A step-by-step guide to

Talis Aspire for

‘Education with Others’

(EWO) staff

The University of Northampton

Getting started

• Access Talis Aspire at: http://readinglists.northampton.ac.uk

• Sign in using your University of Northampton login.

• The first time you login you will need to set up your profile.

If you can’t log in to Aspire ARMS and Partnership Manager

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Setting up your profile

• Complete your details on the ‘Tell us about yourself’ form.

• You need to ensure that your profile is set to public so that students are able to view your lists.

• Click Save to complete your profile.

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Setting up your toolbar

• A bookmarklet is useful if you wish to add links to articles and websites directly to your reading lists. It is not needed for books or e-books as these will have to be manually added.

• Successful use of the software depends upon setting up a shortcut on the browser toolbar of your computer.

• Go to My Bookmarks.

• Click on the Bookmarklet Installation Tutorial in the top right corner.

• The system will detect which browser you are using and will provide the appropriate on-screen instructions for installing the Bookmarklet tool for that browser. You will only need to do this once on each computer you use.

Please note that the Bookmarklet tool is currently only compatible with Internet Explorer 7 onwards, Chrome or Firefox.

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Bookmarking a book using recordsfrom an online library catalogue

You are now ready to bookmark resources, after which we will go on to set up and create reading lists.

• Go to the library catalogue of the main educational provider you are using (e.g. your own institution if available or the library you have a formal agreement with for students to borrow books)

• Find the item you want and select it to display the full record.

• Copy the web address for the page.

• Open up Talis Aspire and sign in. Go to My Bookmarks in and select Add bookmark/Add manually.

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Bookmarking a book using recordsfrom an online library catalogue

• Open up Talis Aspire and sign in. Go to My Bookmarks in and select Add bookmark/Add manually.

• This will take you to a new screen where you can add information about the item. In the Resource Type field, select ‘Webpage’ (do not select the ‘book’ option).

• Enter an appropriate title, this will usually be the book title e.g. Business Finance: theory and Practice

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Bookmarking a book using recordsfrom an online library catalogue

• Add in any new fields by selecting Add Field and choosing from the options in the drop down menu. We recommend that you include the first ‘author’ and the ‘date’ (year) of the book. It is most important that you include the ‘Web address’ and paste in the details you have copied from the catalogue.

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• Check, add or amend details and notes as necessary before clicking Create.

• You have now successfully created a bookmark for a book, which will appear in your My Bookmarks section.

Electronic books

• E-books may be added to the reading list from the database where they are offered, however, it is helpful to be aware that e-book models vary. For example, the Dawsonera model is based on credits allowing a certain number of ‘accesses’ per book that has been purchased. The benefit is that Dawsoneramodel allows us to select individual titles from different publishers. (Time limit)

• You can manually add e-books to your bookmarks from the specific database that contains e-books that the University of Northampton library has purchased (e.g. Dawsonera). Note that there is not a category for e-books in Resource Type. You might want to write ‘e-book’ in the notes section.

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Bookmarking an electronic book

• If your organization is based in the UK, go the database menu for Resources for UK EWO students (http://library.northampton.ac.uk/databases/index.php?view=az#c:19) or if you are based in outside of the UK, go to Resources for international EWO students(http://library.northampton.ac.uk/databases/index.php?view=az#c:20)

• Select a database containing e-books (a description is available when you click on the title if you are not sure). Sign in to the resource with your University of Northampton Login.

• Search for the e-book you wish to bookmark (note: if you are just browsing, use any options available to exclude previews from your search).

• Open up the book record and Copy the URL in the Web address window.

• Follow steps 3 onwards in the Bookmarking a book using records from an online library catalogue section above.

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Bookmarking an electronic journal article

• Locate the article online via one of the journal databases on the Resources for UK EWO students or Resources for International EWO students pages (make sure the full text is available on the resource that you are using – e.g. on ABI Global, select the ‘full text’ option and on Emerald select ‘Only content I have access to’.).

• Follow through to the full text version of the article and click on your Add to bookmarks bookmarklet installed on your computer.

• You will be presented with a screen containing the details of the article.

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Bookmarking an electronic journal article

• Check the information in your bookmark and add or amend details as necessary. Note that with journals, Aspire adds a second tab ‘Is part of journal’. This needs checking before clicking Create.

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• You have now successfully created a bookmark for an article, which will appear in your My Bookmarks section.

Bookmarking a website

• Locate the webpage online and click Add to bookmarks.

• You will be presented with a screen containing details of the webpage.

• Check the information in your bookmark and add or amend details as necessary, before pressing Create at the bottom of the screen.

• This item has now been added to your My Bookmarks section.

Almost anything can be bookmarked, but remember that books /e-books need to be manually added. You can also manually add any items that do not transfer across using the bookmarklet tool.

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Bookmarking a website

• Locate the webpage online and click Add to bookmarks.

• You will be presented with a screen containing details of the webpage.

• Check the information in your bookmark and add or amend details as necessary, before pressing Create at the bottom of the screen.

