UPLOADING A

NEW FORM

MODULE:

Upon logging in, click on the EXCHANGE tab

On the Exchange page, click on the EP tab

On the TN page, click on the ADD EP FORM tab

On this page, select your LC and put the username of the EP

On this page, select the EP/member and click on SELECT USER.

On this page, Fill in the EP’s details and click on ADD EP.

Select the Type of Traineeship (only one) (p1 of the EP ProfileSelect Create EP FORM.

On this page, fill in Personal Resume, University Education, Work Experience and AIESEC work experience(p2 of TN JQ )Click on NEXT once everything is accomplished.

Fill out the Academic and Working Backgrounds Section

Click Next When finished

On this page, fill in the Skills Portion of the EP Profile Click on NEXT once everything is accomplished.

On this page, fill in the languages applicable and click next again! (You’re almost done!)

On this page, fill in the Internship details and Preferences Click on NEXT once everything is accomplished.

On this page, fill in the Regions of the World Preferences!Click on SAVE once everything is accomplished.

CONGRATULATIONS!You now have a new FORM in the system! Inform the MCVP for OGX to turn the form into AVAILABLE.*Click on for a few more tips and reminders

NEW!

MATCHINGYOUR FORM

MODULE:

FIND a suitable EPand offer the Internship

RECEIVE applicationsfrom EPs or their managers

FIND A SUITABLE EP:Searches for the EXACT MATCHES to your form.Next step is to email the EP Manager to further the matching process.

BROWSE EXCHANGE PARTICIPANTS:You create another “TN PROFILE” upon selecting this option. You would need to specify new parameters for your search.

EP Communication

1) What is the expected response time?• China and India – 24 hour promise

2) Respond to ALL EPs who have shown interest:• It gets irritating, but nonetheless, RESPOND.• Create specific templates for easier management.• Leave “on vacation” messages if you expect yourself

not to be able to check mail for a specific period of time

Assuring to the network that the LC is responsive and accommodating

EP Communication1) Always include TN/EP ID Numbers, name of the TN

taker and manager2) Include background information about the company

and the traineeship3) Specify already REQUIRED (non-negotiable) details

of the traineeship4) Keep emails attractive to read, include necessary

links

PROMOTING YOUR TN- EMAIL TIPS

*Follow TN protocols through the whole process

Finalizing MatchesAsk for the EP AN

Send the TN AN *requires the stamp of the TN

Inform VP of the match – QUICK MATCH

Acceptance Notes are BINDING CONTRACTS which

have to be fulfilled