toastmasters internationald28toastmasters.org/.../district-budget-2014-2015.pdf · toastmasters...

TOASTMASTERS INTERNATIONAL

ANNUAL BUDGET DISTRICT 28

2014-2015

Budgeted

Membership Revenue 39,756

Conference Net Income/(Loss) 125

Fundraising Net Income/(Loss) -

TLI Net Income/(Loss) (10,965)

District Store Net Income/(Loss) (2,250)

Other Revenue -

As with previous district conferences, we will have recognitions of clubs reaching the distinguished or better, recognition of

members for achieving goals within a specific time frame, recognition for DTMs, AG of the year, DIVG of the year, unsung heros.

All of this will be done at specific times of the two day conference. The fall conference has a much smaller recognition as we

cannot identify distinguished clubs at that time. Balraj Arunasalam (Second VP of TI) will visit our fall conference. He will present

a workshop as well as a keynote speech. Our fall conference will be held in Toledo Ohio at the Radisson Hotel on Friday and

Saturday November 7 and 8. The spring conference will be held at the Westin Southfield Michigan on Friday and Saturday May 1

and 2. We are budgeting the two conferences t basically break even, with registration revenue covering room, food, maketing

At this time, we do not project any fundraising projects.

We typically hold four TLI sessions each in the summer and winter. We have small locations in Chatham ON and Toledo OH and

our main location is centrally located in Dearborn MI. We also have a small make-up session in Dearborn, MI. We do not charge

for the TLIs so they would run at a loss. The main expenses are room charges and food, with nominal costs for copying and

supplies. Our goals (as in last year) is to provide a high-value experience without excess costs.

No other revenue is expected

We have a District Store that has typically run with a small loss throughout the year. However, this year there will be many items

that were not replenished last year. Few manuals will be ordered as we are still uncertain when the revitalized education

program will roll out. Additionally, the remainder of the inventory is extremely low. The store is available at the 2 conferences as

well as 4 TLI sessions (2 in the Summer and 2 in the Winter). The store maintains a large selection of Toastmaster items from

the TI store (purchase as District Orders). The items are sold at about the same cost the member would pay for the item plus

shipping from the TI store, and is available as a service to our members.

While we do have success with the leads generated by TI, we also intend to ramp

up our chartering efforts too. Our current 35 member marketing team in varying levels

of involvement will also be engaged in seeking out potential clubs---club growth. The

LGM will focus on expanding the marketing team base to include ever increasing

members interested in chartering new clubs. The marketing team will reach out

to more elements of the communities we serve through chambers of commerce,

educational institutions and businesses ever mindful of the diversity of our population in

Following is a brief description/explanation of the estimated income and estimated expenses based on the goals outlined in the

district success plan. The white rows are not password protected. Users may adjust the white area as necessary by adjusting the

row height. Alternatively, a separate sheet may be used. Each section of this narrative page must be completed in order

for this report to be considered complete and counted as received by WHQ. There are example questions to answer in

each box. These can be deleted and replaced by your answers.

(Numbers are pulled from Summary tab)

TOASTMASTERS INTERNATIONAL

ANNUAL BUDGET DISTRICT 28

2014-2015

Budgeted

Following is a brief description/explanation of the estimated income and estimated expenses based on the goals outlined in the

district success plan. The white rows are not password protected. Users may adjust the white area as necessary by adjusting the

row height. Alternatively, a separate sheet may be used. Each section of this narrative page must be completed in order

for this report to be considered complete and counted as received by WHQ. There are example questions to answer in

each box. These can be deleted and replaced by your answers.

(Numbers are pulled from Summary tab)

Marketing 12,540

Communications and Public Relations 2,995

Education and Training 13,185

Speech contests 2,800

Administration 4,431

Travel 23,621

Other Expenses -

We have no other expenses

The districts runs its speech contests during the conference and so location costs for the Speech Contest is embedded in the

conference budget. The District does purchase trophies for the Area and Division contest as well as the District Contest.

