Tournaments Prospectus

14th – 22nd July 2018

GOR PB Jaya RAYA

Bintaro, Indonesia

1.0 ORGANIZER

Badminton Asia

Unit 1016 & 1018, 10th Floor, Block A,

Damansara Intan, No.1, Jalan SS20/27,

47400, Petaling Jaya, Selangor,

MALAYSIA

Tel: +6-03-7733 8962/ +6-03-7733 8964

Fax: +6-03-7732 8958

E-mail: belleng@badmintonasia.org

Website: www.badmintonasia.org

2.0 HOST ORGANIZER

Badminton Association of Indonesia

Gedung Pusat Bulutangkis Indonesia

Jl. Damai Raya, Cipayung – Jakarta

Indonesia.

Tel: +62 21 844 5078/80

Fax: +62 21 844 5079

E-mail: sekjen@pbsi.or.id

3.0 VENUE

Jaya Raya Sport Hall Training Center

Jl. Garuda, Kel. Sawah Baru, Kec Ciputat – Tangerang Selatan

Indonesia

4.0 DATES

Saturday, 14th July 2018 to Sunday, 22nd July 2018

Mixed Team Championship s - 14 – 17 July 2018

Individual Championships - 18 – 22 July 2018

Tentative Schedule:

Day Date Time Play

Saturday 14 July 1000hrs Team Championships – Round Robin

Sunday 15 July 1000hrs Team Championships – Round Robin

Monday 16 July 1000hrs

1600hrs

Team Championships – Quarter Finals

Team Championships – Semi-Finals

Tuesday 17 July 1000hrs Team Championships - Finals

Wednesday 18 July 0900hrs Individual Championships – Preliminaries

Thursday 19 July 0900hrs Individual Championships – Preliminaries

Friday 20 July 1400hrs Individual Championships – Quarter-Finals

Saturday 21 July 1300hrs Individual Championships – Semi-Finals

Sunday 22 July 1300hrs Individual Championships – Finals

Alterations due to TV-coverage or any other reason are possible and will be announced by the

Referee. The above order of play may be changed at the discretion of the Referee.

All events will be on a strict timetable system. Competitors who are not ready to play at the time

for which their match is scheduled will be scratched.

5.0 TROPHY/ MEDALS

Medals will be awarded to all winners, runners-up and 2 losing semi-finalists.

For Team Championships all winners, runners-up and 2 losing semi-finalists will be awarded

with 20 Medals per winning team. The Challenge Trophy will be awarded to the Champion of

Mixed Team Event.

6.0 EVENTS

6.1 The Mixed Team Event shall comprise of:-

One Men’s Singles

One Women’s Singles

One Men’s Doubles

One Women’s Doubles

One Mixed Doubles

The Competition shall be played in two stages:-

First Stage

All Teams shall be placed in four groups to play on a round robin basis. The number

of Sub-Groups will depend on the number of participating Teams.

An overall ranking order in the group shall be achieved according to the BWF

General Competition Regulation 16.

Final Stage

1st and 2nd ranked teams from each group will qualify for the final stage

The final stage shall be played on a knock-out basis.

The matches for ranking competition shall not be played.

No player shall play in more than two matches in each Tie.

Each Team must nominate a minimum of 2 men and 2 women for the Mixed Team

Championships.

Each Team can nominate a maximum of 8 men and 8 women for the Mixed Team

Championship. The medals will be given to a maximum of this number.

Each Team must nominate a minimum of 4 players for each Tie (2 men and 2 women).

6.2 The Individual Championships comprise of Men’s Singles and Doubles, Women’s Singles

and Doubles and Mixed Doubles.

Each Member Association will be entitled to enter a maximum of:-

7.0 AGE ELIGIBILITY

All players must be under 19 years old throughout the calendar year of the tournament. i.e. born

on or after 1st January 2000. The minimum age for all players shall be 14 years old i.e. born

on or before 31st December 2004

All players MUST have a BWF Player’s ID before submission of the entries.

Players with no BWF ID must contact their National Association Accordingly.

8.0 ENTRIES TIMELINE

The closing date for submission of both Team and Individual entries will be Tuesday, 12th June

2018.

