S. Department of State

Award Provisions


d. Statement of Objectives: The recipient agrees to: Outputs: 4,800 MRE sessions undertaken 120,000 people undergone MRE 11 number of MRE focal points trained Outcome: 80% of beneficiaries indicating increased knowledge of the risks and threats of mines and ERW. Project Implementation Phases and Activities: Phase 1: Mobilization and Training (1.5 months) Identification and recruitment of Mine/ERW RE teams. Training of the RE teams. Production of Mine/ERW Re material for direction sessions, training and

safety briefings. Production of the visibility material (uniforms). Phase 2: Operation/Activities (10 months) Deployment of mine/ERW RE trainers. Deployment of support staff for the interventions. Delivery of direct sessions addressed to target groups. Awareness campaign through community leaders and community centers. Training of 12 mine/ERW focal points Training of civil society stakeholders and monitoring of the implemented

ERW activities. Collection of information from the ground to ensure targeted messages, material and specify at-risk population. Monitoring of the impact.

Phase 3: Demobilization (1 week) Demobilization of recruited staff. Collection and storage of all equipment and materials. Project conclusion and final reporting.


2) Grants Officer Contact Information: Thomas Kodiak Grants Officer U.S. Department of State PM/WRA, SA-3, Suite 6100 2121 Virginia Ave., NW Washington, DC 20522 Telephone: (202)-663-0091 [email protected]

3) Grants Officer Representative (GOR)

Natalie Wazir Program Officer U.S. Department of State PM/WRA, SA-3, Suite 6100 2121 Virginia Ave., NW Washington, DC 20522 Telephone: (202)-663-0086 [email protected]

4) Post-Award Compliance: Department of State Standard Terms and Conditions for Federal Assistance Awards are incorporated by reference and made part of this Notice of Award. Electronic copies containing the complete text are available at: http://aopefa.a.state.gov/content/Documents/2015StandardDeptTerms_and_Conditions.pdf, under Resources select Terms and Conditions to access the terms and conditions. The Recipient and any sub-recipient, in addition to the assurances and certifications made part of the Notice of Award, must comply with all applicable terms and conditions during the project period.

5) Authorized Budget Summary All expenditures paid with funds provided by this Agreement must be

incurred for authorized activities, which take place during this period, unless

otherwise stipulated.


Payment of funds under this Agreement will not be disbursed until the DOS has been assured that the Recipient’s financial management system will provide effective control over and accountability for all Federal funds in accordance with 2 CFR 200.300 – 200.303.

6) Payment Method: Payments under this award will be made through the U.S. Department of Health and Human Services Payment Management System (PMS). The Payment Management System instructions are available under the PMS website and can be accessed at the following address: http://www.dpm.psc.gov/. Recipients should request funds based on immediate disbursement requirements and disburse funds as soon as possible to minimize the Federal cash on hand in accordance with the policies established by the U.S. Treasury Department and mandated by the OMB Circulars.

Budget Categories Amount Amended Total

1. Personnel $294,800.00 $294,800.00

2. Fringe Benefits $7,300.00 $7,300.00

3. Travel $17,450.00 $17,450.00

4. Equipment $98,800.00 $98,800.00

5. Supplies $41,000.00 $41,000.00

6. Contractual $12,000.00 $12,000.00

7. Construction $0.00 $0.00

8. Other Direct Costs $34,660.00 $34,660.00

9. Total Direct Costs (lines 1-8)

$506,010.00 $506,010.00

10. Indirect Costs (reflect provisional, pre-determined rate and allocation base)

$42,473.20 $42,473.20

11. Total Costs (lines 9-10)

$548,483.20 $548,483.20

12. Cost-Sharing $0.00 $0.00


7) Reporting and Monitoring The Recipient is required to submit quarterly program and financial reports 30 days after the calendar year quarter. A final certified financial report and program report must be submitted to the Grants or Principal Officer within 90 days after the award period end date. The first page of the Performance Progress Report Form (PPR) must be submitted with all program reports. The Federal Financial Report (FFR SF-425/SF-425a) must be submitted for all financial reports. These forms can be accessed at: https://www.statebuy.state.gov . Failure to comply with these

reporting requirements may jeopardize the Recipient's eligibility for future

Agreements.

