DRAFT

2011 EXECUTIVE BUDGET

City of Stoughton

2011 Priorities

� Confirm the City’s Mission Statement

�Maintain the City’s Service Levels

� Identify the factors that challenge the budget

� City’s budget effect the average homeowner

Priority # 1:

Confirm the

City of Stoughton Mission Statement

August 17, 2010

Mission Statement

“The City of Stoughton is dedicated to

providing quality services

in a fiscally responsible manner

necessary to maintain a comfortable,

safe and healthy community.

We will be friendly, open-minded and

professional.”

Priority # 2: Maintain Quality Service Levels

City of Stoughton Services by Department

August 17, 2010

Clerk’s Office

� Custodian of all city records

� Prepares agendas, packets and official minutes of Council Meetings

� Publication of all legal notices

� Administration of all phases of the election process

� Maintains Personnel Records

� Administers benefits for all city employees

� Issuance and renewal of all City licenses

Finance Department

� Responsible for the financial activity of the city

� Coordinates and oversees preparation of the annual budget, 5 yr CIP

� Manages payroll, accounts payable and receivable functions of the city

� Administers investment of City funds

� Coordinates the annual audit

� Maintains a system of budgetary controls

� Coordinates the city’s economic development efforts

Department of Planning & Development

� Coordinates public works construction projects

� Oversees the city storm water system; Developes & Implements the 5 yr storm water capital projects plan

� Inspects new construction, remodel/renovation projects

� Maintenance of city owned buildings

� Administers the computer network

� Zoning administration

New Homes in 2010

Commercial Buildings

Home Remodel/Additions

Commercial Remodel/ Additions

Stoughton Public Library

� Provide research assistance, education, and instruction � Maintain a collection of 72,000 books, audiovisuals, and periodicals� Provide 16 computers, wi-fi, and assistance & training in use of technology

� Literacy education for infant & preschoolers through adult learners & caregivers

� Computer training classes, resume programs, genealogy and book discussion groups

� Study space & meeting rooms available 64 hours per week, Monday-Saturday

� Average of over 500 community members visit the library every open hour

� Access to materials from libraries throughout south central Wisconsin

Stoughton Police Department

� Promote, preserve and deliver a feeling of security, safety and quality services to our community.

� Investigation and enforcement of violations of the State Statues and local ordinances

� Preventative patrol

� Respond to community needs

Stoughton Fire Department

� Provides fire protection for the City of Stoughton, part or all of the Towns of Dunkirk, Rutland, Pleasant Springs and Dunn.

� Provide assistance with auto, farm or industrial accidents, water rescue, hazardous material accidents, etc.

� Responsible for fire safety inspections in all commercial & apartment complexes of three units and above. (approx 1,100 annually)

Stoughton Area EMS Service

� Volunteer service provides fully equipped and staffed ambulance service 24 hrs per day, 7 days a week

� Serves approx. 105 sq miles and a population of 19,073

� Serves the City of Stoughton and all or portions of the Towns of Dunkirk, Dunn, Pleasant Springs, Rutland and a small portion of I-90 located in the Town of Christiania

Street & Parks Department

� Snow & Ice removal from city streets, alley, sidewalks, and parking lots

� Perform maintenance, repairs, and inventory for 57 miles of city streets

� Provide curbside service for brush & leaf collection and operate drop off yard waste site

� Maintain greenway/storm water system

� Maintain Urban Forestry of 4,500 trees

� Maintain traffic signal, pavement markings, and inventory for 1345 signs throughout city

Stoughton Parks & Recreation

� Develops new and existing parks

� Provides over 70 recreation programs for people of all abilities

� Schedules facilities for sport groups, special events and shelter usages

� Operates Mandt Park Swimming Pool

� Manages Stoughton Area Youth Center

Stoughton Area Senior Center

� Programs and services for individuals over 55 yrs of age and their families

� Case management

� Information and referral

� Noon meal site

� Home delivered meals

� Support groups

� Equipment loan closet

Stoughton Media Services

� Manages the production, cable casting, and online presentation of WSTO programming: Stoughton High School athletics, arts, awards ceremonies, official meetings and special events; government meetings, public hearings, and municipal court; community events and celebrations.

� Manages city website maintenance and training: cityofstoughton.com, stoughtoncitydocs.com, wsto-online.com

� Manages and maintains wired and wireless telecommunications technologies and services for city staff & facilities.

� Provides video production services for city departments, local businesses, organizations, and individuals.

