top 3 tips to build your choir 1 © 2012 jim faull f

Top 3 Tips to Build Your Choir 1 2012 Jim Faull F

2 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir Teaching Choir Builders at Choral Festival 2012 Jim Faull

1 2 3 3 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

4 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Leadership Team A Leadership Team can help you grow a God-sized group. Without an Inner Circle Leadership Team, you are limited by your charisma level to build your group. Dont let the selection of the Team become a popularity contest 5 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Leadership Team If the choice of your team comes down to charismatic leaders who attend 50%, or less charismatic leaders who attend 90%, choose the latter! The names of Leadership Team positions are not as important as their function. Be sure that each leader knows their duties and executes them. 6 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Leadership Team Appoint, dont elect the President Have the president help you choose a nominating committee, and then select the other leaders. This is your Leadership Team and a key to growth, so choose wisely. 7 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

President Arrives EARLY Confidante to Minister of Music Coordinates Connection Partner Process with Section Leaders Begins rehearsal with prayer 1 minute before rehearsal start time 8 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Vice President Arrives EARLY Coordinates guest assimilation process for the overall group Introduces guests, using their guest registration forms 9 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Devotional Coordinator Arrives EARLY Schedules 3 minute (max) devotionals each week (Use a bell or alarm clock to limit the length.) Does not do the devotionals, or will become the spiritual leader of the group 10 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Librarian Arrives EARLY Coordinates distribution of music Prepares guest folders 11 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Section Leaders Arrive EARLY Do NOT mark the roll Help assimilate guests by linking guests with the Wing Members in their section Coordinate the Connection Partner Plan in their section 12 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Wing Members (picked weekly) Arrive EARLY Make the guest feel comfortable during rehearsal Help assimilate guests into the choir 13 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Guest Shuttles Arrive EARLY Shuttle the guest through the assimilation process Leadership Team can take turns or invite other choir members to Shuttle Hopefully you will need more than one shuttle 14 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Registration Host Arrives EARLY Mans the Guest Registration table (Yes, you need a Guest Registration table!) Helps guests with Welcome/Registration form Makes Name Tags for guests 15 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Guest Assimilation Plan You cannot grow a choir without guests! We need a process to make guests feel so welcome that they want to join. When choirs have a good plan for welcoming guests, members tend to invite them! The following Guest Assimilation plan needs to be taught not only to your Leadership Team, but also to the choir 18 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Guest Assimilation Plan Leadership shuttle greets guest at door Shuttles guest to the Welcome center where guest fills out the Guest Registration form Shuttles the guest to music distribution Shuttles the guest to the Section leader who introduces them to the Wing member, with whom they will sit 19 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Guest Assimilation Plan Vice President introduces guest to the choir, and the choir says, Welcome _________! Your choir can learn a welcome response at a rehearsal with no guests. The guest has met some of your sharpest people and feels incredibly connected to your choir. 20 Top 3 Tips to Build Your Choir 2012 Jim Faull

Guest Assimilation Plan GREETERS* Shuttle (Stays with Guest from door to Section Leader Guest Registration (Have them sign in and give them a completed name tag) Membership Check-in Attendance clip- boards, name tags, FINGER-SCANNING Computer, etc. Librarian (music distribution) Section Leaders introduce guests to a wing member VP of Membership (introduces guests to choir at end of rehearsal) * On duty: 30 minutes prior to rehearsal. GREETERS* Shuttle (Stays with Guest from door to Section Leader Guest Registration (Have them sign in and give them a completed name tag) Membership Check-in Attendance clip- boards, name tags, FINGER-SCANNING Computer, etc. Librarian (music distribution) Section Leaders introduce guests to a wing member VP of Membership (introduces guests to choir at end of rehearsal) * On duty: 30 minutes prior to rehearsal. Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 6. Kathy, I want you to meet our special guest 5. Now that you have your music, Ill take you to your section! 4. Great to have you tonight! Here is your music! (Hand them the music.) 4. Great to have you tonight! Here is your music! (Hand them the music.) 3. Lets get your music! (Lead them to the music table.) 3. Lets get your music! (Lead them to the music table.) 1. Welcome to choir!! (Lead them to Guest Registration.) 1. Welcome to choir!! (Lead them to Guest Registration.) 2. Glad you are here! May we have some information? (Make a name tag for them.)

