town of carman minutes thursday, september 11, 2014 ... · town of carman for the enforcement of...

TOWN OF CARMAN MINUTES Thursday, September 11, 2014

CALLING THE COUNCIL TO ORDER A regular meeting of the Council of the Town of Carman was held on Thursday, September 11, 2014, in the Carman Dufferin Fire Hall-197 Main Street South. Deputy Mayor Jane Swanton called the meeting to order at 7:30p.m. Also present were Councillors Matt Gray, Brad Johnston, Brent Owen, Georges Picton; Chief Administrative Officer Cheryl Young; Public Works Superintendent Joe Richardson; Economic Development Officer Tyler King; Media - Emily Disefano, Valley Leader; Candace Derksen, Golden West. Rezoning Public Hearing - Terry Dyck, Jack McKinnon, Linda McKinnon, Bob McGregor. Robbyn Salter

CONFIRMATION OF MINUTES AS CIRCULATED #174 Brad Johnston- Brent Owen

RESOLVED the minutes of the regular meeting of Thursday, August 14, 2014 be approved as circulated, all statutory requirements having been fulfilled. Carried

ADOPTION OF THE AGENDA # 17 5 Matt Gray- Georges Picton

RESOLVED the agenda be approved with the following additions: Closed Session - Personnel. Carried

ACCOUNTS #176 Brent Owen- Matt Gray

RESOLVED the accounts, as approved by the Finance and Administration Committee, be paid in the following amount: $678,586.96. Carried

RECEPTION OF DELGATIONS/PUBLIC HEARINGS Public Hearing - A Public Hearing was held at 7:30 p.m. to receive delegations concerning the closing of a portion of 3rd Avenue S.W. and transferring the said closed road to the adjacent property owners. There were no delegations in attendance regarding this public hearing. Public Hearing - A Public Hearing was held at 7:30 p.m. to receive delegations concerning the rezoning of 288 Main Street South from "RT" Residential Two Family Zone to "CH" Commercial Highway Zone. Bob McGregor questioned whether the access to this property would be moved off his property. He asked that the driveway be moved north and that the new driveway allows proper drainage. All people attending the meeting were asked if they had any objections to the rezoning and all indicated they had no objections.

UNFINISHED BUSINESS None

BY-LAWS By-Law No. 14/1996 - Being a by-law of the Town of Carman to close a municipal road and authorize the sale of land.

# 177 Brad Johnston - Georges Picton RESOLVED By-law 14/1996 be read a second time, as amended. Carried

#178 Matt Gray- Brad Johnston RESOLVED By-Law No 14/1996, being a by-law of the Town of Carman to close a municipal road and authorize the sale of land, be read a third and final time, signed by the Deputy Mayor and CAO, sealed with the corporate seal and finally passed. Carried RECORDED VOTE: For -Swanton, Gray, Picton, Owen, Johnston By-Law No. 14/1997 - Being a by-law of the Town of Carman to amend Zoning By-law No. 92/I 707, as amended.

# 179 Georges Picton - Matt Gray RESOLVED By-law 14/1997 be read a second time. Carried

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# 180 Brent Owen - Matt Gray RESOLVED By-law 1411997, being a by-law of the Town of Carman to amend Zoning By-law No. 92/1707, as amended, be read a third and fmal time, signed by the Deputy Mayor and CAO, sealed with the corporate seal, and finally passed. Carried RECORDED Vote - Swanton, Gray, Picton, Owen, Johnston By-Law No. 14/1998- Being a by-law of the Town of Carman to amend By-law No. 14/ 1995 to authorize the expenditure and borrowing of money for Local Improvement #01114 to provide for surfacing of River Road South, as a local improvement.

# 181 Brad Johnston - Georges Picton RESOLVED By-law No. 14/ 1998 be read a first time. Carried

GENERAL BUSINESS Financial Statement - For the month ended August 31, 2014.

# 182 Brent Owen - Georges Picton RESOLVED the Financial Statement for the month ended August 31, 2014 be accepted and filed. Carried

COMMUNICATIONS None

REPORTS OF COMMITTEES Work and Operation Committee

Written report- August 19, 2014 Designated Officer

# 183 Brad Johnston - Matt Gray RESOLVED the Council of the Town of Carman appointed Jim Wilson as a Designated Officer for the Town of Carman for the enforcement of By-law No. 0111839. Carried Community and Social Development Committee

Written report - August 19, 2014 Finance and Administration Committee

Written report - September 2, 20 14 Taxes Added to Roll

#184 Matt Gray- Brent Owen RESOLVED the Council of the Town of Carman authorizes the adding of $44,259.89 in added taxes to the 2014 Tax Roll, as outlined on the Manitoba Assessment Addition listing. Carried Taxes Cancelled

# 185 Georges Picton - Matt Gray RESOLVED the Council of the Town of Carman authorizes the cancelling of $2,271.96 of taxes on the 2014 Tax Roll, as outlined on the Manitoba Assessment Reduction listing. Carried Proposed Subdivision

