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Wednesday 6th March 2019

Elite Athletes’ and Mixed Team Relay

Briefing

Briefing Agenda

• Welcome and introductions

• Competition jury

• Sprint Race Information

• Schedules and timetables - Sprint

• Check-in and procedures - Sprint

• The Course – Sprint

• Mixed Relay Information

• Schedules and timetables – Mixed Relay

• Check-in and procedures – Mixed Relay

• The Course – Mixed Relay

• Post-race procedures

• Water Quality & Weather Forecast

• Shin Otsuka, ITU Vice President

• Gergely Markus, ITU Sport Director

• Kris Gemmell, ITU WTS Manager

• Thanos Nikopoulos, ITU Team Leader

• Howard Vine, ITU Technical Delegate

• Dirk Bogaert, ITU Head Referee Men & Mixed Relay

• Juliet Fahey, ITU Head Referee Women

• Dr. Charl Carstens, ITU Medical Delegate

• Gary Marescia, LOC Race Director

Welcome and Introduction

Howard Vine (GBR) - Chair

Shin Otsuka (JPN) - ITU Vice President

Gergely Markus (HUN) – ITU Representative

Competition Jury

Schedule and Timetables

Wednesday

18:30 Race pack pick-up

Your race package includes:• Helmet stickers (3x)• Bike sticker (1x)• Body decals (4x) – both arms and both legs

Accreditation pass: gives access to the athlete’s lounge on race day

Transportation

Elite Familiarisation – Thursday 7th March - Shuttles will be arranged from official hotels to the race village departing 1hr before the familiarisation at 9:30am. Return shuttles from the race village to the official hotels will run from 12:30-13:00

Race Day – Friday 8 March - Shuttles will be arranged from official hotels to the race village departing 11:30. Return shuttles from the race village to the official hotels will run from the end of the event

Schedule and Timetables

Thursday

10:00 – 13:00 Athletes Lounge Open

Please report to the athletes’ lounge before the familiarisation

10:30 – 11:00 Bike Course familiarisation

11:30 – 12:30 Swim Course familiarisation.

All the bikes should remain in the Athlete’s Lounge área whilst swimming. This will be a secure area.

Schedule and Timetables

Friday ELITE MEN

12:30 – 13:30 Athletes lounge check in

13:15 – 13:50 Transition Area check-in

13:15 – 13:50 Swim warm-up

13:59 Athletes’ presentation

14:06 Elite Men Start

15:45 Medal ceremony

Schedule and Timetables

Friday ELITE WOMEN

14:30 – 15:30 Athletes lounge check in

15:15 – 15:50 Transition Area check-in

15:15 – 15:50 Swim warm-up

15:59 Athletes’ presentation

16:06 Elite Women Start

17:45 Medal ceremony

Bike check – on entering Athletes’ Lounge area• Refer to 5.2 in competition rules

- Helmet check- Handlebars with clip-ons

- Bike frame

- Saddle position (-5cm≤ Men -2cm≤ Women) exceptions here:http://www.triathlon.org/uploads/docs/itu_sport_elite_bike_saddle_rule_exceptions_updated_20170202.pdf

- Wheels (non authorized UCI wheels rule)

Spare wheels to be checked in & taken to wheel station by the coach

-Disc brakes are now legal and spare wheels with disc brakes may be placed at the team wheel station however will not be provided in the neutral wheel station

- Technological fraud check

Check-in Procedures

Athletes’ Lounge

• Uniform and gear check (name, country, logos, ITU logo, zippers, race

caps) – photos will be taken of each uniform.

Wearing a different uniform during the race = DSQ

• Body marking check (both arms and both legs, 33 vs )

• Swim cap distribution

• Athletes wishing to wear a swim cap under the ITU cap must bring it for

inspection at this check in

• (NOTE: only plain non-branded caps allowed)

• Timing chip distribution (2 timing chips, one for each ankle)

Check-in Procedures

Bike EquipmentApproval for any addition/modification of equipment to the bike,

MUST be obtained from the Head Referee up to 10 minutes after

the end of the Athletes’ Briefing.

A Bike Mechanic will be available during check in.

Check-in Procedures

Transition Area

• Helmet on bike – Ensure it is unfastened in transition.