• This item has now been added to your My Bookmarks section.

Almost anything can be bookmarked, but remember that books /e-books need to be manually added. You can also manually add any items that do not transfer across using the bookmarklet tool.

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Your Bookmarks

• To find the items you have bookmarked, go to the Talis Aspire page: http://readinglists.northampton.ac.uk and sign in.

• Click on My Bookmarks to see all the resources you have bookmarked.

• You can sort these alphabetically by using the arrows at the top of each column or search using the Find box.

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Your Bookmarks

• It is possible to directly view the full text of electronic resources; however the viewer must be logged in with their University Login.

• Clicking on the Web address link, DOI or Find my referencewill take the viewer to the article. 15

Create a list

• Now that you have bookmarked some items you need to create the list structure to attach them to. The list heading should already have been created and assigned to you. Locate this under My Lists in Aspire.

(If this is not available to you, please contact the School Partnership Manager who can advise you further).

• If you need to create a list as one is not already available, please use code e.g. EWO Module code and then title which appears on the NILE site you will link to this reading list.

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Creating sections within a List

It is possible to create sections within your lists, which can be used to help signpost students to resources.

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• To add a new section, drag the New Section button over to centre of the screen.

• You will then be prompted to name the section (e.g.Books available from xxx). You can also create sub-sections to give your list additional structure.

Creating sections within a List

• Your reading list will now have a table of contents created from the sections you have included.

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Populating your lists

• Your bookmarked items are on the right hand side of the screen. Simply drag them into the section you want to put them into on your reading list.

• You can set the importance of items and add notes (e.g. “Read chapter 2 - multiple copies are available from the library you have access to”). You can also edit or delete individual items from the list using the Edit metadata/Remove link.

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Populating your lists

• Your bookmarked items are on the right hand side of the screen. Simply drag them into the section you want to put them into on your reading list.

• You can set the importance of items and add notes (e.g. “Read chapter 2 - multiple copies are available from the library you have access to”). You can also edit or delete individual items from the list using the Edit metadata/Remove link.

• You can move items around between sections by clicking on and dragging the item about. You can also add an item to several sections of one list by dragging the bookmarked item into each section it is required in. 20

Adding notes and pages

• Notes can be added to an entire list, as well as the individual items. To do this click and drag the New Note button into the reading list area in whatever position you want the note to appear.

• You may want to include a note to explain any logins or specific access arrangements, if this is appropriate.

• A New Page is similar to adding a new note, but in addition, once you have saved your list in draft or published your list, it also creates a bookmark so that you are able to add the note to other reading lists you own and if you choose to edit the text then all lists the page has been added to will be updated automatically. 21

Editing an existing list

• Go to My Lists, select the list you wish to edit and click on Edit and Edit list to open up the relevant list.

• You are now presented with your resource list, in editable form.

• You bookmarks are on the right. This panel is used to both organise your resource list into sections and populate it with your bookmarked items.

• indicates an item that you can drag across to your list.

• Sections can be re-arranged by moving them around within the Table of Contents. To move a section within a list, click on [show] next to Table of Contents. Drag the icon next to the section title to the desired position and Save. Move the position of individual items by dragging the icon next to the resource title to the new position.

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Publishing a list

• The list is not available for anyone else to view until you publish it. Click on Publish at the top right of the page and Publish again.

• You can also publish from the My Lists view.

• The list can now be publically accessed through the TalisAspire homepage by searching for the list title.

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Linking the list to modules

• You need to link your reading list to a module so that you can link it from within NILE. To do this:

• Click on Home.

• Search for the module you wish to link your list to.

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Linking the list to modules

• Select the correct module and use the drop down list to select from your published lists. Click Attach and you will see the selected list has been added to the module. You can remove lists from a module if necessary.

• You will need to publish the list before it can be linked to a module. If a list you have created is not displaying in the drop down list, then return to the My Lists section and check the status of the list. The previous section explains how to publish a list.

• Once the List has been linked to a module your list should appear in the NILE module with the same module code. 25

Top tips for quality listsList structure

• Include a notes field with guidance on how students are expected to use the list.

• Break lists down into manageable sections such as by: week, seminar, topic, resource type etc.

• Use consistent terminology in your annotations. Aspire uses the following labels to denote importance:

• Essential (can replace terms such as core text, core reading, etc.)

• Recommended (can replace terms such as further reading, furtherresearch, etc.)

• Optional (can replace terms such as useful reading, etc.)26

Top tips for quality listsList resources

• Be careful about book editions, there may be more than one in the catalogue.

• Choose the most recent unless you specifically want students to use an older edition.

• When bookmarking websites, annotate the list notes to direct the students to specific areas within the web pages.

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Further help

• Further help and guidance can be found on the Talis Aspire Support site:

http://support.talisaspire.com/home.

• This includes a series of videos and tutorials designed to support your use of Talis Aspire.

• If you have any further questions regarding Talis Aspire please get in touch with your academic librarian or

librarians@northampton.ac.uk.

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