Event No. of Entries No. of Entries only for

the host country

Men’s Singles 4 6

Women’s Singles 4 6

Men’s Doubles 3 5

Women’s Doubles 3 5

Mixed Doubles 4 6

All entries must submit their Entries Online in order of their respective National Rankings at

Mixed Team Event : http://bwf.tournamentsoftware.com/sport/tournament.aspx?id=B5BD18BD-779C-4B82-9161-

A72AE34BF35F

Individual Event : http://bwf.tournamentsoftware.com/sport/tournament.aspx?id=AFCD6A21-5C7D-42A2-8132-

78726A631B4B

9.0 TIMELINE & IMPORTANT DATES

Weeks Day/ Date Days Dateline

Week 0

17th July 2018

(Tuesday)

-3 Individual Event Team Managers Meeting

Week 0 15th July 2018

(Sunday) -1

Mixed Team Final Stage Draw

The Draw to be conducted for Knock Out Stage, as soon

as the Team Strength for Knock Out Stage is

determined. (Preferably immediately after the last match

of Group Stage is completed)

Week 0

14th July 2018

(Saturday)

0 Day of Championships

Week 0

13th July 2018

(Friday)

1 Mixed Team Event Team Managers Meeting and

Umpires Briefing

Week 2

26th June 2018

(Tuesday)

18 Draws (For both Mixed Team and Individual Events)

Week 3

25th June 2018

(Monday)

19 Last Day of Withdrawal without Penalty

Week 4 21st June 2018

(Thursday) 23

World Ranking Date for the purpose of deciding the

Seeding for the Group and Knock Out Stage for Mixed

Team Event (Team Strength) and also the Individual

Events.

Week 5 14th June 2018

(Thursday) 30 Main & Qualifiers

Week 5 12th June 2018

(Tuesday) 32 Entry Dateline

10.0 REGULATIONS

Mixed Team Championships:

The Regulations for Suhandinata Cup and the General Competition Regulations shall be

applicable for the conduct of the Mixed Team Championships. The General Competition

Regulations will apply except where specific provisions are contained in the Regulations for

Suhandinata Cup. Where there is any conflict or apparent conflict, the Suhandinata Cup

Regulation(s) shall take precedence. In the event of any dispute, the decision of the Tournament

Referee will be final.

Individual Championships:

The Regulations for EYE LEVEL cups and the General Competition Regulations of BWF shall

be applicable for the conduct of the Championships. The General Competition Regulations will

apply except where specific provisions are contained in the Regulations for EYE LEVEL cups.

Where there is any conflict or apparent conflict, the EYE LEVEL cups Regulation(s) shall take

precedence. In the event of any dispute, the decision of the Tournament Referee will be final.

Important Note:

Badminton Asia reserve the rights to determine the number of group(s) and the size of each

group for the Team Event based on the number of participating teams.

Badminton Asia reserve the rights to determine the size of the draw for the Knock-Out

Stage accordingly based on the number participating teams.

Badminton Asia reserve the rights for final decision for any matter related to the

championships

11.0 WITHDRAWALS

Withdrawal:-

Withdrawals must be informed by an e-mail to belleng@badmintonasia.org and the

tournament referee at teodyvillaflor@gmail.com as soon as possible.

Withdrawals prior to the tournament, must be accompanied by an appropriate

certification.

Withdrawals after Monday, 25th June 2018 will be processed in the Team Managers’

Meeting.

Withdrawals after the draw is made due to illness or injury must be supported by a

medical certificate.

Withdrawals after players arrive in venue city, notification of withdrawal must be made

by the Team Manager to the Referee in writing.

12.0 FORMAT OF PLAY

Mixed Team Event

12.1 The Badminton Asia Junior Mixed Team Championships shall be played in two stages: a

First Stage on Round Robin basis and, then the top 2 teams from the each group to

qualify for the Final Stage to play on a Knock out basis.

The top 2 teams from each group will advance to the knock out stage, where a draw will

be made after the completion of the last match of the Group Stage. The condition of the

draw is where the teams from the same group shall not be drawn to meet in the first round

in the knock out stage.

12.2 Example of First Stage:

GROUP A GROUP B GROUP C GROUP D

1 1 1 1

2 2 2 2

3 3 3 3

4 4 4 4

Ranking

Order Countries Seed

1 Country A 1

2 Country B 2

3 Country C 3

4 Country D 4

5 Country E

6 Country F

7 Country G

8 Country H

9 Country I

10 Country J

11 Country K

12 Country L

13 Country M

14 Country N

15 Country O

16 Country P

12.3 First Stage Draw’s Methodology

1. Team of 16 will be Drawn into 4 Groups

(Group A, Group B, Group C and D)

