CALIFORNIA STATE UNIVERSITY, CHICO May 13, 2016

University Budget Committee

Agenda

4. Academic Affairs Budget Model Update

5. Continuing Education Funds (CERF)

6. University Division Reserves Overview

7. Capital Projects Update

8. Current University Budget Resources

9. Tutorial of Open Gov (9:35am)

Academic Affairs Budget Model Update • 2014-15Actual Allocation- Prior Models (ABC-DE)

• 2015-16 Actual Allocation - Provost Elrod Model

• Spring 2016 - Compared Models and Distributions:

• 2015-16 Hypothetical Allocation - Prior Models (ABC-DE)

• 2016-17 Preliminary Allocation- Prior Models (ABC-DE)

• Model Refinement

Regional& CALIFORNIA STATE

Continuing Education UNIVERSITY, CHICO

General Fund

Student & program support for state-support degree completion programs:

• Chico Distance & Online Education

• University Center Redding

Continuing Education Revenue

Fund (CERF)

Self-support credit offerings:

• Special session degree courses, credentials & degree programs

• Summer and Winter Sessions

• Open University

• Early Start Program (ESP)

CSU, Chico Research Foundation

University Foundation

Conferences, institutes, and extension workshops (non-credit offerings):

Scholarships & endowments:

• OLLI Annual Fund • American Language &

Culture Institute (ALCI) • OLLI endowment

• Osher Lifelong Learning Institute (OLLI)

• Osher Reentry Scholarship Program endowment

• Expanded Learning Conference

• Project Lead The Way (PLTW) 4

Regional& Continuing Education CSU.CHICO

Continuing Education Revenue Fund ( CERF)

Established in the California Education Code 89704:

“All revenues ... shall be deposited to the credit of the State University Continuing Education Revenue Fund...for the support and development of self-supporting instructional Programs of the California State University.”

A state, non-general fund enterprise fund, managed in an Extended Education Local Trust Fund.

5

Regional& uing tion

HICO CERF Revenue & Costs Contin

EducaCSU.C

Designated “C accounts” unique to CERF (as opposed to “G” General Fund Accounts or “T”Trust Accounts)

Revenues: Campus approved per unit fees collected from students enrolling in any self-support credit offerings deposited into a CERF Operations Fund

• Other CERF Funds: CERF Construction, CERF Maintenance and Equipment and CERF Partners Ac counts

Expenses: Direct and indirect expenses, including cost recovery. Cost recovery is d efined as “services, products, and facilities pro vided to extended education and to CSU auxiliary organizations are properly and consistently re covered with cash and/or a documented exchange of value.” (EO 1000)

6

• Direct Program Cost

• •

Instruction

• Summer Grants

• RCE Overhead

• Cost Recovery

Campus Partner Revenue

Direct Program Cost

$79,489 2%

Instruction $1,564,739

33%

Summer Grants $276,500

6%

RCE Overhead $1,022,117

22%

Cost Recovery $1,482,961

31%

Campus Partner Revenue $295,195

6%

Regional&ContinuingEducationCSU, CHICO

CERF Costs by Type FY15-16 Estimated

7

Regional& Continuing Education CSU.CHICO

• • •

CERF Overhead FY15-16 Estimated Credit Card Fees

$32,751

Salary & Benefits $821,235

84%

Operating Costs $126,858

13%

3%

Salary & Benefits

Operating Costs

Credit Card Fees

8

Regional& Continuing Education CSl'. CHICO

FY15-16 Estimated

• VPBF

• CSU Pro Rata, CO A dmin

• President/Capital Projects

• Risk Pool/Water/Enterprise

• VPSA

• VPAA

Risk Pool/Water/Enterprise $50,693

3%

VPBF $293,276

20%

CSU Pro Rata, CO Admin

$122,748 8%

President/Capital Projects

$100,000 7%

VPSA $235,715

16%

VPAA $680,529

46%

CERF Paid Cost Recovery

9

Regional& Continuing Education CSU.CHICO

VPAA CERF Cost Allocation Plan Summary 2015-16 Open University VPAA - Colleges VPAA - IRES VPAA - Library VPAA - Provost Rationale Cost recovery to offset

instructional costs and indirect costs for scheduling

and planning state-supported courses.

Cost recovery for IRES indirect to support program

admin and student access to email, LMS.

Cost recovery for Library indirect to

support student access to MLIB

services.

Cost recovery for VPAA indirect.

Metric $39/SCU

men VPAA - Colleges

t to th$5.75/SCU IRES (separate from SLA). e General

$4.95/SCU

Fund $19/SCU

Summer urseSession VPAA - IRES VPAA - Library VPAA - Provost Rationale Cost recovery for indirect

support (e.g., creating class schedules and assigning faculty).

Cost recovery for IRES indirect to support program

admin and student access to email, LMS.

