university of hail college of business administration coop ... · 10 24/08/2014 28/08/2014 11...
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University Of Hail College Of Business Administration
COOP UNIT
Advisor’s Duties
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Advisor’s Main Duties
• Guiding students in their training journey .
• Help students by answering their questions, giving them feedback in a timely manner to improve their writing skills.
• Help student and guide them in choosing appropriate projects according to their training site.
• Discuss ideas to develop a system which may be useful to student’s training site.
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6 Monthly Reports+ Final Report
+ Final Presentation
STUDENT
Midpoint Evaluation + Final Evaluation
Training Site
Documents expected
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Monthly Reports
• Monthly Reports are (6 documents) written by student.
• Read carefully monthly reports and contact your student, send your feed back, guide him/her to improve his/her writing.
• Grade every monthly report (out of 15 marks) and At the end of the COOP period calculate the average.
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Midpoint Evaluation
• Punctually receive the Midpoint evaluation (after 14 weeks) from the training site supervisor.
• The evaluation should be signed and sealed by the site supervisor.
• Calculate the mark for each evaluation (see example next slide)
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6
Midpoint Evaluation
6
= /10 + + + + =
= 25 N = ∑ ni
nE nD nC nB nA Overall Mark
(To be determined by Faculty Advisor)
0 . 2.5 0 . 5 5 . 7 0 . 10
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• The work-site visits are scheduled to do so approximately mid-way through the students’ internship period. • If you are visiting any student who is not your direct advisee, please talk to the student’s direct advisor and discuss the student’s progress. Ask to see some of his Monthly reports so that you can have enough to talk about when you meet the student. • The site visit form should be signed and sealed by the site supervisor.
Site visits
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Final Evaluation
• Punctually receive the final evaluation from the site supervisor signed and sealed
• Calculate the overall mark (see example next slide)
• The first section (A) is dedicated to describe the student’s activities and responsibilities
• The second section (B) is dedicated to evaluate Intern’s General Performance
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9
= /10 + + + + =
= 25 N = ∑ ni
nE nD nC nB nA Overall Mark
(To be determined by Faculty Advisor)
0 . 2.5 0 . 5 5 . 7 0 . 10
Final Evaluation
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Final Report
• The final report should be submitted as draft and you need to revise it and give helpful hints to students to enhance and improve their reports.
• Encourage your student to follow the guidelines .
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Final Report
• Evaluation of final report will be conducted by two examiners along with the advisor.
• Criteria for evaluation will be sent to you and published to students later.
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Final Presentation
• Will be held after finishing coop training within a period of time assigned by coop unit.
• Encourage your students to improve their presentation skills.
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COOP Grade Distribution
Category
Marks
Distribution
1 Monthly Report 15%
2 Midpoint Evaluation 10%
3 Final Evaluation 10%
4 Site Visit 5%
5 Final Report 35%
6 Final Presentation 25%
Total 100%
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Submitting Dates
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According to the COOP Program Calendar
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Week Nº Start Date End date
4 29/ 06 / 2014 03/ 07 / 2014
Monthly Report 01
5 06/ 07 / 2014 10/ 07 / 2014
8 10/ 08 / 2014 14 / 08 / 2014
Monthly Report 02
9 17/ 08 / 2014 21 / 08 / 2014
12 07/09/2014 11/09/2014
Monthly Report 03
13 14/09/2014 18/09/2014
14 21/09/2014 25/09/2014
Midpoint Evaluation + Site Visit
15 12/10/2014 16/10/2014
16 19/10/2014 23/10/2014
Monthly Report 04
17 26/10/2014 30/10/2014
20 16/11/2014 20/11/2014
Monthly Report 05
21 23/11/2014 27/11/2014
24 14/12/2014 18/12/2014
Monthly Report 06
25 21/12/2014 25/12/2014
28 11/01/2015 15/01/2015
Final Evaluation + Final Report
Contact Information Should be sent during first two weeks of training
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Monthly Report Should be sent every month
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Field experience evaluation Survey (FEES) - S8 - إستبانة تقويم الخبرة الميدانية والتدريب العملي
