trustees of the metropolitan state college … · trustee maria garcia berry; ... hal nees, faculty...

1

TRUSTEES OF THEMETROPOLITAN STATE COLLEGE OF DENVER

Wednesday, November 10, 20048 a.m. – 12 noon

Administration Building Room 570Auraria Campus

AGENDA

I. CALL TO ORDER

II. APPROVAL OF MINUTES

A. Approval of October 6, 2004, Board Meeting Minutes

III. REPORTS

A. Chair’s Report – Mr. Bruce BensonB. AHEC Board Report – Ms. Ann RiceC. Interim President’s Report – Dr. Ray KieftD. Student Report – Mr. Stephen HayE. Finance Committee Report – Mr. Alex CranbergF. Faculty Senate Report – Dr. Hal NeesG. Council of Chairs Report – Dr. John Schmidt, ChairH. Foundation, Diana Whye, Interim Executive DirectorI. Presidential Search Advisory Committee, Dr. John Buechner

IV. CONSENT ITEMS

A. Study Abroad Program – Vikings, Vistas, and Legends (Dr. Linda Curran,Interim Associate Vice President for Academic Affairs Curriculum Programs)

B. Personnel Items

V. ITEMS FOR DISCUSSION AND POSSIBLE ACTION

A. Revised Fiscal Year 2005 Operating Budget (Ms. Natalie Lutes, Interim VicePresident for Administration and Finance)

2

VI. INFORMATION ITEMS - (Requires no approval by the Board of Trustees)

A. Fiscal Year 2005 First Quarter Unaudited Financial StatementsB. Personnel Actions Delegated to the President

VII. PRESENTATIONS

A. Five Year Plan for Athletics (Ms. Joan McDermott, Director of Athletics)B. AHEC Controlled Maintenance Requests and Student Facility Fee (Mr. Dean

Wolf, AHEC Executive Vice President for Administration)C. Status of the Implementation of the College Opportunity Fund (Ms. Natalie Lutes,

Interim Vice President for Administration and Finance)

VIII. PUBLIC COMMENT

IX. EXECUTIVE SESSION

The Board may convene into Executive Session for the purpose of discussingpersonnel matters in accordance with 24-6-402(3)(b)(I), C.R.S., or to possibly conferwith the Board’s attorney to receive specific advice on legal questions in accordancewith 24-6-402(3)(a)(II), C.R.S.

X. ADJOURNMENT

1

TRUSTEES OF THEMETROPOLITAN STATE COLLEGE OF DENVER

Wednesday, October 6, 20048 a.m. – 12 noon

Tivoli Student Union, Room 320Auraria Campus

MINUTES

I. CALL TO ORDER

The meeting was called to order at approximately 8:07 a.m. by Chair Benson.

Board of Trustees Present:

Trustee Bruce Benson; Trustee Gin Butler; Trustee Alex Cranberg (EXCUSED);Trustee Maria Garcia Berry; Trustee Mark Martinez; Trustee John Osborn; TrusteeAdele Phelan; Trustee Ann Rice (EXCUSED); Trustee Sean Tonner (EXCUSED);Faculty Trustee Gene Saxe; Student Trustee Stephen Hay

Metro State Personnel Present:

Ray Kieft, Interim President; Teri Bokn, Executive Assistant to the President; LeeCombs, General Counsel; Joan Foster, Interim Vice President for Academic Affairs;Natalie Lutes, Interim Vice President for Administration and Finance; PercyMorehouse, Executive Director of Equal Opportunity; Karen Raforth, Interim VicePresident for Student Services/Dean of Student Life; John Cochran, Interim Dean,School of Business; Kenneth Keller, Interim Dean, School of Letters, Arts &Sciences; Sandra Haynes, Interim Dean, School of Professional Studies; KimberlyClark, Council of Administrators Chair; Hal Nees, Faculty Senate President; VondaKnox, Classified Staff Council President; John Schmidt, Chair, Council of Chairs

II. APPROVAL OF MINUTES

A. September 8, 2004, Board Meeting Minutes: It was moved and seconded toapprove the minutes from the September 8, 2004, Board meeting. The motionpassed unanimously.

III. REPORTS

A. Board Chair: Chair Benson reported on the Daniel’s Foundation PhilanthropySummit. All of the Board chairs met with Rick O’Donnell, CCHE ExecutiveDirector, and they discussed the budget and the need for Metro to be able to issuerevenue bonds to qualify for C.O.F., foundations and performance contracts. Hetalked about the TQE Grant press conference, the number of students thatattended, their comments, and programs that help students who go on to work inthe Denver Public School system. He concluded by reporting that he will bemeeting with Mayor Hickenlooper to discuss financial aid and scholarships.

2

B. AHEC Board: Dr. Kieft reported that the AHEC Board did not meet inSeptember.

C. Interim President: Dr. Kieft brought attention to the updated Trustee PolicyManuals and Handbooks for Professional Personnel at each Trustees’ placereflecting all of the approved changes of the past year. Metro State’s volleyballteam has received a National Academic Achievement Award for maintaining anoverall 3.31 GPA. He reminded everyone of the December 9 Alumni AssociationChristmas Spectacular fundraiser. Fall Commencement will be December 19, theNovember 3 Board meeting will be changed to November 10 and the January 5Board meeting will be January 12. 2005 is Metro State’s 40th Anniversary whichwill be celebrated with several media and special events. In a couple of months,the Board may be asked to vote on providing an internet service provider forstudents off campus. He concluded by expressing his appreciation to the facultyand staff during his recent absence.

D. Student Government: Student Trustee Hay reported that the Auraia Aids Walkteam had the highest participation since 1996 (79) and raised over $10,000. Voterregistration campaigning continues on campus. The honors program will behosting a panel discussion on important campaign issues on October 12 and 13.Student organizations are beginning to re-assemble. The Auraria Health Centerhas cancelled the flu shots for this year due to the lack of supply. He concludedwith by asking the Board for a follow-up to academic advising, general studiesand grade inflation which Dr. Kieft addressed.

