town manager’s report - swansboro, north...

Town Manager’s Report Period: January 19, 2016– February 15, 2016 Submitted By: J. Scott Chase, TM

1. Public Safety Building Update – All items have now been completed and open house is scheduled for March 10 at 5:30 p.m. Light refreshments will be served.

2. Old Town Hall Update – Contracts have been signed for the roof and gutter work. Bids have been received regarding HVAC work and will commence in the coming days. The work will include removal of the HVAC system infrastructure in the center of campus (unsightly) where development of a courtyard can occur.

3. New Town Planner to start March 7 – Andrea Correll, AICP will begin her role as Town Planner on March 7. Andrea is relocating to the area from Oxford, Mississippi where she presently serves as Oxford’s Planning Director. Prior, Andrea served as the Planning Director at Pinehurst, NC for 12 years. We welcome Andrea’s 30 years of planning experience to Swansboro.

4. Meetings Other:

• Essentials of Municipal Government (Chapel Hill) – January 20-21: Accompanied Mayor Pro Tem Keagy, Commissioners Tursi and Herrick on their required Ethics training.

• Board of Commissioners Regular Meeting – January 26 • Town Planner Interviews – January 27-28 • Flood Elevation Certification Update (Jacksonville) February 1 • Planning Board (Attachment A) February 2 • NCDOT meeting regarding TIA (Raleigh) February 3 • NC City/County Manager’s Association Seminar (RTP) February 3-5

(Attachment B ) • Onslow County Comprehensive Transportation Plan (Attachment C ) –

February 9 • Board of Commissioners Regular Meeting – February 9 • Guest Speaker @ Swansboro Area Chamber Breakfast (Attachment D)–

February 10 (Attachment E– Presentation )

Town of Swansboro Manager’s Report Period: January 19 – February 15, 2016 Submitted by: J. Scott Chase, Town Manager

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5. Reminders:

• Board of Commissioners (One on One’s with Department Heads) – BOC members are encouraged to reach out to the Department Heads for one on one introductions regarding their respective departments.

• Crystal Coast Mayor-Manager’s Association Dinner – Commissioners are invited to attend @ 5:30 p.m. at Swansboro Beverage Company

• Update on the Comprehensive Transportation Plan – March 8 @ 6 p.m. Board of Commissioner’s Meeting

• Public Safety Building Open House – The open house is scheduled for March 10, 2016 @ 5:30 p.m. Light refreshments will be served.

TOWN OF SWANSBORO

Planning Board

Regular Meeting

Community Room

February 2, 2016 Town Hall

Tuesday 6:00 pm 601 W. Corbett Ave.

AGENDA

1. Call to Order

2. Roll Call and Quorum Verification

3. Election of Officers

4. Approval of Meeting Minutes

A. January 5, 2016 Regular Meeting Minutes

4. Public Comment

5. New Business

6. Old Business

A. Major Subdivision Preliminary Plat/Planned Building Group (The Hammocks at

Port of Swansboro – Phase II): 85 units located s. side of NC Highway 24

between Hammocks Beach Road (SR 1511) and Old Hammocks Road (SR

1512)

B. Text Amendment: Article 16 – Signs

C. Update: Storage Containers

7. Chairperson / Board / Staff Comments

8. Adjournment

Board Members/Applicants:

Please notify Eileen Sawyer whether or not you will be able to attend this meeting.

Phone: 910-326-4428 Email: [email protected]

All applicants and/or representatives must be present for requests to be heard.

Attachment A

55th Annual North Carolina City and County Management SeminarFebruary 3–5, 2016 | Sheraton Imperial Hotel, Research Triangle Park, Durham

WEDNESDAY, FEBRUARY 3, 2016

9 a.m.–12:30 p.m. PRECONFERENCE SESSIONS

Workshop I: ICMA: Leadership Skills for Managing Wicked Problems (Imperial 5)This interactive workshop will teach proven leadership skills for building the collaborative and action-focused initiatives that are essential for managing wicked problems (complex, interdependent, lacking clear definition, with multiple stakeholders) in local communities. The workshop includes case studies and a skills toolkit.