The non-Federal entity must submit performance reports using OMB-approved government-wide standard information collections when providing performance information. As appropriate in accordance with above mentioned information collections, these reports will contain, for each Federal award, brief information on the following unless other collections are approved by OMB:

1. A comparison of actual accomplishments to the objectives of the Federal award established for the period. Where the accomplishments of the Federal award can be quantified, a computation of the cost (for example, related to units of accomplishment) may be required if that information will be useful. Where performance trend data and analysis would be informative to the Federal awarding agency program, the Federal awarding agency should include this as a performance reporting requirement.

2. The reasons why established goals were not met, if appropriate.

3. Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs.

All reports shall be submitted on or before the following dates:

Grant

Quarter

USG Fiscal Year &

Quarter

Calendar Year Dates Report Due Date

1

FY 2016, Quarter 1 October 1, 2015 – December 31, 2015

Report Due: January 30, 2016

2 FY 2016, Quarter 2 January 1, 2016 – March 31, 2016

Report Due: April 30, 2016

3 FY 2016, Quarter 3 April 1, 2016 – June 30, 2016

Report Due: July 30, 2016


4 FY 2016, Quarter 4 July 1, 2016 – September 30, 2016

Report Due: October 30, 2016

Final Report Due: December 30, 2016

Period of Performance Twelve Months: October 1, 2015 – September 30, 2016 Note: Narrative Report dates correspond with SF-425 due dates for your convenience.

Period of Performance: Base Year: October 1, 2015 – September 30, 2016 Option Year 1: October 1, 2016 – September 30, 2017 The total potential Period of Performance is 24 months starting October 1, 2015 through September 31, 2017. Under this award only the base year is funded and the grant is scheduled to end on September 30, 2016. The option year is not funded at this time and will only be continued at the convenience of the US Department of State and is dependent upon the availability of funds. Should funding be unavailable, an option year will not be executed. Final determination of whether or not to execute an option year lies with the Grants Officer. If Option Year 1 is executed, the quarterly reports will continue on the same schedule as listed above with the final report due December 30, 2017 after conclusion of the grant.

6) Post-Award Compliance: Department of State Standard Terms and Conditions for Federal Assistance Awards are incorporated by reference and made part of this Notice of Award. Electronic copies containing the complete text are available at: https://statebuy.state.gov/fa/. The Recipient and any sub-recipient, in addition to the assurances and certifications made part of the Notice of Award, must comply with all applicable terms and conditions during the project period. 7) Acknowledgement of DOS or USG involvement:


All Department assistance awards must acknowledge the involvement of the USG. However, for awards authorized by the Foreign Assistance Act (FAA) of 1961 or funded by an annual Foreign Operations Appropriations Act (FOAA), acknowledgement of the USG is only required “to the extent practicable.” 8) Pre-Award Costs: N/A 9) Substantial Involvement: N/A

10) Program Income: N/A

11) Cost-Sharing: N/A 12) Sub-recipients: N/A 13) Waiver of the Publications for Professional Audiences:

Provision XIV of the Standard Terms and Conditions for US Department of State assistance awards, requires that all publications must acknowledge the support of the U.S. Department of State. However, for the purposes of this award the Department has determined that for the purposes of this award, the recipient is not required to publicly display DOS and/or USG branding and marketing where it is inappropriate, in any publications of the program resulting from this award.