We have DEC meetings most months of the year; these have administrative and training components. We are significantly

improving the quality of training to Area and Division Governors in topics such as making club visits, strengthening club quality,

conductiing contests, and building new clubs. We have incentives throughout the year to motivate clubs to reach the educational

goals by April.

Administrative expenses include a pro-rated portion of the meeting room and food charge for DEC meetings (the remainder is

charged to Education and Training). This also includes name badges and business cards for DEC members, postage, and other

miscellaneous non-program related expenses. An initiative to build our leadership pipeline has been developed. As such,

committee members will reach out and identify and develop future leaders throughout the Toastmaster year, and provide them

with opportunities to step into various leadership roles as these opportunities present themselves. Mileage, postage,

photocopying, training facility is included in this category.

Consistent with TI policy, we cover the DG, LGET, LGM and IPDG's expenses at the International Conference. We also provide

the Trio with mileage reimbursement to cover DEC meetings, Division Contests, Club visits and new club building. Division

Governors, PRO, Secretary, Treasurer and several other members working on year long projects are reimbursed. Area Governors

have been encouraged to make more club visits beyond the required 2 per Toastmaster year. We also include travel expenses for

the two keynote speakers for the conference in this area. This year's travel expenses are much greater than in past years as a

result of training and the International Convention occurring in Kuala Lumpur Malaysia

The LGM has developed a strategy to motivate district leaders and members to help build new clubs, reduce the number of

struggling clubs, and maintain healthy clubs. Therefore the marketing team will reach out to more elements of the communities

we serve through chambers of commerce, educational institutions and businesses ever mindful of the diversity of our population

in southeastern Michigan northwestern Ohio and southwestern Ontario.

The CPR area is primarily designed to improve communication with existing members to make sure they are aware of District

events and to increase attendance at the TLIs and Conferences. Web site costs are pro-rated with Marketing and include hosting

and software upgrades. Our newsletter editor along with our PRO have made improvements to the district newsletter and have

increased the number of subscribers in our Constant Conact database.