Speaker: Mike Huggins, ICMA-CM; Principal, Civic PraxisWorkshop II: Performance Management Wars: The Workforce Awakens (Imperial 6–7)In this workshop, experts will teach how to manage both strategic and operational outcomes using real life examples, a range of scalable technology solutions, and practical steps to create or improve how you organize and manage operations and projects.

Moderator/Speaker: Adam Lindsay, Assistant Manager, Town of Southern PinesSpeakers: Randy Reid, SE Regional Director/Director of Performance Initiatives, ICMA InsightsBertha Johnson, Budget and Management Services Director, City of DurhamRebecca Rogers-Carter, Strategic Initiatives Manager, City of Fayetteville

10 a.m.–12 p.m. NC Veterans in Public Service (Piedmont Room)This inaugural meeting is for veterans, military members, and anyone willing to support veterans and transitioning service members in the public sector.

Speakers: Evans Ballard, Adjunct Instructor, MPA@UNC, UNC School of Government (US Army, active duty 1985–1989)Will Doerfer, ICMA/NCACC Local Government Management Fellow, Hyde County (US Army, active duty 1999–2003)Charles A. Szypszak, Professor, UNC School of Government (US Marine Corps, active duty 1979–1983)

11 a.m.–12 p.m. Orientation for New Managers and Association Members, Professional Partner Training (Imperial 4)

12 p.m. Registration12–1:30 p.m. Executive Committee Meeting (Royal) 1:45–2:15 p.m. Welcome and Introductions (Imperial 4-5)

Speakers: Scott Hildebran, President, NCCCMA; Manager, City of LenoirRodney Dickerson, Program Chair, NCCCMA; Assistant Manager, Town of GarnerTasha Logan-Ford, Past President, NCCCMA; Assistant Manager, City of Rocky Mount

2:15–3 p.m. Keynote Address: ICMA Strategic Plan (Imperial 4–5)Robert J. O’Neill, Executive Director, ICMA

3–3:30 p.m. Break3:30–5:30 p.m. Plenary Session: Positioning our Organization for the Future—

Your Thoughts? (Imperial 4–5)NCCCMA is in the midst of developing a strategic plan to guide the work of the organization and propel its members forward. This is your opportunity to hear about the plan and offer your reactions to a refreshed mission statement, draft goals, and potential actions in one of three concurrent facilitated work sessions.

Speakers: Craig Honeycutt, NCCCMA Strategic Planning Committee Co-Chair; Manager, Alamance CountyTasha Logan-Ford, NCCCMA Strategic Planning Committee Co-Chair; Assistant Manager, City of Rocky Mount

Strategic Plan Work Session A (Imperial 6)Strategic Plan Work Session B (Imperial 7)Strategic Plan Work Session C (Royal)

Moderators/Facilitators: Lydian Altman, Director, Strategic Public Leadership Initiative, UNC School of GovernmentPeg Carlson, Professor of the Practice, UNC School of GovernmentKimberly Nelson, Associate Professor, UNC School of GovernmentCarl Stenberg, Professor, UNC School of GovernmentVaughn Upshaw, Lecturer, UNC School of GovernmentDonna Warner, Director, Local Elected Leaders Academy, UNC School of Government

5:30 p.m. Reception (Imperial Pre-Function Area)

THURSDAY, FEBRUARY 4, 2016

7:30 a.m. Late Registration7:30–8:30 a.m. Alumni BreakfastsAppalachian State University (Crystal Coast)East Carolina University (Crown A)North Carolina State University (Royal B)University of North Carolina at Chapel Hill (Empire D–E)University of North Carolina at Charlotte (Crown B)

University of North Carolina at Greensboro (Royal A)University of North Carolina at Wilmington (Bull B)Western Carolina University (Bull A)

7:30 a.m. Continental Breakfast (Imperial Pre-Function Area)

8:30–10 a.m. CONCURRENT SESSIONS

Session I: Speed Coaching for MPA Students (Empire A–B–C)Network one-on-one with up to six city/county managers and assistant managers.

