ToolDigital meeting room solutions for efficient cross border meeting

Improve meeting efficiency when attendees are not co-located

• How get all attendees involved?

• How efficiently manage the activity of a cross-border team?

Key points: combine Lean & Agile principles & technical tools from the market.

Practices already used in education in Canada e.g. for on-line courses

Digital meeting roomthe Rolls-Royce: iObeya solution

Among all competitors, iObeya has succeeded to fully digitalise

• a physical Whiteboard

• All the tools around it (e.g. post-it, pen, ink, etc …)

the key points: this study and benchmark were done in 2014 and should need a refresh specially in terms

of price and potential new actors or tools, but it might help you at least define what is your need

Digital meeting roomThe 4 potential reasons you would need a Digital meeting room

The digital Whiteboard/meeting room answers to 4 of your potential needs

• Muliple locations, lack of surface, lack of security, lack of animation

the key points: used by Peugeot PSA, Airbus, …

Visual managementHow does man capture information?

Man captures 94% of his information through

• Vision

• Hearing

the key points:

Visual managementHow does man record information?

Man record 90% of his information through

• Interaction

• Vision & Hearing

the key points:

Visual managementHow does man record information?

Man record 90% of his information through

• Interaction

• Vision & Hearing

the key points:

Visual managementWhat is a Digital meeting room?

• All attendees see the same things

• All attendees hear the same things

• Focus is kept through live interaction e.g. annotation, movement

the key points:

Cross border meetingWhat is the problem and the main root causes?

• Misunderstanding

• Unclear goals

• Static meeting

the key points: use the ‘5 Why?’ tool

Run more effective cross border meetingsConfiguration 1: Smart Board + Visio conference call

• All people are in meeting rooms

• SmartBoard: for Large Touch screen allowing live interaction

• Visio conference call to co-locate remote attendees

the key points: find how build your own solution integrated in your own eco-systems

eWB content

Run more effective cross border meetingsConfiguration 2: Smart Board + PC + Microsoft solution (OCS/Lync)

• People are in meeting rooms or at their desk

• SmartBoard: for Large Touch screen allowing live interaction

• Visio conference call to co-locate remote attendees

the key points: find how build your own solution integrated in your own eco-systems

Run more effective cross border meetingsConfiguration 3: PC + Microsoft solution (OCS/Lync)

• All people are at their desk

• SmartBoard: for Large Touch screen allowing live interaction

• Visio conference call to co-locate remote attendees

the key points: find how build your own solution integrated in your own eco-systems

Run more effective cross border meetingsMarket benchmark: 2014

• This study also includes the requirement regarding the « live annotation » i.e.

• The digital ink natively developped by companies like Microsoft

• The hand-writing recognition and the injection into Microsoft documents like PowerPoint, Excel, etc …

the key points: the adoption by users is like yours with your smartphone. If the use is not natural enough, you’ll not use it. So

my test criteria was : is it ease to use?