travel management university of miami - business services welcomes you to the
TRANSCRIPT
Travel Management
University of Miami - Business Services
WELCOMES You to the
What we do …
– Enhance UM’s Travel options
– Promote Travel discount services
– Manage Travel vendors
– Maintain compliance
• Where is the Travel Management located?1507 Levante AvenueMax Orovitz Building - Office 310
• Coral Gables FL. 33146
• How can the Travel Management be reached?(305) 284-1087 phone(305) 284-3192 fax
• Where is the Travel website?http://www.miami.edu/travel
Where we are …
For Travel arrangements…
Travel Management has selected for you very experienced and professional Travel Agencies – which are the Authorized travel Agents.
Authorized University Travel Agencies
• Four Seasons Travel(305) 604-9800 or 1-800-331-3136
• Lorraine Travel Bureau(305) 445-7624
• The Travel Source(305) 663-3515
Hotel Discounts
Travel Management negotiates discount rates with various hotels both locally and domestically.
www.miami.edu/travel
Local Hotel Rates
Special Rates negotiated for the University of Miami
Domestic Hotels (USA)
Special rates arranged with major hotel chains
Car Rental
• Discount Rates are available from:• Avis• Dollar• Enterprise
Rates are available online at:www.miami.edu/travel
Frequently Asked Questions
• Travel Management provides answers to various frequently asked questions pertaining to travel at our website.
• Visit us at:www.miami.edu/travel
Thank you!
Travel Management would like to thank you for participating in this year’s
We hope to see you again next year.
http://www.miami.edu/travel
eBERF
Soon in your Area
What is eBERF?
– Stands for electronic Business Expense
Reimbursement Form.
– Replacing the current paper BERF for all reimbursements of business-related
expenses.
– Located in UMeNET (Ariba)
eBERF in UMeNET (Ariba)
– Familiarity with the UMeNET (Ariba) system
• Similar to online Purchase, eCheck, and HR Position requests
– Electronic Record
• Can track the eBERF status in the approval process
eBERF in UMeNET (Ariba)
–Email Notification
–Users receive notice when
eBERF is edited,
approved, or denied
–Approvers receive notice when it’s their turn to approve
the eBERF
University Travel Card
University Travel Card
– To be used in conjunction with eBERF
– Only used for University-related travel expenses.
– Lowers traveler’s out-of-pocket expenses since they no longer have to front money for travel
expenses.
University Travel Card– On a nightly basis, charges
loaded into UMeNET awaiting
reconciliation.
– Add account information and business purpose to the charge for
approval
– Payment for approved
charges will be sent to the credit card
company by the University
Roll Out Dates
–To Be Determined• Disbursements is finalizing the system and adjusting current policies to fit the new system.
Would your department like to be included
in the initial roll out?
Email the following information to Allison Gilbert at
your department number department administrator’s name