TYSL September 13, 2016 BOD Meeting

BOD Voting Members:

1. President Jay Anderson PRESENT 2. Secretary Mo Melanson PRESENT 3. Treasurer Jen Kennedy PRESENT 4. Registrar Laura Catanzano PRESENT 5. Travel 1 Mike Paige PRESENT 6. Travel 2 Jay Cohen ABSENT 7. U6 Karen Anderson PRESENT 8. U8 Krissy Naughton PRESENT 9. Purchasing Beth Cunningham PRESENT 10. Facilities Manny DeMatos PRESENT 11. Concessions 1 Carolyn Gaglione PRESENT 12. Referee Director Arnie Eskenas PRESENT 13. Player Development Mario Almeida PRESENT *late

BOD NonVoting Members

14. Goalkeeping Director Jay Anderson PRESENT BOD Vacant Positions

1. U4/U5 Director 2. Fundraising Director 3. Tournament Director 4. Concessions 2

BOD MEETING #: 3

MEETING DAY: Tuesday

MEETING DATE: 9/13/2016

MEETING TIME: 7:30 PM-10:00 PM

MEETING

LOCATION:

Wynn Middle School Library

FISCAL YEAR 2016-17

FACILITATOR Jay Anderson-President TYSL

TYSL September 13, 2016 BOD Meeting

TOPIC PRESENTER Discussion

Votes

1 Welcome/Call to Order

Jay Anderson Motion to open the meeting by Laua,

second by Krissy. All in favor. Meeting

opens.

2 PLAYER/MEMBER HEALTH AND SAFETY

A) Soccer Goal Safety: ALL soccer goals

(irrespective of size) shall be anchored or

counterweighted to reduce the risk of tipping from

human, environmental, engineering/manufacturing or

combined causes. No persons shall hang, swing or

climb on or from soccer goal frames or netting. All

goals 12’ X 6’ and larger not permanently anchored to

the ground should have, minimally, 2 sandbag

counterweights on them, preferably 3. The 6’ x 4’

goals need, minimally, 1 sandbag but 2 are

recommended. Please notify Manny Dematos

(Facilities Director) if sandbags are

damaged/compromised or missing. Directors, coaches

and parents/guardians should consider it a top priority

to stop any person from climbing on the soccer goals.

This includes pausing a training session to address the

issue if it happening on another field. Goal post

tipping is the most significantly dangerous scenario

facing youth soccer organizations. Treat it with the

seriousness it deserves. See CBS News article;

http://www.cbsnews.com/news/soccer-goals-pose-un

expected-risk/

B) Lower Field Kick Board: The kick board located

along the railroad track side of the Lower Complex has

fallen into a significant state of disrepair. The fascia

boards are rotted and many gaps have appeared

where the wood has rotted/fallen away. The structure

is wobbly and the structural nature of the system is

now compromised. Jagged wood and protruding nails

are a safety hazard. In addition, it has become home

to stinging insects such as yellow jackets and brown

Jay Anderson

Jay Anderson

Manny

Dematos

We need to make sure coaches are

securing nets and kids aren’t hanging,

swinging or climbing on the nets.

Motion to remove the lower field kick

board , second by Manny. All in favor.

Motion passes.

Motion to remove the upper field

board by Manny, second by Laura. All

in favor. Motion passes.

10-0

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TYSL September 13, 2016 BOD Meeting

hornets. In short this structure is both dangerous and

an eyesore. (See Fig. 1 )

Recommendation-As kickboards are rarely

incorporated into any form of modern training, I

recommend that the Lower Complex kickboard be

demolished (as opposed to repair) and that the area be

returned to natural state. The kickboard will not be

replaced.

3 PROCEDURAL

Ratification of Prior Meeting Minutes*: TYSL BOD shall

make a motion and vote to ratify the Meeting Minutes of

the 2016 August BOD Meeting.

*Minutes distributed for review, comment and correction

prior to BOD Meeting

Jay Anderson

Mo

Melanson

Motion by Laura to pass minutes from

8/9/16, second by Mike. 9 in favor, 1

abstain, 0 against.

9-1-0

4 PROCEDURAL

Nominate and Elect TYSL Open BOD Positions: TYSL BOD

shall make a motion to nominate from the list of candidates

expressing interest in the positions and shall subsequently

vote to elect/confirm the nominees. The TYSL Secretary

shall read aloud the candidates for nomination for each

position. Nomination and Vote shall follow.

Open Positions:

· U4/U5 Age Director

· Fundraising Director

· Tournament Director

· Concessions 2

Jay Anderson

Mo

Melanson

As an article in the newsletter, and on

FB, open positions will be noted. U4/U5

age director, fundraising director,

tournament director, associate

concessions director.

3 OLD BUSINESS

Action Log Review:

Jay Anderson Beth has ideas to address the field

marker numbers. Vinyl banners could

be a possible solution. We have

collected information for multiple

vendors. Beth will look into getting

them before the weekend.

TYSL September 13, 2016 BOD Meeting

5 OPERATIONAL

Frasca Soccer Complex Front Entry Gate Management:

A) Manny to review the standard operating procedure

re: the Frasca Front Entry Gate. This includes weeknight

opening time, weeknight closing time, who opens/closes on

weeknights and procedure for re-accessing the facility after

the front gate has been closed for the evening.

B) Jay to repeat call for volunteers to open Frasca

Front Gate on Saturday mornings for Fall 2016 season.

Presently, we need 2 volunteers the following Saturday

morning sets: 10/1 & 10/8; 10/29 & 11/5

Manny

DeMatos

Jay Anderson

Any board member can access the field

at any time. Gate is opened 4:15/4:30

and locked around 7:30. Please let

Manny know if a board member needs

to get in outside of hours.

