toastmasters contest chair 2015
TRANSCRIPT
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Officially Recognized Speech Contests
International
Evaluation
Table topics
Tall Tales
Humorous
Taped (Undistricte
d Clubs)
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What are the responsibilities of Contest Chair?
Coordination
Delegation
Follow-up
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Select the Contest date, time and Location
Establish a contest date avoiding conflict with other contests
Fix date and location with consensus of officers
Arrange for special needs: Mics, Lecterns, AV equipment, Timing
devises, 2 x Stop watches
Advertisements
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Prepare a budget
Estimate revenues
and expenses
Room, equipment rental, food
etc.
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For evaluation contestSelect a Target
Speaker
From another
Club/Area
Should meet
objectives of P3-P6
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Select contest officials
Chief Judge
Contest Judges, Tie
breaker judge,
Chief Timer, Assistant Timer,
Tally Counters
Toastmaster Sergeant At Arms
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Collect Certificates
Eligibility & Originality
P6 for international
Exempted for P6 condition: Charter members of New clubs formed after 01 July
same year.
District officers/Division & Area Directors
not allowed.
Biographical information
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Hand over Forms to Chief Judge before contest
Certification of Eligibility & OriginalityBiographical info of contestantJudges Guide and BallotTie breaker Judge’s Guide and BallotTime sheet & Instruction for timersTally counter sheetsNotification sheet of contest winner
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Prepare
Contest Certificates
Trophies
Assign Host club for greet masters
Sufficient copies of agenda
Contest Rule book and procedures
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BEFORE EACH CONTEST
ensure that the Chief Judge briefs the judges;
check that you know the correct pronunciation of any difficult names or titles;
ensure the Timekeepers have timing sheets and understand their role;
answer any questions about the rules;
Explain the rules
fill in the relevant Contest List; Name & Topic
draw for speaking positions;
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Preamble
Introduce Chief Judge
Switch off or Silent the
mobile phonesProtests
Explain that any protest, by a Contestant or Judge, must be lodged
with the Chief Judge or yourself prior to the announcement of the winners at the
end of the contest.
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Timings
Explain: Begins with the contestant’s first definite
communication; Red light will remain on until speech conclusion;
Evaluation : 2:00. 2:30 & 3:00 minutes Disqualification: less than 1:30 or More than 3:30 mts
Intl & Humorous 5, 6 and 7 minutes Disqualification: less than 4 minutes 30 seconds or more
than 7 minutes 30 seconds Table Topic: 1:00, 1:30 and 2:00 minutes
Disqualification: less than 1 minutes or more than 2 minutes 30 seconds
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Speaker Intro
Speech no. ... Contestant ... Title ... Title ...
Contestant.
No other information on
the speaker should be given
Announce 1 minute’s
silence after each speech.
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Evaluation Contest Introduce the SPEECH TO BE EVALUATED (NO MANUAL OR
STATUS) CONTESTANTS ARE ALLOWED TO TAKE NOTES Afterwards, ask all contestants to leave the room for 5
minutes to study their notes Ask a timer to signal 3, 4, 5 minutes Introduce an activity to fill the 5 minutes Call in and introduce each evaluator without comment 1 minute silence after each evaluation Collect communication equipments from contestants
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Table Topic ContestFor Table topics, at least 3 topics prepared
by Contest Chair or Chief Judge
Seal the topics for confidentiality
Pick 1 topic before contest
March out the contestants except No:1 and call in 1 by one.
Collect communication equipments from contestants
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Closing Give to each Contestant a ‘Certificate Of
Participation’. Announce winners in reverse order* and give
them their Certificates and trophies. Congratulate the Contestants who were not
placed and thank all those who helped. * Winners announced are:
if 5 or more Contestants: 3rd, 2nd and 1st places if 4 or less Contestants: 2nd and 1st places
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After Final Speech1 minute (or longer if required)
silence
ask Counters to collect voting slips & timesheets;
ask Counters and Chief Judge to leave the room to count the votes.
Organize a Table Topic type activity for the audience to fill the
gap.
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