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UMED - Maharashtra State Rural Livelihoods Mission (MSRLM),

Rural Development Department Government of Maharashtra

DRAFT TERMS OF REFERENCE Financial Management, Procurement and Technical Support Consultant (FMTSC)

1. Introduction

Maharashtra State Rural Livelihoods Mission (MSRLM) is an independent and autonomous

institution registered society under the Societies Registration Act 1860. Maharashtra State

Rural Livelihoods Mission is implementing National Rural Livelihoods Mission (NRLM).A special

component under National Rural Livelihoods Mission is National Rural Livelihoods Project

(NRLP), which is funded jointly by Government of India, IDA& Government of Maharashtra.

Mission

To reduce poverty by enabling the poor households to access gainful self-employment

and skilled wage employment opportunities, resulting in appreciable improvement in their

livelihoods on a sustainable basis, through building strong grassroots institutions of the poor."

Mission Scope & Components

Initially, it was envisaged that the Mission, to be implemented over a period of 5 years, will

support and Strengthen the Community Based Organizations i.g. Federations, Producer

Organizations, SHGs. The NRLM will be implemented in select areas in an intensive manner and

adopting saturation approach the entire state will be covered intensively in phased manner

over 5-7 years. In the remaining areas less intensive approach for implementing the Mission will

be adopted.

The four broad components of the Mission are:

Component under NRLP Component under other NRLM

Project Management units at state, Districts and Block levels

Institution Building and capacity Building

Institution Building and capacity Building Revolving Fund

Community Investment Support Capital / Interest Subsidy

Special Programs Infrastructure and Marketing

--- Administration

National Rural Livelihood Project (NRLP)

The Project shall be implemented in a phased manner. For the initial launching of the mission a

total of ten (10) districts viz. Gadchiroli, Wardha, Yeotmal, Osmanabad, Jalna, Ratnagiri,

Nandurbar, Solapur, Thane & Gondia & 36 blocks within these 10 districts have been identified

as the pilot districts for the National Rural Livelihood Project (NRLP) which are also called as

intensive block (36 Blocks)

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National Rural Livelihood Mission (NRLM)

Out of 33 rural districts of Maharashtra, in 315 blocks and 23 districts NRLM was implemented

in non-intensive manner for 2013-14.

2. Implementation Arrangements

The overall responsibility for Mission implementation and coordination would rest with

the Maharashtra State Rural Livelihoods Mission (MSRLM) which has been established to

implement the Mission in the state. The General Body of the MSRLM is chaired by the

Honorable Chief Minister to Govt. of Maharashtra. Governing Body of the MSRLM is chaired by

the Honorable Minister for Rural Development to Govt. of Maharashtra. Executive Committee

(EC) of the MSRLM is chaired by the Honorable Secretary Rural Development and Water

Conservation Department, Govt. of Maharashtra.EC review Mission progress and provides

strategic directions, guidance on policy matters and resolve conflicts, amongst the

implementing agencies. Funds will flow from the GoI Finance Department to the SMMU

through a budgetary allocation for the Mission as a line item under the State budget. All

Mission components and sub-components are funded through the SMMU.

3. Need for the Financial Management & Technical Support Consultant

The need for the Financial Management, Procurement and Technical Support Consultant arises to initially provide support to the Mission regarding putting in place robust financial management mechanism during the initial years of project implementation. 4. Objective of Consultancy Assignment

The objective of the FMTSC assignment is to support overall level of management of MSRLM in general and finance and procurement cell in particular. FMTSC will help management in conducting different level financial help management and Accounting functions, Identifying critical deviations. Assist in smooth functioning of financial activities and factor responsible and facilitate project management in getting feedback from all levels to take appropriate decisions in course correction

5. Scope of Work:

The scope of work will include implementation support to Finance Team of State Mission Management Unit (SMMU) and DRDA, DMMU Following are the responsibilities of FMTSC in SMMU;

Key task and deliverables

I Ensure high standard of accounting and financial management system within the organization and facilitate computerized accounting through ‘Tally Package’ of accounting.

Ii Monitoring and facilitating in Rolling out & synchronization of the TALLY accounting system and Integration with CPSMS.

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Key task and deliverables

Iii Ensure functioning of the system and facilitate monthly / quarterly consolidation of the financial information from the computerized accounting system through Tally.

Iv Ensure maintenance of proper accounting practices as per the regulation of World Bank and project agreement as well as Accounting Standards applicable in India.

