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Planning for the Future with BI360

Charles AllenSenior Managing ConsultantBKD Technologiescallen@bkd.com

August 10, 2017

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Introduction

Charles Allen• Senior managing consultant• More than 27 years of experience• Microsoft MVP

Agenda

• Introduction• What Is a Budget? • Introduction to Solver BI360• Creating a Financial Budget• Entering Data into a Budget• Reporting Actual vs. Budget • Q&A

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What Is a Budget?

Itemized summary of income & expenses for a given period?(1)

Way for organization to plan & manage its spending? A real pain!

(1) personalfinance.duke.edu/manage-your-finances/budget/overview

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A Plan, Mechanism & Estimate

• Plan for 1 to 10 years for all of company’s business units

• Mechanism for coordinating production & sales• An estimate, when compared to actual results, as a

way to evaluate performance

MIT Sloan School of Management Budget Presentation

Budget Approaches

Top-Down• Upper-level management establishes general or specific budget

guidelines or amounts

Bottom-Up• Lower-level employees set their budget amounts. These budgets are

prepared & submitted for approval by upper-level management

Blended• Combines top-down & bottom-up processes

Budgeting: Planning for Success (Christopher J. Skousen/Larry M. Walther)

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Budget Types

Line Item Budgets• Individual financial statement items are grouped by cost centers or departments(1)

Lapsing Budget• Business units must return unspent funds(2)

Flexible Budget• Adjusts or flexes for changes in volume of activity(3)

Zero-Based Budgets• All expenses must be justified for period(4)

Incremental Budgets• Uses previous period’s budget or actual results as a basis(5)

(1)BusinessDictionary.com, (2)Chron.com – What is a Budget Lapsing Organization?, (3)AccountingCoach – What is a flexible budget?(4)Zero-Based Budgeting – Investopedia, (5)Budgeting Methods – Incremental Budgeting | tutor2u Business

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Solver is an award-winning, global provider of self-service corporate performance management (CPM) software

• Close to 2,000 customers in 40+ countries• Offices in U.S., Canada, EMEA, Asia, India & Latin America• Fast company & channel growth• GPUG member & sponsor

WHAT IT DOES• Leverages your existing Excel knowledge in

combination with modern web portal• Centralizes & streamlines your budgeting,

reporting & analysis into a single solution• Eliminates need to ask IT for assistance to

manage your BI solution

SOLVES PAIN POINTS• Lack of insight into overall business

performance• Manual processes that can lead to poor data

integrity • Difficulty integrating disparate data sources &

tools

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CLOUD FACTS

• A true multitenant cloud solution

• HTML5 web interface

• Powerful data integration (ETL) with prebuilt & user-definable connectors

• Microsoft Azure public cloud platform

Payroll orCRM

Payroll orCRM GPGP eoStar or

other dataeoStar or other data

OVERVIEW

DATAWAREHOUSEDATAWAREHOUSE

REPORTINGREPORTING BUDGETINGBUDGETING DASHBOARDSDASHBOARDS

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MODULES SUMMARY

• REPORTING: Design templates in Excel with real-time connections to ERP & CRM systems

• BUDGETING: Automate budgeting & forecasting

• DASHBOARD: Graphically visualize critical performance data

• DATA WAREHOUSE: Aggregates disparate data & facilitates enterprise reporting & budgeting

• WEB PORTAL: Single, easy-to-access end-user interface

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Designing a Budget Template

Design template using Report Designer

Configure data settings in Admin Panel

Configure interface settings in Admin Panel (optional)

Input data into proper cells

Save data back to data warehouse

BI360 Planning Training Guide

Data & Interface Settings

• Data Settings – Determine what data from template will be stored & to where

• Interface Settings – Adds additional elements such as line item details, charts & actual data for comparison

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Designing a Template

Designing a Template

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Designing a Template

Entering Data into a Budget

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Entering Data into a Budget

There are two options1. Using Excel2. Using BI360 Web Portal

Entering Data into a Budget

Options when entering data into budget Enter amounts in input cells Enter line item detailsUse charts to view effectsUse spreading See actual data for comparison

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Entering Budget Data Using Excel

Entering Budget Data in Excel

What else can you do?Highlight rows that have

line item details Publish worksheets to

Word Publish worksheets to

PowerPoint

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Entering Budget Data Using Portal

Entering Budget Data Using Portal

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Reporting Actual vs. Budget

Reporting Actual vs. Budget

Pull actual results into

data warehouse

Design report using BI360 Run report

Optional –Publish report to web portal

for viewing

Optional –Publish report via email or to

folder or (gasp!) printer

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Questions

BKD Technologies Support Center

• Microsoft Dynamics GP – 877.253.7778GPsupport@bkd.com

• Monday through Friday, 8 a.m.–5 p.m. Call Support Center toll-free

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The information contained in these slides is presented by professionals for your information only. Applying specific information to your situation requires careful consideration of facts & circumstances. Consult your BKD advisor before acting on any matters covered herein or in these seminars.

BKD, LLP is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org

Continuing Professional Education (CPE) Credits

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CPE Credit

• CPE credit may be awarded upon verification of participant attendance

• For questions, concerns or comments regarding CPE credit, please email the BKD Learning & Development Department at training@bkd.com

Charles Allen | Senior Managing Consultant | 713.499.4629 | callen@bkd.com