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Transforming Professional Standards
1
A note on the following document - Transforming Professional Standards in
Cleveland Police
This cover note was attached by Will Green, Head of Corporate
Communications, on Monday January 23rd 2017.
At the beginning of January 2017 the Chief Constable of Cleveland Police and the
Police and Crime Commissioner for Cleveland made clear their intention to transform
the way in which Cleveland Police handles and investigates complaints made
against its officers and staff and how it polices its workforce.
So what exactly will the future look like? And how long will this transformation take?
John Armstrong has been commissioned to lead Cleveland Police through this
transformational change and has set out his proposal of how he sees this work
taking shape. Transparency and accountability will be at the core of this approach,
and so John’s proposal is set out here. John is taking a hands-on approach and has
already started to work closely with all those involved in professional standards and
with those who have an interest in helping shape its future.
John’s proposal starts by setting out the role of a professional standards department
in a wider policing context before moving on to outline the case for reform. He sets
out the fundamental principles that will underpin this transformational work: building
organisational effectiveness, increasing transparency in assessments and decision
making, and engaging with internal and external stakeholders. John will be advising
on how Cleveland Police can widen the scope of its professional standards, to
include taking a leading role in all matters of policing standards and organisational
learning rather than at present, a department focused on complaint management
and dealing with misconduct.
These initial phases of this work have already commenced and will continue in the
coming months as John helps the force to be clear on exactly wants it professional
standards to look like in the future, and how it wants it to operate.
Please note that although John’s initial document sets out a provisional timetable,
this was put together as an initial concept and no set timescale is currently in place.
Transforming Professional Standards
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Transforming Professional Standards
in Cleveland Police
Scope, methodology and terms of
reference
Author:
John Armstrong
January 2017
Transforming Professional Standards
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Transforming Professional Standards in Cleveland Police
A proposed approach to reform
Context
1. In common with every police force, Cleveland Police has a Professional Standards
Department (PSD) that also includes a counter corruption function. The present form
and function of PSDs are largely the product of a series of reforms going back over the
past decade. Chief influences and drivers for change at that time - and since - include:
The police service’s response to HMIC report Raising the standard: a thematic
inspection of professional standards (2006) 1 which focused on the structures,
activities and resourcing of PSDs, highlighting disparities in police complaint and
misconduct recording practices across England and Wales, from which came
standardised recording practices; the inclusion of counter corruption units with
intelligence, preventative and enforcement functions; and police community vetting
units as an integral part of PSDs.
The increasing influence and coordination of the (then) ACPO Professional
Standards Portfolio 2 with its national working groups on Complaints and
Misconduct, Counter Corruption (ACCAG)3 and more latterly, the Vetting Working
Group. In 2014, following the transition of ACPO to the National Police Chief’s
Council (NPCC), this Portfolio became enjoined to form the present National
Policing Professional Standards and Ethics Portfolio.
Reforms brought about by the Taylor review (2005)4 which modernised the police
disciplinary system, bringing it more into line with employment law principles and
which led to the regulatory framework of the Police (Conduct) Regulations 2008
and more latterly the 2012 Regulations, and the parallel implementation of Police
(Performance Regulations).
1 Raising the standard: a thematic inspection of professional standards, HMIC, London, 2006
2 Now the National Policing Ethics and Professional Standards Portfolio
3 ACPO Counter Corruption Advisory Group, which itself was borne from the ACPO presidential task force on
police corruption in 1999 4 Taylor, W. Report into disciplinary arrangements for the Police Service in England and Wales (2005) Home
Office
Transforming Professional Standards
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The establishment of the Independent Police Complaints Commission (IPCC) in
2004.5 The primary statutory purpose of the IPCC is to secure and maintain public
confidence in the police complaints system in England and Wales. The IPCC has
become an increasingly important stakeholder in the PSB landscape across all
matters of public complaint, police misconduct and cases of death or serious injury
during or following police contact.
The work of individual and collective forces in becoming more proficient and adept
at improving their own professionalism and standards of integrity. Such initiatives
have continued - and are continuing - to evolve as increasing accountability,
transparency and professionalism remain high on force agendas.