V Monitoring and facilitating in accounting process as per statutory requirement including Income tax, sales tax, service tax and filing of various statutory returns (like eTDS filling) on monthly/quarterly basis with issuance of certificate to concerned authority/ parties.

Vi Prepare annual project /mission financial statements such as receipt and payment statement, balance sheet, etc for the purpose of audit, and consolidation of DMMU,DRDA & SMMU project financial statements at the end of financial year.

vii Quarterly submission of management report which will also include various issues identified during the execution of the assignment.

viii FMTSC will be responsible for timely consolidation of compliances of statutory, Internal, AG Audit. FMTSC will guide MSRLM in preparing the Compliances.

ix Team leader, FMTSC will coordinate overall work of FMTSC in the mission and will responsible for timely submission of various reports.

x Work closely with HR & Finance Team of SMMU and DMMU to update EPF Account. Support through verification, entry, analysis, and consolidation of data pertaining to the EPF. Ensure all the required information for the quarterly and annual progress reporting are collected on time, as per the established format of EPFO

Following are the responsibilities of FMTSC in DRDA, DMMU;

Key task and deliverables

I Ensure high standard of accounting and financial management system within the organization and facilitate computerized accounting system through ‘Tally Package’ of accounting.

Ii Support in Rolling out & synchronization of the TALLY accounting system, after modification of the chart of accounts and integration with CPSMS.

Iii Ensure functioning of the system and facilitate monthly / quarterly consolidation of the financial information from the computerized accounting system through Tally.

Iv Ensure maintenance of proper accounting practices as per the regulation of World Bank and project agreement as well as Accounting Standards applicable in India.

V FMTSC will verify that statutory requirement including Income tax, sales tax, service tax and filing of various statutory returns (like eTDS filling) on monthly/quarterly basis with issuance of certificate to concerned authority/ parties.

vi Ensuring preparation of Bank Reconciliation Statement every month and reconcile it as per fund released.

vii Prepare annual project /mission financial statements such as receipt and payment statement, balance sheet, etc for the purpose of audit.

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Key task and deliverables

viii Preparation of monthly/quarterly SOE/IUFR in due time.

ix Coordinate in statutory, Internal, AG Audit. FMTSC will be responsible for timely submission of audit compliances.

x Work closely with HR & Finance Team of SMMU and DMMU to update EPF Account. Support through verification, entry, analysis, and consolidation of data pertaining to the EPF. Ensure all the required information for the quarterly and annual progress reporting are collected on time, as per the established format of EPFO

6. Role of Consultant (FMTSC) The role of FMTSC is to carry out the accounting and financial activities smoothly, implementation of proper systems and recommendation among all the levels of project financial system. The FMTSC will also assist the project at State, District Level on procurement. The team members of consultant will be stationed at State, District level as per the requirements on full time basis. 7. Schedule for completion of tasks at various levels

Key task and deliverables Frequency/Period

I Ensure high standard of accounting and financial management system within the organization.

Regular

Ii Support in Rolling out & synchronization of the TALLY accounting system to all the District level units after modification of the chart of accounts. Integration with CPSMS.

Once in a month trouble shooting support as per need

Iii Ensure functioning of the system and facilitate monthly / quarterly consolidation of the financial information from the computerized accounting system through Tally at and between SMMU, DMMU.

monthly / quarterly

Iv Ensure maintenance of proper accounting practices as per the regulation of World Bank and project agreement as well as Accounting Standards applicable in India.

Regular

V Support in accounting process as per statutory requirement including Income tax, sales tax, service tax and filing of various statutory returns (like eTDS filling) on monthly/quarterly basis with issuance of certificate to concerned authority/ parties.

Regular for invoicing and filling will be monthly/ quarterly

Vi Support in accounting and record keeping of EPF as per its regulation. As per requirement

vii Ensuring preparation of Bank Reconciliation Statement at all levels every month and reconcile it as per fund released.

Monthly

viii Assist in implementation and strengthening of fund flow system including electronic transfers from SMMU to DMMU and further to

As an when required

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Key task and deliverables Frequency/Period

Community Institutions.

Ix FMTSC will prepare annual project /mission financial statements such as receipt and payment statement, balance sheet, etc for the purpose of audit, and consolidation of DMMU & SMMU financial reports at the end of financial year.

At the end of Financial Year.

X Ensure preparation of monthly/quarterly SOE/IUFR of DMMU and SMMU and consolidation at state level on monthly / quarterly basis and submission to SMMU in due time.

