uk association of preservation trusts midlands area meeting - 15 may 2015 how to make a compelling...
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UK Association of Preservation TrustsMidlands area meeting - 15 May 2015
How to Make a Compelling (First Round) Application
• Peter Morgan• Development Manager
What is heritage?
HLF’s Own Heritage
National Lottery
1994 to 2015
21 Years
Public and constituted
not-for-profit organisations
such as:
– Community or voluntary groups – Youth clubs or organisations – Charities or trusts– Faith organisations– Parish councils or local authorities
Also:– Private owners in cases of clear public
benefit (‘Our Heritage’ programme)
Who do we fund?
Our grant programmes:
Programme Grant Range Regional Budget 2015/16
Access to National Budget
Sharing Heritage
£3,000 to £10,000
£300,000 No
OurHeritage
£10,000 to £100,000
£2,100,000 No
Heritage Grants
Over £100,000 £8,400,000 For applications over £2m and for ‘cross territory’ projects
TOTAL £10,800,000
‘Open’ Grant Programmes (circa 75% of all grants)
Programme Grant Range Regional Budget 2015/16
Access to National Budget
First World War –Then & Now
£3,000 to £10,000
£400,000 No
Start-up Grants £3,000 to £10,000
From Sharing Heritage budget
No
Young Roots £10,000 to £50,000
£400,000 No
Grants for Places of Worship (GPOW)
£10,000 to £250,000
(£2,700,000) Yes
Heritage Enterprise
£100,000 to £5 million
From Heritage Grant Budget
For applications over £2m
Parks for People £100,000 to £5 million
Yes
Townscape Heritage
£100,000 to £2 million
Yes
Landscape Partnerships
£100,000 to £3 million
Yes
‘Targeted’ Grant Programmes (circa 25% of all grants)
Assessment Process
• Casework Manager allocates to a Grants Officer / Senior Grants Officer
• GO / SGO assesses application and drafts assessment report – sends to line manager
• Line manager checks, returns for editing or approves• Moderation meeting• Head of Region approves case paper• Case paper sent to Committee for West Midlands• Presentation to Committee who make decision at a
quarterly meeting• Approximately £2.1 million available at each meeting• If request >£2 million, Committee recommends,
Board decides.
Key Assessment Questions
A Strong Heritage Focus?
Or, is heritage just a feature of a project focusing primarily on something else?
• Arts• Regeneration• Training• Community Cohesion
• At risk e.g. danger of falling down, danger of being lost
• Anniversary, e.g Waterloo, Agincourt, Shakespeare, Capability Brown, Somme
• Lots of people / organisations behind the project (evidence, e.g. consultation, letters of support)
• Filling a gap in knowledge or provision• Way of engaging with new audiences• An innovative approach to a longstanding issue
Need, demand or opportunity? Answer to “why?” or “who cares?”
Will the project achieve HLF outcomes?
Outcomes for…
Heritage People Communities
•Better managed•In better condition•Better interpreted and explained•Identified/ recorded
•Developed skills•Learnt about heritage•Changed their attitudes and/or behaviour•Had an enjoyable experience•Volunteered time
•Environmental impacts will be reduced•More people and a wider range of people will have engaged with heritage•Your local area/ community will be a better place to live, work or visit•Your local economy will be boosted•Your organisation will be more resilient
Value for Money?
• Is the project well conceived? Options appraisal?
• Are the costs sensible? (not too much or too little).
• Are costs for ‘Activities’ included?• Plans for procurement?• Percentage grant request?• Non cash contributions, especially volunteer
time• Understanding of VAT implications
Delivery Risks?
• Sufficient money? Fundraising strategy?• Applicant’s track record and staff experience?• Organisational stability / fragility?• Credibility of delivery plan and timetable?• Good understanding of risks?• Certainty of costings?• Adequate contingency budget?
Sustainability Risks?
• Business Plan – long term sources of income?
