ULA Fall Workshop, 2002

Cataloging rule changes:Continuing Resources (AACR2 Chapter 12)

By Mavis Moltomavis.molto@usu.eduSponsored by Technical Services Roundtable

Acknowledgements

Information and slides for this presentation are based on a NASIG Workshop, Williamsburg, Virginia, June 21-22, 2002

– Transforming AACR2: Using the revised rules in chapters 9 and 12– Presenters:

Jean Hirons (CONSER Coordinator) Leslie Hawkins (CONSER Specialist) CONSER is a cooperative online serials cataloging program at

the Library of Congress that sets standards and creates bibliographic records and documentation for serials cataloging

Outline of Session

I Sources of information on AACR2 changes

II Concepts and definitions III Description of integrating resources IV Descriptive changes for serials:

Highlights V Major/minor changes: Highlights

I Sources of Information on AACR2 Changes

Documentation Training Web resources

Documentation

AACR2 2002 revision– Available in print

Week of September 23, 2002 (ALA) In loose-leaf format: 8 ½ x 11 pages (binder optional) Annual updates can be inserted

– Available on Cataloger’s Desktop (2002, issue 3)– Integrates all 1999 and 2001 Amendments and revisions approved

and finalized through 2002– Implementation of new changes at LC and CONSER: December 1,

2002 LCRI changes

– Available in print, fall 2002– Available on Cataloger’s Desktop (2002, issue 3)

Documentation (Cont.)

CONSER Cataloging Manual– New edition available this fall (LC CDS)

Print: mid-October Cataloger’s Desktop: mid-November

– New modules Continuing resources Integrating resources (summer 2003)

CONSER Editing Guide– Update available in late 2002/early 2003 (LC CDS)– Includes revised coding in 008/006 field– Later changes (not included yet)

Code i Repeatable 260 fields

Training

SCCTP (Serials Cataloging Cooperative Training Program) Workshops – Given by SCCTP-trained catalogers– Schedule: www.loc.gov/acq/conser/scctp

/home.html– Courses:

Basic Serials Cataloging Advanced Serials Cataloging (new) Integrating Resources Cataloging (new in spring 2003) Electronic Serials Cataloging

Web Resources

NASIG presentation: AACR2 changes (June 2002)– http://lcweb.loc.gov/acq/conser/aacr2002/A2slides.html

ALA presentation: AACR2 changes (June 2002)– http://www.ala.org/alcts/organization/ss/serialscat.html

CONSER/BIBCO presentation: Integrating resources (May 2002)

– http://www.loc.gov/catdir/pcc/bibco/irtrng702_files/v3_document.htm

II Concepts and definitions

Highlights – Chapter 12 Highlights – MARC 21 Finite vs. Continuing resources New concept: Integrating resource Serials vs. Integrating resources

Highlights – Chapter 12

New chapter title - Continuing Resources Rules cover

– Serials– Integrating resources (both continuing and finite)– Some other finite resources

Publications of limited-duration events Reprints of serials

– Electronic resources (also use Chapter 9) Rules are more complete

– Include former Rule Interpretations and CONSER practice– More recognition of cataloging from complete work

Areas will end with a rule for changes in that area

Highlights – MARC 21

Major changes planned for mid 2003– Bib level = “i” (Integrating resource)

Will use code “m” until “i” is implemented

– Repeatable 260 fields Fields 022, 222, 310, 321, 362 may be

implemented for books format (code m) in 2002 by OCLC (already in RLIN)

PCC is asking OCLC & RLG to implement other 008/006 coding for use prior to code i

New Concept: Integrating Resource

Definition of IR – A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole

Examples of IRs– Loose-leafs (updating)– Web sites (updating)– Databases (updating)

Types of IRs– Finite– Continuing (most IRs are continuing)

Finite vs. Continuing Resources

Finite resources – issued once or over time with a predetermined conclusion– Monographs– Finite integrating resources

Continuing resources – issued over time with no predetermined conclusion– Serials– Continuing integrating resources

Serials vs. Integrating Resources

Serials– Have discrete parts– Are described from the earliest issue– Cataloged according to successive entry conventions

New record is created when entry changes

Integrating resources– Parts do not remain discrete– Are described from the latest iteration or version– Cataloged according to integrating entry conventions (same

as latest entry but for non-serial resources) Same record is used, with changes shown in appropriate fields

III Description of Integrating Resources

AACR2 chapters to use “Integrated Entry” cataloging MARC coding for integrating resources

AACR2 Chapters to Use

Use Chapter 12 for all integrating resources Also use other chapters relevant to the

predominant type of resource content – Example:

Updating Web sites Use Chapters 12 and 9

“Integrating Entry” Cataloging

Existing bibliographic record is changed to describe current iteration of the resource

