tor for ingo evaluation

8/18/2019 TOR for INGO Evaluation

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Annex 4

SOCIAL WELFARE COUNCIL (SWC)

General Scope of Work for Mid er! "Final E#al$a%ion of

&&& 'roec%"'rora!

S$ppor%ed *+

&&&&&

,ackro$nd

……has been carrying out … program as per the general and project agreement signed with the Social Welfare

Council (SWC). This TO is designed for e!aluating the project"program as per the #roject $greement signed

between"among the Social Welfare Council (SWC)% ……% and ………. on …….

-. Na!e of %/e 'roec%0

1. 'eriod of 'roec% Effec%i#ene220

3. Na!e of %/e 'ar%ner NGO"2 and 'roec% Loca%ion"20 (i2%ric% 5/ere %/e prora!2"proec% /a#e *een

i!ple!en%ed

4. o%al *$de% of %/e proec% 0 ( in Nr2 and US ) and %o%al *$de% of %/e e#al$a%ion 'eriod 0 (in Nr2"US)

6. 'rora!!e"proec% %/e!a%ic area20

7. O*ec%i#e2 of %/e proec%0

8. 'roec% co!ponen%2" ac%i#i%ie2" $nder %/e!a%ic area20

9. Mid:er!"Final 'roec% E#al$a%ion O*ec%i#e2

The objecti!es of the project e!aluation are to &&

a. e'plore the le!el of progress"changes made by the project and analye the e'tent to which the

achie!ements ha!e supported the program goals and their objecti!es% b. e!aluate the project effecti!eness && longitudinal effect and continuity of the project

acti!ities"ser!ices as well as the scope and e'tent of the institutionaliation of the project%

c. e'plore the cost effecti!eness of the project acti!ities%d. identify the target and le!el of achie!ements as specified in the project agreement%

e. e'plore the coordination between the concerned line agencies in the project districts%

f. find out the income and e'penditure in compliance with the project agreement and proportion of

programmatic and administrati!e cost incurred by the project%g. e'amine the financial regularitiesdisciplines in accordance with the pre!ailing ules and

egulations and fi' assets purchased in duty free pri!ileges and locally% and

h. assess the good lessons to be replicated in other projects and aspects to be impro!ed in the days

ahead.

9.- ,a2ed on %/e a*o#e 2aid e#al$a%ion o*ec%i#e2; %/e %ea! 5ill ca%eoricall+ concen%ra%e on %/ea22e22!en% of %/e follo5in i22$e20

• Community"social"public auditing practices in the program"project areas.

• *"+,O"project-s coordination mechanism with local bodies and other line agencies.

• e!el of public"community participation

• The e'tent of social inclusion in the project implementation.

• *mpact of the project in the community"changes brought by project"programme in the

community.

• *"+,O-s partnership modality"strategy with counterpart"partner and its contribution.

• /'tent of the le!el of up&to&date completion of the project acti!ities.

• *n!entory"assets management system of the project"programs (records% uses and condition of

durable goods purchased under duty e'emption) maintained by the *"+,O"s.

•

*ncome and e'penditure pattern of project"program and le!el of accounting transparency.• esource flow modality from *"+,O to partners and community"/nsure financial resource has

gone to partners account as per project agreement .

• *nternal financial control system of the project.

• Sustainability component of the project"program.

• #roject-s target and achie!ements as per the log frame stipulated under project agreement.

• Successful cases"stories of the project% which can be replicated in other areas"programs% and

failure cases and the lesson to be learnt.

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• contribution% role and responsibilities of foreign representati!e" e'patriate" !olunteers within the

project"organiation (if applicable).

• Compliance with clause +o. 0 of general agreement signed between SWC and *+,O.

• Socio&ethical issues go!erning the project implementation.

• e!iew of findings and suggestions shown by pre!ious monitoring and e!aluation reports. (*f

applicable)

• Status of fi' assets "e1uipments" 2edicines" other goods purchased under duty free pri!ilege3

purchased date% cost !alue% number% its use and condition% number of people benefited by such fi'

assets% its impact on community and disposal procedure as well as recording system.

• Selection of partners"counterparts and its performance in implementing projects3 institutionalcapacity% planning% implementation and monitoring" e!aluation modality% SWC compliances (enew%

audit% election% reporting etc).

• $ssess the performance of the e'patriate (s) based on the appro!ed TO and e'isting policy

standard of the ,o!ernment of +epal.


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• 6ocus ,roup discussion%

• Structured and non&structured 1uestionnaires%

• Obser!ation chec4lists%

• /!aluation forms% and so on.

*n addition to the study methodology mentioned abo!e% the study team may add and apply other methods% as it seems

necessary to achie!e the objecti!es of the e!aluation.

-1. Co!po2i%ion of %/e E#al$a%ion ea!