Cost recovery for Library indirect to

support student access to MLIB

services.

Cost recovery for VPAA indirect plus Faculty HR

allocated by proportion of instructional salaries.

Metric $18/SCU for lecture courses; $22/SCU for lab

courses

$5.75/SCU $4.95/SCU $5/SCU for Provost Office cost recovery. Cost

recovery for Faculty Affairs HR established by MOU.

Winter Session VPAA - Colleges VPAA - IRES VPAA - Library VPAA - Provost Rationale Cost recovery for indirect

support (e.g., creating class schedules and assigning faculty).

Cost recovery for IRES indirect to support program

admin and student access to email, LMS.

Cost recovery for Library indirect to

support student access to MLIB

services.

Cost recovery for VPAA indirect plus Faculty Affairs HR allocated by proportion

of instructional salaries.

Metric $18/SCU $5.75/SCU $4.95/SCU $5/SCU for Provost Office cost recovery. Cost

recovery for Faculty HR established by MOU.

Special Session VPAA - Colleges VPAA - IRES VPAA - Library VPAA - Provost Rationale By program agreement Cost recovery for IRES

indirect to support program admin and student access

to email, LMS.

Cost recovery for Library indirect to

support student access to MLIB

services.

Cost recovery for VPAA indirect plus Faculty Affairs HR allocated by proportion

of instructional salaries.

Metric $5.75/SCU $4.95/SCU $5/SCU for Provost Office cost recovery. Cost

recovery for Faculty Affairs HR established by MOU.

Cost Recovery for VPAA ~ For cost allocation to colleges: Reimb

Student Credit Unit (SCU) Methodology for

Direct costs paid directly, e.g., Dial Tone/Data Port Charges, IRES Service Level Agreement (SLA), Graduate Studies Additional cost recovery billed directly includes: Faculty Affairs HR, Enterprise Operations. 10

Regional& Continuilg Education CSU, CfflCO

Campus Partner Funds

After all direct and indirect costs are covered, all remaining funds distributed:

• 90% to Colleges

• 10% to Provost’s Office

Campus Partner Agreements: Effective through June 30, 2016

• Funds are f or program development/investments

• Campus partner funds expenditure matrix 11

Regional& Continuilg Education CSU, CfflCO

Campus Partner Funds CERF C4401 Campus Partner Funds Expenditure Matrix

Purpose Type of Expense Maximum Annual Expenditure

Conduct regional outreach and beyond to identify,

create, and promote self-support programming

opportunities/new self-support courses and

degree programs

New and updated course development Up to $12,800 per 3 unit course not to exceed 125% workload or .2 buyout + full benefits per faculty

Program development: certificate or degree (includes program design, admissions requirements, curriculum approval, etc.)

1/10 of annual salary overload pay per term/session not to exceed 125% workload or .2 buyout + full benefits per faculty per term

Instructional design services for online/hybrid $1000 per individual course Dean/Chair travel, printing, and supplies for program $1750 per person Technology Support: Hardware and software $3000 per faculty member; every 3 years for hardware

Support excellence in teaching and learning.

Materials to support new or updated course d l

$500 per course

Faculty professional development to include travel; hospitality for recognition, except retirement.

$1750 per faculty

Tutoring/mentoring services for self-support students; graders for summer/winter session only

Up to $12/hour

Equipment enhancements for student success up to 25% of purchase price; 75% or balance of general fund; no other sources other than donor funds

Enhance administrative efficiencies of departments

that serve self-support students.

Advising and program information $500 per department Technology Support: Hardware/technology tools and software

$3000 per department

College/department staff recognition and professional development to include travel; no retirement hospitality expenses

$500 per person

Foster incubation of new ideas and innovation.

Journal and other subscriptions, teaching supplies, classroom tools, etc.

$500 per department

Recruiting /Special Events

Information meetings for prospective target audiences, including hospitality/refreshments

$1250/event

Campus events $5000/event; exclusive to services covered by the Facility and Equipment Request Form (FERF)

12

University Division Reserves What is a reserve? Examples Other Terminology Reserves are one-time funds from an accumulation of revenues less expenditures.

Reserves are used to address specific one-time expenses that are _ not recurring. '

Renovations or refreshes including technology and classrooms

New initiatives

Emergencies

Deferred Maintenance

Fund Balance

NetAssets

Rollover

Carry Forward Balance

Other Sources: Feb 2015 UBC, Dec 2015 Campus Budget Basics, & Feb 2016 UBC

Reserves

• CSU Operating Fund may establish reserves for economic uncertainties of up to one-half of the projected annual operating budget

• Additionally, reserves may be designated for other purposes: • Specific capital projects or renovation

• Facilities maintenance and repair

• Catastrophic events

• Policy applies to reserves in other CSU funds (IRA, Lottery, Hoosing, Parking, Cont Ed, etc.)