14) Additional Bureau/Post Specific Requirements:

a) Standard Reporting Metrics: All conventional weapons destruction and humanitarian mine action grants must fill out the standard reporting metrics annually on the progress of the grant. It is recommended that a similar format is used for quarterly reporting of progress. In addition, all Humanitarian Demining and surface and sub-surface Explosive Remnants of War activities must produce and maintain to-scale maps of these activities and record the location of all landmines and other ERW found and cleared.

b) Key Personnel: Key Personnel are defined as individuals who contribute to the development or execution of a project in a substantive measurable way. The program director/principal investigator (PI/PD in grantsolutions.gov) is always considered to be key personnel.


c) The recipient agrees that a partial basis for award of the grant or cooperative agreement is the list of key personnel proposed in the proposal. Accordingly, the recipient agrees to assign to this task order those key persons whose resumes were submitted with the proposal necessary to fulfill the requirements of the award. No substitution shall be made without prior notification to and concurrence of the Grants Officer. All proposed substitutes shall meet or exceed the qualifications of the person to be replaced. The Grants Officer shall be notified in writing of any proposed substitution at least thirty days in advance of the proposed substitution. Such notification shall include: i. An explanation of the circumstances necessitating the substitution; ii. A complete resume of the proposed substitute; and iii. Any other information requested by the Contracting Officer to enable him to judge whether or not the Contractor is maintaining the same high quality of personnel that provided the partial basis for award.

d) Gender and Age Based Reporting Requirement: Recipients shall disaggregate reporting on beneficiaries based on gender and age and report separately on the number of men and women employed in the program funded by the grant. Additionally, grantees are required to report whether non-technical and technical survey teams include female employees to ensure the voices of women and girls are included in survey results. Age based reporting requires that the number of individuals served under the age of 18 and the number age 18 over be listed where possible.

e) Accidents: Recipients shall inform the PM/WRA Grants Officer, Deputy Director for Programs, and relevant GOR of any and all accidents, incidents or events that result in loss of life, limb or property within 24 hours of occurrence.

f) Equipment: Equipment is defined as any non-expendable personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. The recipient must provide PM/WRA with an equipment list (Attachment C) including use requests on an annual basis. When a recipient no longer needs equipment purchased under grant the recipient shall request disposition instructions from the Federal awarding agency and include its recommended disposition request. This requirement for disposition applies regardless of the current market value of the property. Only the Grants Officer may make the final determination regarding final disposition or the current market value of the equipment.

g) An Equipment List (Attachment C) must be completed and submitted to the Grants Officer on a yearly basis. A separate Equipment List should be filled out per grant award. Instructions are included in the attachment.


h) The non-Federal entity must disclose in writing any potential conflict of interest to the Federal awarding agency or pass-through entity if the effects of the potential or actual conflict of interest cannot be avoided, neutralized, or mitigated before award, in which the employee, officer or agent must recuse themselves or otherwise is not eligible to participate in the award. Where there is an organizational conflict, the prospective recipient is not eligible for the award.

i) SAM.gov and OFAC Compliance: PM/WRA recipients issuing subawards or subcontracts must ensure that principals of the sub-recipient organization are not listed on the U.S. Treasury Office of Foreign Asset Control’s (OFAC’s) Specially Designated Nationals (SDN) and Blocked Persons list — http://www.treasury.gov/ofac/downloads/t11sdn.pdf. Sub-recipients must sign an affidavit (Attachment A) stating that they have reviewed the SDN list and have performed a principal search through SAM.gov which contains the OFAC database for SDN individuals. Grantees receiving U.S. government funding are prohibited from issuing subawards or subcontracts to organizations with principals found either on SAM.gov or on the SDN list.

j) MANPADS Reporting: If during the course of its operations the recipient shall immediately alert PM/WRA of any Man Portable Air Defense Systems (MANPADS) or other weapons systems of high value that it may discover, and provide as much photographic and forensic evidence as possible to PM/WRA including serial numbers, markings, nomenclature, places of manufacture, and place/date of transfers of missiles and/or gripstocks. Attachment B (MANPADS Disposal Certificate) has been provided below for reference and assistance.

k) All of the recipients work on this project, including any MRE components, will meet International Mine Action Standards (IMAS).

l) The recipient entity must seek prior approval from the Grants Officer before entering into any agreements or Memorandums of Understanding (MOU) with local governments to ensure that the agreements are not in conflict with the OMB Circular or the U.S. Department of State Terms and Conditions. MOU’s with the host nation government and conditions required for authorization by the national authorities to work in-country are not bound by this provision.

m) Special Award Conditions: ( ) This is not a high risk recipient. ( ) This is a high risk recipient and the grantee has been notified in writing of the nature and reason for additional requirements, the


corrective action needed, the time period to complete the corrective action and method needed for reconsideration.