� Provides technical support and consultations regarding media technologies for city departments and local organizations.

Stoughton Opera House

� Cultural center and focal point for the community.

� Presents a performance series of locally, regionally, and nationally recognized performers.

� Provides a venue for community performance groups, seminars and special events.

� Works to help maximize the impact of various economic development initiatives: Chamber Visitor Services programs, bus tours, marketing campaigns, promotional opportunities for local businesses, over 10,000 reserved tickets sold to non-resident patrons during 2009-2010 season.

Stoughton Utilities

� Budget does not impact the city levy and will be presented at a later date

Priority # 3:

Identify Factors that challenge the

budgetAugust 17, 2010

Budget Challenges

� Rising cost of operations while Revenues remain flat

� New Growth For 2010 is 1.15%

� Levy limit of 3%

� Health Care increases of 7%

� Predicted Utility Increases of 8%

� Capital Outlay needs exceed levy capabilities

� Economic Climate

� Other Taxing Units reporting increases

Revenue Constraints

� State Shared Revenues remain stable

� Expenditure Restraint limits are met

� State Aids for Roads and Highways unchanged

� State Aid for Taxi remains funded at 60%

� Earned interest remains at all time low. < 1%

**These Revenues, while not back to the 2009 levels are remaining stable from 2010.

Expenditure Factors

� 2011 Salaries back to 2009 Levels*� Union Contract for 2011 has 0% increases in wages

� Furlough days were eliminated

*With the exception of Regular Step increases

� Health Insurance increase 7%

� Utility increases 8%

� Increased Debt Service payment due to aggressive payment schedules as established by Council in 2010.

Together we met the Budget Challenge

� Directive to present a budget that retained Quality Services while keeping costs controlled.� We met to go over operational budgets in June

� Departments held the line on operational expenses.

� Reviewed Capital Requests in July

� Together we made tough decisions and reduced expenditures by $426,000

� Balanced Budget with 2.82% Levy increase over last year.

What was cut???

� $301,000 in Capital Outlay Cuts� Streets: 2 Pickup Trucks, Pavement Tape, Emergency Trailer, Message Board

� City Hall: Carpet

� Senior Center/Depot: Painting

� Parks: East Park Tennis Court Reconstruction

� City Hall: Copier, Security Camera

� $125,000 in Radio Reserve

Priority # 4:

City Budget Effect on the Citizens of Stoughton

August 17, 2010

NET NEW CONSTRUCTION 2009-2010 August 13, 2010

NAME OF MUNICIPALITY2009 TOTAL

EQUALIZED VALUE

AMOUNT OF NETNEW

CONSTRUCTIONPERCENTCHANGE

VILLAGE OF MCFARLAND $803,199,500 $936,400 0.12%

VILLAGE OF MOUNT HOREB $619,718,800 $4,734,000 0.76%

VILLAGE OF OREGON $866,491,100 $10,218,500 1.18%

VILLAGE OF ROCKDALE $16,449,700 $139,600 0.85%

VILLAGE OF SHOREWOOD HILLS

$499,541,900 $12,792,500 2.56%

VILLAGE OF WAUNAKEE $1,323,926,900 $30,015,000 2.27%

CITY OF EDGERTON* $30,298,900 $1,427,100 4.71%

CITY OF FITCHBURG $2,582,226,200 $19,294,700 0.75%

CITY OF MADISON $23,131,428,500 $245,582,200 1.06%

CITY OF MIDDLETON $2,759,147,700 $24,163,400 0.88%

CITY OF MONONA $1,132,370,100 $30,122,000 2.66%

CITY OF STOUGHTON $982,161,800 $11,318,800 1.15%

CITY OF SUN PRAIRIE $2,608,947,700 $27,652,100 1.06%

CITY OF VERONA $1,482,503,900 $93,379,500 6.30%

COUNTY OF DANE $52,243,766,400 $629,864,700 1.21%

Levy limit calculation

� CALCULATION OF MAXIMUM ALLOWABLE LEVY

� Preceding Year's Actual Levy $ 6,878,235 � Less Preceding Year's Levy for Post July 1, 2005 G.O. Debt $ (424,117)