E. Finance Committee: Trustee Martinez reported that although there was noCommittee meeting in October, he had spent time with the auditors. This is thefirst year that this company has prepared an audit for Metro State, and said theywere particularly interested in how we are planning to further our priordiscussions on hiring an internal auditor not only for Metro’s internal purposesbut as it relates to our affairs with AHEC.

F. Faculty Senate: Dr. Hal Nees, Faculty Senate President, reported that the GeneralStudies committee has been formed; discussed the survey results from the lastBoard meeting; inquired again about improving communication between theBoard and the faculty; and discussed concerns and misunderstandings related tothe Voucher Bill. He concluded by expressing faculty concerns related to thepresidential search which included faculty involvement, timelines, flow ofinformation, and communication.

G. Council of Chairs: Dr. John Schmidt, Chair, reported that the Council of Chairshas been working with Interim Vice President Joan Foster to implementrecommendations of the various task forces. He concluded by expressingconcerns related to the presidential search which included timelines, flow ofinformation, communication, and a contingency plan after December when Dr.Kieft’s interim appointment will be over.

H. Foundation: There was no report from the Foundation.

3

I. Search Advisory Committee: Dr. John Buechner, Chair, reported that theCommittee had met and screened all the applicants submitted since the search wasextended. He reported that he had been contacting prospects and felt the processwas on track. On behalf of the Committee, he recommended more formal actionbe taken. He concluded by requesting to continue his discussion in ExecutiveSession with the Board.

IV. ITEMS FOR DISCUSSION AND POSSIBLE ACTION

A. Personnel Items: It was moved and seconded to approve the personnel items aspresented in the corrected items in the handout. The motion passed unanimously.

V. INFORMATION ITEMS(Requires no approval by the Board of Trustees)

A. Academic Program Review Report for AY 2003-04B. Follow-up Report for the Programs Reviewed in 2002-03C. Academic Program Review Schedule for AY 2004-05D. Report on Cash-Funded Out-of-State and Out-of-Country InstructionE. Personnel Actions Delegated to the President

Dr. Kieft gave an overview of these items and answered questions generated by thediscussion.

VI. PRESENTATIONS

A. An Adventure of the American Mind – Colorado:Dr. Peggy O’Neill-Jones,Professor of Technical Communications and Director of the grant, gave thepresentation and answered questions from the Board.

B. Teacher Quality Enhancement Program Grant: Dr. Sandra Haynes, Interim Dean,School of Professional Studies, gave the presentation and answered questionsfrom the Board.

VII. PUBLIC COMMENT

Student Vincent Modira, addressed the Board regarding student conduct issues. Dr.Kieft assured the student that the issues are under investigation by the appropriateCollege personnel.

VIII. EXECUTIVE SESSION

At approximately 10:10 a.m., it was moved and seconded that the Board convene intoExecutive Session for the purpose of discussing personnel matters in accordance with24-6-402(3)(b)(I), C.R.S.

IX. ADJOURNMENT

At approximately 11:45 a.m., it was moved and seconded to adjourn the meeting.The motion passed unanimously.

1

AGENDA ITEM: Proposed Study Abroad Course: Vikings, Vistas, and Legends

BACKGROUND:

Hospitality, Meeting and Travel Administration (HMTA) faculty at MSCD areproposing to offer this study abroad course as a cross-listed course with the Departmentof English. The course proposal for HMT 3901 / ENG 3901 has been reviewed by theInternational Education Committee and Academic Affairs.

The Hospitality, Meeting, and Travel Administration Program wishes to internationalizeits curriculum, and this study abroad proposal is another step towards meeting that goal. The course will be of interest to students who wish to explore tourism from an academicperspective. Students will encounter three major dimensions of the human experience andexplore how these dimensions create cultural, natural, and textual landscapes. The firstdimension is the Viking civilization: the Viking ship, Viking exploration, life, and death. The second dimension is the built environment: thatch house, church, and castle. Thethird dimension is the story: myth, tale, and legend. At the end of the course studentswill be able to:

• transform travel experience into written and visual artifacts,• demonstrate understanding of the unique characteristics of European landscapes and

narratives,• distinguish cultural, physical, and textual landscapes, and• demonstrate a broader understanding of the international and multicultural dimensions

of the human condition.

ANALYSIS:

Faculty Leaders: The course will be led by Helle Sorenson, Assistant Professor inHospitality, Meeting and Travel Administration, and Sandra Maresh Doe, Professor inthe Department of English.

Helle Sorenson is from Europe and speaks Danish, German, and French. She received herB.A. in Geography from MSCD and an M.A. in Anthropology from UCD. She is acertified travel agent with several international certifications, and an extensive knowledgeof and work experience in the international tourism industry. Professor Sorensen hasconducted two prior study abroad trips for MSCD, to Denmark (Vikings, Vistas, andVineyards) in May 2003 and to Borneo (Borneo Eco-Tourism) in June 2004.

Sandra Doe received her MA in English from the University of Denver and her Ed.D. inRhetoric and Composition from the University of Northern Colorado. Dr. Doe hasparticipated in a number of study abroad educational experiences. To celebrate thirtyyears of teaching at MSCD, she traveled to Egypt with Dr. Ali Thobhani in 1996; shetraveled with Dr. Eugene Saxe to England on a British Drama Tour in 1999; she traveledto Costa Rica with Dr. Roberta Smilnak in 2001. In 2003 she joined Professor Sorensen'sVikings, Vistas, and Vineyards study abroad program.

2

Dates and Sites: The course is scheduled for June 1 - June 16, 2005. Students will visitCopenhagen, the island of Mon in Denmark, and selected sites in Germany.

Course and Credit: Three credits will be given for HMT 3901 / ENG 3901 Vikings,Vistas, and Legends. The pre-departure lectures (8 hours), lectures abroad (21 hours),and field experiences (54 hours [27 contact hours]) add up to more than the 45 hoursrequired for three credits.