– Most areas of description based on latest iteration– Data elements of previous iterations entered in notes if

required or considered important (e.g., 247, 547) New bibliographic record is created only for certain

changes in edition, mergers, splits, or when there is a new work

– Changes in physical format are still under consideration Ongoing maintenance will be required for

bibliographic records of integrating resources

MARC Coding for Integrating Resources

Most integrating resources have predominantly textual content

Most will therefore have the same MARC coding as for continuing resources– Type of record = “a” (Language material)– Bibliographic level = “i” (Integrating resource)– 008 elements – same as for serials

IV Descriptive Changes for Serials: Highlights

Area 1: Title and statement of responsibility

Area 2: Edition statement Area 3: Numbering Area 4: Publishing statement Area 5: Physical description

Area 1: Title and Statement of Responsibility

1.1B1 Introductory words – Do not transcribe words that serve as an introduction and are not intended to be part of the title

– Example: Chief source: Disney presents Sleeping Beauty Title proper: Sleeping Beauty

12.1B2 Full form vs. acronym/initialism – When the title appears in full and in the form of an acronym or initialism in the chief source of information, choose the full form as the title proper

– What’s new: Exception removed to choose acronym when only form found elsewhere

Area 2: Edition Statement

12.2F1 Changes in the edition statement – If the change in edition statement includes a change in subject matter or a change in physical medium, make a new record– New Rule Interpretation (21.3B), will later be added

to AACR2R– What’s new: We’ve never made new records before

for changes in edition

Area 3: Numbering

12.3D1 No designation on first issue – “… give “[no. 1]” … or a chronological designation for the first issue or part, as appropriate.”

– What’s new: Ability to supply numbering or date 12.3G Changes in numbering – “If a new sequence

with the same system of numbering as before is not accompanied by wordings such as new series, supply [new ser.] or another appropriate term ….”

– What’s new: No more new records for numbering changes

Area 4: Publishing Statement

1.4D4 Publisher can no longer be abbreviated to “The Society,” The Dept.,” …” when given in statement of responsibility

– Reason: Need for searchability within publisher statements

1.4F8 Dates of publication – Don’t give dates of publication when first issue (or last) not in hand; optionally, supply the date

– LC will not follow the option (i.e., will not supply dates)– Previously encouraged to supply approximate dates

Area 4: Publishing Statement (cont.)

Don’t give ending punctuation when no $c– Example: Iowa City : $b D. Warren [no comma]

Don’t give incomplete brackets, even when field is not complete – Example: [1989]- not [1989-

Area 5: Physical Description

9.5B1 Extent of item (including specific material designation) for direct access e-resources – Optionally, use conventional terminology to record the specific format of the physical carrier – Example: 2 Photo CDs– Rule Interpretation: Apply the optional provision– CONSER practice: Differences in specific material

designation require new record (e.g., CD vs. DVD)

V Major/Minor Changes: Highlights

Terminology Basic principle Major changes – requiring a new record Minor changes – not requiring a new rec

Terminology

Major change – A change that requires a new record – Do not use “title change” to refer to a major change,

since not all major changes are title changes Minor change

– A change that may be recorded as a note or that may result in a change in the description (Integrating Resources), as considered important.

– If in doubt, consider the change to be minor.

Basic Principle

Only those changes indicating a new Work should result in a new Record

Major Changes – Requiring a New Record

Main entry changes Translated serial undergoes change in original

title Change in corporate body used as uniform title

qualifier Change in physical format Title proper – Major changes Edition statement – Major changes

Title Proper - Major Changes (Old Rules)

Change in 1st five words Change in meaning or subject Change in corporate body name

– Major name change – Different corporate body

Change of entire title from full form or acronym to the opposite

Edition Statement – Major Changes (New LCRI 21.3B)

If also a change in subject matter or physical format

Example: – North American ed.

changed to:

– North and Central American ed.

Minor Changes – Not Requiring a New Record

Title proper – Minor changes Numbering – Minor changes

Title Proper – Minor Changes (Old Rules)

Articles, prepositions, conjunctions added, deleted, changed

Punctuation changed Changed order of titles for titles in more than one language Words linking title to chronological designation added,

deleted, changed– Example: Tin changed to: Tin in [year]

Representation of words, unless entire title is changed from full form or acronym to the opposite

– Example: Fishery report changed to: Fisheries report Fluctuating titles

Title Proper – Minor Changes (New Rules)

Words indicating type of resource added, dropped or rearranged – Word “rearranged” will be in LCRI, later AACR2 21.2A2, cat. i– Example:

Outlook magazine– changed to:

Outlook

Words are added or deleted from a list, or order changed, with no significant subject change

– Example: Quarterly reports for the ports of Jenchuan, Cinnampo, Kunsan

– changed to: Quarterly reports for the ports of Chemulpo, Cinnampo, Kunsan

Title Proper – Minor Changes (New Rule)

Name of corporate body added or deleted anywhere [same body]; representation of body name changed [minor change]– Example:

Report of the Joint Committee on Printing– changed to:

JCP report

Numbering – Minor Changes (New Rule)

All changes in numbering are minor, even when numbering sequence repeats