Connection Partners Connection: to join, link, or fasten together; unite or bind to establish communication between; put in communication 24 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Connection Partners Connected Members Have a strong sense of belonging to the group. Feel compelled to stay in touch (connect) Only miss when absolutely necessary Notify the organization in advance of absences 25 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Connection Partners Un-connected Members Have a mild sense of belonging to the group Stay in touch when convenient Attend when absolutely necessary Seldom notify the organization in advance of absences 26 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Connection Partners You NEVER lose connected members! Connected members are the building blocks of a growing choir Connected members attract more choir members than un-connected ones do Un-connected members do not help you grow the group 27 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Connection Partners Connection is 2 Pronged: Leaders responsibility Establish connection guidelines Immediately follow-up with absentees Members responsibility Be there X% of the time (you decide) When a member must miss, connect in advance through Connection Partner 28 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Connection Partners Members unwilling to be part of a connection partner program should be encouraged to find a ministry to which they CAN commit 29 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Connection Partners How It Works Every member has a connection partner Members choose their partner - men to men, women to women, and no family members Section leaders see that each member has a partner, and takes the odd man out until a new member joins 30 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Connection Partners Each choir member should receive a business card with the contact info of their partner Partners notify one another when they MUST be absent 31 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Connection Partners Paper System When notified in advance of an absence, the partner marks a C by the connected partners name Enter roll into WorshiPlanner, marking the partner connected Emails/Texts can be sent based on attendance after data entry 32 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Connection Partners Finger Scanning System When notified in advance of an absence, the partner clicks the checkbox in Fingertip Check-In Sync-ing with WorshiPlanner marks the partner connected Emails/Texts can be sent based on attendance within 1 minute of event end 33 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Connection Partners Process Members connect Roll is marked Roll is entered Leader connects with absentees & attenders via email or text Choir is double-connected & poised to grow! 34 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull Double - Connected

Connection Roll A recent phone call: We are a couple of weeks behind in entering the roll, but should get it done soon. This organization does not understand the reason for keeping and entering the roll! It is not just a record keeping task. Immediate communication based on attendance or connection is a major key. Connection should occur within 24 hours of the event. 35 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Connection Roll Roll MUST be kept at every event 36 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Connection Roll Roll MUST be kept at every event Roll must be entered after EVERY event Communicate with each member using email, text messages or phone calls, based on their attendance and connection 37 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Two Salesmen Two shoe salesmen were sent to Africa to see if there was a market for their product. The first salesman reported back, This is a terrible business opportunity, no-one wears shoes. The second salesman reported back, This is a fantastic business opportunity, no-one wears shoes. 40 Top 3 Tips to Build Your Choir 2012 Jim Faull

Two Choir Directors Two choir directors have to add a temporary worship service. The first choir director responds, The choir will not grow. He is right! The second choir director responds, The choir will grow when given a chance. He is right! 41 Top 3 Tips to Build Your Choir 2012 Jim Faull

Choir Truth-isms People desire to be part of something bigger than they are - they want to be in a God-sized choir! They get up early on Sundays They stay late on Wednesdays They buy outfits They rearrange vacation schedules And the list goes on... 42 Top 3 Tips to Build Your Choir 2012 Jim Faull

Choir Truth-isms People will follow a leader You are the chosen leader of your choir! If not, someone else would have your position! 43 Top 3 Tips to Build Your Choir 2012 Jim Faull

Choir Truth-isms There are people in your church and community who would LOVE to sing in your choir! Most are just waiting for the invitation! Check out www.Welcome2Choir.com www.Welcome2Choir.com 44 Top 3 Tips to Build Your Choir 2012 Jim Faull

Choir Truth-isms Music readers are more comfortable in a choir than non-readers For many, music is a foreign language Consider having a class for non music readers who are interested in choir. 4 Sundays at noon - A sandwich, chips and drink, plus 1 hours of music reading fun with Music Made Easy. 45 Top 3 Tips to Build Your Choir 2012 Jim Faull

Choir Truth-isms Choir is a benign dictatorship Thirty different opinions on how a song should go leads to chaos! If you do not lead, someone else will Lead from a humble, but firm and confident position 46 Top 3 Tips to Build Your Choir 2012 Jim Faull

Choir Truth-isms Set the bar low for disappointing results! Choir attendance is closely related to your expectations If you do not express the importance of high attendance, they will not attain it! 47 Top 3 Tips to Build Your Choir 2012 Jim Faull

Choir Truth-isms Choir attendance should be a commitment, and not a decision each week Every day choir members are bombarded with stressful decisions Help them remove the decision of choir attendance by leading them to make a commitment 48 Top 3 Tips to Build Your Choir 2012 Jim Faull