(X) This grant is in a designated programmatic high risk area. As such, this grant is considered high risk but no additional requirements beyond those specified in the Terms and Conditions have been levied on the award at this time.

n) The Recipient shall provide all necessary services, equipment, and facilities necessary to accomplish the goals and objectives of this grant.

o) The Recipient may not transfer funds among direct cost categories in which the cumulative amount of such transfers exceeds or is expected to exceed 10 percent of the total budget without obtaining prior permission from the Grants Officer.

p) All award recipients must comply with applicable local and national laws in the host countries in which this award is implemented.

15) Specific Conditions: NA 16) Special Provision for Performance in a Designated Combat Area (SPOT) (Applicable to Afghanistan and Iraq): All recipient personnel deploying to areas of combat operations, as designated by the Secretary of Defense under federal assistance awards over $150,000 or performance over 30 days must register in the Department of Defense maintained Synchronized Pre-deployment and Operational Tracker (SPOT) system. Recipients of federal assistance awards shall register in SPOT before deployment, or if already in the designated operational area, register upon becoming an employee under the assistance award and maintain current data in SPOT. Information on how to register in SPOT is available from your Grants Officer or Grants Officer Representative. Recipients utilizing personnel who are not performing private security functions must account for personnel within the SPOT system anonymously through the use of the aggregate count functionality. This includes U.S. Citizens, Third Country Nationals (TCN), and Locally-hired Iraqi or Afghani personnel except as noted in the following paragraph. Recipients utilizing personnel who are performing a private security function; are performing duties as a translator or interpreter; require access to U.S. facilities, services, or support; or desire consideration for refugee or special immigrant status under the Refugee Crisis in Iraq Act of 2007 (subtitle C of title XII of Public Law


110–181 must be entered into SPOT individually with all required personal information. If a locally-hired Iraqi or Afghani national falls into one of these categories, the recipient must enter all of the required identification data into SPOT. When the Recipient is ready to enter U.S. Citizens, Third Country Nationals (TCN), and/or locally-hired individuals using the Aggregate Count method, the Recipient will notify the Grants Officer who will contact the Department SPOT Program Manager (A/LM/AQM) to obtain the “Aggregate Count” template. The Recipient will complete the “Aggregate Count” template and return to the SPOT Program Manager who will ensure that aggregate counts are loaded into SPOT. The Recipient’s SPOT Administrator is responsible for updating the aggregate locally hired national count on a quarterly basis by providing updated information via the “Aggregate Count” template to the GO/GOR for each award who will forward to the Department SPOT Program Manager for SPOT entry. Recipient performance may require the use of armed private security personnel. To the extent that such private security contractors (PSCs) are required, recipients are required to ensure they adhere to Chief of Mission (COM) policies and procedures regarding the operation, oversight, and accountability of PSCs. In a designated area of combat operations, the term PSC includes any personnel providing protection of the personnel, facilities, property of a recipient or sub-recipient at any level, or performing any other activity for which personnel are required to carry weapons in the performance of their duties. As specific COM policies and procedures may differ in scope and applicability, recipients of federal assistance awards are advised to review post policies and procedures carefully in this regard and direct any questions to the Embassy Regional Security Office (RSO) via the Grants Officer Representative (GOR). Any exclusion to these policies must be granted by the COM via the RSO. COM policies and procedures may be obtained from the RSO via the GOR. Recipients of federal assistance awards are also advised that these policies and procedures may be amended from time to time at the post in response to changing circumstances. Recipients of federal assistance awards are advised that adherence to these policies and procedures are considered to be a material requirement of their award.

