txeis test scores training guide 2.0.0000 · web viewthe ap dialog box is displayed. in the ap...

1.4.0002 Test Scores

ContentsIntroduction..................................................................................................................................3

Main Menu..................................................................................................................................3

Change School Year and Campus.............................................................................................3

Change Application....................................................................................................................4

Exit Application...........................................................................................................................4

Online Help.................................................................................................................................4

System Requirements and Browser Settings.............................................................................4

ADA Compliance........................................................................................................................4

Known Issues.............................................................................................................................5

Maintenance.................................................................................................................................7Directory - Test Scores...............................................................................................................7

Individual Maintenance...............................................................................................................8

ACT........................................................................................................................................8

ACT PLAN............................................................................................................................12

AP.........................................................................................................................................15

EOC......................................................................................................................................21

EOC English Trans...............................................................................................................27

ITBS......................................................................................................................................30

PRECODE............................................................................................................................35

PSAT....................................................................................................................................36

SAT.......................................................................................................................................39

SDAA II.................................................................................................................................42

STAAR 3-8...........................................................................................................................46

TAKS....................................................................................................................................52

TELPAS................................................................................................................................59

Utilities........................................................................................................................................69Import Test Scores...................................................................................................................69

Reports.......................................................................................................................................73Test Scores..............................................................................................................................73

Create Test Scores Report......................................................................................................77

Sorting and Filtering.................................................................................................................79

TxEIS 1


Introduction TxEIS Test Scores is an application within the TxEIS Student system that allows you to view and maintain student test score information throughout the year, including TAKS, PSAT, ACT, SAT, SDAA II, TELPAS, STAAR 3-8, EOC, AP, and ITBS. The test score data is maintained over time, so test score information from previous years remains available.

MAIN MENUThe Test Scores main menu includes the current application version; options to change to a different application, exit the current application, and view online Help; and several menu options to utilize the Test Scores application.

CHANGE SCHOOL YEAR AND CAMPUSThe Change button allows you to access Test Scores data for another school year and campus.

■ When you click Change, the School Year and Campus fields become enabled, allowing you to select another school year and campus.

■ Click Apply to apply the changes. You can only select campuses to which you have been granted access.

TxEIS 2


CHANGE APPLICATIONThe Change Application link allows you to open another TxEIS application in a separate browser.

EXIT APPLICATIONThe Exit Application link allows you to close the Test Scores application. Click Exit Application to close the Test Scores application window. The Application Directory is displayed.

ONLINE HELPThe TxEIS Student system is constantly changing to meet ongoing state-mandated requirements and the needs of the school districts. With every system change that occurs, the online Help system is immediately updated to reflect the change.

Click the Help button in the upper-right corner of the application page for information about the individual fields on the pages. This ensures that you will be accessing the most up-to-date information for every field in the application.

SYSTEM REQUIREMENTS AND BROWSER SETTINGSPeriodically ensure that your system and browser settings meet the minimum requirements. For information about system requirements and recommended browser settings, see the System Requirements page found on the Contents tab of the online Help system.

ADA COMPLIANCEThe TxEIS Test Scores application adheres to accessibility standards in order to comply with the American with Disabilities Act (ADA) Section 508. For more information, see the ADA Compatibility page found in the Contents tab of the online Help system under Helpful Tips.

TxEIS 3

Test Scores 2.0.0000

KNOWN ISSUESA list of known issues for TxEIS and txSuite is available on the SharePoint Web site. From the Home tab, select Documents > Releases and Updates > TxEIS to access the Known Issues document.

4 TxEIS


TxEIS 5


Maintenance

DIRECTORY - TEST SCORESThe Directory page in Test Scores is used to retrieve student records in the Test Scores application if you do not know the student ID. The page is accessed from the Test Scores maintenance pages.

To find a student:

1. You can search for a student by last and/or first name. Other options allow you to narrow the search further. Enter data in any or all of the following fields:

● In the Last Name field, type all or part of the student’s last name. For example, you can type sm to find all students whose last name begins with Sm. You can type up to 25 characters.

● In the First Name field, type all or part of the student’s first name. For example, you can type jo to find all students whose first name begins with Jo. You can type up to 17 characters.

● The Campus ID field displays the campus ID to which you are logged on. You can type another campus ID for which you have access. The campus ID must be three digits.

● In the Grade Level field, type a grade level to narrow the search to one grade level. The grade level must be two characters.

● The Active Code field indicates the status of the student records. The field is set to 1 (Active) by default. If necessary, you can type another code.

● Select ACT, ACT Plan, AP, EOC, EOC English Trans, ITBS, PSAT, SAT, SDAA, STAAR 3-8, TAKS, or TELPAS to limit the search to only students who have records for these tests.

2. Click Search. The students who meet the criteria entered are displayed.

● You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.

6 TxEIS


● If more students are retrieved than can be displayed on one page, you can page through the list.

3. When you locate the student you want to retrieve, click the student ID. The student’s information is displayed on the page from which you accessed the directory.

4. Click Cancel to return to the previous page without selecting a student.

INDIVIDUAL MAINTENANCETo retrieve a student:

1. To view a student’s records, select the student in one of the following ways:

● In the Student ID field, type the student ID. Leading zeros are not required.

● In the Student Name autosuggest field, begin typing the student’s name in one of the following formats:

□ Last name, comma, first name

□ Last name initial, comma, first name initial

As you begin typing the name, a drop-down list displays students whose names match the letters you have typed. The drop-down list also displays student IDs. From the drop-down list you can select the student.

2. Click Retrieve. The student’s grade level, date of birth, sex, and last four digits of the SSN, status, and TX Unique Student ID are displayed.

Note: Students who have status codes of 4 or 5 will not be retrieved and an error message will display.

ACTACT

The ACT page allows you to view and update a student’s ACT data. Alternatively, you can use the Import Test Scores utility to import ACT test data.

Maintenance > Individual Maintenance > ACT

TxEIS 7


1. Under TESTS on the left side of the page, click ACT to retrieve the student’s existing ACT test data to the right side of the page.

2. Click +Add to add an ACT record for the student. The ACT dialog box is displayed.

● In the Admin Dt field, type the date that the test was administered in the MMYYYY

format. The administration date must be the current month and year, or prior.

● In the Ed Level field, type the student’s education level. Valid education levels are 07-15, where 07 includes grades 6 and 7, 13 is a high school graduate, 14 is a college student, and 15 is other.

● In the Test Loc field, type D - DANTES (military base), F - International Test Center (outside U.S., U.S. territories, Puerto Rico, or Canada), S - State (in-school testing or on a state test date), Z - School (testing not through national, international or state), or leave blank for the National Test Center.

● In the English Score field, type the score for the English portion of the ACT test. Valid scores are 01-36.

● In the Math Score field, type the score for the math portion of the ACT test. Valid scores are 01-36.

● In the Reading Score field, type the score for the reading portion of the ACT test. Valid scores are 01-36.

● In the Science Score field, type the score for the science portion of the ACT test. Valid scores are 01-36.

● The Total Score field automatically calculates the sum of the English, math, reading, and science scores. The field is read-only.

● In the Composite Score field, type the composite score for the ACT test. Valid scores are 01-36.

● In the Combined Eng/Wrt Score field, type the sum of the English and writing score. The field can be up to two digits.

● In the Writing Score field, type the sub score for the writing portion of the ACT test. Valid scores are 02-12.

● In the National Percentile fields, type the national percentage of college-bound students who are below the number in the Composite field. Valid percentages are 0-99.

8 TxEIS


3. Click OK to add the ACT data to the student’s record. The data is displayed in the grid.

4. Click Save to save the information.

5. To edit an ACT record, click . The ACT dialog box is displayed allowing you to update data.

● Update the fields as needed, click OK, and then click Save to save the changes. The

changes are displayed in displayed in the grid.

● Click Cancel to close the dialog box without making changes.

Notes:

● If the test file was imported, you cannot edit the record using . You can delete it.

● If the test was added manually, you can edit the record using .

TxEIS 9


6. To delete an ACT record, click . The row is shaded red to indicate that it will be deleted when the record is saved.

● You can select multiple rows to be deleted at the same time.