TOASTMASTERS INTERNATIONAL DISTRICT 28

ANNUAL BUDGET

2014-2015

Account

# Account Name Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Total

6005 Membership Revenue 548 429 11,527 4,135 1,758 567 727 991 11,861 4,447 1,228 1,538 39,756

**This amount is provided by World Headquarters in an email.

USD


ANNUAL BUDGET

2014-2015

Account


Conference Revenue

6025 Conference Registration-Member registrations

11,500 16,500 28,000

6025 Conference Registration-Spouse / guest registrations

-

6025 Conference-Late registrations -

6025 Conference Registration -Meal Events -

6025 Conference Registration-Speech contest -

6025 Conference Registration -Other -

6025 Conference Registration-Training -

6050 Conference Refunds - Registration & Tickets

-

6055 Conference Refunds - Other -

6060 Reimbursments - Registration & Tickets -

6030 Conference-Sponsorship/Advertising 800 1,000 1,800

6035 Conference-Raffle 200 250 450

6040 Conference-Auction 1,000 1,250 2,250

6010 Conference-Donation -

6020 Conference-Other Revenue -

Total Conference Revenue - - - - 13,500 - - - - - 19,000 - 32,500

Conference Expenses

7004 Conference-Badges & Pins 225 300 525

7008 Conference-Promotional Materials 300 300 600

7010 Conference-Awards Expense (Trophies, Plaques, Ribbons & Certificates)

-

7012 Conference-Supplies & Stationery Expense -

7014 Conference-Room Rental Event Expense 2,200 2,200

7016 Conference-Meal Event Expense 10,000 13,000 23,000

7018 Conference-Decorations Expense 250 300 550

7020 Conference-Printing Expense 500 700 1,200

7022 Conference-Audio Visual Expense 1,200 1,200 2,400

7030 Conference-Photocopying Expense 400 600 1,000

7042 Conference-Outside Contractor Expense -

7048 Conference-Equipment Purchase Expense (Less than $500)

-

7070 Conference-Bank Charges & Credit Card Fee Expense

125 175 300

7072 Conference-Sales Tax Expense (incl. GST, VAT, etc.)

-

7078 Conference-Food Expense -

7080 Conference-Gifts & Thank Yous 300 300 600

7086 Conference-Miscellaneous Expenses -

7090 Equipment Rental -

-

-

-

Total Conference Expenses - - - - 13,300 - - - - - 19,075 - 32,375

Conference Net Income/(Loss) - - - - 200 - - - - - (75) - 125

USD


ANNUAL BUDGET

2014-2015

Account


Fundraising Revenue

6025 Fundraising Registration -

6010 Fundraising Donations - Individual -

6010 Fundraising Donations - Corporate -

6010 Fundraising Donations - Other -

6050 Fundraising Refunds - Registration & Tickets -

6055 Fundraising Refunds - Other -


6020 Fundraising Other Revenue -

6030 Fundraising Sponsorship/Advertising Revenue -

6035 Fundraising Raffle Revenue -

6040 Fundraising Auction Revenue -

Total Fundraising Revenue - - - - - - - - - - - - -

Fundraising Expenses

7008 Fundraising-Promotional Materials -

7010 Fundraising-Awards Expense (Trophies, Plaques, Ribbons & Certificates)

-

7012 Fundraising-Supplies & Stationery Expense -

7014 Fundraising-Room Rental Event Expense -

7018 Fundraising-Decorations Expense -

7022 Fundraising-Audio Visual Expense -

7042 Fundraising-Outside Contractor Expense -

7070 Fundraising-Bank Charges & Credit Card Fee Expense

-

7078 Fundraising-Food Expense -

7086 Fundraising-Miscellaneous Expenses -


-

-

-

Total Fundraising Expenses - - - - - - - - - - - - -

Fundraising Net Income/(Loss) - - - - - - - - - - - - -

USD


ANNUAL BUDGET

2014-2015

Account


TLI Revenue

6025 TLI Registration-Member registrations -

6025 TLI Registration-Spouse / guest registrations -

6025 TLI Registration-Late registrations -

6025 TLI Registration-Meal Events -

6025 TLI Registration-Speech contest -

6025 TLI Registration-Other -

6025 TLI Registration-Training -

6025 TLI Registration-Speechcraft -

6050 TLI Refunds - Registration & Tickets -

6055 TLI Refunds - Other -


6030 TLI Sponsorship/Advertising -

6035 TLI Raffle -

6010 TLI Donation -

6020 TLI Other Revenue -

Total TLI Revenue - - - - - - - - - - - - -

TLI Expenses

7006 TLI-Educational Materials -

7010 TLI-Awards Expense (Trophies, Plaques,

Ribbons & Certificates)-

7012 TLI-Supplies & Stationery Expense 25 25 50

7014 TLI-Room Rental Event Expense 300 1,100 300 1,400 3,100

7016 TLI-Meal Event Expense 750 2,500 750 2,600 6,600

7020 TLI-Printing Expense -

7030 TLI-Photocopying Expense 25 250 400 675

7070 TLI-Bank Charges & Credit Card Fee

Expense-

7072 TLI-Sales Tax Expense (incl. GST, VAT, etc.) -

7080 TLI-Gifts & Thank Yous 80 80 80 240

7086 TLI-Miscellaneous Expenses 150 150 300


-

-

-

Total TLI Expenses 1,180 - - - - - 4,105 1,050 - - - 4,630 10,965

TLI Net Income/(Loss) (1,180) - - - - - (4,105) (1,050) - - - (4,630) (10,965)

USD


ANNUAL BUDGET

2014-2015

Account


6045 District Store Revenue 900 1,000 1,900

7002 Cost of Sales Expense - District Store 3,650 500 4,150

District Store Net Income/(Loss) - - - (3,650) 900 - - - (500) 1,000 - - (2,250)