Monthly / Quarterly

Xi Quarterly submission of management report which will also include various issues identified during the execution of the assignment.

Quarterly

xii FMTSC will guide office superintendent & Procurement officer (OSPO)/ Accounts officer (AO) in procurement of goods/civil work/consultancies at district level. FMTSC will also help in drafting of TOR’s related to Financial & Procurement Management at SMMU Level.

As an when required

xiii Assist in statutory, Internal, AG Audit. FMTSC will be responsible for timely submission of audit compliances.

As an when required

xiv Any other responsibility assigned by the SMMU from time to time which can be linked with the role of FMTSC

As an when required

xv Work closely with HR & Finance Team of SMMU and DMMU to update EPF Account. Support through verification, entry, analysis, and consolidation of data pertaining to the EPF. Ensure all the required information for the quarterly and annual progress reporting are collected on time, as per the established format of EPFO

Regular

8. Period of assignment

The services of the Consultant would be initially required for a period of one year starting from date of signing of the contract and would be renewed after assessing the pace of implementation, the project’s needs and performance of the consultant for further one year.

9. Data, services and facilities provided by the MSRLM 9.1 Financial data will be provided as per the needs and requirement. 9.2 Annual Action Plan, Procurement Manual, Financial Manual & SPIP will be provided by

MSRLM 9.3 Accounts, administrative and procurement staff of SMMU & DMMU of MSRLM, will

Support FMTSC. 9.4 Proper seating and filling arrangement, computer system will be made available. 9.5 No other facilities or input will be provided by SMMU or on its behalf. 9.6 EPF related data will be provided by HR

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10. Final output (i.e. reports etc) that will be required from the consultants. Reporting Requirement will be as per scope of works and Schedule for completion of

tasks. The agency would be required to submit a District wise report on quarterly basis in simple four- five pages covering the deliverables as indicated in the TOR and contract with highlighting the key findings and key actions recommended to the CEO at the state level.

11. Term of Payments

Remuneration will be Payable to agency in twelve equal installments in every second week of next month upon submission of certified daily dairies and invoice on the basis of actual manpower placed at different locations and delivery of output as per TOR. Reimbursement of TA/DA will be paid by MSRLM to FMTSC at actual basis (FMTSC will submit the proof of expenditure for any travel or site visit) subject to higher ceilings set in RFP on monthly/quarterly intervals.

12. Composition of review committee and review procedures to monitor consultants work

The FMTS Review committee at SMMU will keep a watch on the deliverables, of the assignments, take actions for the speedy settlement of the issues raised by consultant and timely follow up. Committee is set up under Chief Executive officer with following members.

SMMU Members Designation Representation

Chief Executive officer Chairman SRLM/State Govt.

COO & Additional Director Member SRLM/State Govt.

Under Secretary Member SRLM/State Govt.

Dy. Director –Finance and Accounts

Member SRLM/State Govt.

Senior Accounts Officer Member Secretary SRLM/State Govt.

Review will be done for the work performed by the FMTSC.

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13. List of key positions, whose CV and experience would be evaluated.

Sr. no

Key position Minimum Qualification and professional Experience desired

Area of Specific Expertise Desired and other terms

1 TEAM LEADER (1 Personnel) Financial management and technical support consultant (One) Positioned at State Level (SMMU-CBD Belapur)

1) Chartered accountant having at least 5 years of post qualification experience in respective fields (or equivalent). Specific experience in similar externally aided project is required and with proven track record in anchoring / conducting financial management and technical support consultancy.

2) Knowledge of Tally accounting packages.

Area of Specialization: Finance, Taxation, Technical and procurement in similar externally aided projects and government agencies. Other Terms: Work days required for the assignment are as follows *Home :- 5 Work Days *Field :- 5 Work Days

2 TEAM MEMBERS FOR NRLP DISTRICTS (6 Personnel) (For six Administrative Regions of Maharashtra i.e. Konkan, Pune, Nagpur, Aurangabad, Nasik, Amravati. Please refer Annex II Representative to financial management and technical support consultant.

Consultant has to provide technical support for both NRLP & NRLM funds; support will be in Ten Intensive (NRLP) Districts and Twenty three Non Intensive (NRLM) districts of above regions.

1) Chartered Accountant having knowledge of handling financial management, and technical support consultancy. She/he should have at least 3 years of experience in respective fields. Specific experience in similar externally aided project is desirable.

2) Specific experience in similar externally aided project is desirable.

3) Knowledge of Tally accounting packages.