● Click Save. A message is displayed asking you to confirm that you want to delete the row.

● Click Yes to continue. The selected rows are deleted. Otherwise, click No.

10 TxEIS


ACT PLANACT PLAN

The ACT PLAN page allows you to view and update a student's ACT PLAN data. Alternatively, you can use the Import Test Scores utility to import ACT PLAN test data.

Maintenance > Individual Maintenance > ACT PLAN

1. Under Tests on the left side of the page, click ACT PLAN to retrieve the student’s existing ACT PLAN test data to the right side of the page.

2. Click +Add to add an ACT PLAN record for the student. The ACT PLAN dialog box is displayed.

● In the Test Dt field, type the date that the test was administered in the MMYYYY format. The test date must be the current month and year, or prior.

● In the Ed Level field, type the student’s educational level. Valid education levels are 07-15, where 07 includes grades 6 and 7, 13 is a high school graduate, 14 is a college student, and 15 is other.

● In the Test Loc field, type the six-digit county district number.

● In the Composite Score field, type the composite score for the ACT PLAN test. Valid scores are 01-32.

TxEIS 11


● In the English Score field, type the score for the English portion of the ACT PLAN test. Valid scores are 01-32.

● In the Math Score field, type the score for the math portion of the ACT PLAN test. Valid scores are 01-32.

● In the Reading Score field, type the score for the reading portion of the ACT PLAN test. Valid scores are 01-32.

● In the Science Score field, type the score for the science portion of the ACT PLAN test. Valid scores are 01-32.

● In the Usage Subscale Score field, type the score for the usage subsection (part of the English portion) of the ACT PLAN test. Valid scores are 01-16.

● In the Rhetorical Subscale Score field, type the score for the rhetorical subsection (part of the English portion) of the ACT PLAN test. Valid scores are 01-16.

● In the Pre-Algebra Subscale Score field, type the score for the pre-algebra subsection (part of the math portion) of the ACT PLAN test. Valid scores are 01-16.

● In the Geometry Subscale Score field, type the score for the pre-algebra subsection (part of the math portion) of the ACT PLAN test. Valid scores are 01-16.

● In the National Norms fields, type the national percentage of college-bound students who are below the number in the corresponding field. Valid percentages are 0-99.

3. Click OK to add the ACT PLAN data to the student's record. The data is displayed in the grid.


5. To edit an ACT PLAN record, click . A dialog box is displayed allowing you to update data.

● Update the fields as needed, click OK, and then click Save to save the changes. The changes are displayed in the grid.


Notes:



12 TxEIS


6. To delete an ACT PLAN record, click . The row is shaded red to indicate that it will be deleted when the record is saved.




TxEIS 13


APAP

The Advanced Placement (AP) page allows you to view and update a student’s advanced placement test data. Alternatively, you can use the Import Test Scores utility to import AP test data.

Maintenance > Individual Maintenance > AP

1. Click +Add to add an AP record for the student. The AP dialog box is displayed.

● In the AP Number field, type the advanced placement number. The field can be up to

eight digits.

● In the GRD Educational Level field, type or select the student’s educational level at the time the test was administered.

Valid education levels:

3 - < 9th Grade

4 - 9th grade

14 TxEIS


5 - 10th grade

6 - 11th grade

7 - 12th grade

8 - No longer in high school

11 - Unknown

● In the Admin Year field, type the year in which the test was administered. Use the YY format.

● In the Exam Code field, type or select the exam code that corresponds to the test subject.

Valid exam codes:

07 - United States History

13 - Art History

14 - Art: Studio Art - Drawing Portfolio

15 - Art: Studio Art - 2-D Design Portfolio

16 - Art: Studio Art - 3-D Design Portfolio

20 - Biology

25 - Chemistry

28 - Chinese Language and Culture

31 - Computer Science A

33 - Computer Science AB

34 - Microeconomics

35 - Macroeconomics

36 - English Language and Composition

37 - English Literature and Composition

40 - Environmental Science

43 - European History

48 - French Language and Culture

51 - French Literature

53 - Human Geography

55 - German Language and Culture

57 - United States Government and Politics

58 - Comparative Government and Politics

60 - Latin

61 - Latin Literature

62 - Italian Language and Culture

TxEIS 15


64 - Japanese Language and Culture

66 - Calculus AB

68 - Calculus BC

69 - Calculus BC: AB Subscore

75 - Music Theory

76 - Music Aural Subscore

77 - Music Non-Aural Subscore

78 - Physics B

80 - Physics C: Mechanics

82 - Physics C: Electricity and Magnetism

85 - Psychology

87 - Spanish Language

89 - Spanish Literature and Culture

90 - Statistics

● 93 - World HistoryIn the Exam Score field, type the student’s exam score. The field is one digit.

● In the Irregularity Code fields, type or select the code indicating the description of the irregularity that occurred during the exam.

Valid irregularity codes:

01 - Multiple events

02 - Score based on incomplete or otherwise irregular portfolio

03 - Exam administered late-exam materials delayed

04 - Student started exam late due to illness

05 - Student lost 10-30 minutes due to illness

06 - Student lost time due to illness

07 - Student lost more than 1 hour due to illness

11 - School reports certified disability

18 - Student reports being ill during exam

19 - School reported distraction during exam

20 - School reported undertiming of 5 minutes or less

22 - Score projected - 100% multiple-choice & written essay

24 - Score projected from free-response section

27 - Equation table not available-performance possibly affected

29 - Score projected from multiple-choice section

30 - Student started exam late

16 TxEIS


34 - School reported distraction during exam

37 - Portion of exam lost - score projected from remainder

38 - Media not scorable - score projected from remainder

39 - School started exam late

40 - School reported undertiming of more than 5 minutes

41 - Score projected based on speaking and essay parts

42 - Portion of exam unscorable - score projected from remainder

43 - School reported equipment problem during exam

44 - Score projected from multiple-choice section

49 - Score projected from free-response section/speaking part

51 - Score projected from free-response section

56 - Score projected from multiple-choice and free-resp. sections



60 - School reported overtiming of more than 10 minutes


63 - Part of tape not scorable - score projected from remainder

66 - School reported overtiming of more than 5 minutes

67 - Part of exam lost - 1 section retaken

68 - Part of exam lost - 1 section retaken in august


74 - Part of exam unscorable - 1 section retaken

78 - Score projected from 75% of exam

79 - Score projected from 80% of exam

80 - Score delayed - will be reported as soon as possible

81 - Score delayed - will be reported as soon as possible

82 - Score delayed -will be reported as soon as possible





87 - Score canceled due to missing portion of exam




TxEIS 17


91 - Score canceled due to missing portion of exam

92 - Score canceled


94 - Score canceled at student's request

95 - Second exam canceled-was not authorized

96 - In process - contact us if score not received by 9/1


98 - Score withheld on college report at student's request

● In the Class Section Cd field, type the class section code. The field is one character.

● Under Awards Information, type the Award Type and Award Year of up to six awards, where the award year is in the YY format.

Valid award types:

01 - AP Scholar

02 - AP Scholar with Honor

03 - AP Scholar with Distinction

04 - State AP Scholar

05 - National AP Scholar

06 - National AP Scholar (Canada)

07 - AP International Diploma

08 - DoDEA AP Scholar

09 - International AP Scholar

10 - AP Diploma

11 - AP International Diploma with Honors

12 - National AP Scholar (Bermuda)

● In the College Code field, type the college code. The field can be up to six characters.

● In the Date of Report field, type the date of the report in the MMDDYY format.

2. Click OK to add the AP data to the student’s record. The data is displayed in the grid.


18 TxEIS


4. To edit an AP record, click . The AP dialog box is displayed allowing you to update data.

Update the fields as needed, click OK, and then click Save to save the changes. The changes are displayed in the grid.

Notes:



5. To delete an AP record, click . The row is shaded red to indicate that it will be deleted when the record is saved.


TxEIS 19




EOCEOC

The End-of-Course (EOC) page allows you to view and update a student’s end-of-course test data. Alternatively, you can use the Import Test Scores utility to import EOC test data.