• Costed management and maintenance plan?• Post project completion management
structure?• If recipient organisations ceases to exist, will
the project still provide
Be Clear About
• Project location. Maps or plans• Property ownership (appendix 2 of guidance )• Policy context / fit• Responsibility and accountability; who?• Timetable. Include project plan.• Cash flow (showing that project will not run
out of cash!)• Your understanding of the heritage (building),
or plans for how you will develop understanding (surveys and research)
1st Round Application
3 months assessment
Development Phase
Up to 24 months
2nd Round Application
3 months assessment
Two Round Application Process
Project ideas
Outline proposal
Refine & planning
Detailed proposals
Implement
Life of a project
DELIVERY&
Monitoring
Up to 5 Years
Heritage Grant – Guidance forFirst Round Applications
• Text directly pasted from Application Guidance
Capital work Outline proposals:
• An initial breakdown of the capital work you plan to deliver
• Plans for architectural elements up to and including RIBA work stage 1 (or old RIBA work stage B)*
• Plans for non-architectural elements, such as interpretation or digital outputs, at the equivalent of RIBA work stage 1 (or old RIBA work stage B)
Project Management
– Detailed information about the work you will do during your development phase
– Detailed information about how you will manage your development phase, including briefs for work to be undertaken by consultants and new job descriptions
– Detailed timetable for your development phase
– Outline information about how you will manage your delivery phase
– Outline timetable for delivery phase
Project Costs
• Detailed costs for your development phase• Outline costs for your delivery phase• Possible sources of partnership funding for
your delivery phase and/or a fundraising strategy for your development phase
BUT BEAR IN MIND
• Decision makers will be nervous if likelihood of grant uplift request between R1 and R2.
• Costs shown at R1, plus contingency, should be sufficient to complete the job.
• If costs increase between R1 and R2, do not assume that HLF can provide additional grant.
• Get advice - from us and from other organisations
• Read the guidance and supporting documents
• Demonstrate need or demand
• Achieve outcomes
• Have a realistic delivery plan
• Show value for money
• Be clear & check your application – avoid jargon and ask
someone to read your application form.
• Don’t start your project before we have assessed it
Top tips
Heritage Enterprise
£100k - £5m
“Historic buildings are the very places where
new ideas and new economic activity are
most likely to happen”
New ideas need old buildings
Economic growth and regeneration
Enterprising local communities
Conservation deficit: ‘bridging
the gap’
Conservation deficit
A - Existing value of historic building
+
B - Cost of capital project
-
C – Building’s post-project value
=
D – Conservation deficit
A + B – C = D
£25m annual targeted spend (from HG budget).
2013/14 - £28.2m to 11 projects
2014/15 - £28.4m to 12 projects (to Feb 2015)
Awards
Globe Theatre, Stockton £3.9m
Old Black Lion, Northampton £1.6m
Harland and Wolff Hotel, Belfast
£5m
Northern Counties, Derry £784k
Merkinch Welfare Hall, Inverness
£706k
Spanish City, Whitley Bay £3.5m
The Old Baths, Ashton £1.6m
Davidson Cottage Hospital £1m
Harvey's Foundry, Hayle £4m
Rubber Company, Edinburgh £4.9m
Back Green Bunkhouse, Portsoy
£878k
Ancoats Dispensary, Manchester
£4.5m
Blatches Farm Bakery, Essex £626k
Spurs Foundation, London £1.75m
Finsley Gate Canal, Burnley £2.3m
Heritage Enterprise – points to note
• Still quite new (no completed projects yet)
• Significantly different processes to Heritage Grants (including viability appraisal, development appraisal, use of professional advisors and conservation deficit)
• Some similarities with Townscape Heritage
• No ring fenced budget – HE competes with HG
Which Grant Programme?
Heritage Grant or Heritage Enterprise?
Some Comparisons between HG and HE
Heritage Grant Heritage Enterprise
Choice of outcomes Seven specified outcomes
Wide range of heritage Focus on buildings and local economy
Grant based on overall project costs
Grant based on conservation deficit
Can include commercial dimension
Must include commercial dimension
Any relevant partnership OK Commercial Partner encouraged
Long term ‘open access’ No open access requirement
Can include “full cost recovery” Can include developer’s profit
Rule of Thumb
If ambiguous as to which programme (HG or HE), apply under Heritage Grant.
how to apply
Step 1 – Read HE Application Guidance
Step 2 – Project enquiry form
You will need to
select the programme
under which you will apply
Liz Shaw (Monday – Wednesday)
0121 616 6879 [email protected]
Peter Morgan (Wednesday– Friday)
0121 616 6879 [email protected]
Catherine Kemp0121 616 6882 [email protected] Elise Turner0121 616 6870 [email protected]
Contact Us
Questions ?