Students will be evaluated on the basis of the following:

• Attendance at two pre-departure meetings, all on-site lectures and field experiences• A written essay on a field experience, using different field techniques (metaphor,

simile, description) to identify and discuss travel practices, natural landscapes,cultural attributes, and textual transformations

• A travel journal with daily entries, describing and analyzing the ecology of tourism,and the contemporary and traditional cultures of the regions visited

• A self-evaluation for cultural sensitivity.

Cost to Student: A detailed breakdown of the cost to the student is given in the proposal.The total base tour cost is $3,175, of which $1,185 is for ground transportation andaccommodations, $950 is for round-trip travel, $300 for meals, $396 for host and sitefees, and $345 for travel insurance, entrance fees, and contingency. The tuition is $315,the standard rate for a three-credit course.

The quoted rates are based on a headcount of 20 participants. The maximum headcount is30.

RECOMMENDATION:

Staff recommends that the Board of Trustees approves sending the study abroad programVikings, Vistas, and Legends forward for CCHE staff approval.

AGENDA ITEM: Personnel

ISSUE: Reporting of personnel actions which have occurred since the last Boardmeeting of October 6, 2004.

BACKGROUND: Appointments which require approval by the Board.

RECOMMENDATION: It is recommended by Metropolitan State College of Denverthat the Board of Trustees approve the following appointment:

Ms. Linda Curran, Associate Vice President of Academic Affairs, Curriculum &Programs, $60,000.00 – November 1 through June 30, 2005

AGENDA ITEM: REVISED FISCAL YEAR 2005 MSCD OPERATING BUDGET

ISSUE:

Consistent with the Trustee Policy Manual, Sections 4.1 and 4.2, the Board of Trustees forMetropolitan State College of Denver has the responsibility and authority to review and approvethe operating budgets. This Agenda Item includes the FY 2004-05 Revised Operating Budgetfor Metropolitan State College of Denver.

BACKGROUND:

Attached for your review is the Revised FY 2004-05 Operating Budget for MSCD’sAppropriated, Auxiliaries, Restricted, Loan, and Plant funds.

ANALYSIS:

The Revised FY 2004-05 Operating Budget for MSCD has been developed to account forsignificant changes in the budget. The State Appropriated adjustments include one-timeallocations from reserves of $43,140 for the College Assistance Migrant Program and $25,000for the Engineering Technology marketing project. Auxiliary adjustments include an increase of$420,905 in fee revenue due to increased Summer and Fall enrollment and the one-time expensesfrom prior year fund balance.

RECOMMENDATION:

Staff recommends approval of the Revised FY 2004-05 Operating Budget for MSCD aspresented.

Metropolitan State College of Denver

Revised Fiscal Year 2005 Operating Budget

Administration and Finance 11/10/04

Fiscal Year 2005 November 10, 2004

Budget Revisions – State Appropriated

Following is a summary of the changes to the State Appropriated budget, which have occurred between September 8, 2004 and November 10, 2004. Institutional Reserves – The College has allocated $43,140 on a onetime basis in support of the College Assistance Migrant Program (CAMP), and $25,000 on a onetime basis to match a private contribution for the Engineering Technology marketing project. Prior Year Fund Balance – The College has allocated an additional $20,000 for on-line tutoring.

Budget Revisions – Auxiliary

Following is a summary of the changes to the Auxiliary budget due to additional information from year-end close, and projected revenue projections as of fall semester. Program Revenue – Projected auxiliary fee revenue has increased due to enrollment growth during summer and fall semesters. Sales and Service of Educational Department revenue has been adjusted to reflect a revised estimate based on actual revenue generated in FY2004. The primary cause for the reduction of Other Revenue is the anticipated change in interest income. The auxiliary expense budget has been adjusted for program needs. Prior Year Fund Balance – Adjustments have been made to the auxiliary budget for proposed onetime expenditures of available funds. The primary uses of the funds are:

• return funds to the programs for prior year commitments received and invoiced this fiscal year • new initiatives in academic affairs • matching funds for the TQE grant • remodeling and equipment purchases • scholarships • disability access program

1

FY05 FY05 FY05 FY05 FY05 FY05Proposed Proposed Proposed Proposed Proposed Proposed

Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual BudgetFY2004 11/10/04 FY2004 11/10/04 FY2004 11/10/04 FY2004 11/10/04 FY2004 11/10/04 FY2004 11/10/04

1 Operating Revenues2 Tuition & Fees 39,405,861 40,390,007 10,788,021 11,310,778 50,193,882 51,700,7853 Less: Scholarship Allowance (10,893,730) (11,000,000) (2,968,424) (3,000,000) (13,862,154) (14,000,000)4 Net Tuition and Fee Revenue 28,512,131 29,390,007 7,819,597 8,310,778 0 0 0 0 0 0 36,331,728 37,700,78556 Sales & Services of Educational Dept. (281,362) (240,000) 574,510 621,634 293,148 381,6347 Sales & Services of Auxiliary Enterprises 2,497,404 2,500,403 2,497,404 2,500,4038 Federal Grants and Contracts 172,645 125,000 16,116,888 16,000,000 16,289,533 16,125,0009 State Grants and Contracts 10,601,438 11,000,000 10,601,438 11,000,000

