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University of Wollongong

EQUELLA Implementation using a replicated datastore

UOW EQUELLA Implementation

• In transition from Vista eLearning to Moodle, using EQUELLA for resource management

• No bulk migration, favoured on-demand quality resource migration assistance

• Collectionso Subject resources

Faculty based 75% of total items Workflow to QA media files

o Research resources Faculty based

o Share World Harvested through Content Without Borders

o Share UOW Central UOW units2

UOW EQUELLA Implementation

Usage• RDS – users, groups and roles• RDS – subject taxonomy• EqMS – custom built web application for interface to RDS• Example – Item metadata ACL’s based on owner’s groups determine

resource access

Benefits• Case study – Faculty restructure• Case Study – GSM institution merge• Future – Schools realignment

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RDS – users, groups and roles

• No internal EQUELLA users, groups or roles

• All users, groups and roles are managed using EqMS (EQUELLA Management System) as the interface to the RDS

• Data source of RDS is ALESCO HR system, where Clevels are mapped to faculties and units in UOW

• Parent / child hierarchy for faculties and units

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RDS – users, groups and roles

• Security manager > User Management > Replicated datastore

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RDS – Subject taxonomy

• Subject taxonomy is a direct data feed from subject database

• Get termselect term, fullterm, isleaf from taxonomy_terms where fullterm = :term and taxonomy_id = -1

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EqMS - Groups

• ITS managed groups and users

• Extension group mapping

• Extension group - manual

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EqMS - Users

Student user, ITS managed

Staff user, ITS managed

Test account, extension user

Student user, ITS managed Test account, extension user

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EqMS

• Audit logs

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Usage - Item Metadata ACL’s

Resource access – unit only

Law

Case Study – Faculty re-alignment

New faculty structure

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Case Study – Faculty re-alignment

Parent_Group_ID Child_Group_ID Child_Group_Name

FACULTY_25 ( LHA) UNIT_14 Arts FACULTY_25 UNIT_110 Indigenous Studies FACULTY_25 UNIT_86 English Literatures and Philosophy FACULTY_25 UNIT_111 Language Centre FACULTY_25 UNIT_87 History and Politics FACULTY_25 UNIT_88 Social Sciences, Media and Communication FACULTY_25 UNIT_44 Law Previous Faculty, now schoolFACULTY_25 UNIT_10 Creative Arts Previous Faculty, now school

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Staff user in LAW > ALESCO/WFACLHA243 > UNIT_44

• All user data was automatically realigned to new Clevels in ALESCO

• In EQUELLA RDS, new mapping of Clevels to units and faculties using parent/child hierarchies

• For example, 3 faculties were combined into a new faculty called Law, Humanities and the Arts (Faculty_25).

Case Study – Faculty re-alignment

• All user / group relationships were managed from RDS, no further work was required in EQUELLA

• Work required in EQUELLA

o Collections: scripting item metadata ACLS, change UNIT names

o Manage existing items: bulk move to new faculty if required

o Bulk update existing items: subject taxonomy, change faculty name

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Case Study – GSM Merge

• A separate EQUELLA institution at UOW existed for GSM

• GSM has separate schemas, collections, items

• On transition to Moodle, business decision to merge GSM institution with UOW institution

• GSM users already existed in UOW RDS

• As part of the faculty realignment, new Clevels and mapping to new unit under new faculty Science, Medicine and Health

• ACL Users with staff role AND NOT Graduate School of Medicine (UNIT_93)

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Future – Schools realignment

• Review of schools within new faculty structure

• Final structure consists ofo Creation of new schoolso Deletion of some existing schoolso Transferring of some schools to other faculties

• Same process as the faculty re-alignment where majority of work is done by automatic data feed to RDS

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