• Glasses on bike

• Water bottles on bike

• Running shoes go outside your box

• Return your non-competition gear to the Athletes’ Lounge (use your

numbered bag drop sticker)

These bags will be moved into the recovery area (Men)

Check-in Procedures

Athletes’ Introduction

• 25 minutes before the start, you will be called from the Athletes Lounge, to go to

the prestart area under the Yas hotel (approx. 10 minutes walk)

• Alternatively you can swim across

• This athletes area will have water, chairs, etc.;

• Leave any clothing etc in the numbered bags

These will be taken to the athletes lounge/recovery area

• INTRODUCTION

• When you are introduced, jog onto the swim start platform

• Quickly select your start position

• After selecting your position, stay behind the line

Blocking more than one position = DSQ

Pre-start Procedure

Athletes in Position

• The start can be given any time after the Head Referee announces “On

Your Mark!”

• Electronic Horn Blast

• The race starts

• Athletes not moving forward from the start line = 10 second penalty in

TA1

Start Procedure

False start with many athletes

• Several horn blasts

• Kayaks move in front of you

• Everyone goes back to his/her original start spot

Valid start with early starters• If a few athletes start before the horn and everyone else starts with the

horn, the false starter(s) will receive a 10 second penalty in TA1. During

the time penalty, the athlete(s) many NOT touch any equipment.

False Start Procedure

The Course

Swim1 lap of 750 mts

Bike5 laps of 3.72 kms

18.6 kms

Run2 laps of 2.45kms

4.9 kms

The Course

• 1 Lap of 750 m (anticlockwise)

• Non Wetsuit swim

• Distance to first turn buoy (orange) at 370m; keep on left shoulder

• Keep remaining orange buoys on your left shoulder and red buoys on

your right shoulder

• Swim behaviour will be closely monitored

• Take swim cap and goggles to transition and place in your box

• Today at 12.00:

• Water temperature:

• Air Temperature:

21.3ºC

25.4ºC

Swim Course

Swim Course

Swim Exit

Swim InSwim In

Bike Out

• Swim exit to transition – 100 metres

• Individual bike racks

•The bike must be racked by the rear wheel in the 1st transition

but can be racked by either of the wheels in 2nd transition

• Name, Number, Country Code and Flag

• All used equipment goes into your box (goggles, swim hat)

Failure to put equipment in box = 10 second penalty on run

• Mount Line is at the exit of Transition (GREEN LINE)

• Dismount Line is at entrance to the Transition (RED LINE)

Transition Area

1st Transition

Bike Out

• 5 laps of 3.72 km = 18.6 km

• Ride through the venue and the Transition Area

• Technical in some parts of the course, like the access to the tunnel, the exit

of F1 course and going through the venue

• Two Wheel Stations

• Team WS approximately 50 m after exiting transition, on the left side

• Neutral WS at 2km inside F1 course (no disc brake wheels)

• Littering zones for the bike, after the neutral wheel station

• Lap Counter: at the end of the Transition Area

• Lapped athletes will be removed from the race.

• Last bike / first runner scenario can occur at the exit of F1 course

Bike Course

Bike Course

Bike Course Tunnel

Avoid the White paint

2nd Transition

Bike In Run

Out

• 2 Laps of 2.45 km = 4.9 km

• At end of Lap 1 run through transition

• At end of Lap 2 run down finish shute

• Aid Stations

• 3 per lap

• Sealed water bottles

• Only discard bottles and litter within the littering zones as indicated by the following

signs:

• Photo Finish

• When you finish, keep moving through to the mixed-zone and recovery

area.

• Penalty Box

Run Course

Run Course

First runner

Last Biker scenario

• The Run Penalty Box is for infringements in Swim, TA1, TA2 or Run Course

• Location: At the end of the drag strip on the right hand side just before entering the venue

• Information: White board to show race numbers and letters to indicate violations

(Athletes need to read the board – coaches are advised to check and inform their athletes)

Procedure: 10 seconds time penalty served on any lap of the run

Penalties must be posted prior to the last lap on the run. Any penalties following that point will be servedon the spot.

Athletes have the option to decide whether to stop at the penalty box and serve the penalty or continueto the finish. Not stopping will result in DSQ on crossing the finish line. The athlete may then appeal thepenalty. Evidence will only be made available if an appeal is filed.