• Annual reporting oversight by Systemwide Budget Office

Policy: ICSUAM1 2001-00 (effective 10/1/2015)

1Integrated California State University Administrative Manual

One-Time Reserve Balances as of 6/ 30/ 14

CSU Fund Name President VPAA VP8F VPSA VPUA

13/14 Cam~us Budget Plan: • VP Division % 75.2% 15.9% 6.2% 2.7%

CSU Operating Fund Dase Oudget $869,167 $ 106,268,~ $ 22,434,833 $ a,n6,796 $ 3,886,002

Student Heal th Center Budget $ 4,150,0CO

Reserves:

CSU Operating Fund - G1006 tt $. 37,81!7 ~ 27,379,lS& . 9,897,410 ~ 7,809,932 Student Health Center $ 3,174,192

Misc Other Funds $ 988,346 $ 265,564

St1btotal $ Z8, 367,60l $ 10,162,974 $ 10,984,124

- - - - - - - - - - - - - - - - - -- - - -· - - -- -!_mo'1!!1s o1_Res!!;!es_ A S 289.lll $ _15,4_£,96.!,_ s 1:£8,l!!, $ ':d,92,12} s l,.!25,Jd!_ s 48!.,215 - - - - - - - - -

Lottery $ 864,167 $ 1,924

Instructionally Related Activit ies Fees $ 905,503 s 1,247,220

• - f igures can be found in campus budget plan at www.c.suchico.edu/bud/budgetplans/ index.shtml

# - Additional $4. 7M encumbered for capital project., & $1.SMfor other general encumbrances

s 311,629

Reserves

Presented at February 13, 2015 UBC

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Reserves

Presented at February 5, 2016 & March 25, 2016 UBC

Reserve Balances - CSU Operating Fund

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1 I I IH I 11 1 II 11 1 I II II I II I II 11 1 I II ~, ______ II~ -~ -,

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6/30/2011 $ 96,997

$21,961,472

$10,338,392

$4,209,824

$1,987,117

$ (68,490)

6/30/2012 $ 54,075

$22,839,965

$9,390,715

$5,823,091

$2,680,307

$15,097

6/30/2013 $ 55,204

$23,384,274

$11,278,972

$7,439,036

$3,033,268

$(3,647)

6/30/2014 $ 37,887

$27,379,256

$9,897,410

$7,809,932

$3,625,158

$159,870

6/30/2015 $ 2,534

$20,072,099

$11,231,515

$8,589,539

$3,656,994

$1,512,233

Est. 6/30/2016

$ -0-

$17,000,000

$8,215,000

$5,721,500

$4,225,000

$50,000

President

Provost/VPAA

VPBF

VPSA

VPU A

Enterprise

CSU Operating Fund includes State General Fund Allocation plus Tuition Fee Revenue

Reserve Balances - Other Funds

I

···················································l ·······························1 · l······························l:1 .. 1 ................................ ·· :. · ·························· ·,1 ·1 ································ · 1······························1

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1[ I I

6/30/2011

$ 5,330,032

$ -0-

$3,017,478

$13,088,978

$4,140,838

6/30/2012

$ 4,372,521

$1,531,936

$3,516,984

$10,782,287

$3,249,742

6/30/2013

$ 2,048,760

$1,440,290

$3,556,623

$9,209,675

$3,834,867

6/30/2014

$ 2,235,541

$983,977

$3,174,192

$9,178,758

$3,929,939

6/30/2015

$ 2,533,418

$639,918

$2,464,303

$12,401,306

$3,955,860

Est. 6/30/2016

$2,300,000

$620,000

$657,000

$14,222,025

$3,740,000

Continuing Education

Campus Partners

Health Services

Housing

Parking

Sandra Beck Planning, Design & Construction

Go To Presentation

Current University Budget Resources • University Budget Office _______ www.csuchico.edu/bu_ d

• Campus Budget Plans • UBC Presentations • Other Budget Presentations • Student Fee Information

• University Financial FAQ ___________ www.csuchico.edu/univfinancialf_ aq/ • CSU Budget Office ________ _

• Academic Affairs Resource Allocation

www.calstate.edu/budget/

www.csuchico.edu/vpaa/planning/resourceallocation/index.shtml

Tutorial of OpenGov

• CSU, Chico's actual revenues and expenses by fiscal-year

• Financial data is available for 2013-14 2014-15

•2015-16 will be available in August 2016

and

• Video Tutorial - Coming Soon https://www.youtube.com/watch?v=2hjEC_L9r3c&feature=youtu.be

Tutorial of OpenGov Navigation Tips • Views

• Filters

• Filters listed at top

• Drill down

• Reset

• Graph options

• Table view

Examples • Using filters

1.