# 186 Brad Johnston - Brent Owen RESOLVED the Council of the Town of Carman approves the Plan of Subdivision for Lots 31132; Block 7; Plan 33408 (File No. 4409-17-7295), applied for by Brent and Stephanie Toumier. Carried CD Planning District

# 187 Matt Gray- Georges Picton WHEREAS Section 69(1) of The Planning Act authorizes a planning district to adopt a zoning by-law that applies to the entire district providing the councils of every municipality in the district passes a resolution in favour of a district-wide zoning by-law, and WHEREAS the municipalities of the Town of Carman and the Rural Municipality of Dufferin jointly joined forces and formed the Carman Dufferin Planning District, and WHEREAS it is deemed expedient by the Council of the Town of Carman to have the said Planning District adopt a zoning by-law that would apply to the entire district, now THEREFORE BE IT RESOLVED the Council of the Town of Carman approves a district-wide zoning bylaw for the Carman Dufferin Planning District, and FURTHER BE IT RESOLVED that existing By-law No. 92/1707 of the Town of Carman be revoked once the district wide zoning by-law is adopted by the board of the Carman Dufferin Planning District. Carried

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Donation in Memory of Wilma Gray/John Fehr #188 Georges Picton- Matt Gray

RESOLVED the Council of the Town of Carman authorizes a donation in the amount of$100.00 be made to Boyne Valley Hostel Corporation in memory of Wilma Gray, and FURTHER BE IT RESOLVED the Council of the Town of Carman authorizes a donation in the amount of $50.00 be made to Boyne Valley Hostel Corporation in memory of John Fehr. Carried U of M Bed on Wheels

# 189 Brent Owen- Matt Gray RESOLVED the Council of the Town of Carman authorizes the holding of the U of M Bed on Wheels event to take place in Carman on Friday, October 3, 2014, and FURTHER BE IT RESOLVED a donation of$100.00 be made to this event. Carried Carman Community Hall

#190 Matt Gray- Brad Johnston RESOLVED the Council of the Town of Carman authorizes the hiring of Cliffs Concrete to install a barrier curb on the north side of Carman Community Hall at a cost of$19,040.00, plus GST, and FURTHER BE IT RESOLVED Clean Cut Carpentry be hired to repair the parging on the north side of the Community Hall at a cost of $4, 700.00, plus taxes. Carried Watering Flowers in September

# 191 Brent Owen- Georges Picton RESOLVED the Council of the Town of Carman authorizes extending Bill Peters' hours in the month of September to also include hours necessary to water the hanging flower baskets. Carried Industrial Park Road

#192 Brad Johnston- Matt Gray RESOLVED the Council of the Town of Carman authorizes building approximately 120 feet of road to provide an access to Bo-Russ Excavating property. Carried Protective Services Committee

Written report- September 9, 2014 Chief Administrative Officer Young

Written report Economic Development Officer King

Written report

NOTICE OF MOTION None

# 193 Georges Picton - Brent Owen RESOLVED the Council of the Town of Carman hereby goes into closed session, as per Section 16.13 of the Town's By-Law 13/1979 regulating procedure and conduct such matters be kept in confidence. Carried

CLOSED SESSION Personnel

#194 Brent Owen - Matt Gray RESOLVED the Council of the Town of Carman hereby reconvenes its regular meeting. Carried

ADJOURNMENT #195 George Picton

RESOLVED the Council of the Town of Carman adjourns its regular meeting of Council at 8:32 p.m. Carried

Robert J. Mitchell, Mayor

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Work and Operation Committee

A Work and Operation Committee meeting was held on Tuesday, August 19, 2014 at 7:00 a.m. in the

Committee Meeting at 64 Main Street South. Those present at the meeting included Brent Owen,

Georges Picton, Bob Mitchell, Jane Swanton, Matt Gray, Joe Richardson, and Cheryl Young.

Councillor Owen called the meeting to order at 7:00a.m.

Water Treatment Plant- for months of June and July 2014.

ACTION: These reports were received as information. Councillor Gray advised that he has

sent an email to Kel Giesbrecht asking for more information to be included in this monthly

report.

Community Directional Signs - Email from Tyler King asking for approval of the placement of

Community Directional signs in the community. A map is included indicating where the signs will be

located.

ACTION: The committee reviewed the placement of the community signs throughout the

community. The committee was extremely concerned that there are so many signs proposed

and it goes against Council's policy of limiting the number of signs on the busy highway.

Councillors Swanton and Gray will meet with Tyler King to determine what signs are completely

necessary. This matter is tabled to the next meeting.

Councillor Johnston entered the meeting.

Designated Officers- Terry Ross is not interested in being a Designated Officer for the town. Bob

Johnston and Murray Rinn still help out; however there are times when additional people are needed.

Does Council wish to appoint any other Designated Officers for control of crows and grackles?

ACTION: The committee will ask Jim Wilson if he is still interested in being appointed as a

Designated Officer for the community.

Community Hall Concrete- Superintendent Richardson has received a proposal from Cliffs Concrete on

correcting the water drainage on the north side of the Community Hall. He would like some direction

and would like to discuss a few concerns regarding the project.