Run Penalty Box

Violations Abbreviations:

Littering: L Mount Line: M

Swim violations: S Dismount Line: D

Other violations: V Equipment outside box: E

For example:

12 D - athlete 12 received a time penalty for a dismount line violation

12 x 2ME – athlete 12 received 2 time penalties

1 for mount line violation

1 for equipment outside the box violation

Penalty Box Violation Codes

Penalty Box and Finish

Penalty

Box

Finish

Wednesday 6th March 2019

Mixed Team Relay Briefing

Team Declaration

Team Coaches - Please declare your team members (up to 6 including 2

reserves, 3 men & 3 women) when collecting your race pack after this Briefing

If not made today declaration must be made to the Head Referee on Friday 9th

between 18:00 to 18:30

Teams not submitting a declaration form before 18:30 on Friday 8th will be

removed from the start list

.

Team Declaration

Declaration of changes to the Final Team

(composition & order) can be made to the Head

Referee on Saturday 9th between 09:30-10:06 in

the Athletes Lounge. These athletes MUST be

listed on the declaration form.

Schedule and Timelines

Saturday

09:30 – 10:06 Declaration of changes to the Final Team

in Athletes Lounge (2 hours before start)

10:00 – 11:30 Athletes’ Lounge open

11:00 – 11:50 Transition Area open

11:00 – 11:50 Swim Warm-up

11:56

12:06

13:45 – 14:00

Athletes’ Introduction

Mixed Relay Start

Medal ceremony

Transportation

Race Day – Saturday 9th March

Shuttles will run from official hotels to race

village departing 09:00.

Return shuttles from race village to official

hotels will run from the end of the event

Check-in procedures Athletes Lounge

Athletes Lounge Bike & Uniform check

Exactly the same procedures for Bike and Uniform checks as for the Sprint race

All 4 team members must present themselves together

Check-in procedures - Transition

Transition Area Bike Racking

Exactly the same procedures for Bike Racking in Transition as for the Sprint race

All 4 team members must present themselves together

Athlete Introduction

10 minutes before start – Athlete A to line-up in the swim start

area by Yas Hotel

Athletes B,C,D will line up by the dismount line in transition in

front of the Grandstand

Please ensure you exit the swim warm up in the correct place

Each Team will be introduced together (A then B,C,D)

Athlete A

Jog to the platform

Select your position and stay behind the line!

Athletes blocking more than one place will result DSQ

Athletes B,C,D on introduction will jog past Relay Exchange

Zone and go into holding area

Start Procedure

Athletes in position:

The Start Procedure for athlete A will be exactly

the same as for the Sprint race.

Any start penalties incurred by athlete A will be

served by them in T1

Swim Behaviour will also be monitored in the

same way as for the Sprint race

The Course

Swim1 lap of 300mts

Bike2 laps of 3.72km Total – 7.44km

RunA,B,C- 690 mts + 810 mts

D – 690 mts + 750 mts Total – 1500mts

Swim course

Wetsuit not allowed

1 lap of 300mts

Distance to the first turn buoy 120 mts

Take cap, goggles to transition into your box

Swim course – Athlete A

Swim course Athletes B,C,D

Swim Exit to TA

Swim InSwim In

Bike Out

• All used equipment (goggles, swim hat) must go in your marked box A-

B-C-D

Failure to put your equipment in the correct box (A-B-C-D)

10 second penalty on run

• Mount Line is at the exit of Transition (GREEN LINE)

• Dismount Line is at entrance to the Transition (RED LINE)

Transition Area

Bike Course Map

Same as Sprint Course

2 laps of 3.72 km = 7.44 km

Run course

2 laps - total distance 1500 mts

Exit Transition and join run course anti-clockwise

End of lap 1 U-turn at beginning of Transition & repeat

End of lap 2 run through Transition to Exchange zone

Aid stations: Sealed water

2 per lap For locations see the map

Discard plastic bottles within the littering zones. (20m

before and 80m after Aid stations)

Penalty Box

Run Course Lap 1 – Bike to Run

Run Course Lap 2 – Run to Exchange Zone

First runner

Last Biker scenario

Exactly the same procedures for the Run Penalty Box as for the Sprint race

EXCEPT the following rule:

• Procedure: 10 seconds time penalty can be served by any Team member

currently competing on the Field of Play on any lap of the run (except

start penalties to be served by Athlete A)

Run Penalty Box

Relay Zone

• Athletes will wait in the recovery area

until the Technical Official calls them

into the Relay Zone

• It is the Athletes’ responsibility to be

ready in the Exchange Zone with

timing chip and swim hat

Relay Zone• The relay exchange is completed by the incoming athlete,

using their hand to contact the body of the out-going athlete

within the relay zone

• If the contact occurs unintentionally outside the relay zone,

the team will get a 10 second penalty.