Maintenance > Individual Maintenance > EOC

1. Under TESTS on the left side of the page, click EOC to retrieve the student’s existing EOC test data to the right side of the page.

20 TxEIS


2. Click +Add to add an EOC record for the student. The EOC dialog box is displayed.

● In the EOC Type field, type or select the code indicating the type of EOC test

administered.

● In the Season field, type or select the code indicating the season the EOC test was administered.

● In the Admin Year field, type the year the test was administered in the YYYY format.

Note: A future date can be entered; however, it must be within the calendar years associated with the school year. For example, if you are entering data for the 2013-2014 school year, you can use any date within the 2013 or 2014 calendar year.

● In the Tst Grade Level field, type or select the student’s grade level at the time the test was administered.

● In the Cnty Dist Camp field, type the county-district number in which the test was administered. The field is nine digits.

● In the Substitute Assessment field, indicate whether the student took a substitute assessment that met the requirements for that substitute assessment to count as the graduation requirement for the EOC subject.

● In the Assessment Substituted field, indicate what substitute assessment met the requirement.

● Under Obj/Category, in the Score 1-7 fields, type the number of items correct for each objective. The fields can up to two digits. The Obj/Category 7 field only applies to Algebra II.

TxEIS 21


● In the Raw Score field, type the total number of correct items. The field can be up to two digits.

● In the Scale Score field, type the statistically-determined score. This field applies only to Algebra I and allows you to perform a comparison of test results over time and across different groups. The field can be up to four digits.

● In the Met Standard field, type or select Y (i.e., yes) or N (i.e. no) to indicate if the student met the standard. The field applies only to Algebra I.

● In the Commended Performance field type or select Y (i.e., yes) or N (i.e. no) to indicate if the student’s performance on the section of the test was commended. The field applies only to Algebra I.

● In the Score Code field, type or select the code indicating why a test section was not scored, if applicable. Select S if the test was scored. Press TAB, or click outside of the field to display the code description.

● In the Score Default field, type or select the code indicating the score code default, if applicable. Select 0 if the score code was not defaulted. Press TAB, or click outside of the field to display the code description.

● In the Test Admin Mode field, type or select the code indicating whether the test was administered online or on paper. Press TAB, or click outside of the field to display the code description.

● In the Test Version field, type or select S - STAAR, L - STAAR L, M - STAAR Modified, T - STAAR Alternate to indicate the test version administered. Leave blank for previous assessment results from 2011 or earlier. Press TAB, or click outside of the field to display the code description.

● In the Met TAKS Equiv Std field, type or select 1 (i.e., yes) or 0 (i.e., no) to indicate if the student met the TAKS equivalent standards.

● In the Progress Measure fields for Reading and Math, type or select 0 - Did Not Meet, 1 - Met, or 2 - Exceeded.

● Under Student Passing Standards, enter data in the following fields, as needed:

□ In the Level II field, type or select the code indicating the student’s level II passing standard.

□ In the Level III field, type or select the code indicating the student’s level III passing standard.

● Under Academic Performance Phase-in 1, enter data in the following fields, as needed:

□ In the Level I: Minimum field, type or select 1 - Yes or 0 - No to indicate if the student met the level I minimum academic performance at the phase-in 1 standard.

□ In the Level II: Satisfactory field, type or select 1 - Yes or 0 - No to indicate if the student met the level II satisfactory academic performance at the phase-in 1 standard.

● Under Academic Performance Recommended, enter data in the following fields, as needed:

22 TxEIS


□ In the Level I: Minimum field, type or select 1 - Yes or 0 - No to indicate if the student met the level I minimum academic performance at the recommended standard.

□ In the Level II: Satisfactory field, type or select 1 - Yes or 0 - No to indicate if the student met the level II satisfactory academic performance at the recommended standard.

● Under Student Academic Performance, enter data in the following fields, as needed:

□ In the Level I: Minimum field, type or select 1 - Yes or 0 - No to indicate if the minimum score was achieved at the student’s standard.

□ In the Level II: Satisfactory field, type or select 1 - Yes or 0 - No to indicate if the level II satisfactory academic performance was met at the student’s standard.

□ In the Level III: Advanced field, type or select 1 - Yes or 0 - No to indicate if the level III advanced academic performance was met at the student’s standard.

● Under Academic Performance Phase-in 2, enter data in the following fields, as needed:

□ In the Level I: Minimum field, type or select 1 - Yes or 0 - No to indicate if the student met the minimum academic performance at the phase-in 2 standard.

□ In the Level II: Satisfactory field, type or select 1 - Yes or 0 - No to indicate if the student met the level II satisfactory academic performance at the phase-in 2 standard.

● Under Advanced Academic Performance, enter data in the following fields, as needed:

□ In the Level III: Phase-in field, type or select 1 - Yes or 0 - No to indicate if the student met the level III advanced academic performance at the phase-in standard.

□ In the Level III: Recommended field, type or select 1 - Yes or 0 - No to indicate if the student met the level III advanced academic performance at the recommended standard.

Note: The Academic Performance fields should only be used for students who tested in 2012 or later.

3. Click OK to add the EOC data to the student’s record. The data is displayed in the grid.


TxEIS 23


5. To edit an EOC record, click . The EOC dialog box is displayed allowing you to update data.



Notes:

● If the EOC test score was imported, you can only edit the Substitute Assessment and Assessment Substituted fields for the record.

● If the test was added manually, you are able to edit the record using .

24 TxEIS


6. To delete an EOC record, click . The row is shaded red to indicate that it will be deleted when the record is saved.




TxEIS 25


EOC ENGLISH TRANSEOC ENGLISH TRANS

The EOC English Transition page allows you to view, add and update a student's EOC English Transition data. In the 2012-2013 school year, students took separate English Writing and English Reading EOC tests. Beginning in 2013-2014, these tests have been combined into a single English EOC exam. In order to facilitate the transition, the EOC English Transition was created. Students who passed either the reading or writing assessment for previous English I and/or II exams, met the minimum score on the other, and achieved at least a combined scale score of 3750, are given credit for the associated EOC test.

Note: If the combined total on the reading and writing assessments is less than 3750, the row will not save.

Maintenance > Individual Maintenance > EOC English Trans

1. Under TESTS on the left side of the page, click EOC English Trans to retrieve the student's existing EOC English Transition test data to the right side of the page.

2. Click +Add to add an EOC English Transition record for the student. The EOC English Transition dialog box is displayed.

● In the EOC Code field, select or type the code for which Reading and Writing will be substituted.

26 TxEIS


● For Reading and Writing:

□ In the Date field, type the date the test was taken.

□ In the Cnty Dist Campus field, type the county/district/campus number.

□ In the Scale Score field, type the scale score the student received on the Readingand Writing EOC tests.

● The scale scores will automatically be added in the Total field.

3. Click OK to add the EOC English Transition data to the student's record. The data is displayed in the grid.


5. To edit an EOC English Transition record, click . A dialog box is displayed allowing you to update data.



Notes:

● If the test file was imported, you cannot edit the record. You can delete it.

● If the test was added manually, you can edit the record.

6. To delete an EOC English Transition record, click . The row is shaded red to indicate that it will be deleted when the record is saved.


TxEIS 27




28 TxEIS


ITBSITBS

The Iowa Test of Basic Skills (ITBS) page allows you to view and update a student’s Iowa Test of Basic Skills test data. Alternatively, you can use the Import Test Scores utility to import ITBS test data. To prevent errors when importing data, you must use the file import Form RPC04.

Maintenance > Individual Maintenance > ITBS

1. Under TESTS on the left side of the page, click ITBS to retrieve the student’s existing ITBS test data to the right side of the page.

2. The ITBS Levels are displayed on the left side of the page. Click an ITBS Level to expand the drop down and view the available test options.

3. Each ITBS Level displays the student’s test score data by batteries (Core, Survey, and Composite), if applicable. The test score data is divided into subcategories at the Survey and Composite levels in which the student may have one or more test score records. An asterisk indicates existing test score data.