Recipients of federal assistance awards are reminded that only the Grants Officer has the authority to modify the Notice of Award. Recipients shall proceed with any


security guidance provided by the RSO, but shall advise the Grants Officer and the GOR of the guidance received and any potential cost or schedule impact. Please refer to Attachment D for more details about the SPOT system. 17) State Department Leahy Amendment Vetting Requirements Funds provided under this award are subject to Section 620J of the Foreign Assistance Act of 1961, as amended, a provision titled “Limitation on Assistance to Security Forces” (the “Leahy Amendment”). Subsection 620J(a) of that provision states: “(a) In General.—No assistance shall be furnished under this Act [the Foreign Assistance Act] or the Arms Export Control Act to any unit of the security forces of a foreign country if the Secretary of State has credible evidence that such unit has committed gross violations of human rights.” Accordingly, none of the funds under this award may be used to provide training or other assistance to any unit or member of the security forces of a foreign country if the Department of State has credible evidence that such unit or individual has committed gross violations of human rights. In signing this agreement, the Recipient agrees to exercise due diligence to ensure compliance with the Leahy provision and State Department policy, and to cooperate with the State Department in implementation of the Leahy requirement for funds under this award. The Department implements the Leahy requirement by vetting units or individuals proposed for training or other assistance to check for credible evidence of gross violations of human rights by such units or individuals. To facilitate State Department vetting, the Recipient must provide the following information for proposed participants at least sixty (60) days prior to commencing award activities. This information should be submitted to the U.S. Embassy in the country where the award will be implemented in order to initiate Leahy vetting procedures: Information needed: Full name, date of birth, country of birth, country of citizenship, gender, rank, title, and organizational affiliation. Please also include the activity and date that the activity will take place—if the person will participate throughout an extended program, please note the timeframe. Participant information should be submitted in the format attached. Information required for “security forces” personnel: The above information is needed for each member of a foreign police or military unit (security forces, broadly defined) who will participate in any activity under this award. This


includes both civilian and military employees of security forces participating in any activities funded under this award, including training, workshops or meetings, conferences, or other activities. The Recipient must collaborate with the relevant U.S. Embassy on a case-by-case basis to determine if the Leahy requirement applies to specific activities or proposed participants. Individuals who are not members of the security forces but who participate in activities under the award (e.g., politicians, academics, etc.) generally do not need to be vetted. Submission Deadline: Each candidate must be cleared under Leahy vetting in advance of participation in activities funded under this award. The vetting process typically takes approximately one month, but may take longer if there are a large number of candidates or if issues arise. Thus, all information on proposed candidates must be received by the Embassy at least sixty (60) days in advance of the training event or other activity. The Recipient agrees that it will not include any security forces candidate in training or other activities funded under this award until the State Department advises that the candidate has cleared Leahy vetting and is approved for participation. 18) Statutory Deviations: NA


ATTACHMENT A

AFFIDAVIT STATEMENT

SYSTEM FOR AWARD MANAGEMENT (SAM.gov) PRINCIPALS CERTIFICATION

for PM/WRA SUBRECIPIENTS

I confirm that all principals of (Name of Company/Organization) have been searched through the System for Award Management, SAM.gov, which can be accessed through the following link: https://www.sam.gov/portal/public/SAM/. A “principal”/official is defined as:

a. An officer, director, owner, partner, principal investigator, or other person

with management or supervisory responsibilities related to a covered

transaction; or b. A consultant or other person, whether or not employed by the participant or

paid with Federal funds, who— i. Is in a position to handle Federal funds;

ii. Is in a position to influence or control the use of those funds; or, iii. Occupies a technical or professional position capable of

substantially influencing the development or outcome of an activity

required to perform the covered transaction. The tenderer is responsible for checking the SAM.gov list and ensuring that their organization’s “principals”/officials are not on the list. According to 2CFR180.303, organizations receiving U.S. government funding are prohibited from entering into a covered transaction with OFAC-listed listed Specially Designated Nationals or other persons listed in SAM.gov. If it is determined that the above statements are not accurate, I agree that the tenderer may be found in noncompliance with 2CFR180.303 and barred from entering into a subaward or subcontract with PM/WRA funds. Further, I acknowledge that any falsified statement pertaining to the above listed information is a violation of Title 18 United States Code Section 1001 and is punishable by fine and or imprisonment of up to five years. Name and Surname: __________________________ Duly authorized to sign this tender: Signature: __________________________