Moderators: Luisa Agathon, MPA Candidate, UNC-Chapel HillTom Lundy, Manager, Catawba County

Session II: North Carolina Innovation Award Winner Showcase (Imperial 4)Recipients of awards granted by the Alliance for Innovation will describe their innovative programs and explain challenges they had to overcome and lessons learned.

Moderator: Kimberly Nelson, Associate Professor, UNC School of GovernmentPanelists: Travis Crane, Assistant Planning Director, City of RaleighJohn Eller, Director of Social Services, Catawba CountyJustin Greco, Application Integration Developer for GIS and Web, City of Raleigh

Session III: Public Sector Marketing for Geniuses (Imperial 5)This session will present a framework for the development and implementation of marketing strategies in the public/nonprofit sector.

Moderator: Bo Ferguson, Assistant Manager, City of DurhamSpeaker: Lew G. Brown, Associate Professor Emeritus, UNC Greensboro

Attachment B

9–10:30 a.m. MPA Program Directors’ Meeting (Park)10–10:30 a.m. Break

10:30 a.m.–12 p.m. CONCURRENT SESSIONS

Session I: Working with Governing Boards in the New Millennium (Imperial 4)Considering all the social, economic, and political changes of the past 15 years, is it more difficult now to work with our governing boards? Hear from four long-tenured city and county managers on their experience working with local elected officials during their careers.

Moderator: Richard Douglas, Manager in TransitionSpeakers: Anne-Marie Knighton, Manager, Town of EdentonRick Hester, Manager, Johnston CountyTom Lundy, Manager, Catawba CountyBruce Radford, Manager, Town of Apex

Session II: Post-Recession Construction (Imperial 5)This session will take a high-level view of the effects of the recession on construction by local governments. We will focus on three areas: building construction/contractors; planning, zoning, and building permits; and tax departments.

Moderator: Lance Metzler, Manager, Rockingham CountySpeakers: Tonya Caddle, Director of Planning and Zoning, Rockingham CountyMark McClintock, Director of Tax Department, Rockingham CountyRonald Tate, Director of Engineering and Public Utilities, Rockingham County

Session III: ICMA Student Chapter Roundtable (Imperial 6–7)Students will hear from recent MPA graduates about their experiences working in local government, including avenues to enter the profession, strategies for overcoming challenges, and skills most often used by entry-level local government professionals.

Moderator: Alex Vazquez, MPA Candidate, UNC-Chapel Hill12–1:30 p.m. President’s Luncheon (Empire Ballroom)

The luncheon program includes the introduction of NCCCMA MPA scholarship recipients, recognition of life members and sponsors, and memorable moments in management.

1:45–5 p.m. Conference Workshop: Are you Future Ready? (Imperial 4)Have you challenged your community to imagine 2036? In this session you will be introduced to Alliance for Innovation forces and trends as well as UNC School of Government research into North Carolina trends. You will be challenged to think beyond the horizon and practice tools you can apply in your community to be future ready.

Moderator: Charles B. Archer, NCCCMA Honorary Member; Account Director, Freese and NicholsSpeakers: Lydian Altman, Director, Strategic Public Leadership Initiative, UNC School of Government Toni Shope, Strategic Initiatives Director, Alliance for Innovation

1:45–3:15 p.m. CONCURRENT SESSIONS

Session I: Different Perspectives on Issues Facing Local Governments (Imperial 5)A former speaker of the NC House of Representatives, political commentators, and observers will discuss how those politically involved outside of municipal and county government view local governments and the issues they face.

Moderators: Rose Vaughn-Williams, Director of Government Affairs, NC League of MunicipalitiesJohanna Reese, Director of Government Relations, NC Association of County CommissionersPanelists: Matt Bales, Owner, Carolina Consulting PartnersHarold Brubaker, Former Speaker, NC House of Representatives; Principal, Brubaker & AssociatesPhilip Isley, Partner, Blanchard, Miller, Lewis & Isley PARobert J. Rosser, Owner, Impact Strategies Inc.

Session II: Applying Behavioral Insights to #13Percent (Imperial 6-7)Women fill only 13 percent of all chief administrative officer positions in local government, a statistic that hasn’t changed since 1984. Learn how a behavioral economics framework can be used to analyze this issue and assess what steps leaders can take to make a measurable difference. Learn how to apply behavioral insights to other topics as well, such as boosting participation in wellness programs and increasing tax compliance.