10 Local Grants and Contracts 30,125 0 30,125 011 Expended for Plant Facilities 798,976 517,614 (240,000)12 Indirect Cost Recoveries 201,718 200,260 201,718 200,26013 Operating Interest Income 211,84714 Other Revenue 1,173,969 1,214,932 2,459,644 2,631,218 344,205 3,977,818 3,846,15015 Total Operating Revenue 29,606,456 30,565,199 13,523,800 14,189,033 26,748,451 27,000,000 556,052 0 798,976 0 70,740,526 71,514,2321617 Operating Expenses18 Instruction 40,221,532 42,736,060 5,664,200 5,600,000 93,519 45,979,251 48,336,06019 Public Service 376,313 376,000 376,313 376,00020 Academic Support 7,762,655 8,486,844 702,569 630,000 8,465,224 9,116,84421 Student Services 8,567,018 8,992,627 2,356,892 2,250,000 10,923,910 11,242,62722 Institutional Support 7,767,942 8,200,148 605,267 600,000 343,563 12,618 8,729,390 8,800,14823 Operation of Plant 5,364,994 5,371,545 5,364,994 5,371,54524 Scholarship & fellowship, Less Allowance 2,172,807 2,088,578 19,515,886 20,000,000 21,688,693 22,088,57825 Auxiliary Enterprise Expenditures 16,027,296 19,131,310 16,027,296 19,131,31026 Indirect Cost Recoveries 201,718 200,260 201,718 200,26027 Depreciation 926,444 926,444 028 Other Operation Expenses 587,594 720,630 1,161,027 1,308,224 1,161,02729 Less: Scholarship Allowance (10,893,730) (11,000,000) (2,968,424) (3,000,000) (13,862,154) (14,000,000)30 Total Operating Expenditures 60,963,218 64,875,802 13,058,872 16,131,310 29,422,845 29,656,260 931,157 0 1,753,211 1,161,027 106,129,303 111,824,3993132 Operating Income (Loss) (31,356,762) (34,310,603) 464,928 (1,942,277) (2,674,394) (2,656,260) (375,105) 0 (954,235) (1,161,027) (35,388,777) (40,310,167)

3334 Non-Operating Revenues (Expenses)35 State Appropriation, non-capital 33,951,845 33,951,845 33,951,845 33,951,84536 Investment and interest income 351,958 450,000 351,933 350,000 3,843 4,000 707,734 804,00037 Gain/(Loss) on Disposal of Fixed Assets (23,274) (23,274) 038 Non-Operating Gifts and Donations 2,655,175 2,652,260 2,655,175 2,652,26039 Net Non-Operating Revenues (Expenses) 34,303,803 34,401,845 351,933 350,000 2,659,018 2,656,260 0 0 (23,274) 0 37,291,480 37,408,105

4041 Income (Loss) Before Other Items 2,947,041 91,242 816,861 (1,592,277) (15,376) 0 (375,105) 0 (977,509) (1,161,027) 1,902,703 (2,902,062)

4243 Mandatory & Non-Mandatory Transfers44 Loan Fund Matching Grant 15,376 58,293 2,400,000 2,562,960 2,473,669 2,562,96045 Transfer from (to) other funds (2,473,669) (2,473,669) 046 Transfer to College from Board (186,974) (186,974) 047 Total Transfers (2,660,643) 0 0 0 15,376 0 58,293 0 2,400,000 2,562,960 (186,974) 2,562,960

4849 Net Increase (Decrease) in Net Assets 286,398 91,242 816,861 (1,592,277) 0 0 (316,812) 0 1,422,491 1,401,933 1,715,729 (339,102)

5051 Prior Year Fund Balance 3,249,341 3,535,739 5,680,420 6,497,281 8,929,761 10,033,02052 GASB Adjustment (642,117) (649,348) (1,291,465)53 Available Fund Balance 3,249,341 2,893,622 5,680,420 5,847,933 8,929,761 8,741,555

5455 Total Available 3,535,739 2,984,864 6,497,281 4,255,656 10,033,020 7,240,520

Plant Consolidated

METROPOLITAN STATE COLLEGE OF DENVERPROPOSED OPERATING BUDGET FISCAL YEAR 2005

State Appropriated Auxiliary Restricted Fund Loan

Administration and Finance, 11/10/04

2

Metropolitan State College of DenverFY2004-05 State Appropriated Budget Reconciliation

FundEstimated Estimated CAMP Balance Estimated

Budget Budget Grant Match for on-line Budget7/1/2004 9/8/2004 Support ETS Mrktng tutoring 11/10/04

1 Operating Revenues2 Tuition & Fees 39,915,007 40,390,007 40,390,0073 Less Scholarships (11,000,000) (11,000,000) (11,000,000)4 Net Tuition and Fee Revenue 28,915,007 29,390,007 0 0 0 29,390,00756 Sales & Services of Educational Depts. (240,000) (240,000) (240,000)7 Indirect Cost Recoveries 200,260 200,260 200,2608 Other Revenue 1,214,932 1,214,932 1,214,9329 Total Operating Revenue 30,090,199 30,565,199 0 0 0 30,565,199

1011 Operating Expenses12 Instruction 42,522,943 42,711,060 25,000 42,736,06013 Public Service 0 014 Academic Support 8,259,103 8,465,695 21,149 8,486,84415 Student Services 8,628,562 8,972,627 20,000 8,992,62716 Institutional Support 7,819,860 8,200,148 8,200,14817 Operation of Plant 5,410,230 5,371,545 5,371,54518 Scholarship & fellowship 2,066,587 2,066,587 21,991 2,088,57819 Less Scholarships (11,000,000) (11,000,000) (11,000,000)20 Total Operating Expenditures 63,707,285 64,787,662 43,140 25,000 20,000 64,875,8022122 Operating Income (Loss) (33,617,086) (34,222,463) (43,140) (25,000) (20,000) (34,310,603)2324 Non-Operating Revenues (Expenses)25 State Appropriation, non-capital 33,951,845 33,951,845 33,951,84526 Investment and interest income 450,000 450,000 450,00027 US Government Advances 0 0 028 Other Non-Operating Rev (Exp) 0 0 029 Net Non-Operating Rev (Exp) 34,401,845 34,401,845 0 0 0 34,401,8453031 Income (Loss) Before Other Items 784,759 179,382 (43,140) (25,000) (20,000) 91,2423233 Mandatory & Non-Mandatory Transfers34 Loan Fund Matching Grant 0 0 035 Transfer from (to) other funds 0 0 036 Transfer to College from Board 0 0 037 Total Transfers 0 0 0 0 0 03839 Net Increase (Decrease) in Net Assets 784,759 179,382 (43,140) (25,000) (20,000) 91,2424041 Prior Year Fund Balance 3,500,000 2,893,622 2,893,62242 Total State Appropriated Budget Available 4,284,759 3,073,004 (43,140) (25,000) (20,000) 2,984,864