2. Draws shall be conducted following by Badminton Asia.

3. Top 2 ranked teams shall be dealt with as follows:

I. No. 1 placed at the top of Group A

II. No. 2 placed at the top of Group D

4. The other ranked teams shall be dealt with as follows:

I. No. 3 and No. 4 drawn by lot at the top of Group B and C

II. No. 5 to 8 drawn by lot at the second position of the groups

III. No. 9 to 12 drawn by lot at the third position of the groups

IV. No. 13 to 16 drawn by lot at the fourth position of the groups.

1 Country A

2 Country B

3 Country C

4 Country D

5 Country E

6 Country F

7 Country G

8 Country H

9 Country I

10 Country J

11 Country K

12 Country L

13 Country M

14 Country N

15 Country O

16 Country P

12.4 Example of Final Stage:

Quarter Finals Semi Finals Finals

1 (1)

2

3 (3/4)

4

5

6 (3/4)

7

8 (2)

12.5 Final Stage Draw’s Methodology

The Teams will be dealt with as follows:

I. Seed 1 and 2 will be place in Position 1 and 8

II. Seed 3 and 4 will be drawn into Position 3 and 6

III. The remaining teams will be drawn into Position 2, 4, 5, 7 accordingly.

IV. Teams from the same group will not be drawn to play in the First Round (Quarter

Finals) in the knock out draw.

Individual Events

12.6 Badminton Asia Junior Individual Championships will be played in Knock out Format.

Scoring System

Rally point system of 3 games x 21 points will be used as the scoring system in ALL matches in

this Championships.

13.0 REFEREES

Referee : Mr. Teodulfo Villaflor (PHI)

Email : teodyvillaflor@gmail.com

Deputy Referee : TBC

Email :

Assistant referee (Local) : Mr. Herman Subarjah (INA)

Email : hermansubarjah@gmail.com

14.0 TEAM MANAGER

Each participating team should appoint one Team Manager.

The Team Managers shall attend any briefings and meetings called by the Referee.

It is compulsory that all team managers must attend the team managers meeting .Failing to

attend the meeting they are liable to be fined as per regulation Part III Section 1B, Appendix

11 “Offences and Penalties” .Member Associations can make a request someone to represent

them at the meeting as long as the Referee knows in advance that is acceptable

15.0 TEAM MANAGER’S MEETING

Team Championships:

Date : 13th July 2018

Time : 15:00 Hrs

Venue : Jaya Raya Sport Hall Traning Center

Individual Championships:

Date : 17th July 2018

Time : 15:00 Hrs

Venue : Jaya Raya Sport Hall Traning Center

16.0 TECHNICAL AND UMPIRE’S BRIEFING

Team Championships:

Date : 13th July 2018

Time : 17:00 Hrs

Venue : Jaya Raya Sport Hall Traning Center

Individual Championships:

Date : 17th July 2018

Time : 17:00 Hrs

Venue : Jaya Raya Sport Hall Traning Center

17.0 CLOTHING AND ADVERTISING

Colored Clothing and advertising on clothing will be permitted as per the BWF

General Competition Regulations 20 to 25, more particularly as under:-

16.1 For Team Championships:

16.1.1 Regulations as applicable to the Suhandinata Cup will apply.

16.1.2 All participating teams must wear team colors. That is each player must wear the

same colour and design of shirts and shorts ( or equivalent articles of clothing )

throughout a tie from the first day.

16.1.3 Player’s Name and Country Name at the back of the shirt is Mandatory from the

first day.

16.1.4 It is Mandatory that the opposing players in each match wear significantly

different colors from each other from the first day.

* The refere have the right to request teams of lower ranked to change their

uniform colour in case where teams wore the same colour.

16.2 For Individual Championships:

16.2.1 Regulations as applicable to the BWF Grand Prix Tournaments will apply.

16.2.2 Player’s Name and Country Name at the back of the shirt is Mandatory from the

first day.

16.2.3 It is Mandatory that the opposing players in each match wear significantly

different colors from each other from the first day.

18.0 OFFICIAL SHUTTLES

TBC

19.0 TEAM’S ARRIVAL

All participating Teams must arrive at least 24 hours before the start of the first Tie

(for the Team Championships) or the first scheduled match (for Individual Championships).

20.0 ON-COURT DOCTOR

An on-court doctor will be on duty throughout the competition at the tournament venue.

21.0 MEDIA OBLIGATIONS

The players will be required to fulfill the media obligations as per BWF norms.

22.0 DOPING TEST

Doping test maybe conducted randomly throughout the Championship.

Any dope testing will be conducted as per WADA regulations. Please take note that Competition

Regulation. Appendix 3 “Anti Doping Regulation”in the BWF Handbook II.