Moderator: Jenifer Della Valle, Management Analyst/Assistant PIO, Town of HillsboroughSpeakers: Mariel Beasley, Research Associate, Duke University Center for Advanced Hindsight Leisha DeHart-Davis, Associate Professor, UNC School of Government

3:15–3:30 p.m. Break

3:30–5 p.m. CONCURRENT SESSIONSSession I: Evolving Workplace Expectations: It’s Time to Revamp Antiquated Policies and Practices (Imperial 5)Is your organization “running on an outdated plugin?” Are you having difficulty recruiting and retaining the next generation of local government professionals? Join a discussion with practitioners and current MPA students about the changing expectations of local government as a career option.

Moderator: Rafael Baptista, ICMA Local Government Management Fellow, City and County of DurhamPanelists: Sarah Harris, MPA Candidate, Appalachian State UniversityCaley Trujillo Patten, MPA Candidate, UNC-Chapel HillJeff Richardson, Manager, Cleveland CountyRegina Youngblood, Human Resources Director, City of Durham

Session II: Draw Upon Your Artistic Side: Communities Creating Economy (Imperial 6–7)What makes your town or county unique? The process of bringing a community together to collaborate on a vision, strategies, and actions can be exciting and daunting. This session will highlight two North Carolina communities that are anticipating economic impacts from projects built around their local arts scene. Panelists will share success stories and lessons learned and offer encouragement to build civic pride and economic well being.

Moderator: Janet Kagan, Founder and Board Chair, Art-Force Inc.Panelists: Denise Dickens, Public Art and Exhibition Supervisor, Town of CaryJenny Moore, Project Director, Vollis Simpson Whirligig Park ProjectWanda J. Profitt, Director, Yancey County Economic Development Commission

5:15–6:30 p.m. Public Executive Leadership Academy (PELA) Reception for Graduates and 2016 Prospective Applicants (Royal)

5:15–6:30 p.m. ICMA Student Chapter/ELGL Reception (Crown)

FRIDAY, FEBRUARY 5, 2016

7:30 a.m. Late Registration7:30 a.m. Continental Breakfast (Imperial Pre-Function Area)9–10:15 a.m. Business Meeting (Imperial 1–3)10:15-10:30 a.m. Break10:30 a.m.–12 p.m. NCLM (Imperial 1–2–3) and NCACC (Imperial 4) Legislative Updates

Staff and audience members will discuss potential issues that could impact local governments in the 2015–2016 biennial sessions of the North Carolina General Assembly.

Speakers: Paul Meyer, Executive Director, NC League of Municipalities Erin Wynia, Legislative Counsel, NC League of MunicipalitiesJohanna Reece, Director of Government Relations, NC Association of County Commissioners

12:15–2:30 p.m. Program Conference Committee Meeting (Crystal Coast)

DOWNLOAD THE CONFERENCE APPThe NCCCMA Event app includes a full agenda and other conference materials. Find the app by searching "NCCCMA Event" in the App Store (iPhone and iPad users) or the Google Play Store (Android users). Blackberry, Windows Phone, and PC users can view the app in a browser by visiting ncccmaevent.org.

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Onslow County CTP Status Report February 9, 2016

Study Contacts TPB Project Engineer: Nazia Sarder; (919) 707-0980; [email protected] RPO Contact: Patrick Flanagan; (252) 638-3185 ext. 3031; [email protected] MPO Contact: Peggy Holland; (910)-938-5073; [email protected] Division 3 Contact: Patrick Riddle; (910) 341-2000; [email protected]

Study Schedule Start of Study Letter Completed 8/11/2015 First CTP Meeting Completed 10/13/2015 Develop CTP Vision Completed 1/12/2016 Collect/Forecast SE Data 3/31/2016 – in progress Develop Analysis Tool 4/30/2016 – completed – pending

approval Deficiency Analysis 5/31/2016 – in progress Develop Draft CTP 8/30/2016 Draft CTP to Locals 10/31/2016 Local Adoption 1/31/2017 NCDOT Adoption 3/31/2017 CTP Maps Distributed 4/30/2017 Final Documentation 6/30/2017 Final Study Close Out 6/30/2017