� Base levy 6,454,118

� Plus 3.0% Growth Factor $ 193,624

� Plus Current Year Levy for Post July 1, 2005 G.O. Debt* $ 424,117

� 2011 Levy $7,071,859

� *Increase only for 3% base; Additional Debt Levy remains the same as 2010

Revenue Sources

Expenditure categories

Transfers Out of General Fund = $3,211,075

� Debt Service $1,898,595

� Library $ 510,423

� Capital Outlay $ 332,732

� Capital Projects $ 100,000

� Equip. Repl. $ 100,000

� Contingency $ 80,000

� Sick Leave Fund $ 60,000

� Econ. Dev $ 50,000

� Pub Safety Bldg $ 49,325

� RDA $ 30,000

REVENUE BY SOURCE

69%

15%

1%

1%11%

1%

2%

0%

Taxes

Intergovernmental Revenue

Licenses & Permits

Fines & Forefietures

Service Fees

Intergovernmental Charges

Interest/Div/Donations

Other Financing Sources

General Fund Revenue

Revenue Highlights

� Most Revenues remain stable from 2010

� Increases in the Water & Electric Pilots

� Recreation fees are up $10,000

� Garbage Collection fee increases 3%

� Youth Center and United Way donations decrease

Expenditure Highlights

Expense 2011 Budgeted Amount% of Total Operating

Budget

TOTAL PERSONNEL EXPENSES 5,416,366 68.94%

TOTAL TELEPHONE 35220 0.45%

TOTAL TRAVEL/CONFERENCE 17150 0.22%

TOTAL UTILITIES 144200 1.84%

TOTAL VEHICLE FUEL 96700 1.23%

General Fund Expenditures by Category

GENERAL GOVERNMENT

PUBLIC SAFETY

PUBLIC WORKS

HEALTH & HUMAN SERVICES

CULTURE & RECREATION

PLANNING

TRANSFERS

Departments by Category

Gen Government Highlights

� No Change to Council budget

� Court & Clerk budget changes is only benefits

� Mayor budget increase for Health Insurance

� Election decrease due to fewer elections in 2011

� Finance increase for Audit fees and taxi grant

� 3% increase in Assessor fees

� Increase in Other Gen Gov for funding Self Insured Losses.

General Government

Public Safety Highlights

� Dispatch wages up due to new Part Time Hires

� Dispatch OT down due to new Part Time Hires

� Police operating expenses decrease 5.6% due to decrease in Training budget, Uniform Allowance, Safety Camp and Outside Services

� Fire Department Operations remains near 2010 levels.

� Fire Pension is budgeted for the first time. Increase of $29,000

Public Safety

Public Works Highlights

� Garbage Collection fees up 3% ($18,946)

� Overtime for Snow Removal increases due to Union contract negotiations. Increase of $7,200

� Reduce Tree purchases

� Additional cost for Mitchell On-Demand membership and new wi-fi. +$3,000

Public Works

Health & Human Services Highlights

� Senior Center cut janitorial services

� Senior Center cut back on training

� All other budget items are in line with 2010

� Cemetery increases cost of maintenance $2,000

Health & Human Services

Culture & Recreation

� Parks budget remains stable at 2010 levels

� Budget still includes donations to the Museum, the Holiday Fireworks and the City Band.

� Recreation budget increases fees to cover increased costs. Net to General Levy is $93,600 in 2011 – similar to 2010 level of subsidy.

� Youth Center budget effect on the General fund is less than in 2010 due to a new revenue source.

� Youth Center Utilities increase $4,000.

� Media Services increases are for personnel (steps), and contracted labor.