USD


ANNUAL BUDGET

2014-2015

Account


Other Revenue

6010 Donation Revenue -

6015 Interest Income -

6020 Miscellaneous Income -

6025 Registration & Ticket Revenue -

6030 Sponsorship/Advertising Revenue -

6035 Raffle Revenue -

6050 Refunds - Registration & Tickets -

6055 Refunds - Other -

District Store Net Income/(Loss) - - - - - - - - - - - - -

USD


ANNUAL BUDGET

2014-2015

Account


Marketing Expenses

Marketing - Building New Clubs

7006 Marketing-Educational Materials 270 135 135 270 135 270 135 1,350

7008 Marketing-Promotional Materials -

7010 Marketing-Awards Expense (Trophies,

Plaques, Ribbons & Certificates)-

7012 Marketing-Supplies & Stationery Expense 200 200 200 600

7036 Marketing-Advertising Expense -

7044 Marketing-Postage & Shipping Expense 25 25 25 25 100

7082 Marketing-Incentives 1,400 2,000 3,400

7038 Marketing-Dues & Association Fee Expense 300 300 600

7020 Marketing-Printing Expense 200 100 100 50 50 50 50 600

-

200 - 370 235 510 470 135 575 270 1,650 2,160 75 6,650

Marketing - Membership Growth

7004 Marketing-Badges & Pins -

7006 Marketing-Educational Materials 225 225 450

7008 Marketing-Promotional Materials 50 50


Plaques, Ribbons & Certificates)50 50

7036 Marketing-Advertising Expense 50 50

7040 Marketing-Trade Show Registration Expense -

7086 Marketing-Miscellaneous Expenses -

7082 Marketing-Incentives 850 850

7020 Marketing-Printing Expense 300 300 600

-

300 - 100 - 225 - 300 - - 1,125 - - 2,050

Marketing-Club coaches

7006 Marketing-Educational Materials 125 125


Plaques, Ribbons & Certificates)250 250 500

7020 Marketing-Printing Expense 50 50 50 150

7014 Marketing-Room Rental Event Expense 150 150 150 450

-

-

- 125 - 200 250 - - 200 - 250 - 200 1,225

Marketing-Rebuilding


7006 Marketing-Educational Materials 50 50 100


Plaques, Ribbons & Certificates)10 10 10 10 10 10 10 10 10 10 100

7020 Marketing-Printing Expense 25 25 25 25 100

7082 Marketing-Incentives 333 333 334 1,000

-

- - 10 35 60 10 10 35 10 418 343 369 1,300

Marketing-Recognition




Plaques, Ribbons & Certificates)192 192

USD

7020 Marketing-Printing Expense 25 25 25 25 100

7080 Marketing-Gifts & Thank Yous 385 385

7082 Marketing-Incentives 90 90


-

-

-

- - 48 217 - 25 - - 115 - 410 - 815

Marketing-Other Expense



Plaques, Ribbons & Certificates)-

7036 Marketing-Advertising Expense -

7048 Marketing-Equipment Purchase Expense

(Less than $500)-

7078 Marketing-Food Expense -

7080 Marketing-Gifts & Thank Yous -


-

-

-

- - - 500 - - - - - - - - 500

Total Marketing Expenses 500 125 528 1,187 1,045 505 445 810 395 3,443 2,913 644 12,540


ANNUAL BUDGET

2014-2015

Account


Communications & PR Expenses

7008 CPR-Promotional Materials 150 150 150 150 300 300 150 150 1,500

7012 CPR-Supplies & Stationery Expense 100 100 100 300

7014 CPR-Room Rental Event Expense -

7020 CPR-Printing Expense -

7024 CPR-Newsletter Expense 50 50 50 50 50 50 50 50 100 50 50 50 650

7026 CPR-Website Expense 20 200 75 295

7028 CPR-Directory Expense -

7042 CPR-Outside Contractor Expense -

7044 CPR-Postage & Shipping Expense 250 250

7086 CPR-Miscellaneous Expenses -

-

- -

-

-

-

-

-

-

-

Total Communications & PR Expenses 70 50 150 200 200 750 200 425 500 200 200 50 2,995