ACTION: The committee discussed and felt that likely this work would be the

responsibility of the Town of Carman. The proposal is to put a roll curb starting at the entrance

to the parking lot to the corner of the Legion. The committee felt that whatever option is chosen

it must run the water away from the building. Superintendent Richardson was asked to call

Morden Concrete to see if they had any other ideas on how to fix this problem. Councillor

Johnston suggested that Blake Phillips be included in this meeting to give direction on how to

repair the flashing on the building.

Highway #13 Pricing from Maple Leaf- Superintendent Richardson hopes to receive a cost for the cost

sharing portion of the Highway #13 project.

ACTION : No costs have been received.

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Development Agreement Subsidies- Report included regarding what has been given in previous years

to other developments.

ACTION: The committee reviewed the numbers of previous Development Agreements.

Development Agreement - Froese Brothers - Discussion on the proposed document following Mayor

Mitchell's review this weekend.

ACTION: The committee reviewed a report prepared by Mayor Mitchell regarding the

proposed development. The committee felt that the developer should be able to move forward

with Phase 1 under the guidelines submitted by Mayor Mitchell. The committee will continue to

work to have this Development Agreement signed prior to the fall election. Mayor Mitchell will

speak with Tyler King regarding this development and determine whether any information

regarding infrastructure limitations have been addressed by the consultant through the planning

process.

Posts on Pathway across from TLC Daycare - We have had a request to remove the posts that were

installed in the public reserve across from the TLC daycare. These posts were insta lled to stop the

residents in Bishop Bay driving on the public reserve to the rear of their properties.

ACTION: The committee felt that once the Froese property is developed that the

pathway would be extended throughout the green space and at that time the posts would be

removed.

Stephenfield Reservoir - Tamara Butterfield has provided an update to the amount of water in the

Stephenfield Water Reservoir.

ACTION: This matter was received as information.

Water Treatment Plant Report - Darcy Hayward has provided a report regarding the water plant on

Friday, August 15, 2014.

ACTION: The committee reviewed the report provided by Mr. Hayward. The committee

agreed that a written policy should be developed that will guide the employees through such a

situation.

John Warkentin - Mr. Warkentin has forwarded an email regarding concerns he has with the drain

located in River Road North. This information has been forwarded to Bridge Road Developments and has

been given to Council as information.

ACTION: This matter was received as information.

Walinga Industries- Cor Ladder has contacted Tyler King asking that the Town of Carman's public works

department to complete some work prior to the celebration Walinga is planning to hold on September

27'h.

ACTION: The Public Works department will look after the requests outlined in the email.

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Carman Transfer Station- Councillor Swanton asked how it worked having an extra person out at the

Transfer Station. Superintendent Richardson reported that it was a huge benefit having the extra person

working the hours the transfer station is open.

Councillor Picton reported that the dam at Pelly Lake is completed. He advised that next year they w ill

be able to retain water. They are looking at additional areas that have potential to store water.

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Community & Social Development

A Community and Social Development Committee meeting was held on Tuesday, August 19, 2014 at

8:20 a.m. in the Committee Meeting Room at 64 Main Street South. Those present at the meeting

included Georges Picton, Bob Mitchell, Jane Swanton, Brent Owen, Brad Johnston, Matt Gray, Joe

Richardson, and Cheryl Young.

Chairperson Picton called the meeting to order.

Carman Dufferin Recreation Commission - This committee meets on August 25th. Councillor Owen

forwarded the following written report.

- 31 participants for the trip to Folklorama on August 11th

-Aqua fit classes went over really good again this year.

-Campground as well as pool busy

- Last day of pool Sept. 1st

-Ice plant at arena started up on Aug. 14th with first booking Sept. 4th. Zamboni serviced

and ready to go.

Boyne Regional Library - Councillor Swanton reported that they meet on Thursday evening. Bob

McGregor has been trying to meet regarding the library expansion. Councillor Swanton forwarded the

following written report.

Insurance Inspection Report nothing received to date.

Summer Reading Program - Very successful. 487 Children registered to participate.

Librarian's Report: An inventory of adult fiction was done, spines applied to faded books, large print

books moved in order to make more room for this collection, 147 books were weeded out of junior

fiction. Tours of the Selkirk Library and the Dufferin/Carman Museum were educational and

enjoyed. Goal for the upcoming year is to have one staff member attend the Healthy Communities and

Chamber Monthly Meetings. One staff member will be out and about to read in the Community once a

month. (Schools, Lodges etc.) It has been a very busy summer!

Carman/Dufferin Library Standings in comparison to the 58 Manitoba Libraries (Excluding Winnipeg

Public library): #7 Total Circulation, Adult Circulation, Audio Visual Material Circulation; #5 Children's

Circulation, Interlibrary Loans sent to other Libraries, Circulation per hour; #1 Circulation per capita

#8 Online Downloading of eBooks/Audio books; #3 Circulation per visit; #15 Income; #12 Staffing Hours

#17 Population served; #27 floor space; #20 Inter Library Loans received from other Libraries.