Reserves


3

FundBalance &

Faculty & Support Materials Institutional TotalAdministrators Staff Hourly Travel & Supplies Capital Scholarships Subtotal Reserves FY05

Instruction 36,751,313 2,889,614 127,484 187,520 2,465,769 314,360 42,736,060 1,578,546 44,314,606Academic Support 2,348,675 1,360,614 209,442 43,795 4,259,156 265,162 8,486,844 479,275 8,966,119Student Services 2,894,453 2,438,730 334,351 45,884 3,183,172 96,037 8,992,627 522,097 9,514,724Institutional Support 2,126,154 2,297,115 201,518 112,169 3,018,907 444,285 8,200,148 329,261 8,529,409O & M of Plant 84,999 29,046 5,257,500 5,371,545 75,685 5,447,230Scholarships 2,088,578 2,088,578 2,088,578Subtotal 44,205,594 9,015,119 872,795 389,368 18,184,504 1,119,844 2,088,578 75,875,802 2,984,864 78,860,666

Scholarship Allowance (11,000,000) (11,000,000) (11,000,000)Total 44,205,594 9,015,119 872,795 389,368 18,184,504 1,119,844 (8,911,422) 64,875,802 2,984,864 67,860,666

Personnel


Summary FY05 Proposed Revenue and Expenditures Auxiliary Funds as of November 10, 2004

Student Extended Educational Health, Access Information Internet Admin Accel AccntgAffairs Athletics Campus Programs & Counseling Technology Fee Recharge Nursing Other Total Adj Total

1 Operating Revenues2 0100 Tuition & Fees3 Total Tuition & Fees 2,229,834 1,075,589 2,591,312 0 1,243,210 2,670,277 945,285 0 341,000 214,271 11,310,778 (3,000,000) 8,310,7784 0 05 0500 Sales & Services of Educational Dept. 0 06 Total Sales and Services of Educational 0 8,134 0 175,000 0 0 0 0 0 438,500 621,634 0 621,6347 0 08 0510 Sales & Services of Auxiliary Enterprises 0 09 Total Sales and Services Auxiliary 192,625 25,000 0 0 2,258,278 0 0 0 0 24,500 2,500,403 0 2,500,403

10 0 011 0200 Federal Grants and Contracts 0 012 Total Federal Grants and Contracts 0 0 0 0 0 0 0 0 0 125,000 125,000 0 125,00013 0 014 0400 Other Revenue 0 015 Total Other Revenue 280,300 11,000 51,931 10,100 714,658 40,075 19,000 1,800,000 1,800 52,354 2,981,218 0 2,981,21816 Total Operating Revenue 2,702,759 1,119,723 2,643,243 185,100 4,216,146 2,710,352 964,285 1,800,000 342,800 854,625 17,539,033 (3,000,000) 14,539,0331718 EXPENDITURES19 Auxiliary Enterprise Expenditures 20 Personnel 21 Subtotal Faculty 0 18,963 887,571 7,828 0 0 0 0 144,960 0 1,059,322 1,059,32222 Subtotal Administrators 812,327 329,275 92,714 0 532,115 54,504 122,279 299,847 45,000 146,661 2,434,722 2,434,72223 Subtotal Support Staff 159,096 0 187,448 23,810 1,130,520 522,544 158,016 731,914 25,000 49,656 2,988,004 2,988,00424 Benefits 184,904 55,874 92,752 5,712 294,901 94,058 51,064 187,575 27,886 37,270 1,031,996 1,031,99625 Total Personnel 1,156,327 404,112 1,260,485 37,350 1,957,536 671,106 331,359 1,219,336 242,846 233,587 7,514,044 0 7,514,04426 27 6100 Hourly 460,534 7,000 48,000 12,439 85,000 444,943 149,150 0 55,740 145,658 1,408,464 1,408,46428 6500 Materials and Supplies( w/ASR) 1,306,209 379,769 1,731,143 45,567 2,483,366 837,303 448,776 380,664 297,139 468,874 8,378,810 (3,000,000) 5,378,81029 7099 Travel 93,169 258,287 48,615 49,744 56,900 0 10,000 0 4,500 6,505 527,720 527,72030 7499 Capital and Remodel 47,000 0 0 10,000 89,582 757,000 25,000 0 0 0 928,582 928,58231 7800 Scholarships 38,185 105,505 0 30,000 0 0 0 200,000 0 0 373,690 373,69032 8300 Transfer 0 0 0 0 (300,000) 0 0 300,000 0 0 0 033 Total Auxiliary Enterprise 3,101,424 1,154,673 3,088,243 185,100 4,372,384 2,710,352 964,285 2,100,000 600,225 854,624 19,131,310 (3,000,000) 16,131,31034 35 NET FY05 Budget Allocation (398,665) (34,950) (445,000) 0 (156,238) 0 0 (300,000) (257,425) 1 (1,592,277) 0 (1,592,277)363738 Prior Year Fund Balance 596,205 58,640 1,243,860 210,628 483,761 82,411 214,430 1,695,344 257,425 1,654,577 6,497,281 (649,348) 5,847,93340 Total FY05 197,540 23,690 798,860 210,628 327,523 82,411 214,430 1,395,344 0 1,654,578 4,905,004 (649,348) 4,255,656


5

Metropolitan State College of DenverFY2004-05 Auxiliary Fund Reconciliation

SummerEstimated Estimated & Fall Revenue Allocate

Budget Budget Enrollment Estimate Fund7/1/2004 9/8/2004 Estimate adjustments Balance Total