4. The student’s test score data is displayed in form view on the right side of the page and in grid view at the bottom of the page, according to your selection. The form view defaults to the first ITBS level in which the student has test score data. If more data is retrieved than can be viewed, you can scroll through the data.

TxEIS 29


5. Click +Add to add an ITBS record for the student. The ITBS dialog box is displayed according to the ITBS level and battery selected. A blank row is added to the grid, and the form view is cleared allowing you to enter the student’s test score data.

Notes: ● Core test score records do not exist for ITBS levels 5, 6, and 7.

● Survey test score records do not exist for ITBS levels 5 and 6.

● Composite test score records do not exist for ITBS level 5.

● The Core battery is not divided into subcategories; therefore, does not have individual tests associated.

● The Survey and Composite batteries are divided into subcategories (i.e., reading, language, mathematics, etc.), which may have individual tests associated.

● Under ITBS Levels 5-6, enter the applicable test score data for the following:

□ Level 6

○ Composite


□ Level 7

○ Survey

○ Composite

□ Level 8

○ Core

○ Survey

○ Composite

30 TxEIS



□ Level 9

○ Core

○ Survey

○ Composite

□ Level 10

○ Core

○ Survey

○ Composite

□ Level 11

○ Core

○ Survey

○ Composite


□ Level 12

○ Core

○ Survey

○ Composite

□ Level 13

○ Core

○ Survey

○ Composite

□ Level 14

○ Core

○ Survey

○ Composite


□ Level 15

○ Core

○ Composite

□ Level 16

○ Core

○ Composite

□ Level 17

○ Core

TxEIS 31


○ Composite


7. To edit an ITBS record, click . The row is highlighted blue to indicate the test record is active for editing. The fields in the form view are enabled allowing you to update data.

● Update the fields as needed, and then click Save to save the changes.

● The changes are displayed in the grid.

Notes:



32 TxEIS


8. To delete an ITBS record, click . The row is shaded red to indicate that it will be deleted when the record is saved.





● If a record was imported using the import utility, the data is read-only, and the record cannot be deleted.

TxEIS 33


PRECODEPRECODE

The PRECODE page allows you to view and update a student’s precode status information.

Note: When you change data on this page, the corresponding fields in Registration are simultaneously updated.

Maintenance > Individual Maintenance > PRECODE

9. Under TESTS on the left side of the page, click PRECODE to retrieve additional information to the right side of the page.

10. In the Precode Status fields, type or select the code to indicate the type of test the student is taking or whether the student is exempt from taking a particular test for any subject.

● If you select T: TAKS-Alt for one test, a message is displayed indicating that all codes must be set to T: TAKS-Alt.

● Click Yes to set all codes to T. Or, click No to close the dialog box and leave the codes unchanged.


34 TxEIS


PSATPSAT

The PSAT page allows you to view and update a student’s PSAT data. Alternatively, you can use the Import Test Scores utility to import PSAT test data.

Maintenance > Individual Maintenance > PSAT

12. Under TESTS on the left side of the page, click PSAT to retrieve the student’s existing PSAT test data to the right side of the page.

13. Click +Add to add a PSAT record for the student. The PSAT dialog box is displayed.

● In the Admin Dt field, type the year that the test was administered in the YYYY format.

The administration date must be the current year, or prior.

● In the Ed Level field, type the student’s education level.


0 - Unknown

1 - Not yet in 8th grade

2 - 8th grade

3 - 9th grade

TxEIS 35


4 - 10th grade

5 - 11th grade

6 - 12th grade

9 - No response

● In the Reading Score field, type the score for the critical reading portion of the PSAT test. Valid scores are 20-80.

● In the Math Score field, type the score for the math portion of the PSAT test. Valid scores are 20-80.

● In the Writing Score field, type the score for the writing portion of the PSAT test. Valid scores are 20-80.

● The Total Score field automatically calculates the sum of the reading, math, and writing scores. The field is read-only.

● In the National Percentile fields, type the national percentage of college-bound students who scored below the reading, math, and writing scores. Valid percentages are 01-99.

● In the State Percentile fields, type the state percentage of college-bound students who scored below the reading, math, and writing scores. Valid percentages are 01-99.

14. Click OK to add the PSAT data to the student’s record. The data is displayed in the grid.


16. To edit a PSAT record, click . The PSAT dialog box is displayed allowing you to update data.


changes are displayed in the grid.


Note: If the test file was imported, you cannot edit the record using . You can delete it.

36 TxEIS


17. If the test was added manually, you can edit the record using .To delete a PSAT record, click . The row is shaded red to indicate that it will be deleted when the record is saved.




TxEIS 37


SATSAT

The SAT page allows you to view and update a student’s SAT data. Alternatively, you can use the Import Test Scores utility to import SAT test data.

Maintenance > Individual Maintenance > SAT

18. Under TESTS on the left side of the page, click SAT to retrieve the student’s existing SAT

test data to the right side of the page.

19. Click +Add to add an SAT record for the student. The SAT dialog box is displayed.

● In the Admin Dt field, type the date that the test was administered in the MMDDYYYY

format. The administration date must be the current date, or prior.

● In the Ed Level field, type the student’s education level.


0 - Unknown

1 - Not yet in 8th grade

2 - 8th grade

3 - 9th grade

4 - 10th grade

38 TxEIS


5 - 11th grade

6 - 12th grade

7 - No longer in high school

9 - No response

● In the Reading Score field, type the score for the reading portion of the SAT test. Valid scores are 200-800.

● In the Math Score field, type the score for the math portion of the SAT test. Valid scores are 200-800.

● In the Writing Score field, type the score for the writing portion of the SAT test. Valid scores are 200-800.

● The Total Score field automatically calculates the sum of the reading, math, and writing scores. The field is read-only.

● In the Essay Score field, type the score for the essay portion of the SAT test. Valid scores are 00-12.

● In the Mc Score field, type the score for the multiple choice portion of the SAT test. Valid scores are 20-80.

● In the National Percentile fields, type the national percentage of college-bound students who scored below the reading, math, and writing scores. Valid percentages are 01-99.

● In the State Percentile fields, type the state percentage of college-bound students who scored below the reading, math, and writing scores. Valid percentages are 01-99.

20. Click OK to add the SAT data to the student’s record. The data is displayed in the grid.


22. To edit an SAT record, click . The SAT dialog box is displayed allowing you to update data.


changes are displayed in the grid.


Notes:

TxEIS 39




23. To delete an SAT record, click . The row is shaded red to indicate that it will be deleted when the record is saved.




40 TxEIS


SDAA IISDAA II

The State-Developed Alternative Assessment (SDAA) II page allows you to view and update a student’s SDAA II test data. SDAA II is a Texas Assessment of Knowledge and Skills (TAKS)-aligned assessment program that measures the academic progress of students in grade levels 3-10 who receive special education services and for whom the TAKS test is not an appropriate measure of academic progress, even with allowable accommodations. Like TAKS, SDAA II measures the degree to which students understand the Texas Essential Knowledge and Skills (TEKS) curriculum.

SDAA II includes the instructional levels of kindergarten through grade 10 and measures the TEKS curriculum. Students in grades 3-10 are assessed in reading/ELA and math at their appropriate instructional levels. Students in grades 4, 7, and 10 are assessed in writing and reading/ELA at their appropriate instructional levels.

Maintenance > Individual Maintenance > SDAA II

1. Under TESTS on the left side of the page, click SDAA II to retrieve the student’s existing SDAA II test data to the right side of the page.

2. Click Reading/ELA, Math, or Writing to expand the drop down and view the students existing test data for the selected subject.

TxEIS 41


3. Click +Add to add an SDAA II record for the student. The SDAA II dialog box is displayed.


format. The administration date must be the current month and year, or prior.

● In the Grd field, type or select the grade level of the student at the time the test was administered. Valid grade levels are 03-10 and ??, where ?? = Unknown grade.

● In the Scr Cd (score code) field for each subject, type or select the code indicating why a test section was not scored, if applicable.

Valid codes:

A - Absent

D - Did not process a document for this student and subject

L - Student is LEP-Exempt, do not score

O - Other (e.g., illness, cheating)

S - Score

X - Student is ARD-Exempt, do not score

● In the Met ARD Stnd (standard) field for each subject, type or select the code indicating if the student met the ARD expectations.