Increase in Minimum wage coming October 1st - $10.70. Employee wages were discussed.

Expansion/Renovation Committee Meeting will be held Sept. 18th at 7:00pm CDFD Fire hall.

There was a mysterious appearance of some water near the public computers. Riley's Contracting was

called as it was thought the roof may be leaking. No cause was determined. Waiting to see if it happens

again (has not to date). The air conditioner was replaced at a cost of approximately $4000.

Community Pathway- No meeting

Carman Community Seniors Resource Council- No meeting

Memorial Hall- Carman Dufferin Fire Department have completed the demolition of the main floor. It

has been decided that the boiler will be removed. Ryan Bergsma has been granted the contract to install

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Community & Social Development

the floor on the upper level and has been working quickly on this project. This will raise the upper floor

so you will be able to look out the windows from your desk. We are still waiting for the final drawings so

all permits may be obtained. The engineer was out yesterday and took additional measurements and

pictures. Ken Drysdale is currently on holidays. Mayor Mitchell reported that the fire department is

going in tonight and clean out all the ceiling. They have found a vault in the basement and the engineer

does not feel the concrete supports anything but the vaults.

Greenwood Cemetery- No report

Dufferin Historical Society- Councillor Swanton reported the painting is completed on the school. They

are going to participate in the Amazing Race.

Municipal Heritage Committee- No report

Healthy Communities- No report

Chamber of Commerce- No report

Dufferin Agricultural Society- Councillor Gray reported they have had one meeting following the fair to

review the fair. They have made some small changes to the set up for the fair. They hope to have their

numbers ready by the next meeting next month.

Golden Prairie Arts Council- Councillor Gray reported they have not met since their Grand re-opening

Blizzard Fest- No report

Carman Community Hall -The new lights have been installed by Wayne Waddell Electric. The results

were disappointing as there are still shadows with the lights on. It has been decided to change the bulbs

in the existing globe fixtures to a LED bulb. It is hoped that this will brighten the room. These globe lights

will be put on dimmer switches. The brackets have been picked up for the eavestrough on the south side

of the Community Hall. Stewart's Eavestrough has been notified so it is hoped they will complete this

work in the near future. Tenders to replace the ceiling material will be sent out in the next week or so.

The new front doors have been painted by Carman Collision.

Safe Communities- No report

'llor Owen reported the next meeting is in September.

Chairperson

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Finance and Administration Committee

A Finance and Administration Committee meeting was held on Tuesday, September 2, 2014 at 7:00a.m. at 64

Main Street South. Those present at the meeting included Jane Swanton, Bob Mitchell, Georges Picton, Brad

Johnston, Matt Gray, Brent Owen, Joe Richardson, and Cheryl Young.

Chairperson Swanton called the meeting to order at 7:00a.m.

Community Directional Signs - Report by Councillors Swanton and Gray on their meeting with Economic

Development Officer Tyler King.

ACTION: Councillor Swanton reported she and Councillor Gray met with EDO Tyler King and

they have the number of directional signs down to 16. They are going to meet with Tyler King again

as he is going to discuss incorporating some directional signs in the CDRC sign by the railway tracks.

More information will come back to the next committee meeting.

Taxes Added to Roll- A resolution is required to add $44,259.89 in added taxes to the 2014 Tax Roll.

ACTION: The committee would ask Council to pass a resolution authorizing adding these taxes

to the 2014 Tax Roll.

Taxes Cancelled- A resolution is required to cancel $2,271.96 of taxes from the 2014 Tax Roll.

ACTION: The committee would ask Council to pass a resolution authorizing cancelling these

taxes.

Community & Regional Planning Branch - Evelyn Holley, Community Planner forwarding a proposed

subdivision for Lots 31/32; Block 7; Plan 33408. This proposed subdivision is eligible for quick process.

ACTION: The committee would ask Council to pass a resolution approving this subdivision.

Carman Dufferin Planning District - Tyler King, Secretary-Treasurer of the Carman Dufferin Planning District

has advised that the Town of Carman needs to pass a resolution approving a district-wide zoning by-law for

the Planning District. A draft resolution is included for consideration by the committee.

ACTION: The committee would ask Council to pass this resolution for the Planning District. The

committee also discussed the proposed Zoning By-law that is being considered by the Planning

District. Mayor Mitchell advised that he does not see the need to require subdivisions to have both

walking paths plus biking paths. CAO Young was asked to forward this zoning by-law document to all

members of Council so they can review it.

Upgrade to Highway #13- Maple Leaf Construction Ltd. has provided a cost estimate for the upgrade work

being proposed to Highway #13. This will give Council a budget number on the cost of the work that would be

included in the cost-sharing portion of the project.

ACTION: The committee would like to meet with MIT aga in prior to the fall election. The

committee would like to discuss the measurements used by MIT when determining the width of the

lanes and shoulders. CAO Young will email MIT to set up a meeting.

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J R Cousin Consultants Ltd.- Carman Dufferin Planning District provided a copy of the report completed by J.

R. Cousin Consultants Ltd. on the Water, Sewer, and Waste Disposal Assessment Report that was completed

for the Planning District.