Place and date: __________________________ Stamp of the Company/Organization (if applicable):

Danish Demining Group (DDG) S-PMWRA-15-GR-1075 ATTACHMENT B

MANPADS DISPOSAL CERTIFICATE

Date of destruction: Place of storage: Place of destruction:

Authority that certifies and guarantees the disposal: Autorité ayant réalisé et certifiant la destruction :

Position Function:

Organization:

LIST OF DESTROYED ITEMS AND RELATED INFORMATION Liste des items détruits

Those items were destroyed by: On (date):

Ces items ont été remis par : Le

Signatures:

Attachment C

MANPA

DS

TYPE /

designation

COUNTRY

of ORIGIN

MARKING Comments PHOTOG

RAPHIC

REFEREN

CE (each

item)

ITEM

TYPE

Tube

line 1

Tube

line 2

Tube

line 3

Tube

line 4

Tube

line 5

Tube

line 6

Tube

line 7

Tube

line 8

Tube

line 9

1

Serial Number :

Serial Number :

2

Serial Number :

Serial Number :

3

Serial Number :

Serial Number :


STATEMENT OF OBJECTIVES Under this Grant, 15-GR-1075, the Department of State, Bureau of Political-Military Affairs, Office of Weapons Removal and Abatement (PM/WRA) will award $548,483.20 to Danish Demining Group (DDG) for its proposal titled “2015 Mine/Explosive Remnants of War Risk Education in Northern Iraq” dated June 5, 2015.

Funds are contingent on DDG successfully receiving iKMAA accreditation.

Goal: To increase civilian security by protecting lives and property through education to the public about the risk of mines and other ERW in Northern Iraq (including the Kurdish Region of Iraq). Objective 1: Staff recruitment and training. DDG Mine/ERW RE trainers are trained by the DDG/Mine ERW RE consultant and able to undertake Mine/ERW RE activities according to

IMAS and National MRE standards. Certified operational staff (RE trainers) will subsequently proceed onto engaging in direct Mine/ERW RE sessions and RE Training-of-Trainers (ToT) with targeted beneficiaries.

Objective 2: ERW RE in local community institutions and IDPs/Refugee Camps. Targeted Iraqi IDPs and Syrian refugees are aware of the risks relating to mines and ERW and understand the nature of risk-taking behaviors.

Once identified and trained, the Mine/ERW RE teams will start conducting RE through local community institutions. Furthermore, the teams will when deemed sufficiently capable be trained to conduct ToT for Mine/ERW RE focal points in the camps.

Outputs: 4,800 MRE sessions undertaken 120,000 people undergone MRE 11 number of MRE focal points trained Outcome: 80% of beneficiaries indicating increased knowledge of the risks and threats of mines and ERW. Project Implementation Phases and Activities:

Phase 1: Mobilization and Training (1.5 months) Identification and recruitment of Mine/ERW RE teams. Training of the RE teams. Production of Mine/ERW Re material for direction sessions, training and safety briefings. Production of the visibility material (uniforms).

Danish Demining Group (DDG) S-PMWRA-15-GR-1075 Phase 2: Operation/Activities (10 months) Deployment of mine/ERW RE trainers. Deployment of support staff for the interventions. Delivery of direct sessions addressed to target groups. Awareness campaign through community leaders and community centers. Training of 12 mine/ERW focal points Training of civil society stakeholders and monitoring of the implemented ERW activities. Collection of information from the ground to ensure targeted messages, material and specify at-risk population. Monitoring of the impact. Phase 3: Demobilization (1 week) Demobilization of recruited staff. Collection and storage of all equipment and materials. Project conclusion and final reporting. Project Location: Iraq Project Duration: Period of Performance is 12 months. Evaluation and Reporting: Quarterly progress reports (technical and financial) will be provided to oversee the status of the Grant. The final (technical and financial) report will be provided in 90 days of the end of the period of performance. The final report will summarize all project activities and results.