1 Operating Revenues2 Tuition & Fees 10,548,872 10,889,873 420,905 11,310,7783 Less Scholarships (3,000,000) (3,000,000) (3,000,000)4 Net Tuition and Fee Revenue 7,548,872 7,889,873 420,905 0 0 0 8,310,77856 Sales & Services of Educational Depts. 361,499 361,499 260,135 621,6347 Sales & Services of Auxiliary Enterprise 2,472,089 2,472,089 28,314 2,500,4038 Federal Grants and Contracts 150,000 150,000 (25,000) 125,0009 Other Revenue 2,732,739 2,734,539 (36,451) 2,698,088

10 Total Operating Revenue 13,265,199 13,608,000 420,905 226,998 0 0 14,255,9031112 Operating Expenses (1,800)13 Instruction 014 Public Service 015 Academic Support 016 Student Services 017 Institutional Support 018 Operation of Plant 019 Scholarship & fellowship 020 Less Scholarship Allowance (3,000,000) (3,000,000)21 Auxiliary Enterprise Expenditures 13,615,199 16,958,000 338,729 144,069 1,690,512 19,131,31022 Total Operating Expenditures 13,615,199 13,958,000 338,729 144,069 1,690,512 0 16,131,3102324 Operating Income (Loss) (350,000) (350,000) 82,176 82,929 (1,690,512) 0 (1,875,407)2526 Non-Operating Revenues (Expenses)27 State Appropriation, non-capital 028 Investment and interest income 350,000 350,000 (66,870) 283,13029 US Government Advances 030 Other Non-Operating Rev (Exp) 031 Net Non-Operating Rev (Exp) 350,000 350,000 0 (66,870) 0 0 283,1303233 Income (Loss) Before Other Items 0 0 82,176 16,059 (1,690,512) 0 (1,592,277)3435 Mandatory & Non-Mandatory Transfers36 Loan Fund Matching Grant 0 0 037 Transfer from (to) other funds 0 0 038 Transfer to College from Board 0 0 039 Total Transfers 0 0 0 0 0 0 04041 Net Increase (Decrease) in Net Assets 0 0 82,176 16,059 (1,690,512) 0 (1,592,277)4243 Prior Year Fund Balance 5,005,000 5,847,933 5,847,93344 Total State Appropriated Budget Available 5,005,000 5,847,933 82,176 16,059 (1,690,512) 0 4,255,656


6

Metropolitan State College of DenverFund Balance from FY2004 to FY2005

PlantOperating ICR Class Fees Total Fund

1 Fund balance, 7/1/04 2,647,367.08 848,422.10 39,949.78 3,535,738.96 2,562,959.982 GASB adjustment (642,117.00) (642,117.00)3 Available Fund Balance 2,005,250.08 848,422.10 39,949.78 2,893,621.96 2,562,959.9864 Performance stipends 130,000.00 130,000.005 Financial aid 1,316,338.00 1,316,338.006 On-Line tutoring 40,000.00 40,000.007 Academic VP incentive grants 12,134.00 12,134.008 Academic supplies & equipment 96,478.00 96,478.00 50,000.009 Classroom & lab remodeling 0.00 361,027.00

10 Classroom Repair & Maintenance 0.00 200,000.00 11 Allocate ICR to Managers 848,422.10 848,422.1012 Allocate Class fees to Dept Chairs 39,949.78 39,949.7813 Info Tech Student Employment 150,000.00 150,000.0014 Info Tech Training 20,000.00 20,000.0015 Network Replacement 0.00 300,000.0016 Desktop Replacement 0.00 150,000.0017 Wireless initiative 0.00 100,000.0018 0.0019 0.0020 Balance 240,300.08 0.00 0.00 240,300.08 1,401,932.98

State Appropriated Fund


7

Metropolitan State College of DenverFund Balance from FY2004 to FY2005

Extended Teachers Health,Student Campus In Educational Counseling, Information Internet Admin AcceleratedAffairs Athletics Program Residence Total Programs & ACCESS Technology Fee Recharge Nursing

1 Fund Balance, 7/1/04 596,205 58,640 864,989 378,871 1,243,860 210,628 483,761 82,411 214,430 1,695,344 257,42523 Academic Affairs Iniatives 200,000 200,0004 TQE Grant Match 200,000 200,0005 Alt Licensure Task Force 20,000 20,0006 IT Virus Scanner 25,000 25,0007 Return to Programs 228,604 257,4258 Supplement to Programs 145,0619 Remodeling 25,000 89,582

10 Scholarships 14,95011 Software & Equipment 20,000 137,890 27,00012 Disability Access 300,000131415161718192020 Balance 197,540 23,690 639,989 158,871 798,860 210,628 256,289 82,411 214,430 1,368,344 0


8

Fiscal Year 2005 First Quarter Unaudited Financial Statements

(As of September 30, 2004)

Summary of Changes Statement of Net Assets

September 30, 2004

Following is a brief summary of significant changes/items in the Statement of Net Assets for the period ending September 30, 2004. The statements are unaudited and subject to change.

1. The $2.9 increase in cash and is due to : a. The increase in our tuition revenue as explained in number 1 of the Statement of Revenues, Expenses, & Changes in

Net Assets. b. The increase of $1.6 million under Plant Fund for current fiscal year projects. c. The decrease of $555K in Current Restricted Fund due to a timing issue. This is also the main reason Accounts

Receivable –Other shows an increase of $569K. d. The decrease of $427K for recognizing unrealized losses from cash with state treasury. This amount will be adjusted

by the fourth quarter. 2. The increase of $1.1 million under Accounts Receivable is due to approximately $719K in increases in tuition revenue and

enrollment, and $381K in the timing of application of payments. 3. The decrease of $156K under Current Loans Receivable and $195K decrease under the Non-Current portion are mainly due to

a timing issue on collection and cancellations compared to loan advances.