ACTION: Councillor Swanton reported that the Planning District has only received this draft

report to date. The report indicates that we are short on water storage but most of our infrastructure

is shown as being adequate. The report would indicate that storage of water would be our first

priority and then look at upgrading our water treatment plant. The committee will continue to work

on water storage solutions.

Donation for ALS Challenge- Following the challenge by the Carman Dufferin Fire Department, a resolution

is required if Council should wish to make a donation to this organization. I had originally thought this could

go through the Joint Donation fund; however the RM of Dufferin Council has decided to make personal

donations.

ACTION: Council will look after making donations on a personal basis.

Donation in Memory of Wilma Gray - Deputy Reeve George Gray's mother has passed away and the

consensus of Council was to make a donation in her memory. A resolution is required to authorize this

donation. The suggest donations listed in the obituary are to be made to Boyne Lodge or Carman Hospital

Palliative Care. I would like direction from Council as to where to send the donation and how much should be

sent.

ACTION: Council would ask a resolution be passed to authorize a donation in the amount of

$100.00 to the Boyne Valley Hostel in memory of Mrs. Gray.

Development Agreement- Froese Agreement - Mayor Mitchell will update Council of the meeting with AI

and John Froese regarding the subdivision in the north-west section of town.

ACTION: Mayor Mitchell prepared a draft development agreement for the first stage or phase

of the development that is moving forward this year. He has asked the committee members to

review this draft document and to bring forward any changes necessary. He advised that all

references to phasing needs to be removed. He asked that all changes be forwarded to him so the

final document can be developed.

Royal Canadian Mounted Police - S/Sgt Mike Zens advising of the upcoming Management Review of the

Carman Detachment by the Manitoba West District Office. As part of the review, they would like to discuss

any concerns or comments from the elected officials in the community. He would ask that an elected official

contact him so arrangements can be made for an interview.

ACTION: CAO Young was asked to set up a meeting for this purpose.

U of M Bed on Wheels - Faculty of Agriculture Student Organization advising that the annual U of M

Agriculture Bed on Wheels event will take place on Friday, October 3, 2014 and Saturday, October 4, 2014.

The event will be passing through Carman and are requesting permission to push their bed through the town.

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This year they are raising funds for the Heart and Stroke Foundation. They also plan to have a BBQ lunch in

Carman on the Friday of the event.

ACTION: The committee would ask Council to pass a resolution authorizing the bed run to pass

through Carman. The committee would suggest that Main Street (#13 highway) would be the logical

street to draw the most attention to the event. The committee would also ask Council to authorize a

donation in the amount of $100.00.

Carman Bowling Green - Marjorie Irwin has called advising that the membership of the Carman Bowling

Green is finding it difficult to maintain their site on 151 Street SW. Mrs. Irwin wondered if the upkeep could be

taken over by the Town or the Recreation Department. Currently we have a lease with this committee that

expires June 30,2015 (I have included a copy of the lease for your information).

ACTION: The committee discussed the use of the bowling green and the fact that it is a

recreational facility. This matter will be discussed with the RM of Dufferin since the property is jointly

owned.

Carman Community Hall- Superintendent Richardson phoned Morden Concrete and they are not interested

in looking at this job. He then called the local contractors and the only contractor that has shown up to

discuss the project was Clear Cut Carpentry. Ryan Bergsma has reviewed the curb design and he agrees with

Cliff Vandersluis that the curb should be raised and installed into the footing of the building and he has a

solution for the parging on the side of the building. He will use tin and it will be on the outside of the curb,

however will not be damaged by snow equipment. Superintendent Richardson will be at the meeting to

discuss this matter further.

ACTION: The committee would ask Council to pass a resolution to complete the concrete work

this year. The parging or tin work on the side of the building will be paid by the Carman Community

Hall through the capital projects fund. Superintendent Richardson reported following the meeting

that the cost of the work proposed by Clear Cut Carpentry is $4800.00.

Watering flowers in September - Superintendent Richardson was wondering if we can hire Bill Peters for

approximately 6 days in September to water the flower baskets. The summer students will be finished at the

end of August and it is nice to have the hanging baskets watered for a few more weeks.

ACTION: Councillor Swanton suggested that we hire Bill Peters to continue with the watering

of the hanging flowers for the month of September. The committee would ask Council to pass a

resolution authorizing this addition to his hours.

BoRuss Approach - Sid Boeve has requested that the Town of Carman extend the road from the north

approach in the Industrial Park so he has access to his property. Superintendent Richardson will have more

information on this project at the meeting.

ACTION: Superintendent Richardson reported that the street needs to be developed so Mr.

Boeve has access to the property he has purchased in the industrial park. It will be built in a way that

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concrete can be installed on the surface. The Town will work with Mr. Boeve to build this road 120

feet south into the park.

Valerie J Bowie- Ms. Bowie sent a letter regarding the condition of #3 highway from the junction of #3 and

#13 to Carman Collegiate.

ACTION: The committee suggested that Ms. Bowie should discuss this matter with MIT. This

letter was received as information.