Fund � Division � Type Financial Structure

2. Terminology Administration vs. Management Centrally Managed vs. University Wide

• Benefits

• Centrally Managed

• Help?

https://csuchicoca.opengov.com

Conclusion

• We welcome feedback, any questions?

• Presentation available online: _____________ http://www.csuchico.edu/bud/UBC.shtm_ l

• Thank you for attending and have a great summer!

Capital Projects Update UBC –- 05.13.2016 CSU Chico

Conceptual Perspective

--i ,· (

PAC Exterior Improvements ▪ Improvements over 5 years (Roof, Chiller, Rooms 132-Band Room & 134)

▪ Courtyard complete – October 2015

▪ Replace storefronts complete – January 2016

▪ Summer 2016

▪ New Windows

▪ Clean Brick, New exterior paint on concrete

▪ Harlen Adams Lobby - Interior Refresh

▪ Harlen Adams Theatre – Replace carpet and seating –complete Sept 2016

▪ Total Project Cost: $5,600,000

▪ Current Scope: $2,560,000 Amount Source $3,200,000 Campus Funds (B&F) $2,400,000 State Funds

Albert E. Warrens Center ▪ Scope

▪ BRING BACK ORIGINAL Floor Plan (Historic), and enhance for event use

▪ Improvements to house and grounds

▪ Changes to kitchen, fireplace and new interior paint

▪ Repair historic doors, new exterior paint, outdoor landscape and surface improvements

▪ Schedule

▪ Design – Summer/Fall 2015

▪ Est. Construction Start – Summer 2016

▪ Est. Construction Complete – November 2016

▪ Status: SHPO Process Underway…

Construction will commence following SHPO approval

▪ Project Cost: $1,750,000

Sacramento State Julia Morgan House (same exterior color as proposed)

Amount Source $250,000 Campus Funds (B&F) $1,500,000 Foundation Funds (ARD)

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Physical Science Bridge Replacement

▪ Scope ▪ Replace pedestrian only bridge with Emergency Vehicle Access and pedestrian bridge

▪ Schedule ▪ Design Complete – Spring 2015

▪ Est. Construction Start – May 2016

▪ Est. Construction Complete – October 2016

▪ Project Cost: $2,071,000 Amount Source $2,071,000 Campus Funds (B&F)

Boiler-Chiller Plant Modifications ▪ Scope

▪ Expand existing building to add one new and one future chiller

▪ Replace original boi lers ▪ New cooling tower and TES tank

▪ Schedule ▪ Design – Fall 2015/Spring 2016 ▪ Est. Construction Start – Summer 2016 ▪ Est. Construction Complete – Fall 2017

▪ Project Cost: $19,900,000 Amount Source $1,900,000 Campus Funds (B&F) $8,000,000 Debt Financing $10,000,000 State Funds (Infrastructure Improvement)

FUTURE PROJECTS

Siskiyou II – Science Building

▪ Scope: Replacement of PhysicalScience Building in Siskiyou Halllocation

▪ Schedule: Approved by BOT,awaiting State funding

▪ Project Cost: $80,600,000

Amount Source $7,000,000 Campus Funds (AA, BF, SA) $73,600,000 State Funds $1,500,000 Advancement Campaign for Equipment

Meriam Library --- Water Intrusion

▪ Remediation of water intrusion issue in basement of facility.

▪ Will bring non-functional space back to a useable level, providing additional program support space needed by the library.

▪ Project was initially estimated at over $5,000,000.

▪ Project Cost: $3,600,000

Amount Source $1,500,000 2015/16 State Funds (Infrastructure Improvement) $2,100,000 2016/17 State Funds (Deferred Maintenance)

Proposed College of Business

▪ Scope: Proposed new building forCollege of Business – need more space

▪ Proposal: Replace Glenn Hall with larger building – 70,000 GSF

▪ Watercolors -- to spur interest

▪ Schedule: Start date of late 2017 /early 2018 dependent on funding

▪ Project Cost: $55,000,000

Amount Source $12,500,000 State / Campus Pledge (debt) $12,500,000 College Pledge (debt) $30,000,000 Fundraising

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California State University, Chico

CAMPUS MAP Age of Campus Building Legend:

Ower 40 y ears

lO to 39 years Less th an 10 years

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GSF - Total 3,282,107

452,089

1,105,765 1,724,253

Less than 10 Years 10 to 39 Years 40 Plus Years

Facility Age Less than 10

Years 10 to 39 Years

40 Plus Years Total

GSF 452,089 1,105,765 1,724,253 3,282,107 State 231,869 511,069 1,323,238 2,066,176 Non-State 220,220 594,696 401,015 1,215,931

Occupancy (Fall 2015) Full-Time Equivalent Students 16,140 Full-Time Equivalent Faculty 966 Total Occupancy 17,106

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