tom wrosch oregon commercial registries manager 2013 iaca annual conference
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- Tom Wrosch Oregon Commercial Registries Manager 2013 IACA Annual Conference
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- Expert? Nah. Sexy? Nah. Excited? You Betcha! Why?? Its fundamentally changed my office. 2013 IACA Annual Conference
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- Oregon Records Management Solution (Started July 2011) Not just storage, its a system Searchable Email to A/V Internal/External Hardware/Software Its SaaS-sy 2013 IACA Annual Conference
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- Three distinct characteristics that differentiate it from traditional hosting: It is sold on demand, it is elastic, and the service is fully managed by the provider Reasons for Cloud Development: innovations in virtualization and distributed computing, improved access to high-speed Internet, and a weak economy. Types of Clouds: Public Cloud - sells services to anyone on the Internet Private Cloud - proprietary network or a data center that supplies hosted services to a limited number of people. (Synergy Data Center)
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- 2013 IACA Annual Conference
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- Location, location, location Stable Local Not too local Infrastructure Known partner 20 jobs = 50,000 2013 IACA Annual Conference
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- Government Accountability Government Transparency Government Accessibility 2013 IACA Annual Conference
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- NO start up costs for new partners Monthly subscription: $37.02 per user Cost decreases as users increase $10.54 for 20K users Cost shift: capital to operational 2013 IACA Annual Conference
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- Enables streamlining of work processes Decrease response time for records storage and retrieval Saves storage space through automated destruction Vastly reduces legal discovery efforts No search of back-up tapes Strong search engine Organized info up front 2013 IACA Annual Conference
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- Legally compliant records retention Secure system DoD 5015.2 certified (highest) Scheduled and automated records destruction reduces exposure Tier 3+ secure data center Combined 47 year history with partners Proven implementation 2013 IACA Annual Conference
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- All records (paper and electronic) in one system Readily accessible Published on internet Satisfied public records requests Records retention and destruction routinely managed to published schedules 2013 IACA Annual Conference
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- 6 State agencies: 11 2,000 users 6 Cities 2 Counties 1 Special District Other States: Wyoming Other Countries: ? 2013 IACA Annual Conference
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- Oregon SoS Corporation Division 2013 IACA Annual Conference
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- No Stranger to Imaging Film-Fiche-Disc-Server No Stranger to Software Workflow-Backend-Frontend-Standalone-Integrated COTS again? Process re-engineered to death! Servers are for storage: from S drive to mail Program silos Trust issues 2013 IACA Annual Conference
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- Started small Imaged paper Transferred TIFs Wrote XML to PDF to TRIM Scanned natively to TRIM TRIM is transparent! Copies online Files in TRIM: stats, manuals, history Email to Trim Scheduled retention 2013 IACA Annual Conference
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- Indexing simplified or not Flexible Inline redaction tool Versioning Transactions tied to TRIM Simple and advanced search methods 2013 IACA Annual Conference
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- One storage solution for many platforms Peace of mind Business continuity Ease of Discovery Vanishing cabinets and carousels Powerful and transparent to use Good business: cheaper, quicker, less overhead, better records management, secure, stable, and enables re-engineering. Its our Core App! 2013 IACA Annual Conference
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- More services More convenience Done in a hurry Online available 24/7 Wherever you are, its there For less money Cheaper services - Copies for free! Lower operating costs Government transparency 2013 IACA Annual Conference
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- For More Information. Mary Beth Herkert Oregon State Archives 503-378-5196 [email protected]