Overview of the Responsibilities of Club Officers

Officer Relationships- Overlap of Officer Relationships- Overlap of ResponsibilitiesResponsibilities

Vice Presidents’ Spheres of Vice Presidents’ Spheres of Responsibility- A Peculiar RelationshipResponsibility- A Peculiar RelationshipVP Education:VP Education:•Track member educationTrack member education•Set/track member goalsSet/track member goals•Work with VP Membership to Work with VP Membership to track member goalstrack member goals•Push members and club to meet Push members and club to meet goals such as DCPgoals such as DCPVP Membership:VP Membership:•Identify/track goals of members Identify/track goals of members and aide VP Education in and aide VP Education in meeting those goalsmeeting those goals•Work with VP PR to attain new Work with VP PR to attain new membershipmembership•Responsible for communications Responsible for communications with memberswith membersVP of Public Relations:VP of Public Relations:•Create/implement advertising Create/implement advertising strategies for membershipstrategies for membership•Work with VP Membership to Work with VP Membership to reach membership goals and reach membership goals and communicate with memberscommunicate with members

Specific Responsibilities- Specific Responsibilities- PresidentPresident

• President– Lead the club and body of officers– Set goals and create strategies to achieve them– Coordinate the efforts of officers– Communicate with Area, Division, & District

leadership where necessary– Organize and run officers’ meetings– Ensure continuation of organization– Work with VP Education to ensure training of all

officers, especially the incoming President

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Specific Responsibilities- VP Specific Responsibilities- VP EducationEducation

• VP Education– Assist President & assume responsibilities in the event

of the President’s absence– Produce quarterly duty roster– Track member progress– Set goals for the club and individual members and

track progress– Work with President to reach DCP goals– Educate and encourage members on educational

programs– Obtain materials necessary for educational programs– Organize club officer elections

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Specific Responsibilities- VP Specific Responsibilities- VP MembershipMembership

VP Membership– Maintain relations with all club members– Greet visiting guests and follow-up– Work with VP Public Relations to create and

execute membership programs– Distribute and submit membership applications-

give copy of application and check to Treasurer

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Specific Responsibilities- VP Specific Responsibilities- VP Public RelationsPublic Relations

• VP Public Relations– Create and maintain an ongoing PR program– Coordinate newspaper ads, online resources, and

posters/flyer creation/distribution – Send press releases to local news for club contests

and other events of great importance.– Work with VP Membership to create and execute

membership programs– Maintain club website

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Specific Responsibilities- Specific Responsibilities- TreasurerTreasurer

• Treasurer– Establish and maintain the treasury– Deliver timely Treasurer’s Reports to the officers

at officers’ meetings and to club membership– Collect membership application fees and dues

from members to send to HQ– Obtain materials necessary for the club

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Specific Responsibilities- Specific Responsibilities- SecretarySecretary

• Secretary– Send out weekly agenda and periodic duty rosters– Take notes at all officers’ meetings– Maintain records of club meetings– Send out announcements as to speech contests

and Toastmaster conferences– Keep/maintain club charter, constitution, bylaws,

and all other documentation necessary to the continued operation of the organization

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Specific Responsibilities- Specific Responsibilities- Sergeant-at-ArmsSergeant-at-Arms

• Sergeant-at-Arms– Set-up facility for club meetings– Greet members and guests upon arrival– Sign-in visiting guests– Maintain facility site for club

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Building Our Club: Goals Needing to Be Building Our Club: Goals Needing to Be Set and Met (Magic Number- 20)Set and Met (Magic Number- 20)

Membership GoalsMembership GoalsAdvertising initiatives

Member guest incentivesFollow-up plan

Member GoalsMember GoalsEducation goals

ID/Tracking of goalsReevaluate TI program as club

Membership GoalsAdvertising initiativesMember guest incentivesFollow-up plan

Member GoalsEducation goalsID/Tracking of goalsReevaluate TI program as club

Additional InformationAdditional Information

Check out these very helpful sources of information online

• Officer Roles Information from Toastmasters International Website (click here)

• Club Officer Resources from Toastmasters International Website (click here)

• Resources from District 6 Toastmasters (click here)