talis insight europe 2017 - reflections on a year using talis aspire - uwe and the university of...
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Reflections on a year using Talis Aspire
Rob [email protected] OfficerUniversity of Bristol
Matt [email protected] LibrarianUWE Bristol
Overview● UWE Bristol
○ Project approach○ Outputs○ Reflections
● University of Bristol○ Project approach○ Reflections○ Digitised Content
UWE Bristol
● 28,000 UK students● 4,000 International students● 3,000 staff
● Q16 NSS: 92% ● Aspiration to be print free by 2022
The project approach
● Project team led by Deputy Librarian
○ University Stakeholder meetings every six weeks
○ Reporting to Learning, Teaching and Student Experience Committee
● A lot of groundwork
● Supporting academic community to create their own lists
● Software implemented in July 2016
Implementation Timeline
Jun 2016
Jul Aug Sep Oct Nov Dec Jan - Mar 2017
May - Sep 2017
Technical implementation
X X X
Early adopter sessions X X
Library staff briefings X
Talis training day X
Phase 1: pilot of processes
X X X X X
Phase 2 X X
Full rollout X
Phase 1 - ‘Team Aspire’
Four academic liaison colleagues
○ Covering all four faculties and campuses
○ Given ‘case load’○ Fed back using online form○ Regular meetings via Skype○ Act as ‘champions’
Four Collections staff
○ Met weekly, for half an hour○ Occasionally joined meets with
liaison colleagues○ Test new process, made changes
and tweaks○ Documented
2 Graduate Trainees
Deliverables
Reflections: our approachBenefits
● No expectation that Librarians will set-up lists from outset
● Early adopters are supporting fellow colleagues
● Close working relations were set-up with key academics
● Support material written as questions arrived
Disadvantages
● We had to let poor quality ‘slide’ to support good will
● Bookmarking tool! ● ‘Too busy’ and ‘why can’t you do
this for me?’ ● Very specific support queries● Cannot guarantee targets will be
met
University of Bristol● 21,185 students● 2,679 members of academic staff● 1,409,000 print items in catalogue● 1,319,760 ebooks● 255,155 serial titles (print and ejournal)
(Source: SCONUL Annual Statistics return, 2015-16)
NSS scores for Q.16:
2013 2014 2015 2016
81% 85% 79% 87%
The project approach● The implementation of Talis Aspire is being run as an 18 month project by the
University’s Strategic Projects & Programmes department.● The Project Board identifies and approves the scope of the project, and
advises on priorities.○ Deputy Director of Library Services (project sponsor and board chair).○ Representatives from the Library’s Academic Engagement and Content Procurement
teams, as well as from the IT Services department and the academic community.
● The Project Team performs the implementation.○ Project Manager.○ Implementation Officer, and two Migration Officers.○ Digital Library and IT Services representatives, for systems integration and advice.○ Change and Communications team.
Reading Lists● Pilot units chosen from
English, History, Mathematics, Oral & Dental Sciences, and Veterinary Sciences.
● Lists created by project Migration Officers.
● LTI links added to Blackboard prior to the beginning of term.
Reading ListsBenefits
● It motivated departments to get involved with Reading Lists as soon as possible.
● It removed the “no time” excuse.● It enabled the project team to really
get to grips with TARL, and understand how best to use it at Bristol.
Disadvantages
● Lists for transferral were of “varying quality” - they were sometimes hard to interpret.
● It removed the impetus for academics to fully engage with the service.
● It potentially creates an expectation that the Library will create lists in future.
Digitised Content● We had approximately 4000 existing scans associated with the Library’s
eReserve service.● We originally intended to perform a bulk upload of scans in summer 2016,
using the TADC Import function.○ The bulk upload does not include a compliance check.○ It was difficult to match the PDFs in our archive to our existing request metadata.○ The way that digitised content is provided through TADC was too different from our existing
set up to manage in the available time.
● eReserve scans were actually transferred to TADC by creating reading lists for each unit in TARL, and using the Request Digitisation function, during March 2017.