4. Prepaid Expense shows a decrease of $1.6 million. Last fiscal year the2nd quarter payment to AHEC for the state appropriation was paid at the end of September and was recorded as prepaid expense for the first quarter.

5. The decrease of $554K in Accounts Payable is the result of: 1-Timely payment of the College’s share of the Library for

$688K; and, 2-The payment to CCHE for the amount of $157K, which has been accrued for this quarter.

6. Under Accrued Payroll the decrease of $295K is a timing issue related to timely payments of payroll liabilities this quarter.

Statement of Net AssetsAs of Sept 30, 2004

Unaudited

Current Current Student GASB 34/35 Combined CombinedAppropriated Auxiliary Restricted Loan Plant Agency Adjustments FY05 FY04 Difference

ASSETSCurrent AssetsCash & Cash Equivalents 1 16,142,383 7,739,674 (1,377,489) 31,892 2,562,960 1,564,275 113,185 26,776,881 23,845,377 2,931,504 Accounts Receivable-Student 2 5,511,066 1,618,793 - - 541,769 - 7,671,629 6,553,967 1,117,662 Accounts Receivable-Other 1-C 12,006 5,719 1,364,223 (3,579) - - - 1,378,369 808,899 569,470 Loans Receivable 3 - 10,057 - 1,025,038 - - - 1,035,095 1,191,387 (156,292) Prepaid Expense 4 - 28,314 - - - - - 28,314 1,663,482 (1,635,168)

Total Current Assets 21,665,456 9,402,557 (13,266) 1,053,351 2,562,960 2,106,045 113,185 36,890,288 34,063,113 2,827,175

Non-Current AssetsInvestments - 190,634 - - - - - 190,634 190,634 - Loans Receivable 3 - - - 8,578,734 - - - 8,578,734 8,774,032 (195,297) Equipment, (Net of Depreciation) - - - - 2,757,167 - - 2,757,167 2,909,979 (152,812)

Total Non-Current Assets - 190,634 - 8,578,734 2,757,167 - - 11,526,535 11,874,645 (348,109)

TOTAL ASSETS 21,665,456 9,593,191 (13,266) 9,632,085 5,320,127 2,106,045 113,185 48,416,823 45,937,758 2,479,065

LIABILITIESCurrent LiabilitiesAccounts Payable 5 377,995 (83,099) 2,671 - - 458 - 298,025 851,566 (553,541) Accrued Payroll 6 - - - - - (56,586) - (56,586) 238,747 (295,333) Deferred Revenue - - - - - - - - - - Compensated Absences 222,429 - - - - - - 222,429 201,020 21,408 Due to Students 2 14,219 (2,769) (15,937) (10,193) - 601,808 - 587,129 206,350 380,779 Deposits Held in Custody for Others - - - - - 1,560,365 - 1,560,365 1,699,876 (139,512) Other Current Liabilities - - - - - - - -

Total Current Liabilities 614,643 (85,868) (13,266) (10,193) - 2,106,045 - 2,611,361 3,197,559 (586,198)

Non-Current LiabilitiesCompensated Absences 1,717,448 - - - - - - 1,717,448 1,714,919 2,529

Total Non-Current Liabilities 1,717,448 - - - - - - 1,717,448 1,714,919 2,529

TOTAL LIABILITIES 2,332,091 (85,868) (13,266) (10,193) - 2,106,045 - 4,328,810 4,912,479 (583,669)

NET ASSETSInvested in Capital Assets - - - - 2,757,167 - - 2,757,167 2,909,979 (152,812) Restricted for Expendable Purposes - - - 9,642,278 - - 9,642,278 9,690,309 (48,031) Unrestricted 19,333,364 9,679,059 - - 2,562,960 113,185 31,688,568 28,424,991 3,263,577

TOTAL NET ASSETS 19,333,364 9,679,059 - 9,642,278 5,320,127 - 113,185 44,088,013 41,025,279 3,062,734

TOTAL LIABILITIES AND NET ASSETS 21,665,456 9,593,191 (13,266) 9,632,085 5,320,127 2,106,045 113,185 48,416,823 45,937,758 2,479,065

Summary of Changes in Statement of Revenues, Expenses, & Changes in Net Assets

September 30, 2004 The Unaudited Statement of Revenues, Expenses & Changes in Net Assets as of September 30, 2004, is presented on the following pages. Below are the items of note as represented on the SRECNA.

1. Tuition & Fees shows an increase of $1.6 million or about 6%. In addition to tuition increases, enrollment for Summer 2004 SFTE increased by 2.3% compared to Summer 2003. For Fall 2004, SFTE by census date shows an increase of 2.6% compared to the Fall 2003 census date.

2. The increase of $700K under Scholarship Discounts & Allowances is due to the increase in tuition charges and the number of

students receiving financial aid.

3. The increase of $682K under Federal Grants and Contracts is primarily due to an overall increase of $659K in Federal Financial Aid (Pell Grants) in this quarter and small increases related to timing issues in other Federal Grants. This increase plus timing issues related to spending of State Financial Aid have resulted in an increase of $1 million under Operating Expenses, Scholarships and Fellowships.

4. Under State Grants and Contracts, an increase of $526K is largely a timing issue in awards received from Colorado Student

Grants.

5. Under Other Operating Revenue an increase of $255K is mainly due to an increase in administration charges from 7.5% to 10%, as well as some timing issues.

6. The increase of $463K under Operating Expenses in the Instruction line is primarily caused by the increase of $245K in

payroll expenditures, mostly for full time and part time faculty (about 4% increase in total payroll expenditures this quarter). In addition, due to a change in payment of risk management to the state of Colorado, an additional $105K expense increase is shown under this line item. Under a new agreement risk management is paid in one payment rather than four installments. Overall we show increases under computer, non-cap equipment, and travel expenditures and decreases under other miscellaneous expenditures this quarter. These explanations apply to other expenditure lines for this quarter.