2. In many forces throughout England and Wales, PSDs have progressed from being
departments solely or predominantly focussing on complaint management and
enforcing discipline to taking a more holistic approach to professional standards. At the
same time, the remit of Heads of PSD in all forces has invariably broadened to include
responsibility for matters such as information security, legal services, grievances,
unsatisfactory performance cases, employment tribunals, civil claims, complaints
about how the force is operated, led and managed,6 operational review and critical
incident management and in some forces, wider human resource functions. In some
instances, such expansion of scope has been identified as good practice and has
enhanced PSD legitimacy; in other cases, such diversification of role has tended to
lead to a diminution of effectiveness of core PSD responsibilities.
3. This landscape is constantly evolving. A recent survey7 of forces in England and
Wales reveals that 24% of PSDs have formed formal collaborations or strategic
alliances across one or more forces, either in full or in part. The same survey showed
a further 10 forces report they plan to actively consider such collaboration or alliances
during the coming year.
4. However broad or narrow the focus of its responsibilities, a primary function of any
PSD should be to safeguard the force’s reputation, not only by enforcing and
maintaining the standards of professional behaviour of individual members of the wider
5 As set out in the Police Reform Act 2002
6 Previously known as ‘direction and control’ matters
7 Complaints and Misconduct Working Group Stocktake Survey (unpublished), December 2016
Transforming Professional Standards
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workforce, but also by fearlessly and actively exposing organisational or operational
shortfalls or wrongdoing whenever and wherever it occurs and thereby promote
learning and adherence to the highest possible standards of service. A successful and
effective PSD ought to be as familiar and adept at catching people ‘doing the right
thing’ as well as identifying and intervening where individual or force standards and
behaviours fall short of expectation.
5. Fair, consistent decision-making and respectful treatment of the public by the police
are essential components of police legitimacy, which, in turn, encourages people to
cooperate with the police and uphold the law. The twin concepts of fairness and
respect apply equally within police organisations and have a similar effect on the
attitudes and behaviour of the workforce.8
6. Fairness at a supervisory and senior leadership level is associated with officers and
staff adhering to high ethical standards, promoting integrity in policing, valuing the
public and feeling empowered to go the extra mile without personal gain. Fair and
respectful treatment encourages officers and staff to identify with the organisation and
its values, rather than a police subculture. Any real or perceived lack of fairness and
respect within a PSD will undermine both its effectiveness and its legitimacy.
7. The promotion and maintenance of high ethical standards across any force is not, nor
should it be, the sole responsibility of a PSD. Notwithstanding that less serious
breaches of the standards of professional behaviour of officers and staff as set out by
the Code of Ethics9 and relatively minor examples of misconduct are dealt with by
locally based supervisors and managers, PSDs generally assess and investigate the
more serious allegations of misconduct, gross misconduct and criminality of the wider
workforce, including corruption in all its manifestations. There ought therefore to be
clarity and consistency across the organisation as to thresholds of referral to a PSD.
Transparency and openness in referrals and assessments of conduct, and the
provision of updates and feedback to those who report known or suspected instances
of corrupt or improper practices are all hallmarks of a PSD in which a force has
confidence, which in turn contributes to creating and maintaining high standards of
professional behaviour.
8 Quinton, P., Myhill, A., Bradford, B., Fildes, A. and Porter (2015) Fair cop 2: Organisational justice, behaviour
and ethical policing. Ryton-on-Dunsmore: College of Police 9 Code of Ethics: - A Code of Practice for the Principles and Standards of Professional Behaviour for the Policing
Profession of England and Wales, College of Policing, London, 2014.
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8. Any unwarranted level of internal unfairness, whether real or perceived, will pose a
significant reputational risk to the force because of its detrimental effect on staff
attitudes and behaviours. The positive impact of both fairness and respect on
workforce attitudes and behaviour will far exceed that of the more traditional incentive-
based or sanction-based approach, which run the risk of fostering unthinking
compliance with the rules even when officers thought it might be the ‘wrong thing’ to
do. Promoting and improving internal organisational justice will improve public
confidence in the police service and improve levels of satisfaction with service delivery
to victims and all who receive a service from Cleveland Police.
9. The naturally complex nature of policing with ever increasing emphasis on public
accountability and transparency means that the issue of ethics is always central to
corruption and misconduct control. The social and political environment in which any
force operates with its challenges of policing diverse communities with a
commensurate degree and complexity of organised criminality means ever-present
challenges to the professionalism of its workforce. The economic landscape forces
continual focus on increasingly scarce resource allocation and innovative ways of
working.