Danish Demining Group (DDG) S-PMWRA-15-GR-1075 Attachment D

SPECIAL PROVISION FOR PERFORMANCE IN A DESIGNATED COMBAT AREA AND FUTURE

CONTINGENCY OPERATIONS

(CURRENTLY IRAQ AND AFGHANISTAN - Revised August 2014) Each federal assistance award within areas of combat operations or future contingency operation, as designated by the Secretary of Defense (currently Iraq and Afghanistan), over $150,000 or providing for performance over 30 days must be registered in the Department of Defense maintained Synchronized Pre-deployment and Operational Tracker (SPOT) system. Each federal assistance award shall be registered in SPOT before personnel deployment. The DoS SPOT Program Office can assist with entering awards in SPOT. Please send an email to [email protected] for information. Information on how to register in SPOT and how to report the total number of recipient personnel deploying under each award will be contained in a Special Provision within each assistance award. Recipients that do not utilize personnel who are performing a private security function; or require access to U.S. facilities, services, or support can be entered through the SPOT aggregate functionality. Upon the award of a grant and/or cooperative agreement in a designated area of combat operations or future contingency operation (currently Iraq and Afghanistan), the Grants Officer or his/her designee will enter the following award information into SPOT to include (i) a brief description of the contract (to the extent consistent with security considerations); (ii) the total value of the contract; and (iii) whether the contract was awarded competitively. The Recipient should send updated deployment numbers for each award sent to the Grants Officer and his/her designee and the Department of State’s SPOT program office on a quarterly basis as follows: Quarter One: January 1 – March 31 Report Due: April 30 Quarter Two: April 1 – June 30 Report Due: July 31 Quarter Three: July 1 – September 30 Report Due: October 31 Quarter Four: October 1 – December 31 Report Due: January 31 The Recipient is required to submit with the quarterly financial report submission information regarding the number of individuals receiving payment from the funds being granted under this award. This report is due 30 days after the calendar year quarter and 90 days after the award period end date and should be sent to [email protected] with the subject line “SPOT Quarterly Report -- Award Number”. The following information shall be provided: 1. Total number of individuals receiving payment from the funds being granted: a. Total Number U.S. Personnel Deployed: b. Total Number Host Country Personnel: c. Total Third Country Personnel Deployed: These reports should be sent to [email protected]. The SPOT program office will enter the numbers into SPOT. Recipients utilizing personnel who are performing a private security function; or require access to U.S. facilities, services, or support must be entered into SPOT individually with all required personal information. The Recipient organization will designate a SPOT administrator who will obtain a SPOT company administrator account. Recipients of federal assistance awards shall register personnel in SPOT before deployment, or if already operational in the designated operational area, register personnel upon becoming an employee under the award and maintain current data in SPOT. Procedures on how to register in SPOT will be provided by the Grants Officer and his/her designee.

Danish Demining Group (DDG) S-PMWRA-15-GR-1075 Recipient performance may require the use of armed private security personnel. To the extent that such private security contractors (PSCs) are required, Recipients are required to ensure they adhere to Chief of Mission (COM) policies and procedures regarding the operation, oversight, and accountability of PSCs. In a designated area of combat operations or future contingency operation, the term PSC includes any personnel providing protection of the personnel, facilities, property of a Recipient or sub-recipient at any level, or performing any other activity for which personnel are required to carry weapons in the performance of their duties. As specific COM policies and procedures may differ in scope and applicability, recipients of federal assistance awards are advised to review post policies and procedures carefully in this regard and direct any questions to the Embassy Regional Security Office (RSO) via the Grants Officer Representative (GOR). Any exclusion to these policies must be granted by the COM via the RSO. COM policies and procedures may be obtained from the RSO via the GOR. Recipients of federal assistance awards are also advised that these policies and procedures may be amended from time to time at the post in response to changing circumstances. Recipients of federal assistance awards are advised that adherence to these policies and procedures are considered to be a material requirement of the award. In addition, Recipients are required to include this provision in any sub-grant awards or agreements. Recipients of federal assistance awards are reminded that only the Grants Officer has the authority to modify the Notice of Award. Recipients shall proceed with any security guidance provided by the RSO, but shall advise the Grants Officer and the GOR of the guidance received and any potential cost or schedule impact.