Area of Specialization: Finance, Taxation, Technical and procurement in similar externally aided projects and government agencies. Other Terms: Work days required for the assignment are as follows #Home :- 5 Work Days #Field :- 15 Work Days

3 Account Assistants (6 Numbers)

One assistant is required for each region.

B.Com/CA (Inter) having 3 years experience in finance/Accounts. Knowledge of Tally accounting packages.

Area of Specialization: Finance, Taxation, Technical and procurement in similar externally aided

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Sr. no

Key position Minimum Qualification and professional Experience desired

Area of Specific Expertise Desired and other terms

projects and government agencies. Other Terms: Work days required for the assignment are as follows #Home :- 5 Work Days #Field :- 15Work Days

* Home means consultants own office or premises. Field means working in SMMU # Home means consultants own office or premises. Field means working in various DMMU’s, DRDAs

14. Required Qualifications & Experience of Consultants for FMTSC: Qualifications & Experience of Consultants for FMTS is as follows:

a. The Firm must be Chartered Accountancy Firm empanelled with the Comptroller &

Auditor General of India.

b. Firm must have an Average Annual Turnover of Rs. 100.00 Lakhs during last three years

(2010-11, 2011-12, 2012-13)

c. Firm should have at least 10 years of experience of which at least 5 years of experience

should be of financial consultancy work of Central/state Government/externally aided

projects.

d. Firm should have successfully implemented at least one financial consultancy work of

Central/state Government/externally aided projects in Maharashtra.

e. The Chartered Accountancy firm shall have at least 14 of chartered accountants / CA

Partners to handle the FMTSC work. The break up details are (i) Partners of Firm i.e.

number of full time chartered accountant partners (ii) paid chartered accounts of firm

must be given in the annexure I

f. Consultant must submit the Annexure I information along with EOI.

---sd--- Deputy Director Finance & Accounts

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Annexure I Mandatory Information for of FMTS of Maharashtra State Livelihoods Mission Submission Requirements A - Consultant’s Company/Firm Profile:

1. Organizational: Provide a brief description of the background and organization of your firm/entity. The brief description should include ownership details, date and place of incorporation of the firm, objectives of the firm etc

Brief Data Sheet of CA Firm

Sl. No.

Particulars To be filled up by CA firms

1 Name of Firm

2 CAG Empanelment Number (Please attach Empanelment Certificate)

3 CAG Empanelment Year

4 Registration No. & Date: (Please attach Registration Certificate)

5 Year of incorporation

6 Total number of years of Experience from the incorporation of the Firm.

2. Financial: Provide previous three financial years turn over and net worth of the firm on the basis of the audited accounts of the previous three financial years as follows.

Particulars Amount in Lakh (INR)

Turnover2010-11

Turnover2011-12

Turnover2012-13

Average Annual Turnover for above three years

B - Consultant’s Experience

Financial Management / Accounting Management/ Technical Support consultancy

Assignments of Central/state Government/externally aided projects in Maharashtra. Information of at least last 10 years

Sl. No. Name of Assignment Type of Assignment Fees Received

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Financial Management / Accounting Management/ Technical Support consultancy Assignments of Government of India or Other State Government and Externally aided Projects (Excluding Maharashtra) Information of at least last 10 years

Sl. No. Name of Assignment Type of Assignment Fees Received

Key Staff Profile: A} Total Number of full time chartered accountants (partners with the firm)

S. No.

Name of Chartered accountant (Partner)

Education Total Years of Experience

B} Details of Paid Chartered accountants with the firm

Si. No.

Key member of the firm (Name / Position)

Education Total Years of Experience

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Annexure II Administrative Divisions in Maharashtra State

Division Non Intensive (NRLM) District (Having funds of NRLM only)

Intensive (NRLP) District (Having funds of NRLM/NRLM)

Nagpur 1. Nagpur 1. Gondia

2. Chandrapur 2. Gadchiroli

3. Bhandara 3. Wardha

Amravati 4. Akola 4. Yavatmal

5. Amravati

6. Washim

7. Hingoli

8. Buldhana

Aurangabad 9. Ahmednagar 5. Jalna

10. Nanded 6. Osmanabad

11. Parbhani

12. Hingoli

13. Beed

14. Latur

Konkan 15. Mumbai,(MSRLM State Mission Management Unit)

7. Ratnagiri

16. Raigad 8. Thane

17. Sindhudurg

Nashik 18. Nashik 9. Nandurbar

19. Dhule

20. Jalgaon

Pune 21. Pune 10. Solapur

22. Kolhapur

23. Satara

24. Sangli

---sd---

Deputy Director Finance & Accounts

REQUEST FOR EXPRESSIONS OF INTEREST (CONSULTING SERVICES– FIRMS SELECTION)

