welcomes & introductions

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Aundra Richards – DOE BSO Manager Paul Alivisatos – Deputy Lab Director Buck Koonce – UC. Welcomes & Introductions. Howard Hatayama. Site Orientation. Organization – Jim Krupnick ISM Implementation – Howard Hatayama Current Status Metrics re: ISM. Site-Wide Overviews. Today’s Agenda. - PowerPoint PPT Presentation

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  • Welcomes & IntroductionsAundra Richards DOE BSO ManagerPaul Alivisatos Deputy Lab DirectorBuck Koonce UC

  • Site Orientation

    Howard Hatayama

  • Site-Wide OverviewsOrganization Jim KrupnickISM Implementation Howard HatayamaCurrent StatusMetrics re: ISM

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    Todays Agenda8:30 amSite-Wide OverviewsOrganization & Status Jim KrupnickISM Implementation Howard Hatayama

    9:15 amWork Planning and Control John Seabury

    9:45amBreak10:00 amChemical Management Paul Blodgett

    10:30 amFeedback and Improvement John Chernowski

    11:00 am Division Overviews (Working Lunch)

    Advanced Light Source DivisionJim FloydChemical Science DivisionWayne LukensLife Sciences DivisionJoe GrayPhysical Bio-Sciences DivisionPaul AdamsFacilities DivisionSteve Black 1:30 pmQ&A, Logistics

  • Berkeley Lab OverviewJim Krupnick, Chief Operating OfficerJanuary 6, 2009

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    Founded in 1931 on Berkeley CampusMoved to Current Site in 1940

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    UC BerkeleyBerkeleyLabA National Laboratory Next to a University Campus

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    Space Statistics390k ASF lab and lab support126k ASF shop and shop support504k ASF office and conference 97k ASF other 1.117M ASF Total70% of LBNL buildings built before 1970

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    Hayward Fault

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    Source U.S. Geologic SurveySeismic ProbabilityLawrence Berkeley National Laboratory

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    http://www.abag.ca.gov/ Past Ground Accelerations

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    RATING SYSTEMGoodSome structural and non-structural damage, life safety not significantly jeopardized

    FairStructural and non-structural damage represent low life hazards

    PoorSignificant structural and non-structural damage represent appreciable life hazards. All buildings occupants are briefed of the seismic hazards if a building is rated Poor

    Very Poor Extensive structural and non-structural damage represent high life hazards. A seismic Risk Mitigation Plan (RMP) is developed and implemented for buildings rated Very PoorUC Seismic Safety ProgramGOAL To achieve Life Safety for our building occupants in the event of the Maximum Credible Event.

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    *Current LBNL Building Condition

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    Berkeley Lab MissionSolve the most pressing and profound scientific problems facing humankindBasic science for a secure energy futureUnderstand living systems to improve the environment, health, and energy supplyUnderstand matter and energy in the universeBuild and safely operate leading scientific facilities for the nationTrain the next generation of scientists and engineers

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    Berkeley Labs Scientific StrengthsScientific ComputingParticle Physics and Nuclear ScienceNanoscale Materials and SynthesisQuantitative BiologyX-Ray Science and AcceleratorsEarth and Environmental ScienceEnergy Science and Technology

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    FY 2008 Costs: $589MOctober 2008Other DOE ($71M)Work for Others (excluding NIH) ($65M)Physics/Fusion ($75M) Basic Energy Sciences ($132M)Biological and Environmental Research ($106M)Math and Computing Sciences ($97M)National Institutes of Health ($43M)

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    TechnicalStaffScientists and EngineersPostdoctoral Associates*Graduate Students*Undergraduate Students*Support StaffDecember 20086773552941395961364265Berkeley Lab Employees: 3,690Employees: 3,690 Guests: 3,227 Total: 6,917Faculty**Joint affiliation with UC Berkeley and other campuses

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    Eleven Nobel LaureatesEmilio G. SegrEdwin M. McMillan

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    Major Scientific Facilities Serving Government, Universities, and IndustryAdvanced Light SourceMolecular FoundryNational Center for Electron MicroscopyNational Energy Research Scientific Computing Center88-Inch CyclotronJoint Genome InstituteEnergy Sciences Network (ESnet)JBEI

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    History of ISM at Berkeley LabFirst ISM Plan submitted 1997, approved by DOE in 1998 and validated in 1999.

    Self-assessment program certified by DOE in 2003

    ISM plan was updated regularly

    Illness and injury statistics showed significant improvement continuously through 2004.