USD


ANNUAL BUDGET

2014-2015

Account


Education & Training Expenses

Distinguished Clubs

7006 ET-Educational Materials 500 500

7008 ET-Promotional Materials - 7010 ET-Awards Expense (Trophies, Plaques, 300 300 600

7078 ET-Food Expense 300 300 600

7080 ET-Gifts & Thank Yous -

7082 ET-Incentives 350 2,800 1,100 4,250

7044 ET-Postage & Shipping Expense 125 125 375 625

-

-

-

- - 125 600 - - 800 - 475 3,475 1,100 - 6,575

Training Club Officers

7006 ET-Educational Materials -

7010 ET-Awards Expense (Trophies, Plaques,


7014 ET-Room Rental Event Expense -

7016 ET-Meal Event Expense -

7042 ET-Outside Contractor Expense -

7078 ET-Food Expense -

-

-

-

-

- - - - - - - - - - - - -

Training Division & Area Governors

7004 ET-Badges & Pins -


7012 ET-Supplies & Stationery Expense 200 200

7014 ET-Room Rental Event Expense 400 150 150 75 150 150 400 1,475


7078 ET-Food Expense 1,200 250 250 110 250 250 1,200 3,510

7030 ET-Photocopying Expense 75 25 25 75 25 150 375

-

-

-

1,875 - 425 425 - - 185 475 - 425 - 1,750 5,560

Training Areas & Divisions


7010 ET-Awards Expense (Trophies, Plaques,


7078 ET-Food Expense 300 300 600

7014 ET-Room Rental Event Expense 200 200 400

7030 ET-Photocopying Expense 25 25 50

-

-

USD

- - - 525 - - - - - 525 - - 1,050

Other Expenses

7004 ET-Badges & Pins -

7006 ET-Educational Materials - 7010 ET-Awards Expense (Trophies, Plaques, -


7082 ET-Incentives -

7086 ET-Miscellaneous Expenses -

-

-

-

-

- - - - - - - - - - - - -

Total Education & Training Expenses 1,875 - 550 1,550 - - 985 475 475 4,425 1,100 1,750 13,185


ANNUAL BUDGET

2014-2015

Account


Speech Contest Revenue

6010 SC-Donation Revenue -

6015 SC-Interest Income -

6020 SC-Miscellaneous Income -

6025 SC-Registration & Ticket Revenue -

6030 SC-Sponsorship/Advertising Revenue -

6035 SC-Raffle Revenue -

6050 SC-Refunds - Registration & Tickets -

6055 SC-Refunds - Other -

Total Speech Contest Revenue - - - - - - - - - - - - -

Speech Contest Expenses

7006 SC-Educational Materials 100 100 7010 SC-Awards Expense (Trophies, Plaques, 1,400 250 250 1,900

7012 SC-Supplies & Stationery Expense -

7014 SC-Room Rental Event Expense 150 150 300

7078 SC-Food Expense 150 150 300

7086 SC-Miscellaneous Expenses -


7030 SC-Photocopying Expense 100 100 200

-

-

Total Speech Contest Expenses - 1,400 250 - 100 300 - 100 250 - 100 300 2,800

Speech Contest Net Income/(Loss) - (1,400) (250) - (100) (300) - (100) (250) - (100) (300) (2,800)

USD


ANNUAL BUDGET

2014-2015

Account


Administration Expenses

7004 Admin-Badges & Pins 475 475

7008 Admin-Promotional Materials - 7010 Admin-Awards Expense (Trophies, Plaques,


7012 Admin-Supplies & Stationery Expense - 7014 Admin-Room Rental Event Expense 90 90 160 250 250 390 1,230 7020 Admin-Printing Expense 10 50 50 11 121 7022 Admin-Audio Visual Expense - 7026 Admin-Website Expense - 7030 Admin-Photocopying Expense 25 75 75 25 25 25 125 375 7032 Admin-Telephone Expense - 7034 Admin-Conference Calls & Webinars