Valid codes:

0 - No

1 - Yes

● Under Reading/ELA and Math, in the Met Taks Stnd (standard) field, type or select the code indicating if the student met the TAKS equivalency standard.

Valid codes:

0 - No

1 - Yes

● In the Achv Lvl (achievement level) field for each subject, type or select the code indicating the achievement level reached by the student.

42 TxEIS


Valid codes:

1 - Achievement level I

2 - Achievement level II

3 - Achievement level III

● In the Raw Scr (score) field for each subject, type the number of correct items for each section of the test. The field can be up to two digits.

● Under Reading/ELA and Math, in the Wrtn Comp (written composition) fields, type or select the code indicating the student’s response on the written composition section of the reading/ELA and math tests.

Valid codes:

0 - Nonscorable response

1 - Ineffective response

2 - Somewhat effective response

3 - Generally effective response

4 - Highly effective response

4. Click OK to add the SDAA II data to the student’s record. The data is displayed in the grid under the applicable test subject.


6. To edit a SDAA II record, click . The SDAA II dialog box is displayed allowing you to update data.


changes are displayed in the grid under the applicable test subject.


Notes:



TxEIS 43


7. To delete a SDAA II record, click . The row is shaded red to indicate that it will be deleted when the record is saved.




44 TxEIS


STAAR 3-8STAAR 3-8

The STAAR 3-8 page allows you to view and update a student’s STAAR 3-8 test data. Alternatively, you can use the Import Test Scores utility to import STAAR 3-8 test data.

Maintenance > Individual Maintenance > STAAR 3-8

1. Under TESTS on the left side of the page, click STAAR 3-8 to retrieve the student’s existing STAAR 3-8 data to the right side of the page.

2. Click Reading/ELA, Math, Writing, Social Studies, or Science to expand the drop down and view the students existing test data for the selected subject.

TxEIS 45


3. Click +Add to add an STAAR 3-8 record for the student. The STAAR 3-8 dialog box is displayed.

● In the Admin Date field, type the date that the test was administered in the MMYYYY format. The administration date must be the current month and year, or prior.

● In the County Dist Campus field, type the county-district number in which the test was administered. The field is nine digits.

● In the Test Grade Level field, type or select the student’s grade level at the time the test was administered.

● In the Grade Level Enroll field, type or select the student’s currently enrolled grade level.

● In the Test Version field, type or select M - STAAR Modified, S - STAAR, T - STAAR Alternate to indicate the test version administered. Leave blank for previous assessment results.

● In the Score Code field for each subject, type or select the code indicating why a test section was not scored, if applicable. Select S if the test was scored.

● In the Score Default field for each subject, type or select the code indicating the score code default, if applicable. Select 0 if the score code was not defaulted.

● In the Raw Score field for each subject, type the total number of correct items. The field can be up to two digits.

46 TxEIS


● In the Scale Score field, type the statistically-determined score. The field can be up to four digits.

● In the Above Grade field for each test subject, type or select 1 (i.e., yes) or 0 (i.e., no) to indicate if the EOC test grade is above the grade for the test subject.

● In the Language Version field for each test subject, type or select E - English or S – Spanish to indicate the language the test was administered in. English is the only available language under Social Studies.

● In the Test Admin Mode field type or select O - Online or P - Paper.

● In the Progress Measure fields for Reading and Math, type or select 0 - Did Not Meet, 1 - Met, or 2 - Exceeded.Under Student Academic Performance, enter data in the following fields, as needed:

□ In the Level II: Satisfactory field for each test subject, type or select 1 - Yes or 0 - No to indicate if the level II satisfactory academic performance was met at the student’s standard.

□ In the Level III: Advanced field for each test subject, type or select 1 - Yes or 0 - No to indicate if the level III advanced academic performance was met at the student’s standard.

● Under Academic Performance Phase-in 1, in the Level II: Satisfactory field for each test subject, type or select 1 - Yes or 0 - No to indicate if the student met the level II satisfactory academic performance at the phase-in 1 standard.

● Under Academic Performance Phase-in 2, in the Level II: Satisfactory field for each test subject, type or select 1 - Yes or 0 - No to indicate if the student met the level II satisfactory academic performance at the phase-in 2 standard.

● Under Academic Perf Recommended, in the Level II: Satisfactory field for each test subject, type or select 1 - Yes or 0 - No to indicate if the student met the level II satisfactory academic performance at the recommended standard.

● For Reading and Math, under On Track to Pass, in the Phase-in 1, Phase-in 2, and Recommended fields type 1 - Yes or 0 - No to indicate if the student is on track to pass the target assessment at the phase-in 1, phase-in 2, and recommended standards.

Notes:

□ On Track to Pass will not be calculated if Progress Measure is not applicable for the students test.

TxEIS 47


□ On Track to Pass tables.

Math

Current Tested Grade Target Assessment

4 5

5 8

6 8

7 8

8 Algebra 1

Reading

Current Tested Grade Target Assessment

4 5

5 8

6 8

7 8

● In the Met TAKS Equiv Std field for Reading and Math, type or select 1 (i.e., yes) or 0 (i.e., no) to indicate if the student met the TAKS equivalent standards.

4. Click OK to add the STAAR 3-8 data to the student’s record. The data is displayed in the grid.


48 TxEIS


6. To edit a STAAR 3-8 record, click . The STAAR 3-8 dialog box is displayed allowing you to update data.



Notes:



TxEIS 49


7. To delete a STAAR 3-8 record, click . The row is shaded red to indicate that it will be deleted when the record is saved.




50 TxEIS


TAKSTAKS

The Texas Assessment of Knowledge and Skills (TAKS) page allows you to view and update a student’s TAKS data. Alternatively, you can use the Import Test Scores utility to import TAKS test data.

The TAKS tests are based on the state standards indicated in the Texas Essential Knowledge and Skills (TEKS) curriculum, and measure the degree to which students understand the curriculum.

Maintenance > Individual Maintenance > TAKS

1. Under TESTS on the left side of the page, click TAKS to retrieve the student’s existing TAKS test data to the right side of the page.

2. In the Mastery Dates fields, type the mastery dates for each subject. Use the MMYYYY format.


3. In the Exit Level Mastery Dates fields, type the exit level mastery dates for each subject. Use the MMYYYY format.


4. Click Reading/ELA, Math, Writing, Social Studies, or Science to expand the drop down and view the students existing test data for the selected subject.

TxEIS 51


5. Click +Add to add TAKS data for the student. The TAKS dialog box is displayed.

● In the Admin Dt field, type the date when the test was administered. Use the MMYYYY format. The administration date must be the current month and year, or prior.

● In the Grd field, type or select the student’s grade level at the time the test was administered. Valid grade levels are 03-14, where 14 is out of school.

● In the Test Ver field for each subject, type or select the code to indicate the test version administered.

Valid codes:

A - TAKS Accommodated

K - TAKS

L - LAT (not applicable for writing and social studies)

M - TAKS-M

T - TAKS-Alt

● In the Scr Cd (score code) field for each subject, type or select the code indicating the reason a test section was not scored, if applicable.