Upcoming Activities Network Road

Presentations to municipalities and county

VGO statement and survey

Attachment C

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mailto:[email protected]

February 9, 2016 2:00 PM

Onslow County CTP Meeting Onslow County Government Center

234 Northwest Corridor Boulevard, Jacksonville, NC

1. Introductions

2. Final Review of Onslow County Survey

3. Finalize and Plan Distribution of Onslow County Survey to Individuals Residing Outside of Jacksonville City Limits

4. Reminder to Committee: Presentations to Municipalities and County

5. Highway Map

Attachment D

Town of Swansboro • Friendly City by the Sea

State of the BoroChamber Breakfast

2/10/2016

Attachment E


Overview:

• Old Town Hall• Budget and Strategic Plan• Planning• Updates Other


Old Town Hall

Additional space request 11/24

One Harbor Church

Old Town Hall RepairsOld Town Hall RepairsOld Town Hall RepairsOld Town Hall Repairs


Strategic Operating Plan (SOP)

• Plan Development

• Vision for Swansboro

• Policy Direction and Priorities

• Goal reflection and refinement

• Five-year income and expense proj’s.

• Five-year CIP

• Fund Balance Policy

• Presented in May at tail end of budgetschedule


BOC on 2/9/16 established Ad Hocfor Strategic Plan Committee

• 8-10 members (Meet monthly)

• Evaluate plans and policies

• Make recommendations on priorities

and goals for Vision/Strategic Plan

• Baseline for FY 16-17 Budget


Going into FY 16-17

• Fire Truck Replacement for 1704

• Police Vehicles

• Sleeping Quarters Fire

• Infrastructure: Drainage Improvements

• Public Works Equipment (Excavator)

• BOC Chambers (Audio/Visual)

• Costs other (healthcare)

• State Legislature

• Sales Tax Distribution


Planning:

• New Town Planner to begin on 3/730 years planning experience

Former Director – Village of Pinehurst

• Planning Board Monthly meetings to be changed possibly to 1st Monday if approved by BOC and meeting every other week to address UDO


• Town working with County to replace 2007 CTP (underway)

• Determine the county’s future

transportation needs.

• Addresses the following modes of

transportation: highway, public

transportation, rail, transit and

pedestrian.


UDO – Unified Development Ordinance

• Signs

• Planned Building Group

• Traffic Impact

• Permitted Use Table

• Gateway Enhancement

BOC to consider development moratorium on 2/23/16


Section 16-5: Signs Requiring Permit But No Fee (F)

Definition for (239) Sign, Banner

References related to Real Estate signage

Window border lighting

Border

lighting

Banners, pennants, flags

Add flag language (293)


Planning Long Range:

• Update Land Use Plan• Gateway Plan• Wayfinding• Waterfront Implementation• Historic Preservation• Multi-modal improvements


March 10, 2016 Open House


Police:

Chief Jackson sworn in December 2015

Public Works:

Drainage study developmentIssues appear to be downstream in the

basin


Finance:

Audit for 2014-15 Completed and being reviewed by LGCPresentation tentatively planned for 2/23

Administration:

New hire in Front office for ONWASA Darla H moved into Finance


Parks n Rec:

Thank you to all that sponsored Snow Up the Park – (The Chamber was a sponsor, Stevenson Chevrolet was title sponsor), over 2,000 in attendance- biggest in 3 years

• Main St dock repairs completed by end of week


Parks n Rec:

• Bicentennial Park – waiting on CAMA permit – demo to begin as soon as receive – ready for fishing in Spring – seeking grants to replace

• Ward Shore – seeking grants for enhancement project – and replacement of sea wall


Parks n Rec:

• Church St. Gazebo project expected to begin early March , required completion by April 30 –gazebo and observation deck, bollards, landscaping, lighting

• Trillium Inclusive Playground -$275,000 awarded – final review of designs underway – Municipal Park


Fire:

• Budget requests to County for White Oak Fire District

• March allocation provided by County’s Fire and Rescue Commission

town manager’s report - swansboro, north...

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