The case for reform
10. Both the Chief Constable and the Police and Crime Commissioner (PCC) for
Cleveland Police have a long-standing commitment to reform of PSD. In his Police and
Crime Plan 2016-2020, PCC Mr Barry Coppinger set out his “aim for Cleveland Police
to be a national lead in terms of professional standards and the way in which we
handle complaints. I will hold the Chief Constable accountable for embedding the code
of ethics and shaping an innovative programme of development across the whole
organisation.”10 Barry Coppinger’s commitment extends to working in collaboration to
establish a new approach to the way complaints and professional standards are
handled including expanding the role of the PCC’s office in police complaints handling,
and working with the Chief Constable to review and develop the PSD to ensure
Cleveland has the best model possible.
10
http://www.cleveland.pcc.police.uk/Document-Library/Police-and-Crime-Plan/2016-17/Police-and-Crime-Plan-DOUBLE-SPREAD.pdf
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11. Chief Constable Iain Spittal had planned a formal review of Cleveland PSD to
commence in January 2017 as part of the force Towards 2020 programme. On 22
December 2016, CC Spittal set out his strategic intention for transforming professional
standards in Cleveland Police.11 The ending of a high public profile misconduct hearing
in mid-December highlighted what CC Spittal believed to significant weaknesses in the
ability of the current PSD to undertake and deliver consistent high quality
investigations and gave rise to a pressing need for Cleveland Police to undertake a
fundamental shift in how it responds to complaints from the public, how it deals with
allegations of misconduct, how it proactively tests the integrity of its workforce, and
how it undertakes activity to prevent wrong-doing by its officers and staff.
12. CC Spittal raised his concern that under existing PSD structures, Cleveland Police was
unlikely to promote confidence in its workforce and in the community it serves that it is
a learning organisation and one capable of effectively investigating complaints,
misconduct allegations and preventing wrong doing by those who work as part of the
organisation. In setting out his broad vision, CC Spittal commissioned an independent
review to put into place a transformed PSD that would operate as follows:
directly support the principles established under the Everyone Matters 12
programme
be the organisational lead for officer, staff and volunteer conduct and behaviour
have appropriate ethical separation from the force so as to build confidence both in
the communities served and in those who work for Cleveland Police
operate in a manner that stimulates individual behaviours that are seen to reflect
the recognised ‘duty of candour’ that already exists within Health Service
organisations in the UK
support the development and embedding of a culture that seeks to learn from
mistakes
seek to prevent the likelihood of criminal or misconduct action or activities
occurring within the organisation, and should undertake misconduct proceedings
only where proportionate and necessary
expeditiously respond to complaints from members of the public in a manner that
starts from a position of service recovery where the needs of the complainant are
11
Professional Standards: Time for a new approach, Chief Constable Iain Spittal internal force document, December 2016 12
Everyone Matters is Cleveland Police’s approach to equality, diversity and human rights set out in earlier 2016 across 3 strategic themes; serving our communities, supporting our people, and organisational processes
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recognised. Where possible, complaints should be resolved in this service
recovery approach. The review should take into account the forthcoming
anticipated legislative changes13 to propose an interim complaints handling model
which could seamlessly progress to delivery which is facilitated through the shortly
to be enacted change in legislation. i.e. one where the PCC undertakes a more
significant role in complaint handling
operate and be seen to operate in a way which demonstrates the value of quality
of service
be constructed in a manner that enables effective, proactive seeking out of corrupt
practices within the organisation
be resourced by officers and staff who are professionally competent and
demonstrate sound ethical practice
13. CC Spittal made clear the structure and model of delivery is to be shaped through
review activity, and that the review will benefit from support independent of the police
service. The review will be supported significantly by PCC Barry Coppinger, and will be
jointly co-directed by Deputy Chief Constable Simon Nickless and Mr Simon Dennis,
Chief Executive of Cleveland OPCC.
14. In short, and whilst not directly referenced in CC Spittal’s Time for a new approach
document, the case for PSD reform in Cleveland Police is further driven by the
adverse impact of a number of PSD related concerns driven from both internal and
external sources which, when taken collectively, present a high level of risk to force
reputation and which, in the absence of transformational change, will likely lead to a
significant loss of confidence in Cleveland Police’s ability to police its communities.