□ Reading/ELA

A - Absent

C - Student did not take the paper-version reading test and an online-version reading test for this student could not be matched to the student’s paper-version record

D - No information available for this subject (grades 3, 4, 5, 7, 8, 9, 10, and exit level)

G - Student information provided from TAKS-Alt

I - TAKS Inclusive (TAKS-I) test was administered (exit level primary)

L - Student is LEP exempt (grades 3-10)

52 TxEIS



P - Previously Met Standard (grades 3 and 5 and exit level retest administrations)

Q - Student did not take the TAKS reading test, do not score (grades 3 and 5 February and grades 4, 6, 7, and 8 April)

R - ARD Committee has determined after the April test administration that TAKS reading is not appropriate for the student (grades 3 and 5 June administration)

S - Score

T - A state-approved alternate assessment was administered instead of TAKS reading (grades 3 and 5 June administration)

W - Parental Waiver: Parent or guardian requested that a student not participate in the third TAKS reading test opportunity (grades 3 and 5 June administration)

X - Student is ARD exempt, do not score (exit level)

Y - Student did not take the English-version reading test, do not score (grades 4 and 6 April and grade 5 June)

Z - Student did not take the Spanish-version reading test, do not score (grades 4 and 6 April and grade 5 June)

* - No available information for the subject

□ Math

A - Absent

C - Student did not take the paper-version mathematics test and an online-version mathematics test for this student could not be matched to the student’s paper-version record

D - No information available for this subject (Grades 3, 4, 5, 7, 8, 9, 10, and exit level)


I - TAKS Inclusive (TAKS-I) test was administered (exit level primary)

L - Student is LEP exempt (Grades 3-10)


P - Previously Met Standard (Grade 5 and exit level retest administrations)

Q - Student did not take the TAKS mathematics test, do not score (Grades 4-8, 10 and exit level primary)

R - ARD Committee has determined that TAKS mathematics is not appropriate for the student (Grade 5 May and June administrations)

S - Score

T - A state-approved alternate assessment was administered instead of TAKS mathematics (Grade 5 June administration)

W - Parental Waiver: Parent or guardian requested that a student not participate in the third TAKS mathematics test opportunity (Grade 5 June administration)

X - Student is ARD exempt, do not score (exit level)

TxEIS 53


Y - Student did not take the English-version mathematics test, do not score (Grades 4 and 6 April and Grade 5 June)

Z - Student did not take the Spanish-version mathematics test, do not score (Grades 4 and 6 April and Grade 5 June)

* No available information for the subject

□ Writing

A - Absent

D - No information available for this subject


L - Student is LEP exempt


S - Score

□ Social Studies

A - Absent

C - Student did not take the paper-version social studies test and an online-version social studies test for this student could not be matched to the student’s paper-version record



I - TAKS Inclusive (TAKS-I) test was administered



P - Previously Met Standard (exit level)

Q - Student did not take the TAKS social studies test, do not score

S - Score

X - Student is ARD exempt, do not score


□ Science

A - Absent

C - Student did not take the paper-version science test and an online-version science test for this student could not be matched to the student’s paper-version record



I - TAKS Inclusive (TAKS-I) test was administered



54 TxEIS


P - Previously Met Standard (exit level)

Q - Student did not take the TAKS science test, do not score

S - Score

X - Student is ARD exempt, do not score


● In the Met Stnd field for each subject, type or select the code indicating if the student met the standard.

Valid codes:

0 - No

1 - Yes

? - Pending the history file update (exit level only)

● In the Raw Scr (score) field for each subject, type the number of correct items for each section of the test. The field can be up to two digits.

● In the Scal Scr (scale score) field for each subject, type the statistically-determined score. This field allows you to perform a comparison of test results over time and across different groups. The field can be up to four digits.

● Under Reading/ELA, in the Wrt Comp (written composition) field, type or select the code indicating the effectiveness of the student’s response on the written composition section of the reading/ELA test (grade level 10 and exit level).

Valid codes:






Note: If the test version is M: (TAKS-M) and the test administration date is between 2008 and 2012, the Wrt Comp (written composition) field codes are 0-4; however, only 0-3 are valid.

● In the Cmnd (commended performance) field for each subject, type or select the code indicating if the student’s performance on the test section was commended.

Valid codes:

0 - No

1 - Yes

● Under Reading/ELA and Math, in the THECB Stnd (Texas Higher Education Coordinating Board Standard) field, type or select the code indicating if the student met the THECB standard for higher education readiness.

Valid codes:

0 - No

TxEIS 55


1 - Yes

● Under Writing, in the Comp (composition) field, type or select the code indicating the effectiveness of the student’s response on the written composition section of the writing test.

Valid codes:






Note: The Writing fields are disabled if the test was administered in 2012.

6. Click OK to add the TAKS data to the student’s record. The data is displayed in the grid under the applicable test subject.


8. To edit a TAKS record, click . The TAKS dialog box is displayed allowing you to update data.


changes are displayed in the grid under the applicable test subject.

● Click Cancel to close the dialog box without making changes. Notes:



56 TxEIS


9. To delete a TAKS record, click . The row is shaded red to indicate that it will be deleted when the record is saved.




TELPASTELPAS

The Texas English Language Proficiency Assessment System (TELPAS) page allows you to view and update a student’s TELPAS data, which consists of the Texas Observation Protocols (TOP) and Reading Proficiency Tests in English (RPTE). TELPAS is an assessment program for students in Texas public schools who have limited English proficiency. Under the No Child Left Behind Act of 2001, Texas must assess English language learners annually in listening, speaking, reading, and writing. Students learning the English language begin participating in TELPAS in kindergarten and stop participating when their language proficiency assessment committee (LPAC) determines that they are proficient in the English language.

For students in kindergarten through grade 2, TELPAS consists of the TOP. For students in grades 3-12, TELPAS consists of the RPTE and the TOP. Both parts assess the progress that students are making in learning English.

TxEIS 57


Maintenance > Individual Maintenance > TELPAS

1. Under TESTS on the left side of the page, click TELPAS to retrieve the student’s existing TELPAS test data to the right side of the page.

2. Click +Add to add a TELPAS record for the student. The TELPAS dialog box is displayed.


format.

● In the Grd field, type or select the grade level of the student at the time the test was administered. Valid grade levels are K and 01-12.

● In the Orig Tst Dt (original test date) field, type the date that the test was originally administered in the MMYYYY format.

● In the Rd Scr Cd (reading score code) field, type or select the code indicating why the reading test was not scored, if applicable.

Valid codes:

A - Absent (Grades 3-12)

B - Score code was defaulted to “B” - see Reading Score Code Default values (Grades K-2)

E - Extenuating Circumstances, do not score (Grades K-2)

N - Not Tested: Second Semester Immigrant Non-English Reader (Grades 3-12)

58 TxEIS


O - Other (e.g., illness, cheating) (Grades 3-12)

S - Score

X - Student is ARD-Exempt, do not score

● In the Prof Beg Obj1-4 Crct fields, type the number of correct items for each of the four objectives at the beginning proficiency level.

● In the Prof Beg Ttl Crct field, type the total number of correct items at the beginning proficiency level.

● In the Prof Int Obj1-4 Crct fields, type the number of correct items for each of the four objectives at the intermediate proficiency level.

● In the Prof Int Ttl Crct field, type the total number of correct items at the intermediate proficiency level.

● In the Prof Adv Obj1-4 Crct fields, type the number of correct items for each of the four objectives at the advanced proficiency level.

● In the Prof Adv Ttl Crct field, type the total number of correct items at the advanced proficiency level.

● In the RPTE Raw Scr field, type the total number of correct items.

● In the RPTE Scl Scr field, type the statistically-determined score.

● In the Prof Rating field, type the proficiency rating.

Valid codes:

0 - No rating available (blank or double-gridded)

1 - Beginning

2 - Intermediate

3 - Advanced

4 - Advanced High

● In the Test Site field, type the campus in another district at which the student took the test. The field must be three digits.

● In the US Schl Yrs field, type or select the code indicating the years in which the student has attended schools in the US.

Valid codes:

S - First enrolled in U.S. schools in the 2nd semester of school year

F - First enrolled in U.S. schools in the 1st semester of school year

2 - Has been enrolled in U.S. schools for all or part(s) of 2 school years



5 - Has been enrolled in U.S. schools for all or part(s) of 5 or more school years

● In the Lrg Print Adm field, type or select the code indicating if the test was administered in large print.

TxEIS 59


Valid codes:

0 - No

1 - Yes

● In the RPTE Eco Disadv field, type or select the code indicating the student’s economic disadvantage status.

Valid codes:

0 - Not identified as economically disadvantaged

1 - Eligible for free meals under the National School Lunch and Child Nutrition Program

2 - Eligible for reduced-price meals under the National School Lunch and Child Nutrition Program

9 - Other economic disadvantages

● In the RPTE Title 1 field, type or select the code indicating the student’s Title I, Part A status.