Choir Commitment Card With Gods help, I am committing to faithful attendance to our choir for: SpringSummerFall SpringSummerFall Count on my involvement for all rehearsals and services* unless Providentially hindered. Name:___________________Date:_______ * Bonus rehearsals and services listed on back of card. 49 Top 3 Tips to Build Your Choir 2012 Jim Faull

Dealing with Sunday-only Singers Some choir members, who dont understand about the great personal and corporate responsibilities concerning singing in Gods choir, need some instruction about the cost of sacrifice. A good example of this is what happened in 2 nd Samuel 24. 50 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

2nd Samuel 24 Long story short: David and his people had sinned against the Lord and He was punishing them. David begged God to forgive him for his sin and spare the people. David was told to go to Araunah, purchase his threshing floor, materials, and animals for an altar. 51 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

2nd Samuel 24:19-20 So David went up, as the LORD had commanded through Gad. When Araunah looked and saw the king and his officials coming toward him, he went out and bowed down before the king with his face to the ground. 52 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

2nd Samuel 24:21 Araunah said, Why has my lord the king come to his servant? To buy your threshing floor, David answered, so I can build an altar to the LORD, that the plague on the people may be stopped. To buy your threshing floor, David answered, so I can build an altar to the LORD, that the plague on the people may be stopped. 53 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

2nd Samuel 24:22-23 Araunah said to David, Let my lord the king take whatever he wishes and offer it up. Here are oxen for the burnt offering, and here are threshing sledges and ox yokes for the wood. Your Majesty, Araunah gives all this to the king. Araunah also said to him, May the LORD your God accept you. 54 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

2nd Samuel 24:24 But the king replied to Araunah, No, I insist on paying you for it. I will not sacrifice to the LORD my God burnt offerings that cost me nothing. I will not sacrifice to the LORD my God burnt offerings that cost me nothing. 55 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

2nd Samuel 24:24b-25 So David bought the threshing floor and the oxen and paid fifty shekels of silver for them. David built an altar to the LORD there and sacrificed burnt offerings and fellowship offerings. Then the LORD answered his prayer in behalf of the land, and the plague on Israel was stopped. 56 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Roll-Keeping Old-school says roll-keeping is for keeping records. Record-keeping of 100% or high per centers is still important New-school says roll-keeping is for communication! 57 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Roll-Keeping 3 Distinct Groups Each Week Connected absentees communicate with their partner in advance Un-connected absentees do not communicate about absence Attenders 58 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Roll-Keeping Communication to the 3 specific groups is a must! Connected absentees Missed you, thanks for connecting! Un-connected absentees Missed you, but Im very disappointed you did not connect! Attenders Thanks for a GREAT rehearsal! 59 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Roll-Keeping Members should take the responsibility to check themselves in Finger scanning will enhance data entry and quick turnaround of communication 60 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Finger Scanning You need: USB Finger Scanner & network computer IdentiFi finger scan software to enroll and identify finger scans Fingertip Check-In software to accept the Member ID from IdentiFi WorshiPlanner software to sync scans and communicate via email or text 61 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Preparation Preparing the choir is YOUR job. Unless there is a major conflicting event, if the choir is not ready... you must take responsibility. 62 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Preparation If Choir rehearsal is not the highlight of your week, it will not be the highlight of theirs. Raise your personal energy level, and their energy level will follow suite. A Powerful Rehearsal does not happen without planning 63 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Calculate approximate rehearsal time based on song difficulty how long will it take over a 6 week time frame to master this song? Plan backwards from major events in order to prepare effectively 64 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir Rehearsal Preparation 2012 Jim Faull