23.0 SUBSIDIES

23.1 Badminton Asia will assist participating teams from developing countries with airfare

Subsidies to cover part of their airfares.

21.2 The Organizer will providing rooms subsidies to the developing countries as follows:

a) Teams participating in both Team & Individual Events – Maximum 9 Nights

- 1- 4 players : 1 free twin room

- 5 – 10 players : 2 free twin room

- Over 11 players : 3 free twin room

b) Teams participating in Individual Events only – Maximum 5 Nights

- 1- 4 players : 1 free twin room

- 5 – 10 players : 2 free twin room

- Over 11 players : 3 free twin room

24.0 OFFICIAL HOTEL

Hotel Room Type Total Room Room Rate

Aviary Hotel Bintaro

Pondok Jaya, Pondok Aren

South Tangerang City, Banten

Deluxe 40 Twin US$ 75.00

Santika Premier Bintaro

CBD Bintaro Jaya, Jl. Prof. Dr. Satrio Blok

B7/A3-01. Pondok Jaya, Pondok Aren,

Banten 15224

Deluxe

Premier

50 Twin

10 Twin

US$ 85.00

US$ 100.00

Santika BSD City

Teraskota Entertainment Center, CBD Lot

VII B, Jalan Pahlawan Seribu, BSD City,

South Tangerang, Banten 15322

Superior 50 Twin US$ 65.00

Pranaya Boutique

Lengkong Gudang, Serpong, South

Tangerang City, Banten 15321

Superior 50 Twin US$ 65.00

Reservation should be made by completing the attached Hotel Reservation Form and must be

sent e-mail: yuoan.rinto@corporateroomdeal.com

Hotel Reservation deadline: Friday, 16th June 2018.

*Payment: Full payment should be settled no later than Wednesday, 21st June 2018.

The Following Members will not be entitled with rooms and airfare subsidies.

1 China

2 Chinese Taipei

3 Hong Kong China

4 India

5 Indonesia

6 Japan

7 Korea

8 Malaysia

9 Singapore

10 Thailand

25.0 TRANSPORTATION

Airport transfer will be provided ONLY from Soekarno – Hatta Airport to the official hotel.

Transportation will only be provided to teams who have made hotel reservation with the local

host organizer ONLY.

Please complete the transportation form to Mr. Nicholas Chandra by e-mail:

LOteam.id@gmail.com and cc yuoan.rinto@corpoateroomdeal.com no later than Friday, 23rd

June 2018.

26.0 ACCREDITATION

Please complete and return the accreditation form to Ms. Yati by e-mail: sekjen@pbsi.or.id no

later than Wednesday, 28th June 2018.

27.0 VISA APPLICATION

Players and Officials who require VISA to enter Indonesia should submit the Visa Form as

attached to Ms. Yati by e-mail: sekjen@pbsi.or.id and cc to yatibt@yahoo.com no later than

Friday, 23rd June 2018.

- You must apply for your Visa at least 15 working days before it is needed, to allow time for

your application to be processed.

- Please note, the letter of invitation we provide does not guarantee entry into Indonesia and

the final decision is made by the Indonesia Embassy in your country. It is the responsibility

of the applicant to ensure that they apply for their visa in sufficient time. Any issues with the

visa application need to be dealt with directly to the Embassy who is dealing with your

application.

- We accept no responsibility for withdrawals made due to late visa applications.

28.0 PRACTICE SCHEDULE

Kindly complete the practice request form and send it to e-mail:

LOteam.id@gmail.com no later than Friday, 30 June 2018.

The Organizer will prepare an overall equitable practice schedule, taking into consideration of

the size and arrival details of each team. The Organizing Committee will publish overall

schedule after obtaining the approval of the Referee.

29.0 INSURANCE

By sending the entry for the tournament clearly signify acceptance Associations and its delegated

competitors / officials to the indemnity and not hold the organizing committee accountable for

and or to have any recourse against any costs, claims and damages for personal illness, injury

death, financial loss, death or property damage, in any form at any location arising out of or in

any way resulting from the participation in, postponement or cancellation of the said tournament.

The organizer will NOT be responsible for any illness, injury sustained, at any time, by any

player or official arising from his / her participation in these Championships. Any costs incurred

for diagnosis, consultancy, and medical treatment (including any form of surgical procedure) and

/ or hospitalization shall be borne by the Member Association of the player / official concerned.

Please ensure that your players & team officials possess the requisite insurance coverage to meet

current requirements.