Valid codes:

0 - Student does not currently participate in and has not previously participated in program at current campus

6 - Student attends campus with school-wide program

7 - Student participates in program at targeted assistance school

8 - Student is previous participant in program at targeted assistance school (not a current participant)

9 - Student does not attend a Title I, Part A school but receives Title I, Part A services because the student is homeless

● In the RPTE Migrant field, type or select the code indicating if the student has been identified as a migrant student.

Valid codes:

0 - No

1 - Yes

● In the RPTE Bil field, type or select the code indicating the student’s participation in a bilingual program.

Valid codes:

0 - The student is not participating in a state-approved full bilingual program.

1 - The student is participating in a state-approved full bilingual program.

● In the RPTE ESL field, type or select the code indicating the student’s participation in an English as a Second Language (ESL) program.

Valid codes:

0 - The student is not participating in a state-approved ESL program.

1 - The student is participating in a state-approved ESL program.

60 TxEIS


● In the RPTE Spcl Ed field, type or select the code indicating the student’s participation in a special education program.

Valid codes:

0 - The student is not participating in a special education program.

1 - The student is participating in a special education program.

● In the RPTE Gifted field, type or select the code indicating the student’s participation in a state-approved gifted/talented program.

Valid codes:

0 - No

1 - Yes

● In the RPTE At Risk field, type or select the code indicating if the student is designated as at risk of dropping out of school under state-mandated academic criteria only.

Valid codes:

0 - No

1 - Yes

● In the RPTE Career Tech field, type or select the code indicating if the student is enrolled in one or more state-approved career and technology education (CTE) courses.

Valid codes:

0 - The student does not participate in career and technology education (CTE) courses.

1 - The student is enrolled in one or more state-approved CTE courses as an elective.

2 - The student is a participant in the district’s CTE coherent sequence of courses program.

3 - The student is a participant in the district’s tech prep courses.

● In the Prior PEIMS Campus field, type the student’s prior PEIMS county-district campus ID.

● In the Rd Scr Cd Def (reading score code default) field, type or select the code indicating the reading score default code.

Valid codes:

0 - The score code was gridded as O (grade levels 3-12).

1 - The score code was defaulted to B because it was left blank or double-gridded (grade levels K-2).

2 - The score code was defaulted to B because it was gridded as S, but the reading proficiency rating was left blank or double-gridded (grade levels K-2).

3 - The score code was defaulted to O because either the score code was left blank or multiple values were gridded in the score code field (grade levels 3-12).

● In the Parental Denial field, type or select the code indicating if the parent or guardian has denied placement of the student in any special language program.

Valid codes:

TxEIS 61


0 - No

1 - Yes

● In the Rater Info field, type or select the code that best describes the teacher responsible for holistically rating the English language proficiency of the student using the TOP proficiency level descriptors.

Valid codes:

0 - No information available (blank or double-gridded)

1 - Bilingual education teacher

2 - ESL teacher

3 - Elementary general education teacher

4 - Middle or high school general education teacher of foundation (core) subject(s)

5 - Special education teacher

6 - Gifted and talented teacher

7 - Teacher of enrichment subject(s)

● In the TOP Lstn Scr Cd (listening score code) field, type or select the code indicating the TOP score code for listening.

Valid codes:

B - The score code was defaulted to B. See the language area score code default values.

E - There were extenuating circumstances. Do not score.

S - Score the test.

X - The student is ARD exempt. Do not score.

● In the TOP Lstn Scr Cd Def (listening score code default) field, type or select the code indicating the TOP score code default for listening.

Valid codes:

1 - The score code was defaulted to B because it was blank or double-gridded.

2 - The score code was defaulted to B because it was gridded as S, but the language area proficiency rating was blank or double-gridded.

● In the Lstn Prof (listening proficiency) Rating field, type or select the code indicating the student’s TELPAS proficiency rating for listening.

Valid codes:


1 - Beginning

2 - Intermediate

3 - Advanced

4 - Advanced High

62 TxEIS


● In the TOP Spk Scr Cd field, type or select the code indicating the TOP score code for speaking.

Valid codes:



S - Score the test.


● In the TOP Spk Scr Cd Def field, type or select the code indicating the TOP score code default for speaking.

Valid codes:



● In the Spk Prof Rating field, type or select the code indicating the student’s TELPAS proficiency rating for speaking.

Valid codes:


1 - Beginning

2 - Intermediate

3 - Advanced

4 - Advanced High

● In the TOP Wrt Scr Cd field, type or select the code indicating the TOP score code for writing.

Valid codes:



S - Score the test.


● In the TOP Wrt Scr Cd Def field, type or select the code indicating the TOP score code default for writing.

Valid codes:



● In the Wrt Prof Rating field, type or select the code indicating the student’s TELPAS proficiency rating for writing.

TxEIS 63


Valid codes:


1 - Beginning

2 - Intermediate

3 - Advanced

4 - Advanced High

● In the Yrly Prog Ind field, type or select the code indicating the proficiency level progress if the current year record can be matched to a previous year record. Leave the field blank if a match cannot be made.

Valid codes:

0 - The student’s composite rating is lower or the same as the previous year’s composite rating.*

1 - The student’s composite rating is one level higher than the previous year’s composite rating.*

2 - The student’s composite rating is two levels higher than the previous year’s composite rating.

3 - The student’s composite rating is three levels higher than the previous year’s composite rating.

* The yearly progress indicator is set to 1 if a student is Advanced High in the current and previous years.

● In the Comprehension Scr field, type the student’s comprehension score. The score is determined from the listening and reading language area proficiency ratings. Each language area rating is weighted 50% toward the comprehension score. The comprehension score ranges from 1.0 to 4.0. If either the listening or reading rating is not available, a comprehension score cannot be determined and results in a comprehension score of 0.0.

● In the Composite Score field, type the student’s composite score. The composite score is determined from the four language area ratings. The weight assigned to each language area rating is displayed below. If one of the four language area ratings is not present, a composite score cannot be determined and results in a composite score of 0.0.

Listening: 5%

Speaking: 5%

Reading: 75%

Writing: 15%

● In the Composite Rating field, type the student’s composite rating. The composite rating is determined from the composite score using the following assignments:

64 TxEIS


TELPAS Composite Score

TELPAS Composite Rating (Numeric Value)

TELPAS Composite Rating

0.0 0 Not Available

1.0-1.5 1 Beginning

1.6-2.5 2 Intermediate

2.6-3.5 3 Advanced

3.6-4.0 4 Advanced High

3. Click OK to add the TELPAS data to the student’s record. The data is displayed in the grid.


TxEIS 65


5. To edit a TELPAS record, click . The TELPAS dialog box is displayed allowing you to update data.


Notes:



6. To delete a TELPAS record, click . The row is shaded red to indicate that it will be deleted when the record is saved.


66 TxEIS




TxEIS 67


UtilitiesThe Test Scores application offers one utility.

IMPORT TEST SCORESThe utility imports and updates records from a fixed-length file created by third-party testing software. The utility also imports the testing data into the most current enrollment record for students who were enrolled in a prior year but are not enrolled in the current year.

Note: The Test Scores > Maintenance > Individual Maintenance page can also be used to add or update test data.

Utilities > Import Test Scores

1. For Test Type, select the test for which to import data files from the following options:

● ACT TestNotes: □ Students who test more than once will have multiple records imported with the same

month and year; however, the test location will vary.

□ The State ID column displays either the students eight-digit ACT ID or the last four of his social security number.

□ If the imported record does not have data in the following fields: Name, Gender, DOB, or Grade, then hyphens are displayed.

□ Warning: When imported records have the same administration date and test location as existing records in the ACT table, the imported records will replace the existing records, and all manual updates will be lost.

68 TxEIS


● ACT Plan Test● AP Test

Note: To edit an AP data file from a testing center before importing it, use a text editor only.

● EOC TestNote: The import checks the student's TX Unique Student ID with the one in the import (for the administration year of 2014 only). If they do not match, the student is not imported. If they do, or if one is not provided in the import, the program checks that the student's SSN, DOB, and last name match those from Registration > Maintenance > Student Enrollment > Demo1. If any of these fields do not match, the student is not imported, and a list of errors is generated.