Will be provided by the coop unit
COOP Program Calendar 132-133
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Week Nº Start Date End date
1 08/ 06 / 2014 12/ 06 / 2014
2 15/ 06 / 2014 19/ 06 / 2014
3 22/ 06 / 2014 26/ 06 / 2014
4 29/ 06 / 2014 03/ 07 / 2014
Monthly Report 01
5 06/ 07 / 2014 10/ 07 / 2014
6 13/ 07 / 2014 17/ 07 / 2014
7 03/ 08 / 2014 07 / 08 / 2014
8 10/ 08 / 2014 14 / 08 / 2014
Monthly Report 02
9 17/ 08 / 2014 21 / 08 / 2014
10 24/08/2014 28/08/2014
11 31/08/2014 04/09/2014
12 07/09/2014 11/09/2014
Monthly Report 03
13 14/09/2014 18/09/2014
14 21/09/2014 25/09/2014
Midpoint Evaluation + Site Visit
15 12/10/2014 16/10/2014
16 19/10/2014 23/10/2014
Monthly Report 04
17 26/10/2014 30/10/2014
18 02/11/2014 06/11/2014
19 09/11/2014 13/11/2014
20 16/11/2014 20/11/2014
Monthly Report 05
21 23/11/2014 27/11/2014
22 30/11/2014 04/12/2014
23 07/12/2014 11/12/2014
24 14/12/2014 18/12/2014
Monthly Report 06
25 21/12/2014 25/12/2014
26 28/12/2014 01/01/2015
27 04/01/2015 08/01/2015
28 11/01/2015 15/01/2015
Final Evaluation + Final Report
Advisor Progress Report (EX06)
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• Make sure you receive hard and/or soft copies of the Monthly reports, Mid and Final evaluations punctually from the student or site supervisor. • Make sure that all documents (reports and evaluations) are signed and stamped from training site. • Fill the Advisor Progress Report (EX06) attached with this mail with appropriate marks (Give F if the report/Evaluation is not received). • Submit the Advisor Progress Report to the coop coordinator not later than three days after the mentioned deadlines.
Examiner Evaluation Criteria
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Evaluation Components Marks Max
Final report (out of 35) Report Formatting & Professionalism 10
Background Information 05
Mechanics: Writing quality, Spelling and Grammar 05
Coop Experience 15
Final Presentation (out of 25) Organization 05
Subject Knowledge 05
Graphics 05
Mechanics 05
Eye Contact & Elocution 05
TOTAL 60
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Evaluation Rubric for Final COOP Report
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Evaluation Rubric for Final COOP Presentation
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Marks
Criteria 1-2 Poor 3 4 Excellent 5
Organization
Audience cannot understand
presentation because there is
no sequence of information.
Audience has difficulty
following presentation
because student jumps
around.
Student presents information
in logical sequence which
audience can follow.
Student presents information
in logical, interesting
sequence which audience can
follow.
Subject Knowledge
Student does not have grasp
of information; student
cannot answer questions
about subject.
Student is uncomfortable
with information and is able
to answer only rudimentary
questions.
Student is at ease with
expected answers to all
questions, but fails to
elaborate.
Student demonstrates full
knowledge (more than
required) by answering all
class questions with
explanations and elaboration.
Graphics Student uses superfluous
graphics or no graphics
Student occasionally uses
graphics that rarely support
text and presentation.
Student's graphics relate to
text and presentation.
Student's graphics explain
and support screen text and
presentation.
Mechanics
Student's presentation has
four or more spelling errors
and/or grammatical errors.
Presentation has three
misspellings and/or
grammatical errors.
Presentation has no more
than two misspellings and/or
grammatical errors.
Presentation has no
misspellings or grammatical
errors.
Eye Contact & Elocution
Student reads all of report
with no eye contact.
Student mumbles, incorrectly
pronounces terms, and
speaks too quietly for
students in the back of class
to hear.
Student occasionally uses eye
contact, but still reads most
of report.
Student's voice is low.
Student incorrectly
pronounces terms. Audience
members have difficulty
hearing presentation.
Student maintains eye
contact most of the time but
frequently returns to notes.
Student's voice is clear.
Student pronounces most
words correctly. Most
audience members can hear
presentation.
Student maintains eye
contact with audience,
seldom returning to notes.
Student uses a clear voice and
correct, precise pronunciation
of terms so that all audience
members can hear
presentation.
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Summary of Student Evaluation
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Summary of Student Evaluation (Cont’d): Arguments for giving the grade
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Arguments for giving the grade
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Ghailen Ben Marzouk