Expense-

7044 Admin-Postage & Shipping Expense 35 5 5 5 5 5 5 5 5 50 5 130 7046 Admin-Express Mail/Courier Expense - 7048 Admin-Equipment Purchase Expense (Less

than $500)-

7070 Admin-Bank Charges & Credit Card Fee

Expense-

7078 Admin-Food Expense 100 200 200 200 300 200 200 700 2,100 7086 Admin-Miscellaneous Expenses - 7084 Sympathy Expense - 7088 Storage Expenses - 7090 Equipment Rental -

-

-

-

-

-

-

-

- Total Administration Expenses 610 10 295 320 130 365 430 480 41 455 75 1,220 4,431

USD


ANNUAL BUDGET

2014-2015

Account


Travel Expenses

District Governor

7056 Convention Registration Fees Expense 180 180

7058 Lodging Expense 1,750 300 2,050

7060 Transportation - Airfare Expense -

7062 Transportation - Mileage Expense 189 189 189 183 750

7064 Transportation - Taxis/Shuttle Expense 201 80 281

7066 Transportation - Rail Expense -

7068 Transportation - Other Expense -

7078 Travel-Food Expense 240 90 330

- 2,371 189 - - 189 470 - 189 - - 183 3,591

LGM


7058 Lodging Expense 1,875 300 2,175


7062 Transportation - Mileage Expense 264 264 264 258 1,050

7064 Transportation - Taxis/Shuttle Expense 80 80




- 2,625 264 - - 264 470 - 264 - - 258 4,145

LGET


7058 Lodging Expense 1,875 300 2,175



7064 Transportation - Taxis/Shuttle Expense 80 80




- 2,625 189 - - 189 470 - 189 - - 183 3,845

Treasurer

7056 Convention Registration Fees Expense -

7058 Lodging Expense -



7064 Transportation - Taxis/Shuttle Expense -



7072 Travel-Sales Tax Expense (incl. GST, VAT, etc.)

-

- - 75 - - 75 - - 75 - - 75 300

USD


ANNUAL BUDGET

2014-2015

Account


USD

PR Officer









-

- - 30 - - 30 - - 30 - - 30 120

Secretary




7062 Transportation - Mileage Expense 50 50 100





-

- - - - - - 50 - - - - 50 100

Division Governor




7062 Transportation - Mileage Expense 249 249 249 253 1,000





-

- - 249 - - 249 - - 249 - - 253 1,000

Area Governor




7062 Transportation - Mileage Expense 1,212 1,212 1,212 1,214 4,850





-

- - 1,212 - - 1,212 - - 1,212 - - 1,214 4,850


ANNUAL BUDGET

2014-2015

Account


USD

IPDG


7058 Lodging Expense 150 150

7060 Transportation - Airfare Expense 1,680 1,680

7062 Transportation - Mileage Expense -




7078 Travel-Food Expense 90 90

- 2,370 - - - - - - - - - - 2,370

Keynote Speaker


7058 Lodging Expense 300 300 600

7060 Transportation - Airfare Expense 700 700 1,400

7062 Transportation - Mileage Expense 300 300

7064 Transportation - Taxis/Shuttle Expense 200 200 400




-

- - - - 1,500 - - - - - 1,200 - 2,700

Other Member




7062 Transportation - Mileage Expense 300 300 600





- - - - - 300 - - - - - 300 - 600

Total Travel Expenses - 9,991 2,208 - 1,800 2,208 1,460 - 2,208 - 1,500 2,246 23,621


ANNUAL BUDGET

2014-2015

Account


Other Expenses

7086 Miscellaneous Expenses -

-

-

-

-

-

-

-

-

-

-

-

-

-

-

Total Other Expenses - - - - - - - - - - - - -

USD

toastmasters internationald28toastmasters.org/.../district-budget-2014-2015.pdf · toastmasters...

Documents