Rehearsal Schedule Length 1 - 2 hours (optimum!) 1 hour 15 minutes (6-8 songs) 1 hour (6 songs minimum rehearsal) 30 minutes (choir seldom sings) 65 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Schedule Sharpen saws for 5 minutes (Rehearsal Mini Lessons) to improve music reading Begin with familiar songs Move quickly to the hardest piece Give as much attention to the song for a week from Sunday as to Sundays song 66 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Schedule Dont taper off toward the end of rehearsal keep your energy and they wont get tired! Do take the occasional break to relax tight muscles! 67 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Bonus Rehearsals BONUS Rehearsals hurt less than EXTRA Rehearsals Plan BONUS Rehearsals well in advance and publish months ahead to inform all members Expect all members to attend all BONUS rehearsals unless providentially hindered 68 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Content Essentials: Effective and efficient Music Rehearsal! Announcements Seat Sheets Family Matters Guest intros Prayer time 69 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Bullets Strive for: Clear message of the song Pitches, Rhythm, Dynamics Tone and Diction Vowel uniformity Consonant Accuracy 70 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Leadership As leader, you have a right to demand attention! Make the decisions necessary for rehearsal Know more about the music than the choir members. You have had at least a 6 week head start! Be firm and assured as leader, or sing in the choir! 71 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Discipline Dont let choir members take over the rehearsal because they know the music better than you Dont get upset with the occasional wisecrack from the back row if in good taste and with good timing. This can momentarily relax the group 72 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Discipline Disorderly rehearsals are doomed to fail Realize that the man-hours total means that every minute of wasted time will be some percentage of an hour based on the total number present It is not presumptuous to demand the attention of choir members 73 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Discipline Being too easy-going and lacking discipline will expose leadership flaws Firmness, Fairness and Consistency are keywords If you talk too much, your choir members probably will too. It is hard to sing and talk at the same time 74 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Discipline Do not compete for the attention of the group by raising your voice. It will just get louder. Sometimes, stop talking and place your attention on the offending section Anticipate parts of the song that will need additional rehearsal and rehearse them 75 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Discipline Good Humor can ease the tension and soften the rebuke Sarcasm is out of place Maintain emotional equilibrium and respect for the members 76 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Conducting Pretty pictures in the air do not keep singers and instrumentalists together Instrumentalists need to see the beats so do singers! Become the BEST conductor you can become 77 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Tempo A fast paced rehearsal tempo will reduce time wasting The fast pace will leave the members refreshed and invigorated 78 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Stuff To attract young couples, plan rehearsal when they are not putting children to bed. Keep the rehearsal interesting Begin on time and end on time! Rehearse at least 6 weeks ahead except for sugar sticks and rehearse them for 4 weeks 79 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Rehearsal Stuff Balance between too much fun and too much work! Occasionally surprise the choir with treats - instant fellowships. (M&Ms party paks, ice cream sandwiches, etc.) Focus on the spiritual message of each song Utilize Choir Prompters 80 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

More Choir Growth Tools Welcome2Choir.Com Welcome2Choir.Com Teaching MSL Teaching MSL Teaching MSL Chair-ology Chair-ology Mic-ology Mic-ology Music Distribution Music Distribution Music Distribution Tracks for the Future Tracks for the Future Tracks for the Future Worship Ministry Management Software Worship Ministry Management Software Worship Ministry Management Software 82 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Welcome 2 Choir.com 83 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir Introduce your choir to those who have not yet joined! Click the Welcome2Choir.com logo for More... 2012 Jim Faull

Teaching MSL 84 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull Encourage choir members to visit the Music Reading Video Gallery Click on either Logo above for More... www.musiclessons.jimfaull.com

Chair-ology Many empty chairs = failure to the congregation Fewer is better Bringing in chairs is exciting Remove excess chairs in choir loft and rehearsal room Always have 1 or 2 empty chairs in the choir loft 85 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Mic-ology Who wants to sing in a choir you cant hear or understand? Good diction is our goal, but poor mic technique will hurt the best diction You are the only one who can do something about how your choir sounds. Listen to your choir periodically to know what the congregation is hearing. 86 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Mic-ology Not too close, and not too far, just right Be careful not to place powerful singers too close to mics. Over the heads of the front row, 7.5 from the floor It is the proximity of the mics that pick up consonant sounds which form the words. 87 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Music Distribution Develop a system that eliminates bottlenecks Choir members filing past a table of stacks of music creates bottlenecks Volunteers will gladly help fill folders on Tuesdays Black library boxes make GREAT rehearsal folders 88 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Tracks... Tracks loud enough for the choir and director to hear are TOO LOUD for the congregation and cover the choir. Broadcast your tracks with an FM transmitter and let the choir members bring their own pocket-sized radios with one ear-bud. You can finally get near perfect mix between track and choir! 89 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull

Worship Ministry Management 90 Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir 2012 Jim Faull The Ultimate Organizational Worship Ministry Software

Top 3 Tips to Build Your Choir 93 2012 Jim Faull Top 3 Tips Top 3 Tips to Build Your Choir to Build Your Choir

top 3 tips to build your choir 1 © 2012 jim faull f

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