15. The force has suffered recent reputational damage in cases attracting high levels of
local, regional and national media commentary. These include the findings of an
employment tribunal (Saddique –v- Chief Constable of Cleveland Police) in which an
officer was awarded a significant sum of money in compensation for claims brought for
victimisation and discrimination. The 2015 Employment Tribunal upheld 16 separate
13
The Policing and Crime Bill 2016 received Royal assent earlier in December 2016. Part 2 of the Bill will give PCCS increased involvement in complaint handling. PCCs will become the relevant appeal body for those appeals against the outcome of complaints or local resolution based appeals that since 2012 have been handled by chief officers. PCCS will have further options under the Bill to take enhanced responsibility for recording and resolving complaints, as well as options for responsibility for communicating with complainants.
Transforming Professional Standards
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allegations of discrimination, concluding that Mr Saddique had been victimised
because of his previous complaints and discriminated against because of his race. The
IPCC is currently independently investigating conduct matters against Cleveland PSD
officers associated with the handling of this case.
16. Earlier in December 2016, the Investigatory Powers Tribunal indicated it would find
Cleveland Police to have acted unlawfully in securing telecommunications data of
former officers and journalists in its attempts to investigate alleged leaks of police held
information.
17. On 12 December 2016, the appropriate authority withdrew allegations of breaches of
standards of professional behaviour against one of its officers Sergeant Waseem Khan
during the course of a misconduct hearing held in public.
18. Cleveland PSD’s investigation and handling of this particular case over the course of a
three-year period received censure, most notably failings in investigative record
keeping, review and disclosure as well as concerns over the manner in which a former
member of PSD had allegedly conducted himself during the course of the
investigation. The Khan investigation is to be subject of a separate organisational
learning review.
19. CC Spittal’s assessment summarises a number of key questions repeatedly asked of
PSD, all of which demand scrutiny and further insight to determine the extent to which
supporting evidence and experiences exists to suggest these are causes or symptoms
of the prevailing culture within PSD. Put simply and starkly, these questions include:
Lack of regulatory compliance
Investigative disproportionality
Wittingly or unwittingly incognizant of discrimination issues
A lack of desire to respond or evolve
20. The report of HMIC’s most recent thematic inspection 14 of police integrity and
corruption in November 2014 highlighted, inter alia, that Cleveland Police’s PSD had
effective processes and governance, and found there to be no bias evident in its
investigation of complaints and allegations. HMIC made two recommendations; that
14
Police Integrity and Corruption: Cleveland Police (November 2014)
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the force should ensure it has an effective process to communicate to all staff both
locally and nationally identified lessons to be learned on integrity and corruption; and
that the force should ensure that it has the proactive capability to effectively gather,
respond and act on information which identifies patterns of unprofessional behaviour
and corruption.
21. There is some resonance on these recommendations in a subsequent HMIC
inspection on police legitimacy in December 2016, when HMIC found that Cleveland
Police requires improvement in respect of how legitimate it is in keeping people safe
and reducing crime.15 Specifically, in respect of PSD related issues, HMIC found that
Cleveland Police needs to improve the steps it takes to ensure its workforce behaves
ethically and lawfully. Notwithstanding the workforce was found to be aware of the
standards of behaviour expected of them, and that all staff had received some briefing
or training on the Code of Ethics, HMIC found the counter-corruption unit to have
limited resources to conduct any proactive intelligence gathering, and the recording
and the force’s assessment of intelligence was not comprehensive.
22. Areas for improvement identified by HMIC included: (i) The force should ensure it
complies with all aspects of the current national guidelines for vetting; (ii) The force
should review the capacity and capability of its counter-corruption unit to ensure it can
manage its work effectively; and (iii) The force should improve the way corruption
intelligence is assessed, graded and stored.