• If the contact occurs intentionally outside the relay zone or

not completed, the team will get a 10 second penalty

• Keep both Feet behind the relay line

Relay Zone

SWIMIN

DIVE

TOP BOTTOM

Swim In Ramp

Outgoing AthletesWAITING AREA

PHYSICAL HANDOVER

RECOVERY AREAIncoming Athletes

15 metres

Run Course Lap 1 – Bike to Run

Finish at end of last lap – Athlete D

Mixed Relay Finish

Photo-finish

The 3 Team Members of 1st

Team to be at the finish

line to meet winner

The following information

applies to both the Sprint and

Mixed Relay Races

Generic

• Caution Signal

• Sharp whistles and/or red flags

Caution Signals

• Photo Finish

• When you finish, keep moving through to the mixed-zone and recovery

area

• Anti-doping Control

• Photo ID is REQUIRED for every athlete that is selected for testing

• Team Medical Access

• Only accredited team medical personnel will be permitted to enter the medical tent,

after receiving the ITU Medical Delegate’s permission

• Each National Federation is permitted to have 1 team medical

accreditation. Team doctors should register with the ITU Medical

Delegate (Dr. Charl Carstens)

Post-race Procedures

For ceremony awards, please dress up with race uniform (or country uniform) Ambush

marketing rules apply.

Race caps/visors are allowed at the podium

Ambush marketing is defined as:

“Deliberately using the opportunity of live television and media photographers to acquire

additional exposure for your sponsor product, apparel or brand.”

Please follow the ambush marketing rule

The consequence for this behavior is: (if applicable)

The athlete will immediately forfeit their prize money for that event.

Ambush Marketing Rule

• Coaches wristbands will only be distributed to those coaches who’s

National Federations registered them through the on-line system

• They will have access to:

• The Athletes’ Lounge and Post-recovery Area

• Behind the start area

• Next to the swim exit

• Media lane (in front grandstands)

Coaches’ Areas

Measurement of the course

• One coach per NF can have access to the elite run course between 15:15 and 15:50 on Friday for measuring the Sprint course, escorted by the Chief Run Official

• Meet at the Elite athletes’ lounge by 15:05 on Friday

• Mixed Relay TBC on Saturday• Meet at athletes lounge on Saturday

• Vests will be provided by the LOC.

• Registration is immediately after this Briefing at the coaches’ accreditation desk.

• There will be no warming up on the bike course as the roads will be in use

for other events / logistics purposes

• Prize money will be wire transferred to the athletes by ITU following the

event.

• Triathlon LIVE updates

Important

Water Quality

EnterococciInsert

Sample DateNMP/100mL

Location A NONE

Location B NONE

Location C NONE

Enterococci limit

<100

E.ColiInsert

Sample DateNMP/100mL

Location A NONE

Location B NONE

Location C NONE

Enterococci limit

<250

PHInsert

Sample Date

Location A 7.92

Location B 7.96

Location C 7.95

PH limit 6-9

Visual Sanitary Inspection (last 12 hours)

LocationVisual

PollutionOdour

Time of visit

Comments

Location None None 09:15 Insert comments if necessary

Weather forecast

Day Weather

Briefing (B) Sunny

B +1 Sunny

Race Day Sunny

Weather report

Day Weather

B-3 Sunny

B-2 Sunny

B-1 Sunny

SUMMARY

No Trace of (E.Coli: 250 to 500 or Enterococci

100 to 200),

PH in range of 6-9

Sanitary check showed no ???

Weather Forecast

Temp Weather

Thursday 25ºC Sunny

Friday 24ºC Sunny

Saturday 24ºC Sunny

• Race Briefings can be found as follows:

http://www.triathlon.org/about/downloads/category/race_briefings

Access to Briefing Presentation

GOOD LUCK!