Carman Airport Clubhouse- John Carley has been in contact with Mayor Mitchell regarding damage to the

Clubhouse floor caused by chairs that were purchased at Staples. Mr. Carley has been working on this matter

for a year in an attempt to get the matter resolved. He now has a document from Staples advising that the

company would contribute $1,000.00 towards the repair of the damage caused by the chairs. The flooring

will cost $3,500.00 to replace and new chairs will cost $600.00.

ACTION: Mayor Mitchell reported that Mr. Carley has documentation stating that the chairs

he purchased would not damage flooring. The committee would recommend that the Carman Airport

Commission should move forward with a small claims process.

Albertjy Horsman Boulevard Tree - This tree has come back to the table as Mrs. Horsman really wants it

removed. It has been determined that the tree was planted on the boulevard (not certain if was planted by

previous owners but likely was because there is a second tree the same further on the lot) and Mrs. Horsman

advised that Mr. Frank Toews is tired of having the pine cones on his driveway. The previous decision of

Council was to trim the tree up to provide site when backing out of the driveways as it was thought this was

Mr. Toews' concern. Now that it has been confirmed that it is a boulevard tree, council will need to give

permission to have the tree removed.

ACTION: Mayor Mitchell reported that it would appear the main problem with the tree is the

maintenance involved with the pine needles. Mrs. Horsman has taken one tree out this year and did

not want to pay for another tree being removed. CAO Young was asked to send a letter to Mrs.

Horsman and advise that this is a boulevard tree and the Town will only trim the tree. The Town will

trim the tree since it is a visibility issue for Mr. Frank Toews.

Meadowood Estates - The Sod Turning Celebration for Meadowood Estates Phase 3 will take place on

Wednesday, September 101h at 2:00 p.m. They have asked for a representative of Council to take part in the

ceremony. Mayor Mitchell and Deputy Mayor Swanton are both unable to attend this event so another

member of Council will need to participate.

ACTION: Councillor Owen will attempt to make arrangements with his work to attend. If he is

unable, Councillor Gray will make arrangements to attend the sod turning.

Memorial Hall Metal Removal- Report by Mayor Mitchell.

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ACTION: Mayor Mitchell reported that Harvey Packett has been removing the scrap metal

from Memorial Hall. The Town Public Works crew have been removing the concrete found in the old

vault that was in the recreation office and they need one more day to finish that work. Mayor

Mitchell's suggestion is that we pay Harvey Packett to remove the boiler for scrap. The committee

felt that $1500 could be offered to him for the work being done removing the scrap material from the

hall since there is no money right now for the material. Mayor Mitchell also reported that David

Clearwater will clean the hall to get the debris removed following the vault removal.

Councillor Johnston reported that he has had people complaining to him about drivers going through at the

lights when sitting in the turning lane. Superintendent Richardson will talk this over with Rocky Richardson at

MIT to see if there is any additional signage that could be installed at this intersection.

Councillor Gray reported that people are driving on the public reserve property located behind homes on 51h

Avenue SW in Sunnyside Subdivision. Superintendent Richardson reported that there is a 20-foot right of way

behind the three homes located at the corner of 3rd Street and 51h Avenue SE. Council was concerned that

some residents appear to be driving across the soccer pitches to access the rear yards. Councillor Swanton

stated that Council needs to look at this area and determine if these people should be allowed to drive on the

green space and we have prohibited it in other locations around town. Council had given Lorne Zacharias

permission to build a garage in the rear yard of his property to store his vintage vehicle. Now that this

property has been sold, the garage may now be used for a different purpose.

Manitoba Hydro- Dan Fletcher forwarding a map outlining the service connection for John Lemky's property

on 151 Street SW.

ACTION: Superintendent Richardson reported that the new pole will be installed on the north

side of the pathway with an anchor that will run along the pathway. Superintendent Richardson advised that

neither the hydro pole nor anchor should project onto the community pathway.

Heartland Rodeo Association- The Town of Carman has received 4 tickets to the Social that will be held on

September 6, 2014 in Carman Community Hall.

ACTION: This was received as information.

Sperling Community Date Tournament-

ACTION: The committee asked that this request be sent to Tyler King to be considered through

the joint funding account.

Closed Session- Monsanto Proposal

The meeting was adjourned at 8:35a.m.

Chairperson

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Protective Services Committee

A Protective Services Committee meeting was held on Tuesday, September 9, 2014 at 7:30 AM in the

Carman Dufferin Fire Hall. Those present at the meeting included Harvie Takvam, Georges Picton, Brent

Owen, George Gray, Matt Gray, Ben Vanderzwaag, Sharla Murray, and Cheryl Young.

Chairman Harvie Takvam called the meeting to order at 7:30a.m.

Fire Chief's Report- Fire Dept Responses For the month of June the CDFD responded to a total of 9 incidents- 6 fires, 1 alarm and 2 MVC's. For

the month of July the CDFD responded to a total of 6 incidents- 3 Fires, 1 MVC and 2 Alarms. For the

month of August the CDFD responded to a total of 4 incidents- 3 fires and 1 Alarm.