23. The case for more fundamental and wide-ranging PSB reform is further strengthened
by the external drivers in police complaints and disciplinary reform. PSBs have had to
manage and adapt to a series of reforms in recent years brought about by:
the increased transparency and public accountability of misconduct procedures
the strengthening of the capacity of the IPCC to undertake more independent
investigations
increased police service, public, media, and governmental focus on improving
police integrity and ethical behaviour (some of which has been undertaken
proactively, and other aspects more reactive in nature to events)
15
PEEL: Police legitimacy 2016 – an inspection of Cleveland Police http://www.justiceinspectorates.gov.uk/hmic/wp-content/uploads/peel-police-legitimacy-2016-cleveland.pdf
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changes to the landscape and framework of complaint management and
appeals arising from the Police Reform and Social Responsibility Act 2011
further reforms to the police disciplinary system, including the introduction of a
voluntary based Disapproved Register for officer dismissed or who leave the
service during the course of an investigation into gross misconduct (December
2013), misconduct hearing held in public (May 2015) and the introduction of
independent, legally qualified chairs for misconduct hearings (January 2016)
24. The latest legislative and regulatory reforms which will impact significantly upon PSB
capacity and capability is brought about by Part 2 of the Policing and Crime Bill 2016.
Secondary legislation to implement these reforms is due to commence in the early part
of 2017. These statutory reforms are rooted in HM Government’s response to
widespread consultation in 2014 and 2015 on reforming the complaints and discipline
systems. Whilst some finer detail is yet to be determined, the main headlines for
conduct matters will be:
amending police regulations to allow gross misconduct investigations to
continue after an officer has resigned or retired (together with an early repeal of
the Regulation 10A) and extending the conduct regulations to include former
police officers so that misconduct cases can be taken to a conclusion,
notwithstanding an officer’s departure from the force
the placing of the Disapproved Register on a statutory basis which will make it
mandatory to refer to the College of Policing the names of officers dismissed
and allow publication of names of barred officers (the Police Barred List) and a
second non-public facing list of those officers who were not dismissed but who
resigned during the course of an investigation (the Police Advisory List).
further protections for those in the service reporting concerns of corrupt or
improper practice
the increased involvement of PCCs in complaint recording and resolution and
communications, and the handing over of appeals against investigation
outcome and local resolution from chief officers to PCCs
the IPCC is having a fundamental re-structuring and will become the
Independent Office of Police Conduct under a Director General. Further powers
for the IPCC will follow, including a requirement for the IPCC to independently
investigate all cases involving chief officers, and the granting of powers to the
IPCC to present its own cases to disciplinary hearing panels
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25. Perhaps the most impactive of these latest reforms will be those involving complaint
management procedures to include a stronger and more involved role for PCCs, as
this may have more profound resourcing and financial impact on PSD role and
responsibilities. Considerable work and negotiation will be required to determine the
extent to which Cleveland’s PCC will wish to become involved in and take
responsibility for the administration, handling, and resolution of mainstream complaints
about conduct and service.
26. What is also apparent is there will be a re-definition of the relationship between:
local force Appropriate Authorities
PCCs
the College of Policing
National Policing Professional Standards and Ethics
the IPCC
27. It is worth concluding this contextual overview by focusing on the more general nature
of policing and the means by which it is successfully governed. Whilst such issues
raise necessary questions about institutional structures and powers, the reality is that
much of this also boils down to not only the values and ethics set out by CC Spittal in
his Time for a new approach strategic intention, but also what the wider internal and
external stakeholders of Cleveland Police wants its internal policing function to look
like, and how it wants to operate in order to promote confidence in its legitimacy.
Proposed Reform Methodology
28. Placing ethical scrutiny at the heart of all PSD operational and case management
decision making and the recruitment, selection, training and continuous professional
development of all within the PSD environment is vitally important to the development
of a culture that is not only intolerant of corruption, but is able to operate with internal
and external legitimacy. Such intolerance requires clear, consistent and robust
management which can operate with independence but under a framework of external
oversight and governance. Evidence and experience points to corruption and
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unsatisfactory performance flourishing where management, scrutiny and governance
is lax or insufficient.
29. Two simple questions: “What do we want the PSD to do?” and “How do we want
them to do it?” form the basis of this Proposal for Reform, to be considered over four
distinct phases. Answering the question “What do we want the PSD to do?” will
establish the scope for PSD, enabling it to establish clear expectations of what it will
and will not provide to each of its key stakeholders. Answering “How do we want them
to do it?” will provide PSD with the processes and controls to ensure and assure
stakeholders that services are being delivered effectively and to established standards.