The e!aluation mission will comprise of … 2embers as mentioned below7

0. #rogram /'pert& Team eader :. epresentati!e from SWC& 2ember

;. 6inancial /'pert& 2ember


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• Ta' deduction at resource

• Compliance of ta' laws in procurement of goods and ser!ice

i#. Fixed A22e%2

• e!iew of fi'ed assets records and physical !erification

• e!iew of control system on utiliation of fi'ed assets

• e!iew of 9isposal of fi'ed assets

#. E#al$a%ion of %/e in%ernal con%rol 2+2%e!• ules bye laws *+,O" #artners

• $,2 and board meetings (#artners ) " #$C and #2C meetings

• 9elegation of authorities and responsibilities

#i. Financial repor%in fra!e5ork

• #eriodic and annual reports preparations and submission

• 9isclosure in the reports

• >niformity in reports

• O!erall e!iew of financial good go!ernance

#ii. Co!pari2on of %/e *$de%2 and ac%$al 5i%/ %/e co!!i%%ed proec% co2%

• e!iew of budgeting procedure

• Comparison of budgets with agreed projects cost

• Comparisons of budgets with actual and !ariance thereon

-4. ,$de% E2%i!a%e; Re!$nera%ion and o%/er loi2%ic arrane!en%

Team eader7 +s. ??.?? @ +s. ??.??Team 2embers +s. ??.?? A …2embers @ +s. ??.??

o%al ,$de%0 NR2. ==.==

The logistic arrangements for the field !isit% including accommodation (lodging B fooding ) and transportation costwill be pro!ided by the (INGO).INGO should inform the total expenditure of such logistic arrangement toSWC.

-6. E#al$a%ion Repor%

The e!aluation will result in the drawing&up of a report written in straightforward manner in /nglish including

e'ecuti!e summary that should appear at the beginning of the report. The report format appearing in anne' could behelpful for team leader. $ tightly drafted% to the point% and free standing /'ecuti!e Summary is essential in the report.

*t should focus on the 4ey issues of e!aluation% outcomes of the main points of the analysis% and should clearlyindicate conclusions% lessons learnt% and specific recommendations. The final e!aluation report should be submitted

on hard and soft copy. The draft report should be submitted to the SWC for its re!iew and remar4s. Opinions of the

SWC will be incorporated in the draft report for finaliation. efore the finaliation of the report% there would be a

post&e!aluation meeting at SWC where the team leader will present the outcomes of the e!aluation.

-7. E#al$a%ion Sc/ed$le

The e!aluation schedule will be decided with the mutual understanding between e!aluation team and *"+,O ($ttach

details if applicable).

-8. S%$d+ 'eriod

The total study period will be of


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with the co!ering letter from the team leader. The standard ta' rate as per the pre!ailing rules and regulations would

be applied and additional 0DF will be deducted from the agreed amount for the institutional de!elopment of the

Council.

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Annex 4A

General S%r$c%$re of %/e E#al$a%ion Repor%

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Title page

$c4nowledgement

Table of Contentsist of Tables

ist of 6igures"9iagrams

ist of $nne'ure

ist of $ppendicesist of $bbre!iations

/'ecuti!e Summary (should include a precise summary of the total study report with an attempt to gi!e information

pertaining to W?@; W?O; W?A; ?OW; and W?ERE The /'ecuti!e Summary should precisely present

with the learn% replica*le e#en%2 as well as the most se!ere pro*le!2 for i!!edia%e correc%ion by the concernedagencies. The purpose of this section is to gi!e a complete glimpse of the total report whereby the most of the readers

would get completely synthesied information about the paper e!en without going through each section. *t should not

e'ceed ; pages in length.)

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Main ,od+

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INROUCION

0.07 #roject ac4ground

0.:7 #roject Objecti!es0.;7 *ntended Outcomes of the #roject

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SECION III

AA 'RESENAION AN ANAL@SIS

6ormat and structure should be based on the identified scope&objecti!esKresearch 1uestions set in Section *.

+ecessary case studies% and narrati!es should be placed to !erify the 1ualitati!e nature of information from the

perspecti!es of the user groups"beneficiaries. 6inally% the neatly composed summary of findings should appear toanswer all research 1uestions.

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SUMMAR@; CONCLUSIONS; AN RECOMMENAIONS

4.-0 S$!!ar+

,i!e a 1uic4 o!er!iew of the o!erall tas4% its structure% objecti!es% purpose% methodology% and instrumentation. Then produce precise picture of the 4ey findings reflecting the project status% uses"misuses% rationalities% etc.% followed by

lessons learnt.

4.10 Concl$2ion2

On the basis of o!erall study% claim :&; points what e!aluation team has pro!ed through your presentation and

analysis of he information processed.

4.30 Reco!!enda%ion2

6inally% produce with to&the&point% action&oriented correcti!e measures to be underta4en by whom within which timeframe.

S$pple!en%ar+ 'ar%

REFERENCES

eference on project agreement% e!aluation reports etc can be included on this part

ANNEDURES

$ll the data collection tools"instruments to be placed in page&by&page order.

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A''ENICES

$ll necessary financial analysis and statistical facts related to the project components should be placed in page&by& page order. These should be referred in the main body of the te't.

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