Statement of Revenue, Expenses, & Changes in Net AssetsAs of September 30, 2004

Unaudited

Current Current GASB 34/35 FY05 FY04Appropriated Auxiliary Restricted Loan Plant Adjustments Combined Combined Difference

Operating RevenuesTuition & Fees 1 21,669,022 5,504,158 - - - - 27,173,180 25,581,870 1,591,310

Less: Scholarship Discounts & Allowances 2 (6,108,809) (1,555,710) - - - - (7,664,519) (6,961,774) (702,745) Net Tuition & Fee Revenue 15,560,213 3,948,448 - - - - 19,508,661 18,620,097 888,565

Sales & Services of Educational Departments (120,955) 125,392 - - - - 4,437 (2,369) 6,805 Sales & Services of Auxiliary Enterprises - 878,416 - - - - 878,416 874,050 4,366 Federal Grants and Contracts 3 - 90,291 7,378,948 - - - 7,469,239 6,786,440 682,800 State Grants and Contracts 4 - - 3,890,767 - - - 3,890,767 3,365,163 525,603 Local Grants and Contracts - - - - - - - 3,108 (3,108) Private Grants and Contracts - - 5,407 - - - 5,407 - 5,407 Expended for Plant Facilities - - - - - - - 6,617 (6,617) Indirect Cost Recovery 44,648 - - - - - 44,648 63,403 (18,755) Operating Interest Income - - - 30,963 - - 30,963 34,940 (3,977) Other Operating Revenues 5 358,624 1,065,702 816 182,552 - - 1,607,693 1,352,621 255,072

Total Operating Revenues 15,842,530 6,108,250 11,275,937 213,515 - - 33,440,232 31,104,070 2,336,162

Operating ExpensesInstruction 6 6,345,648 - 1,314,447 - - - 7,660,095 7,197,332 462,763 Public Service - - 107,450 - - - 107,450 62,684 44,766 Academic Support 1,953,818 - 184,892 - - - 2,138,710 2,133,897 4,813 Student Services 1,666,401 - 622,558 - - - 2,288,958 2,162,570 126,388 Institutional Support 2,383,032 - 133,214 83,951 - - 2,600,197 2,542,172 58,025 Operation of Plant 1,555,967 - - - - - 1,555,967 1,518,724 37,244 Scholarships and Fellowships 237,935 - 9,696,032 - - - 9,933,967 8,919,214 1,014,753 Scholarship Discounts and Allowances (6,108,809) (1,555,710) - - - - (7,664,519) (6,961,774) (702,745) Auxiliary Enterprise Expenditures - 4,638,176 - - - - 4,638,176 4,542,794 95,382 Indirect Costs Recovered - - 44,648 - - - 44,648 63,403 (18,755) Depreciation - - - - 228,115 - 228,115 232,883 (4,769) Other Operating Expenses - - - 5,337 - - 5,337 41,598 (36,261)

Total Operating Expenses 8,033,992 3,082,466 12,103,241 89,288 228,115 - 23,537,101 22,455,498 1,081,603

Operating Income (Loss) 7,808,538 3,025,784 (827,304) 124,227 (228,115) - 9,903,131 8,648,572 1,254,558

Non-operating Revenues (Expenses)State Appropriatons, non-capital 9,919,953 - - - - - 9,919,953 9,919,953 - Investment and Interest Income 9,012 155,994 - - - - 165,005 169,096 (4,090) Gain (Loss) on Disposal of Fixed Assets - - - - - - - - -

Non-Operating Gifts & Donations - - 885,597 - - - 885,597 831,139 54,458 Net Non-operating Revenue(Expenses) 9,928,965 155,994 885,597 - - - 10,970,555 10,920,188 50,367

Income (Loss) Before Other Items 17,737,503 3,181,778 58,293 124,227 (228,115) - 20,873,686 19,568,760 1,304,925

Mandatory & Non-mandatory TransfersTransfers from (to) other Funds - - - - - - - - - Transfers (To)/From Other Institutions - - (58,293) 58,293 - - - - -

Net Increase (Decrease) in Net Assets 17,737,503 3,181,778 (0) 182,520 (228,115) - 20,873,686 19,568,760 1,304,925

Net Assets at Beginning of Year 1,595,862 6,497,281 - 9,459,758 5,548,242 113,185 23,214,327 21,456,519 1,757,808

Net Assets at End of Month 19,333,364 9,679,059 (0) 9,642,278 5,320,127 113,185 44,088,013 41,025,279 3,062,734

AGENDA ITEM: Personnel

ISSUE: Reporting of personnel actions, which have occurred since the last Board meeting ofOctober 6, 2004.

BACKGROUND: Temporary appointments, resignations, retirements and leave without paywhich are delegated to the President and do not require approval by the Board.

INFORMATION: The following personnel items are presented to the Trustees as information:

TEMPORARY APPOINTMENTS

Ms. Jessica Buntt, MST Systems Supervisor $40,000.00 – November 1 through June 30, 2005(TEMPORARY/ADMINISTRATIVE)

Ms. Joyce Gipe, Teacher in Residence $46,000.00 – August 1 through June 30, 2005(TEMORARY/FACULTY)

RESIGNATIONS

Ms. Sara Fredrick, Instructor, Metro Academy, effective October 1, 2004.

Ms. Barbara Gregg, Director of Private Grants and Research, effective November 30, 2004.

Ms. Lisa Walls-Yacono, Instructor, Metro Academy, effective October 22, 2004.

RETIREMENTS

Dr. James R. Craig, Professor of Speech, effective May 14, 2005.

Mr. Felipe Serrano, Associate Professor of Aerospace Science, effective May 14, 2005.

LEAVE WITHOUT PAY

Dr. William T. Hamilton, Professor of English, effective Spring 2005 semester (January 18through May 14, 2005) half-time leave.

trustees of the metropolitan state college … · trustee maria garcia berry; ... hal nees, faculty...

Documents