Fire Dept Training The Carman Dufferin Fire Department had 2 training nights in June. On June 3rd, STARS representatives

and the STARS helicopter came out to teach us everything we needed to know about the operations of

the STARS helicopter. Following a presentation we went out to the Carman Airport and were able to do

hands on training. This involved setting up the Helicopter Landing Zone and "Spotting" for the Helicopter

Pilot during a landing. On June 1ih we had two vehicles donated to us for vehicle extrication practice.

Members were able to re-familiarize themselves with the rescue equipment and take apart the vehicles

as per the instructor's direction.

There was no "training" night in July due to the DAS Fair. The training nights were used to assist with the

fair set up and take down.

The Carman Dufferin Fire Department had two training nights in August. The first training night was

used to perform SCBA Air Consumption Tests for each Firefighter as well as the SCBA Face Piece fit

Testing. During these test the Firefighters heart rate, breathing and Blood Pressure was monitored and

recorded. These records are stored in the Firefighter's personal files. The 2nd training night was used to

review Firefighting Tools and Equipment. This was done via a "Jeopardy Game" Following the Jeopardy

Game a presentation was given on Hydrogen Cyanide and its relation to the Fire Service.

Fire Dept Purchasing- Equipment Purchases/Repairs made are as follows: SCBA Flow Testing was completed by ABC Fire & Safety Firefighter SCBA Face Piece Fit Testing was completed by ABC Fire & Safety 2 -101bs C02 Fire Extinguishers

Meetings- Conferences A Mutual Aid Meeting was held in Carman on June 24th. The meeting was attended by Chris Lemky and

Ben Vanderzwaag.

The MB Association of Fire Chiefs Conference was attended by Chris Lemky and Ben Vanderzwaag from

June 5-7th. The Conference was held in Dauphin MB. One of the speakers was from Greater Toronto

Area that spoke on how to keep your volunteer fire fighters engaged and motivated.

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Other The CDFD bi-annual Open House & Public Awareness day on June 215

\ 2014 was a huge success!! We

estimated that over 500 people came through the hall and participated in the various fire safety

awareness train ing.

The firefighter that had been disciplined has been brought back onto the force. Another firefighter has

asked for a 3-month absence for personal reasons. Report submitted by: Ben Vanderzwaag- Fire Chief

CDFD

Financial Statement for the month ended August 31, 2014 - Financial report was received as

information. Fire Chief Vanderzwaag reported that he will get the fire fighters indemnities in right away

as these past few months have been really busy. He is hopeful with the wet weather there will be fewer

grass fire calls, etc.

Reserve Fund Update- This report was received as information.

1986 Hahn Rescue Emergency lighting & Electrical Repair- Fire Chief Vanderzwaag advised the rescue

vehicle has been giving the department electrical problems. They have had an assessment completed on

the rescue vehicle and made a verbal plan as to what upgrades should be completed. From this verbal

inspection, the Fire Chief and Deputy Chief are completing a plan to update the electrical and lighting.

Once the plan is completed, they will have the 3 companies in Manitoba contacted for estimates. He

questioned if the committee wants to spend the estimated $15,000.00 to $20,000.00 on this equipment.

He said on the Replacement Program, the pumper 202 and the rescue are scheduled to be replaced in

2017; however currently the equipment is left behind more and more because of the malfunctions of

the electrical equipment. The committee felt the bids should be requested as it is important to have the

equipment working for the department.

Workplace Health & Safety Fire Hall Inspection- Fire Chief Vanderzwaag advised that WPHS toured the

fire hall and was checking air quality. The Officer was pleased with the ventilation system that exists in

the fire hall. The Officer was concerned about decontamination for the turn out gear and fi re fighters

(shower and washer and dryer) and was pleased with the procedure and equipment CDFD has in place.

The only recommendation that was made by the WPHS officer is to have the volunteer firefighters

complete an annual hearing test. Fire Chief Vanderzwaag will schedule these hearing tests to coordinate

with the testing done by the Town and RM employees this fall. Fire Chief Vanderzwaag also

congratulated the two Councils on such forward-thinking when building the hall and installing the

ventilation system.

Quick Response Vehicle Fundraising - Fire Chief Vanderzwaag reported that the fundraising is going

very well. He reported with the $25,000.00 from the Memorial Hall renovation fund they will be well

over the $40,000.00 mark. He has other donations that might be possible from two divisions of Pioneer

and Access Credit Union. The fundraising committee feel they should continue to fundrais ing, even

though they have almost reached their fund raising goal and maybe look at purchasing a newer vehicle.

2


Emergency Coordinator's Report - Emergency Management Report - ARES antenna was installed on

Town Hall roof on August 14th. The final installation of the wire will have to take place once the

renovations are finished and we know where we can set it up. The installation cost was $2230.13. I will

bring in the invoice when I get a chance.

Information passed along from EMO office regarding the potential damage (municipal infrastructure

damage, estimated number of residences impacted, road closures, etc.) caused by the recent heavy

rains. Sewer back up is covered by insurance, but if it was overland a Disaster Financial Assistance

program may be offered. It would depend on the extent of damages. Councils would have to send in a

resolution requesting DFA for both public and private damages. Also have residents fill out a claim form.