    But 2005 was watershed year

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    History of ISM at Berkeley Lab (cont)New Contract, new Lab Director, new Site Office Manager

    Started implementation of DOE Order 226.1

    Missed FY05 DOE TRC and DART targets

    Dr. Orbachs December 2005 letter to Chairman of the UC Regents citing dreadful performance

    BSO (CO) letter putting UC on notice re Lab performance

    Initial UC response was to commission a targeted EH&S Peer review in Jan 2006But, DOE determined that resulting CAP was not comprehensive enough

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    History of ISM at Berkeley Lab (cont)McCallum-Turner led full ISM Review in Sept 2006

    Corrective Action Plan submitted - May 20077 corrective actions (58 major activities)Line Management accountability and responsibility for safetyInstitutional EHS/ISMS documentsPerformance ManagementCorrective Action ManagementSelf Assessment processesWork Planning and ControlISM Elements of our LBNL/UCB Relationship

    10 CFR 851 implementation May 2007

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    History of ISM at Berkeley Lab (cont)McT CAP led to Key ISM Improvements

    Work Lead concept

    Developed and implemented new programsIssues ManagementTechnical Assurance Job Hazards Analysis

    Strengthened reporting culture

    Revised & clarified roles and responsibilitiesSafety LiaisonsSafety CoordinatorsSafety Review Committee

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    Series of events during FY07 & FY08Mercury release in Molecular FoundrySeries of DOE safety audits and findingsFacility hazard characterization issuesRecurring ORPSElectrical safetySubcontractor safetyMaintenance issuesISM Cap efforts coupled with recent events (and encouragement from BSO) has led to a deeper understanding of ISM status at LBNL.

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    Senior managements response has been an increased urgency in focus on safety in last 6 mos.

    Annual Lab Directors Strategic Retreat Lab Directors All-Hands presentation

    Lab-wide stand-downs

    Our Safety campaign to change the cultureGoal: long term, sustained improvement in implementation of ISM

    ISM Improvement Project

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    Where is ISM at LBNL Now?Per the annual ISM Declaration:

    LBNL believes that ISM is being effectively implemented but noteworthy weaknesses need to be addressed.

    Some Work Planning and Control mechanisms are new and not uniformly administered

    Need more rigorous Technical Assurance assessments

    Division Self-Assessments need to be more tailored

    Several ES&H Program areas need improvement

    New PPE policy is in implementation process

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    In closing

    We welcome the HSS review, and look forward to learning from the review team as part of our ongoing Feedback and Improvement efforts.

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    Berkeley Lab ValuesOverarching commitment to pioneering scienceHighest integrity/impeccable ethicsUncompromising safetyDiversity in people and thoughtSense of urgency

  • ISM @ Berkeley Lab: Key Elements, Players and MetricsHoward HatayamaDirector, EH&S DivisionJanuary 6, 2009

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    Line Management Owns and is Responsible for SafetyChief Operating OfficerDivision Directors/Dept HeadsLaboratory DirectorResearchOperationsGroup LeadersSupervisors/Work LeadsWorkers/GuestsDivision DirectorsDepartment Heads/Group LeadersSupervisors/Work LeadsResearchers/Workers/Guests/Students/Post-Docs

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    Work Leads - A Key Element of Safety Line ManagementWhat are Work Leads?Oversee Workers as part of the Safety Line Management chain May or may not be SupervisorsCan be staff, guests, post-docs, graduate studentsSame safety management responsibilities as Supervisors and Managers

    Why did we establish this role? Developed in response to span of control issues identified in assessmentsReflects the way research and teaching is done

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    Key Player EH&S DivisionTechnical support to line organizationsAdvice on identifying hazards and appropriate controlsReview of work plans and formal authorizationsAssurance of appropriate procedures and implementationPolicy and procedure developmentTrainingDirect services such as waste management Institutional interface on ES&H External regulators, DOE-BSO, UC Office of the President

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    Key Players - Coordinators and LiaisonsDivision Safety Coordinators facilitate implementation of ISM in each operating DivisionOwned and employed by each DivisionPart time to full time depending upon Divisions needsMoving towards increased technical competence in this roleSupport the line in implementing Lab policies and proceduresAdminister the Divisions ES&H programEH&S Liaisons act as technical resources to the Divisions to assist in implementing ISMOwned and employed by Environment, Health and SafetySenior level ES&H professionalsVaries, but generally each Liaison ~20-30% FTELiaisons are first contact for Divisions in resolving ES&H issues, obtain assistance as necessary

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    Key Players - Advisory and Oversight CommitteesAdvisory committees exist to help Line Management discharge their safety responsibilitySafety Review Committee advises Lab Director on general safety, ISM issuesOne representative from each DivisionResearches and recommends policy, conducts MESH reviewsOther peer advisory/regulatory committees oversee specific technical areasRadiation Safety CommitteeInstitutional Biosafety CommitteeAnimal Welfare and Research CommitteeHuman Subjects CommitteeRadioactive Drug Research Committee

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    Key Players - Oversight and AssuranceOffice of Contract Assurance ES&H Self-Assessment programIssues Management UC Office of the PresidentContract Assurance CouncilContract management and oversightBerkeley Site Office Contract m