Culture & Recreation

Transfers Out

� Debt Service $1,898,595

� Library $ 510,423

� Capital Outlay $ 332,732

� Capital Projects $ 100,000

� Equip. Repl. $ 100,000

� Contingency $ 80,000

� Sick Leave Fund $ 60,000

� Econ. Dev $ 50,000

� Pub Safety Bldg $ 49,325

� RDA $ 30,000

Transfers Out

2011 Capital outlay requests

EquipmentBuilding RepairsComputersVehicles

Admin Network

Network SwitchApplication ServerPolice Server

Plan/Clerk/Finance

ComputersPermit Software

City Buildings

Pub Safety RoofPub Safety Parking Lot

Fire

Misc Fire EquipPolice

1 SquadComputers

Streets

Loader TiresEmulsion Tank/TrailerPlow TruckComputers

Parks

Pave Virgin Lake Trail-Park Dev Funds

Recreation

ComputersLibrary

ComputersWiFi System UpgradeParking Lot

2011CAPITAL OUTLAY

Department/Description 2011 Budget

TOTAL ADMINISTATIVE NETWORK $ 16,200.00

TOTAL ADMINISTRATIVE CLERK $ 3,850.00

TOTAL ADMINISTRATIVE FINANCE $ 2,350.00

TOTAL PLANNING $ 9,000.00

TOTAL PUBLIC SAFETY BUILDING $ 65,000.00

TOTAL FIRE DEPARTMENT $ 19,760.00

TOTAL POLICE DEPARTMENT $ 35,500.00

TOTAL STREET DEPARTMENT OUTLAY $ 155,000.00

TOTAL PARKS DEPARTMENT $ 64,000.00

TOTAL PARKS DEPARTMENT $ 3,000.00

TOTAL LIBRARY $ 13,000.00

TOTAL 2011 CAPITAL OUTLAY $ 386,660.00

BOTTOM LINE WORKSHEET

BREAKDOWN OF PROPOSED LEVY

TAXES FOR THE AVERAGE HOME

The Bottom Line

The Bottom Line

Levy Breakdown

Use of Levy 2007 2008 2009 2010 2011

$$ Diff 2011-2010 % change

General Operating 3,932,351 4,140,066 4,406,874 4,518,611 4,640,147 121,536 2.69%

Debt 1,505,086 1,738,241 1,753,631 1,861,294 1,898,595 37,301 2.00%

Const/Equip/Sinking 585,000 457,770 438,312 450,665 532,732 82,067 18.21%

Total 6,022,437 6,336,077 6,598,817 6,878,235 7,071,474 193,239 2.81%

Taxes for the Average Home

Effect on the Average Household

2008 2009 2010 $ Amt Diff % Change

Average Home 211,200 205,000 202,000 (3,000) -1.46%

City Mill Rate 6.97 7.28 7.51 0.23 3.15%

City Taxes $1,472.06 $1,491.61 $1,516.07 $24 1.64%

�2011 Approved Capital Projects

Proposed Expenditures

2010

Streets $650,000

Curb & Gutter $118,000

Sidewalks

(Replace &

New) &

Ramps $115,450

Storm Water $647,000

Engineering $105,000

Other $0

Buildings /

Remodel $0

Land Purch

Equipment $331,370

Parks

Utilities

Totals $1,966,820

Proposed Revenue Sources

Levy

Special Assessments Impact Fees Grants

Fund Balance

Other Debt

$100,000 550,000 $650,000

11,000 11,000 96,000 $118,000

12,350 12,350 90,750 $115,450

647,000 $647,000

105,000 $105,000

0 $0

$0

$0

331,370 0 $331,370

$0

$0

$431,370 $23,350 $0 $0 $23,350 $0 $1,488,750 $1,966,820

2011 KEY DEBT LEVY

SPECIAL ASSESSME NTS GRANTS

FUND BALANCE

IMPACT FEES/SW Utility

2011 Project

# Project Totals Streets

Curb&

Gutter

(Replace &

New)&

RampsStorm Water Engineering Other Remodel Equipment Parks

ACTIVITY

CODE ACCOUNT #

400-57330-

820

400-57332-

820

400-57344-

820

400-57345-

820

400-57100-

215

400-57100-

820

400-57331 -

820

400-57330-

820

400-57620-

820

10-006 E. Main St (Railroad Tracks to Henry) $498,000 $200,000 $90,000 $83,000 $95,000 $30,000

10-019 Equipment - Dump Truck - replace #9 $105,000 $105,000

11-001Police Depart Radio Transition Project

$226,370 $226,370

11-002 #1 Engine Replacement $0$0

$0

11-007 N. Johnson St. (Greig Trto N. Page) $147,000 $125,000 $5,000 $12,000 $5,000

11-008 Greig Trail (Johnson to Page) $60,500 $45,000 $5,000 $5,500 $5,000

11-010 Moe Court $43,700 $40,000 $2,000 $1,700

11-012 TaftSt. (N. Pageto N. Prairie) $45,000 $40,000 $5,000

11-013 West St. (Johnson to Van Buren) $56,000 $50,000 $6,000

11-014 Johnson St. (West St. to Roby) $60,500 $50,000 $5,000 $5,500

11-016 Crack Seal & Chip Seal $100,000 $100,000

11-019 Jefferson St Phase 2 $372,750 $7,750 $365,000

11-018 BMP 4 B-Franklin $177,000 $177,000

11-017 Engineering for 2012 $75,000 $75,000

TOTALS $1,966,820 $650,000 $118,000 $115,450 $647,000 $105,000$0

$0

$331,370$0

Detail Budgets

Detail budgets are on the Flash Drives being handed out.

Please review the budgets and submit questions by email to Mayor Olson.