INDIA MAHARASHTRA STATE RURAL LIVELIHOODS MISSION (MSRLM) NATIONAL RURAL LIVELIHODS PROJECT (NRLP) Loan No./Credit No./Grant No.: 4978 IN Assignment Title: Financial Management, Procurement and Technical Support Consultant (FMTSC) Reference No.: PP/CON/FMTSC 1

1. The Government of India has launched the National Rural Livelihoods Mission (NRLM) under the Ministry of Rural Development (MoRD). The mission aims at creating efficient and effective institutional platforms of the rural poor enabling them to increase household income through sustainable livelihood enhancements and improved access to financial and selected public services. NRLM has set out with an agenda to reach out, and mobilize 7 crore BPL households, across 600 districts, 6000 blocks, 2.5 lakhs Gram Panchayats, 6 lakhs villages in the country, into self-managed SHGs and federated institutions and support them for livelihoods enhancement and income augmentation.

2. The Government of India has availed a credit from International Development Association (IDA), towards

the National Rural Livelihoods Project which aims to support the National Rural Livelihoods Mission under the Ministry of Rural Development, Government of India; and intends to apply part of the loan proceeds to make payments under the contract for the following services:

The consulting services (Financial Management, Procurement and Technical Support Consultant (FMTSC)) include following;

3. Need for the Financial Management & Technical Support Consultant The need for the Financial Management, Procurement and Technical Support Consultant arises to initially provide support to the Mission regarding putting in place robust financial management mechanism during the initial years of project implementation.

4. Objective of Consultancy Assignment The objective of the FMTSC assignment is to support overall level of management of MSRLM in general and finance and procurement cell in particular. FMTSC will help management in conducting different level financial help management and Accounting functions, Identifying critical deviations. Assist in smooth functioning of financial activities and factor responsible and facilitate project management in getting feedback from all levels to take appropriate decisions in course correction

5. Scope of Work The scope of work will include implementation support to Finance Team of State Mission Management Unit (SMMU) and DRDA, DMMU, for detailed scope please refer the TOR.

6. Period of assignment The services of the Consultant would be initially required for a period of one year starting from date of signing of the contract and would be renewed after assessing the pace of implementation, the project’s needs and performance of the consultant for further one year.

7. Invitation

The Maharashtra State Rural Livelihoods Mission (MSRLM) now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

Required Qualifications & Experience of Consultants for FMTSC: Firms fulfilling the following

criteria may apply:-

a. The Firm must be Chartered Accountancy Firm empanelled with the Comptroller & Auditor General of

India.

b. Firm must have an Average Annual Turnover of Rs. 100.00 Lakhs during last three years (2010-11,

2011-12, 2012-13)

c. Firm should have at least 10 years of experience of which at least 5 years of experience should be of

financial consultancy work of Central/state Government/externally aided projects.

d. Firm should have successfully implemented at least one financial consultancy work of Central/state

Government/externally aided projects in Maharashtra.

e. The Chartered Accountancy firm shall have at least 14 of chartered accountants / CA Partners to handle

the FMTSC work. The break up details are (i) Partners of Firm i.e. number of full time chartered

accountant partners (ii) paid chartered accounts of firm must be given in the annexure I

f. Consultant must submit the Annexure I information along with EOI.

8. "The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers “Consultants Selection Guidelines of the World Bank dated January 2011” (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest. " "The Guidelines are available at www.worldbank.org/procure."

9. Consultants may associate with other firms in the form of a joint venture or a sub consultancy to enhance

their qualifications.

10. A Consultant will be selected in accordance with the Quality and Cost Based Selection (QCBS) method set out in the Consultant Guidelines.

11. Further information can be obtained at the address below during office hours i.e. 10.00 to 17.00 hours.

12. Expressions of interest must be delivered in a written form to the address below (in person, or by post) by

23/5/2014 before 15.00 Hours (IST) ---sd---

Shravan Hardikar IAS,

Chief Executive Officer, Maharashtra State Rural Livelihoods Mission (MSRLM)

Office No. 101 & 102, Monarch Plaza, Plot No. 56, Sector 11, Belapur, Navi Mumbai,

Maharashtra, India. Pin Code : 400614 Phone:(+91) 022-27562554/52

E-Mail:procurement.msrlm@gmail.com