● EOC English Trans Test Note: TxEIS has provided a CSV file of students who passed either the reading or writing assessment for previous English I and/or II exams, met the minimum score on the other, and achieved at least a combined scale score of 3750, has been provided to the school districts. If the combined total on the reading and writing assessments is less than 3750, the file will not import.

● ITBS TestNote: You must use the file import Form RPC04 to prevent errors when importing data.

● PSAT Test● SAT Test● SDAA II Test

Note: To edit an AP data file from a testing center before importing it, use a text editor only.

● STAAR 3-8 TestNote: The import checks the student's TX Unique Student ID with the one in the import (for the administration year of 2014 only). If they do not match, the student is not imported. If they do, or if one is not provided in the import, the program checks that the student's SSN, DOB, and last name match those from Registration > Maintenance > Student Enrollment > Demo1. If any of these fields do not match, the student is not imported, and a list of errors is generated.

● TAKS Test● TELPAS Test

2. Click Browse to locate the file. The Choose File dialog box is displayed.

3. Locate the file, and then click Open. The file name is displayed.

4. Select Ignore record length validation if you want to be able to import a file that has fewer than 500 characters. This field is only displayed if you selected TAKS Test for Test Type.

The standard import record length is 500 positions; however, if the field is selected, the import program bypasses the length validation and accepts any length record without generating an error. Therefore, if you create a file to import that is less than 500 characters, you do not have to space out the remaining positions.

TxEIS 69


Note: Even if the Ignore record length validation field is selected for the TAKS test, position 500 of the test record must contain a period.

5. Click Import.● When the process is complete, a message is displayed indicating that the import was

successful. ● The number of records imported successfully is displayed, as well as the total number of

records in the file.

● If the import was previously run for the same test data file, or if errors are encountered, a message is displayed asking if you want to view the error report.

6. Click Yes to open the report. The report opens in a new window.

Notes: ● The report is temporary and only available at the time of import. You must save or print

the report at this time, as it will not be available to view or print after you close the report window.

● When viewing a test error report, the student records that display a Warning in the Severity column indicate that the record was imported; however, you should review the record for accuracy. The student records displaying an Error in the Severity column indicate that the record was not imported.

□ Review the report using the following buttons:

○ Click to go to the first page of the report.

○ Click to go back one page.

○ Click to go forward one page.

○ Click to go to the last page of the report.

□ The report can be saved in various file formats:

□ Click to save and print the report in PDF format.

□ Click to save and print the report in CSV format.

□ Click to close the report window.

70 TxEIS


Reports

TEST SCORES The Test Scores reports page allows you to view and print reports using test score and special programs data.

Reports > Test Scores

1. Select the report to see the parameter options.

TxEIS 71


2. Click Run Preview to generate the selected report.

72 TxEIS


Note: Parameters in bold type on the parameters page are required.

● Review the report using the following buttons:

□ Click to go to the first page of the report.

□ Click to go back one page.

□ Click to go forward one page.

□ Click to go to the last page of the report.

● The report can be saved in the following file format:


□ Click to save and print the report in CSV format. This option is not available for all reports. When a report is exported to the CSV format, the report headers aren't included.

● Click to close the report window.

3. Click Clear Options to clear data from the parameter fields.

4. Click Return to Reports to return to the list of available reports.

Report ID Report Name Report Description

STS0500 TAKS Student Test Scores Profile

The report lists students’ Texas Assessment of Knowledge and Skills (TAKS) test score data.

STS0550 SDAA Student Test Scores Profile

The report lists students’ SDAA test score data.

STS0600 TELPAS Student Test Scores Profile

The report lists students’ Texas English Language Proficiency Assessment System (TELPAS) test score data.

STS0650 PSAT Student Test Scores Profile

The report lists students’ PSAT test score data.

STS0700 SAT Student Test Scores Profile

The report lists students’ SAT test score data.

TxEIS 73


Report ID Report Name Report Description

STS0750 ACT Student Test Scores Profile

The report lists students’ ACT test score data.

STS0800 EOC Student Test Scores Profile

The report lists students’ End-of-Course (EOC) test score data.

STS0850 STAAR 3-8 Student Test Scores Profile

The report lists students’ State of Texas Assessments of Academic Readiness (STAAR 3-8) test score data.

STS0900 AP Student Test Scores Profile

The report lists students’ Advanced Placement (AP) test score data.

CREATE TEST SCORES REPORT The Create Test Scores Report page allows you to create a customized Test Scores report for students at one campus or all campuses. The information is taken from the most current student record for the selected school year.

Reports > Create Test Scores

1. In the Report Title field, type a title for the report. The title can be up to 50 characters.

74 TxEIS


2. Under Campus Options, select Campus to print information for the campus to which you are logged on, or select All Campuses to print information for all campuses in the district to which you have access (according to your security settings).

3. To view and print the report in landscape orientation, select Print Landscape.

Notes on PDF printing:

● If you do not select Print Landscape, and the number of columns selected would create a report that is wider than the portrait paper width, the report is automatically printed in landscape orientation.

● If you select Print Landscape, and the number of columns selected would create a report that is wider than the landscape paper width, the font size is reduced in order for all fields to be displayed on the page. If too many fields are added, the font will become illegible.

● When the report opens in Adobe Reader, you cannot change the orientation.

4. The fields are grouped by student table. Click a group heading (Demographic, Demo Info, TAKS, PSAT/SAT, ACT, SDAA II, TELPAS, EOC, STAAR 3-8, or Advanced Placement) to expand the drop down and select the fields for which you want to print information.

You can select an entire group of fields by selecting the group name (e.g., Demographic).

5. Click Clear Checkboxes to clear all selected fields.

6. Click Create Report to generate the report. The report displays the selected data. The report heading includes the county-district number, campus ID(s), report title, school year, date and time, page numbers, and record count.

TxEIS 75


Note: When filtering report data by year, you must use the following formats:

● If the date is displayed in the MM/DD/YYYY format, the filter value must be in the YYYYMMDD format.

● If the date is displayed in the MM/YYYY format, the filter value must be in the YYYYMM format.

● If the date is displayed in the MM/YY format, the filter value must be in the YYMM format.

● The report can be saved in various file formats:


□ Click to save and print the report in CSV format.

● Click to close the report window.

76 TxEIS


SORTING AND FILTERINGSome reports allow you to sort and filter data to make it easier to review or find records in the reports.

Sorting

You can sort data to make it easier to review or find records in the reports. Reports that can be sorted have a Sort button at the top of the report.

1. Click Sort. The Sort dialog box is displayed.

2. Click Add to add new sorting criteria. A row is displayed in the grid.

● In the Column field, select a field by which to sort the data.

● In the Sort Order field, indicate if you want to sort the column in ascending or descending order.

3. To add another row, click Add. Continue adding rows as needed.

Sorting is applied in the order in which it was added.

4. To delete a row, select the row, and then click Delete. The row is deleted.

5. Click OK to apply the sorting to the report.

Filtering

When you want to view only certain data, you may find it useful to filter the data in the window.

You can use specific criteria to retrieve only the data that you want. Reports that can be filtered have a Filter button at the top of the report.

1. Click Filter. The Filter dialog box is displayed.

The Original Filter Criteria section displays the original filter expression.

2. Click Add to add new filter criteria. A row is displayed in the grid.

TxEIS 77


● In the Column field, select a field by which to filter the data.

● In the Operator field, select an operator (e.g., Equals and Greater Than).

● In the Value field, type the value.

Note: When filtering Create Report data by date, you must use the following formats:

□ If the date is displayed in the MM/DD/YYYY format, the filter value must be in the YYYYMMDD format.

□ If the date is displayed in the MM/YYYY format, the filter value must be in the YYYYMM format.

□ If the date is displayed in the MM/YY format, the filter value must be in the YYMM format.

3. In the Logical field, indicate if you want to add another criteria with an operator (i.e., And or Or). Then, click Add to add another row.

4. To add another row, click Add. Continue adding rows as needed.

5. To delete a row, select the row, and then click Delete. The row is deleted.

6. Click OK to apply the filtering to the report.

78 TxEIS