30. The methodology includes three fundamental design principles for a transformed PSD:
(1) Organisational effectiveness – to assure consistent and appropriate outcomes
As evidenced by:
Robust processes and procedures to resolve complaints, conduct and DSI
matters, including critical control points and documented procedures
Clear accountability, responsibility and authority for decision-making within a
defined Scheme of Delegation and Governance
Robust performance scrutiny and internal challenge that ensures high quality
investigations and casework
An ability to operate in a timely and consistent fashion across all aspects of
assessments and casework
(2) A culture of integrity, fairness and impartiality – to assure reputation
As evidenced by:
Strict adherence to the regulatory and legislative framework
Demonstrable, auditable transparency in decision making and procedures
Appropriate internal and external mechanisms to provide challenge and
accountability
Clear and consistent reporting structures
(3) Constructive and positive stakeholder engagement – to maintain and enhance
relationships
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As evidenced by:
A clear and current understanding of internal and external stakeholder
perspectives
Regular engagement with stakeholders, especially those who have least
confidence in the police complaints and misconduct system
A willingness to respond to constructive commentary and to influence
improvements in policing standards
31. Each of the four project phases will be overseen by the co-directors in a governance
structure that will both approve work and provide guidance and direction for future
activity. The phases and timescales are purely indicative at this stage.
Phase 1: Current Service analysis and assessment
Timescale: early to late January 2017
Analyse and assess PSD current operating model, practices and outcomes
Identify recognised good regulatory and complaint management practice from
both within and without the police service
Key stakeholder engagement and PSD engagement
Phase 2: Best Practice Proposal and Outline Design
Timescale: late January 2017 to mid-February 2017
Define principles to be applied in the design of future PSD
Develop proposed Governance framework
Develop high level organisational design for PSD
Phase 3: Operational Service Design
Timescale: mid-February 2017 to mid-March 2017
Define each operating model component, applying approved design principles
Define Governance arrangements and controls
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Phase 4: Implementation Planning
Timescale: mid to end March 2017
Develop and deliver implementation plans
32. Project management will be tailored to dovetail with existing Cleveland Police
methodologies for transformational change as directed by DCC Nickless and Mr Simon
Dennis.
33. It is anticipated the review will benefit from input from the Joint Independent External
Ethics Committee of Cleveland Police and Durham Constabulary, and also from further
external and independent input from those with expertise in professional conduct or
complaint management in other public or private sector organisations.
34. As it is beyond doubt that stakeholder confidence will be a critical success factor for
any reformed PSD, consideration ought to be given to establishing a Reference Group
that will comprise individuals selected as subject matter experts and to represent
members of the community, and to include representation from Cleveland Police
officers and staff who are most directly impacted by Professional Standards and the
services it provides.
35. The buy-in and involvement of the present PSD senior management throughout the life
of the reform project and beyond will be a further critical success factor. The role of
any such Reference Group will be to provide oversight of all proposals for Professional
Standards reform and to provide assurance that proposed reforms will enable
Professional Standards to meet the needs of the community, and Cleveland Police
officers and staff.
36. It is anticipated the involvement of the author (as subject matter expert) is likely to be
on a 2-4 day per week basis on average throughout the life of the project. Particular
phases and workloads may lead to a short-term reduction, or conversely, an increase
of involvement or capacity. CC Spittal has aligned Cleveland Superintendent John
Lyons to the review on a full time basis, who will ensure named officers or staff at
suitable levels of seniority are appointed as points of contact in those departments that
are integral to the scope of this project.
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Concluding remarks
37. It is beyond the scope of this outline approach document to suggest exactly what a
reformed Cleveland PSD will look like, or what it ought to look like, and what its core
roles will be other than it will of course include the elements set out in CC Spittal’s
Time for a new approach strategic intention. The whole point of this structured
approach is to ensure stakeholder consultation and engagement as a theme
throughout, and that stakeholder views are taken into account.
38. A measure of success of cultural and structural reform will be the increased internal
and external confidence in the PSD and, in particular, reassure those working within
PSD they are able to discharge their responsibilities in a fair and consistent manner
which will engender the respect of the wider force and the communities it serves, and
will leave Cleveland Police’s PSD better placed to:
Protect the public and the workforce from any lack of professionalism
Ensure public confidence in the reputation of the force by more transparent
policing of high professional standards
Demonstrate to colleagues and to the public that misconduct or corrupt or
improper practices in any of their many manifestations will be identified and
dealt with expeditiously, fairly, robustly and above all, professionally
John Armstrong
January 2017