This will give the DFA office an idea of what happened and they can better make a recommendation to

the Treasury Board.

Have been using Twitter and Facebook to pass along information. Have been putting up weather alerts

when able and aware of them. Good medium to pass along information.

Now that summer holidays are done, we will be planning for a mock event to practice the reception

centre. This was an idea brought up by Wendy Voogt to practice the ESS team.

Emergency Public Information Officer's Course- A session will be held on September 24 and 25 at the

Steinbach Fire Hall. Fire ChiefVanderzwaag reported that it is an extremely beneficial course to take and

would encourage committee members to take the course.

Other Matters- Fire Chief Vanderzwaag reported he is still attending the MAFC meetings. He explained

that OFC is a Special operating Agency of the government and there is an advisory board that sits and

advises for the agency. Fire Chief Vanderzwaag has been appointed to sit on this advisory board

committee. He advised that this involved four meetings every year.

Fire Chief Vanderzwaag reported the elevator in Boyne Towers will be out of order for two weeks in

September. Mary Heard has requested the fire department assist with lift support helping to get

residents out for emergency lifts, etc. during this period. The committee questioned why the RHA would

not be funding these calls and felt that a donation could be made to the fire department. Fire Chief

Vanderzwaag said he will discuss this with Mrs. Heard.

The next meeting will be held on Wednesday, November 12, 2014 at 7:30 a.m. in Carman Dufferin Fire

Hall.

The meeting was adjourned at 8:19a.m.

3

CAO Report to Council

The total 2014 taxes collected by the due date totaled 91.8% of our levy. This is very comparable to

what was collected last year.

Important dates to remember for registration- Just a reminder to Council members that Nomination

Papers will be accepted starting Wednesday, September lOth until Tuesday, September 16th, during

regular office hours in the Town of Carman office. These are the only days that nominations papers will

be accepted.

I received a phone call from Manitoba Hydro advising that they still are not ready to have the hydro

property in Carman put on the market. They have completed the Stage 1 environmental process. This

stage of environmental testing indicated that Stage 2 testing needed to be done. They had to wait until

the snow had gone in order to take the soil samples. These samples have now been taken and they

expect the results of the samples in the next week or so. If the site is clean, they can then move on and

offer the property to the Town. If the test results show contamination, hydro will then be forced to

clean the property. Manitoba Hydro will call us by the end of the month to advise how the process is

moving along.

Tamara Butterfield was in on September 5th to drop off another Rule Curve for Stephenfield Reservoir.

She advised at that time that Brian Wilson was thinking about calling a meeting in late November to

review how this season went. When a meeting is set, I will get the information out to council.

I have requested a meeting with MIT and Kelvin Shuvera and Prokopis Papadimitropoulos are willing to

meet with Council. Pro will be sending dates in the next few days and I will get the information to

Council when it is received .

Economic Development Officer Report August 2014 Highlights

Some of my regular ongoing meetings I attended this month included the following groups and organizations: Pembina Valley Central Plains Tourism, Town of Carman Council, RM ofDufferin Council and Carman-Dufferin Planning District.

Some of the ongoing projects and activities that I work on continuously include the following: Carman Manitoba Website Updates, Community Works Loan Program, small Community Profile Updates, Tourism Display Upkeep, Planning District operations and continued interaction with others in economic development and tourism, citizens and business owners.

For the Personal Care Home Project I attended the following meetings this month: Business Plan Development and Boyne Care Holdings. I have been working on the commercial component to the business plan.

The Planning District held an open house for the Zoning By-law with a decent number of people attending with good feedback and suggestions. I have been working with Stephenfield Lake Resort on permit compliance and providing information on the revision of their rules and regulations for the resort. The district has processed over 100 permits to date and the value is currently over $13,000,000. This is another strong year in comparison with years prior to the district being formed.

I continue to work on the community directional signage project. The Chamber approved the community map project and the replacement of the billboard at Syl's. I met with the Chamber of Commerce Economic Development Committee this month to discuss joint projects. I have been assisting with the search for a new General Manager for Pembina Valley Central Plains Tourism. Carman participated in the Pembina Valley Challenge this month. There were 12 challenges set up in the community.

I attempted to work with a company looking for space to temporarily rent in the area. I spent time working with a couple of groups on a potential development for the industrial parks.

Joint Promotion Funding Carman Minor Hockey (Provincials) $250.00 Manitoba Baseball Hall of Fame $250.00 The Garden Club of Carman- flower show $50.00 Junior Achievement $250.00 Agriculture in the Classroom $250.00 Genesis House GolfToumament $200.00 Chamber of Commerce Golf Tournaments $1 ,000.00 Basketball Manitoba-Vanessa Millions $50.00 Valley Leader Walinga 601

h Anniversary Ad $249.00

Total to Date Budget

$2,549.00 $5,000.00

town of carman minutes thursday, september 11, 2014 ... · town of carman for the enforcement of...

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