6 OPERATIONAL (KN & KA)

In-Town Program:

A) General Update

B) Roster Size

C) Late Registrations

Krissy

Naughton

Karen

Anderson

Update on programs. Discussion of

roster size and large amount of late

registrations. Spring registration opens

in October. Restricted by coach

commitments.

Mo A. From challenger sports is offering

a mini kickers program that could work

with our league.

Methuen has 130+ kids in the mini

kicker program. We will contact the

president of Methuen Youth Soccer and

find out how it is working in Methuen to

determine if it is a worthwhile

opportunity.

7 OPERATIONAL (CG)

TYSL-branded SpiritWear Program: Carolyn to present the

merchandising strategy for the new TYSL apparel program.

This includes items to be offered and transaction methods.

Carolyn

Gaglione

Have researched 4 companies to run

sportswear for. Recommendation is to

work with Challenger Teamwear

division. Online store, selected items,

they will come to the field on a

Friday/Saturday and sell items. Tshirts,

sweatshirts, backpack, track suit, etc.

Headbands, hats, baseball caps and

umbrellas can be sold in the snack

shack.

Motion by Arnie to make the logo with

the royal blue text as our official logo.

Second by Manny. All in favor. Motion

passes.

10-0

TYSL September 13, 2016 BOD Meeting

OPERATIONAL (JA & MA)

Player Development:

A) Fall 2016 Goalkeeper Academy will run on Friday

nights 9/30-10/21 (75 minutes/session) Lower U12 for U10

& U12 Boys and Girls. Open for 16 players.

B) Challenger Sports Foot Skills and Coach visitations

fall 2016

Jay Anderson

Mario

Almeida

Registration for goalkeeping academy

will be up and running this week.

Foot skills schedule is locked in, will

publicize on the website and FB page.

Team visitations schedule is out to the

coaches.

8 ADMINISTRATIVE (LC)

Registration Process:

A) Potential elimination of payment by check and full

conversion to electronic payments

B) Discussion regarding timeline/deadline to apply Late

Fees for u16 & U18 registration.

Laura

Catanzano

Motion by Laura to move to online

registration only for spring registration

payment. Second by Manny. 10 in favor,

1 opposed. Motion passes.

Travel registration is month of October

(including U16 and U18)

9 ADMINISTRATIVE (JK)

Financial:

A) Budget Status Report Review: Treasurer will review

budget status for all Opex GL’s in the new simplified format

B) Asset Disposition/Liquidation: We will be writing off

and liquidating idle assets over the next few weeks.

Jen Kennedy

and the BOD

Budget is presented by budgeted

accounts. Very user friendly.

Financial statements will be reviewed

quarterly.

11 ADMINISTRATIVE (KA)

Refund Request:

A) An In-Town U6 parent has requested a refund of

registration fees due to a practice night conflict with their

child’ flag football team (Reference Exhibit A ). Grant of

refund in this circumstance is not authorized by the TYSL

Refund Policy. B) A Travel Team parent has requested a refund for

their 2 two children who were voluntarily withdrawn from

TYSL after roster formation. Decision to withdraw was for

“personal family reasons” according to parent (Reference

Exhibit B ). Grant of refund in this circumstance is not

authorized by the TYSL Refund Policy.

Karen

Anderson

Mike Paige

Refund A - motion to approve the

refund, second by Laura. 0 in favor, 11

against. Motion denied.

Refund B - Not supported by the

refund policy. Motion to approve the

refund by Arnie, second by Laura. 0 in

favor, 11 against. Motion denied.

0-11

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TYSL September 13, 2016 BOD Meeting

A proposal to refund the aforementioned registration fees

must be motioned and a vote taken to approve or deny the

grant of refund as an exception to the TYSL Refund Policy.

11 ADMINISTRATIVE (MM)

Facebook/Social Media Administrator Responsibility &

Social Media Policy Proposal Final

Mo

Melanson

Motion to accept the social media

policy by Beth, second by Carolyn. All

in favor. Motion passes.

11-0

12 ADMINISTRATIVE (JA)

Remaining One-on-Ones with Jay:

Arnie (Referee Director) 9/14/16

Mario (Player & Coach Development Director)

TBD-Mario to propose date (Invitation sent)

Beth (Purchasing Director)

TBD-Beth to propose date (Invitation sent)

Mike (Travel Director-Girls)

TBD-No invite sent as of 9/13/16

Jay C. (Travel Director Boys)

TBD-No invite sent as of 9/13/16

Jay Anderson As stated

13 LIGHTNING ROUND

Player/Coach Development - Revolution night for the

spring.

Goalkeeping Development

Travel Program

In-Town Program

Referee - 4 new certified referees. Clinic has been run for

new referees. Fee has increased per Middlesex.

Registrar

Treasurer

Facilities - Still have to wash nets, tear down kick boards

and paint the snack shack.

Purchasing - ordered game balls, equipment bag needs to

be turned in, excess equipment will be put away for the

swap.

Concessions - volunteers are scarce, email to coaches to

advertise for help. Elks soccer shoot out fliers to be

distributed.

Fundraising

TYSL September 13, 2016 BOD Meeting

Tournament

Webmaster - formulating a list

Secretary - send me a picture to my email of a headshot

for the webpage, need material for the newsletters, please

email me anything you want on the FB page.

President

Close of meeting Motion to close the meeting by Laura,

second by Manny. All in favor. Meeting

closes at 10:00pm

11-0